Attachment 7 - COCESS QnA.pdf

Contractor Operated Civil Engineering Supply Store (COCESS) Questions and Answers:

Q: Can you confirm the deadline for questions? I noticed it’s listed as October 8, 2024.

A: Update to the COMBO has been posted on SAM.gov. The new deadline for all Questions and Answers is set for 18 October 2024.

Q: The period of performance is stated as 2 years, while the current contract with SpendSmart Group LLC lasts 5 years and expires in September 2026. Is there a reason for the shorter term in the new Solicitation?

A: Due to the scope of work changing and the ceiling of the requirement being reached prior to the end of the contract. It was necessary to resolicit this requirement. The purpose for the contract being 2 years is due to the volatility of the market.

Q: Why is this requirement only posted for 30 days if you are looking for competition and not awarding the incumbent. IAW SOW 4.8 the need for a minimum of 30 days preparation from the start of a COCESS operation.

A: The due date for the quotes has changed to 07 November 2024.

Q: Why is this solicitation titled “99 CES COCESS Recompete”

A: That is the nomenclature chosen for this requirement due the need to recompete prior to the current IDIQ expiring in 2026.

Q: Is there an incumbent COCESS contractor in place?

A: Yes – FA486121D0008

Q. If yes, will incumbent personnel be made available for potential employment with an awarded non-incumbent?

A: That is something that would need to be discussed amongst the contractors. That is not something the Government will orchestrate.

Q: If yes, what racks, fixtures, material handling equipment, inventory, and other incumbent owned material would be available for purchase?

A: That is something that would need to be discussed amongst the contractors. That is not something the Government will orchestrate.

Q: What is the area (sq. footage) available for an awarded non-incumbent contractor to perform the COCESS contract.

A: est: 6200SF

Q: Are there Government Owned desks, chairs, and tables that will be available for use by the COCESS contractor.

A: Yes

Q: Are there Government Owned racks and fixtures that will be available for use by the COCESS contractor.

A: Yes, but the contractor might want to bring their own shelves depending on how they want to set up the store.

Q: Question 1: The statement “The 99th Civil Engineering Squadron (CES) has a requirement for Vertical Transportation Equipment Maintenance, Repair, and Inspection services for Nellis Air Force Base, Nevada.” does not seem to apply to a COCESS contract. Was this included in error? If so, it should be removed to avoid confusion with respondents to the PPE.

A: REMOVED

Q: Question 1: The Government chosen databases for HVAC/Controls, Structures, and Utilities are either invalid databases, do not have full market based pricing information, or are inadequate to encompass the fullest product offering that is used by the CE shops listed.

Example:

HVAC/Controls Primary Dayton (Specific Brand to Grainger) – Should be changed to Grainger

Structures Primary 3M (Manufacturer and very specific products and does not have pricing information – Should be changed to Grainger

Secondary Wooster (Manufacturer and very specific products (Paint brushes and accessories) and does not have pricing information – Should be changed to MSC Direct

Utilities Primary American Standard (Manufacturer and very specific products (Toilets, Sinks and Faucets) and does not have pricing information

– Should be changed to Grainger

Secondary Anvil (Manufacturer and very specific products (rough plumbing fitting and valves) and does not have pricing information – Should be changed to Supply House.

“Should be Changed” remarks are based on other COCESS contracts utilizing these databases under the new COCESS formats that CCD has been operating for the past five (5) years.

These databases have pricing and contain a broad range of products to encompass most of the items needed for those individual CE shops.

A: The Database listing is an example. The contractor can choose whichever vender they prefer.

Q: Question 1: All of the items within Attachment 3, SPI List can be found within one of the databases proposed in Attachment 2, Pricing Discount Coefficient Table. CCD suggests that pursuant to SOW 1.4.3 and subparagraphs that the SPI List be grown to add the “High-Use” items that cannot be found in databases throughout the performance period of the contract. If the current Attachment 3, SPI List is not changed, contractor proposed pricing will have to include any anticipated (but potentially not realized) cost increases. This will cause the Government to potentially pay more for an item during the contract performance periods than they would if the items utilized Attachment 2, Pricing Discount Coefficient Table. In reverse, keeping the current Attachment 3, SPI List could subject the contractor to unnecessary risk and burden for a loss due to market increases.

A: 1.4.3

Q: On line 125 of the SPI list, there is not a Mfg (manufacturer) or Part #. On lines 5-13, 122-124, and 126, the part number listed is not Mfg Part#’s. Failure to identify the correct Mfg Part # could result in an incorrect pricing proposal, if the current Attachment 3, SPI List is not changed.

A: 1.4.3.1

Q: Question 1: Attachment 2 – Pricing Discount Coefficient Table and Attachment 4 - FFP Coefficient Application has a listing for “Utilities”, which is not listed in section

1.3.3 of the SOW. The assumption is that “Water and Fuels System Maintenance” is the correct category?

A: Water and Fuels System Maintenance are under Utilities

Question 1: Is the stated list missing a Federal holiday? Juneteenth National Independence Day – 19 June?

A: The SOW has been updated to add the aforementioned holiday.