Atch 6.1. Questions and Answers.pdf

Title: Air Duct Cleaning BPA

RFQ#: FA483025Q0032

Attachment 6.1: Questions & Answers

FA483025Q0032- Air Duct Cleaning BPA

Q&A’s

Question Answer

1. Does the Contractor have to have a Contractors License for Duct Cleaning even if the State of Georgia does not require a License for Duct Cleaning?

No, however, the RFQ states on Pg 37, Part II, B.2., The Quoter must be licensed to operate in the State of Georgia. A copy of the Quoter’s License must be submitted with proposal. See Question# 46 for complete answer.

2. Since the RFQ requires a NADCA Certification, does the system Inspector need to be a NADCA Certified Ventilation Inspector (CVI)?

No

3. Section 1.2.3. indicate the NADCA 1992 Standard, the current NADCA Standard is ACR 2021. Can you change the specification to include the current 2021 ACR NADCA Standard?

noted

4. Section 1.2.7. indicates the use of Negative Air Markings and Equipment, does this mean that only Negative Air Marking that can be brought and used inside the buildings can be used instead of a Truck System?

Particulate Collection Equipment inside with HEPA filter or outside the facility

5. 1.2.11., Is the Contractor required that dual access door be used to change service openings so that the duct work can be accessed for future cleanings.

Not required

6. 1.2.12., From our Site Visit, should the Flexible Duct be replaced due to the age of the buildings?

No, Contractor shall not cut into flexible duct. Flex duct shall be disconnected

7. Section1.3.1./1.3.2., Will the AGR be available during the cleaning process to provide the cleanliness verification and visual inspection on site so each system can be approved?

Sometime

8. Section 1.3.3./1.3.4., Will a report with pictures be required as part of the cleanliness process.

yes

9. Section 1.5., Will a report with findings and recommendations along with pictures be required?

yes

10. Section 1.3.4., Please confirm the Cleaning progress of the coils. Is steam required to clean the coils? Please describe the Coil Cleaning Process.

the coil will be considered clean only if the coil is free of foreign matter

11. Section 1.6., Protection and Cleanup. What is the Contractor required to protect the surfaces and equipment Computer screens, Desks, and other Equipment not reviewed on Site.

yes

12. Is Plastic good enough to protect the surfaces and Equipment?

yes

13.Section 1.7., Working Hours, Can the Contractor work during the week, during Normal working hours for the inside work or does it have to occur during the Weekend as indicated in the specification?

Weekday during Normal working hours for the inside work.

14. When can the Outside work, such as, the Mechanical Rooms and the Air Handling Unit be done? Please advise.?

Work is allowed during the week

15. 2.1./2.2., Is a Quality Controlled Program required in writing?

Yes

16. Section 2.2., Will the Government and AGR be Onsite while the Cleaning is taking place?

Sometime

17.Will the COR be available Onsite to validate the Quality and inspect the Cleaning performance?

Picture will work

Attachment 6.1: Questions & Answers

Question Answer

18. 3.1./3.2.,Will the Contractor be PAID for each BPA or Call Order Site Visit and Request for Proposal?

No

19. How many Contracts will be given out based on the Pricing from Attachment 5?

Depends on the amount of work

20. What is the COR intent on providing a 5 Year Contract? To clean facilities as need

21. How are Access Doors, materials, Flex Duct and Accessories to be included in the Pricing as noted in Attachment 5?

Any repair will be completed by HVAC shop

22. The Contractor will need to know the working hours for this contract? The Government will need to know that Government Employees and Air Force personnel should not be in the Area and Space where Duct Cleaning is taking place.

Approved schedule

23. Section 4, The Contractor will require these Services to handle multiple 20 Amp pieces of Equipment, is this available in each Building? (All our equipment runs on 20 Amps, if we don’t have 20 amp outlets, we will have to run Gas Generators)

The Government will provide electricity and water for performance of services

24. The Contractor would like a Staging Area for our Duct Cleaning Equipment. Will there be space to store our Equipment in each Building?

Mechanical room

25. Section 5.1.1., Is the Contractor Project Manager required to be Onsite for the entire 8 Hours worked each day? (Our Project Mng will be ASCS)

No

26. Section 5.2.1., Is the FTE the same as certified payroll? If so, is a Certified Payroll required for each week worked?

Contractor Manpower Reporting (CMR) does not apply to this BPA. See para 5.2. (V. Houston)

27. Does each Employee need a Background Check and does the Air Force pay for the Background Check?

Contractor and all contract employees are required to have Base Pass to enter Moody AFB.

-A background Check is part of the process of attaining a Base Pass.

--Background check is completed at no cost to Contractor or Contract Employees. (V. Houston)

28. Section 5.2.5., Qualifications, do all Companies have to be NADCA Certified?

There must be at least one NADCA certified person that works for the company

29. Section 5.2.5.2., Do all Contractor personnel need to be an Air System Cleaning Specialist (ASCS)?

There must be at least one ASCS certified person that works for the company

30. Section 5.3., Are all Employees required to take a Medical Exam to work on this project?

The section does not state that.

