ISWM_PWS_Appendix_D_2_Apr_2018.pdf

INTEGRATED SOLID WASTE MANAGEMENT Appendix D Contract: Pending Solicitation FA4855-19-R-0001 Performance Work Statement 2 April 2018

APPENDIX D - DATA REQUIREMENTS

Provide the data as indicated below. All reports, submittals, logs and information provided to the Government shall be electronic and compatible with Microsoft Office, such as Excel, Word, and others.

“Compatible” means the document can be opened using the appropriate Microsoft Office component without any discernible effect on the text (e.g., loss of data) or the formatting of the document.

Title Description Frequency of Submission Copies / Distribution

Cubic Yard Capacity

Identify/Recommend changes to capacity of containers and/or pickup frequency to improve overall efficiency (PWS, para 1.1.7.)

As needed to be approved by CO Electronic copy / CO

Containers and Collection Areas

Identify/Recommend changes to container size and/or collection areas (PWS, para 1.1.9.)

As needed to be approved by CO Electronic copy / CO

Recyclable Materials Processing

Provide accounting of recyclable commodities sold (type/weight/ price) and sales receipts (PWS, paras 1.2. and 1.2.5.)

No later than the fifth (5th) working day of each month, following the sale month

Hard copy / Contracting Officer Representative

(COR)

Checks (Proceeds) for Recyclable Material

If contractor receives checks for marketed recyclables, provide to COR who will provide to the Installation Qualified Recycling Program (QRP) Manager (PWS, para 1.2.1.1.)

NOTE: Checks are normally processed within 30-45 days after recyclables are marketed and mailed directly to the QRP Manager

Hard copy / COR

Permitted Off-Base Disposal Site

Provide a copy of the Landfill(s) Operating Permit where municipal solid waste will be transported/ disposed (PWS, para 1.3.1.)

Within the first 30 days of contract start Electronic copy / CO

Disposal of Non-Marketable Materials

Commodity rejection explanation along with remedy of the reject and plans to prevent same future rejection (PWS, para 1.3.2.)

Within 24 hours of buyer rejection Electronic copy / CO

Equipment Maintenance

Containers will match the color scheme of the base and approved by the CO; repainting must match the approved color scheme (PWS, para 1.4)

Within the first 30 days of contract start Electronic copy / CO

Monthly Reports and Records

Provide monthly report detailing the previous month’s total costs incurred, i.e., weight tickets for total tonnage of MSW, C&D, organic and recycling, tipping fees, commodity sales proceeds, along with sales receipts (PWS, para 1.5)

No later than the fifth (5th) working day of the month following the service month

Hard copy / COR

Title Description Frequency of Submission Copies / Distribution

Contractor Quality Control Plan

Plan addresses contractor’s procedures to identify, prevent, and ensure non-recurrence of defective services (PWS, para 2.1.)

At the pre-performance conference Electronic copy / CO

DD Form 2772, Contract Discrepancy Report (CDR)

Issued to the contractor when a performance threshold has not been met or contractor performance has not been accomplished (PWS, para

2.2 and Atch E-1)

Contractor shall respond and return the CDR within three

(3) calendar days of receipt

Electronic copy / CO and COR

Progress Meeting Minutes

If contractor does not concur with the minutes, provide a written notification identifying areas of non-concurrence for resolution (PWS, para 2.4.2)

As required after minutes are distributed Electronic copy / CO

Phase Out Plan

Plan addresses continued service by incumbent contractor without interruption upon contract expiration (PWS, para 4.2.1.)

120 days prior to contract expiration Electronic copy / CO

Contractor Schedules

Schedule identifies routes, pick up points and days of the week that service will occur (PWS, para 4.6.1.)

At the post-award conference Electronic copy / CO

Schedule Changes

Occurrence-based (non-permanent) schedule changes due to customer requests/base exercises (PWS para 4.6.2.)

No more than once a month;

submitted to the contractor by COR five (5) days before the scheduled change takes

Electronic copy / Contractor and COR

Contractor Key Personnel

Maintain updated list of names and telephone numbers of contractor’s on-site manager and alternate employees (PWS, para 4.7.1.)

Update/submit as required (when employees begin work or are terminated)

Electronic copy / CO

Contractor Manpower Reporting Requirements

Report all contractor labor hours, including subcontractor labor hours (PWS, para 4.8.)

During period of performance for each fiscal year (1 Oct - 30 Sep) not later than 31 Oct http://www.ecmra.mil

Restricted/Controlled Areas

Areas where contractor is issued a Visitor Badge shall be worn while in restricted/controlled area; badge will be returned to the Entry Controller upon departure of area (PWS, para 4.9.4)

Upon entry/departure of restricted/controlled area Entry Controller

Safety and Health Plan

(S&HP)

S&HP and safety checklist addressing appropriate measures to ensure the contractor reacts promptly to investigate, correct and track work area hazards and safety/ health violations (PWS, para 4.10.1.)

No later than 15 calendar days after contract award Electronic copy / CO

Title Description Frequency of Submission Copies / Distribution

Mishap Notification and Reporting

Mishaps involving on-duty contractor employees, Air Force assets, or Air Force operations which result in death, injury, illness, occupational disease, adverse environmental impact or damage to Government property (PWS, paras 4.10.2 and 4.10.3.)

Each occurrence; make notification in most expedient means; provide copy of mishap reports within 5 days of incident

Most expedient means to CO

Work Plan

Describe in detail the procedures to be taken to pick up and transport both refuse (including food waste) and recyclable in case of inclement weather (i.e, windy conditions, snow)

Within the first 30 days of contract start Electronic copy / CO

Equipment Plan

Describe how contractor will ensure continued performance of scheduled services in the event of equipment failure.

Within the first 30 days of contract start Electronic copy / CO

APPENDIX D - DATA REQUIREMENTS