FA485525Q0035 - Combined Synopsis Solicitation.pdf

DEPARTMENT OF THE AIR FORCE

27TH SPECIAL OPERATIONS CONTRACTING SQUADRON (SOCONS)

General Information

Combined Synopsis/Solicitation

Requirement Title: C130 Hail Protection Covers

Solicitation Number: FA485525Q0035

Solicitation Issue Date: 03 June 2025

Questions Due Date: 10 June 2025 prior to 12:00 p.m. Mountain Time (Noon)

All questions regarding this solicitation shall be emailed to the Contract Specialist identified herein and the responses published by the Contracting Office will be the only official responses.

Response Deadline: 17 June 2025 prior to 12:00 p.m. Mountain Time (Noon)

All quotations must be received prior to the Response Due Date and Time to be considered. Late quotations WILL NOT be accepted. A quotation is considered late if it is not received in the email inbox of the Contract Specialist listed herein prior to the due date and time.

Point(s) of Contact: Ariza Gomez, ariza.gomez@us.af.mil, 575-904-5436

(CO) 1st Lt Rusty Renn, rusty.renn@us.af.mil, 716-236-2492

1. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested and a written solicitation will not be issued.

2. This solicitation is being issued as a Request for Quotation (RFQ). The Request for Quotation (RFQ) number FA485525Q0035 shall be used to reference any written quote provided under this RFQ.

3. This solicitation document and incorporated provisions and clauses are those in effect through:

Federal Acquisition Circular 01/17/2025 Defense Federal Acquisition Regulation Supplement 01/17/2025 Department of the Air Force Acquisition Regulation Supplement 10/16/2024

4. This requirement is being set-aside for: 100% Small Business Set-Aside.

The North American Industry Size Classification System (NAICS) code associated with this requirement is 314910 which has a small business size standard of 500 employees.

mailto:ariza.gomez@us.af.mil mailto:rusty.renn@us.af.mil

Instructions to Offerors

Description Please see Attachment 1 – Specifications Sheet

Place of Delivery/Performance/Acceptance/FOB Point:

Cannon AFB, NM 88103 (Exact address will be provided in the purchase order.)

FOB point: Destination

Line items number(s) and items, quantities, and units of measure (including options, if applicable)

Line Item Description Quantity Unit Unit Price Extended Price 0001 Hail Protection Covers 1 LOT $ $

TOTAL $

Quotes initially will be ranked from lowest to highest based on total cost. The Government will then evaluate the three lowest priced quotes for Technical Acceptability. The Government reserves the right to evaluate additional quotes for technical acceptability if deemed to be in the best interest of the Government. If additional quotes are evaluated for technical acceptability, they will be evaluated in the order of total cost. Award will be made to the responsible vendor whose quote is the lowest evaluated price among technically acceptable quotes.

*FAR Provision 52.212-1, Instructions to Offerors – Commercial Items (Jan 2017) applies to this acquisition and the following addendum applies:

The following words stating “offer”, “offeror”, and “proposal” are replaced with “quotation”, “vendor”, and “quote”.

Paragraph (a) - North American Industry Classification System (NAICS) code and small business size standard first sentence revised as follows: “The NAICS code and small business size standard for this acquisition appear above.”

Paragraph (b) first sentence revised as follows: “Submit signed and dated quotes to the office specified in this solicitation at or before the exact time specified in this solicitation.”

Paragraph (c) first sentence revised as follows: “The vendor agrees to hold the prices in its quote firm for 60 calendar days from the date specified for receipt of quotes, unless another time period is specified in an addendum to the quote.”

Requirement Information

Evaluation Criteria

RFQ due date: 17 JUNE 2025 RFQ due time: 12:00 P.M. Mountain Time Email to ARIZA GOMEZ, ARIZA.GOMEZ@US.AF.MIL and 1ST LT RUSTY RENN, RUSTY.RENN@US.AF.MIL

THIS MUST BE SENT TO ARIZA.GOMEZ@US.AF.MIL and RUSTY.RENN@US.AF.MIL AS STATED

BELOW. ANYTHING OTHERWISE CAN AND WILL BE CONSIDERED NONRESPONSIVE.

Note: .zip files are not an acceptable format for the Air Force Network and will not go through our email system.

Please use this document to provide the following information with your quote:

Company Name:

UEI Number:

Cage Code:

*Number of Employees *Total Yearly Revenue *Information required determining size of business for the NAICS referenced above

Estimated Delivery Time:

Payment Terms:

Warranty:

FOB: Destination Shipping Cost included? Yes

All companies must be registered in the System for Award Management at https://www.sam.gov/portal/public/SAM/ to be considered for award. The Government will not provide contract financing for this acquisition. Invoice instruction shall be provided at time of award.

FAR Provision *52.212-2, Evaluation -- Commercial Items (Oct 14), applies to this acquisition and the following evaluation is applicable:

(a) The Government will award a contract resulting from this RFQ to the responsible vendor whose quote conforming to the RFQ will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate quotes:

mailto:ARIZA.GOMEZ@US.AF.MIL mailto:RUSTY.RENN@US.AF.MIL mailto:ARIZA.GOMEZ@US.AF.MIL mailto:RUSTY.RENN@US.AF.MIL http://www.sam.gov/portal/public/SAM/ http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/52_000.htm#P1130_159445

Attachments

1. Technical: Quote must be rated as technically acceptable to be eligible for award. To be deemed technically acceptable, the following evaluation criteria must be met:

Technical Rating Description

Acceptable Proposal meets the requirements of the solicitation.

Unacceptable Proposal does not meet the requirements of the solicitation.

2. Past Performance: Award will not be made to any offeror that has relevant negative past performance.

3. Price: Award will be made to the lowest priced vendor meeting all other evaluation criteria.

4. Delivery Schedule. Award will be made only to vendors who can meet the required delivery schedule of within 60 calender days from date of award.

(b) A vendor must be determined to be responsible by the Contracting Officer in order to be eligible for award.

Responsibility is described in Federal Acquisition Regulation (FAR) Subpart 9.1, “Responsible Prospective Contractors.” Part of the determination addresses financial capability. Please provide the names, addresses and points of contact for all financial institution organizations utilized to determine if contractor has adequate financial resources to perform the contract or the ability to obtain them to include written authority to contact the provided financial institution.

(c) A written notice of award or acceptance of a quote, mailed or otherwise furnished to the successful vendor within the time for acceptance specified in the quote, shall result in a binding contract without further action by either party. Before the quote’s specified expiration time, the Government may accept a quote (or part of a quote), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of Provision)

Attachment 1 – Specifications Sheet

Attachment 2 – Provisions and Clauses