31. Are OSHA Requirements required for all Aspects of this project?

Yes

32. Are all Contractors required to meet OSHA Requirements for Ladders?

Occupational Safety Health Administration (OSHA), applicable standards

33. Who is responsible for OSHA Lockout/Tagout for this Project?

Contractor

34. Since the Air Handling Unit will required to be turned off to clean the Ductwork, will the Contractor have access to the Mechanical Room each Day?

Yes

Attachment 6.1: Questions & Answers

Question Answer

35. How will the cost of Lifts be handled for Ductwork in the Mechanical Rooms that is higher than can be reached by Ladder?

Case by case if required.

36. Section 5.7., Is the Contractor required to Pay for the cost of Employee Badges?

The Government will pay for the Base Access Pass. If Contractor requires employee(s) to wear name or other Employee badge, Contractor is responsible. (V. Houston)

37. Section 5.8., Will the Air Force pay for the time spent with Operation Security (OPSEC) Training?

Para 5.8 will be removed from PWS.

(V. Houston)

38. Can the Contractor use their own Health & Safety Manual and Standards.

Yes, However, it must be the most up to date manual/standard.

39. The big question is OSHA Stands for Ladders and Lifts, please provide in detail how the Contractors should handle the use of Ladder’s over 4 feet?

Please provide the reference

40. Your pricing Spreadsheet does not take in to account materials required to complete a Duct Cleaning Project, How do we provide Access Doors, Coil Cleaning products, Brushes, Lifts, Towels and other Accessories?

Contractor responsibility

41. Based on the Wage Determination Sheet provided, this does not indicate a Wage Determination for Duct Cleaning, what wage is required?

See Attachment# 2 Wage Determination, 2015-4493 Rev 27.

See Page 4 of Attachment 2 for Code 23411. Any questions, contact Labor Specialist at DOL.

42. Is the Federal minimum wage requirement apply?

The wages listed in Attachment# 2 apply to this requirement.

See Attachment# 2 Wage Determination, 2015-4493 Rev 27.

E.O. 14026 applies, however if another Occupation Code is available at a higher rate for to use for this requirement, that code should be used. See Page 4 of Attachment 2 for Code 23411 may apply. Any questions, contact Labor Specialist at DOL.

43. Attachment#2 Health & Welfare payment is not listed, should this be added to the Base Pay.

See Attachment# 2 Wage Determination, 2015-4493 Rev 27,

44. Is Invoicing submitted on a monthly basis or only when a call or order is completed.

For all BPA Calls completed in less than 30 days, Contractor may submit invoice after a passed Final Inspection. If work exceeds 30 days, Contractor will receive a partial payment at 30-day mark.

Contractor can invoice for final amount after passed Final Inspection.

45. Should Invoice be submitted by the 10th of each month?

BPA Call can start on any day of month. The 30-day Clock starts when Govt agrees with Contractor’s submitted price and BPA Call is issued. The day the BPA Call is issued starts the 30-day clock.

46. Does the Contractor have to have a Contractors License for Duct Cleaning even if the State of Georgia does not require a License for Duct Cleaning.

See answer to #46 below.

46. Answer:

1. No, however, the RFQ states on Pg 37, Part II, B.2., The Quoter must be licensed to operate in the State of Georgia.

A copy of the Quoter’s License must be submitted with proposal. The RFQ states on Pg 37, Part II, B.2., The Quoter must be licensed to operate in the State of Georgia. A copy of the Quoter’s License must be submitted with proposal.

Whomever is performing the work must have a license to operate in the state of Georgia.

2. Business License, the below applies:

--License can be obtained thru City of Valdosta Website :

citybusinesslicense@valdostacity.com

--Business Occupational Tax Certificates, also known as Business Licenses, can be obtained at the City of Valdosta Business License Office or call 229-259-3520.

--All Alcohol and Business Licenses are non-transferable, site and owner specific and must be posted in some conspicuous place at your business establishment.

mailto:citybusinesslicense@valdostacity.com

RFQ#: FA483025Q0032

Attachment 6.1: Questions & Answers --Answer for #46 Continued...

Who needs a business license?

Each person, firm, partnership or corporation engaged in any business, trade, profession or occupation in the City of Valdosta is required to have an annual license occupational tax certificate. This tax certificate is based on the business function and is calculated either on the business gross receipts or a flat fee.

Businesses that have no physical location in the City of Valdosta, but are located inside the state of Georgia, will need to first obtain a license from the county or municipality where that business office is located. The City of Valdosta will issue a complimentary license upon completion of the application.

Businesses that are located outside the state of Georgia, with no physical location in Georgia, should first obtain a business license in the Georgia jurisdiction in which they conduct the most business. If that is Valdosta, you will need to complete the application and submit copy of the Georgia state license, if required. Processing time is approximately 3 business days; the administration fee is due at the time the application is submitted, and the certificate fee will be calculated and collected prior to the certificate being issued. If the business has a current business license from another county or municipality in Georgia, the City would issue a complimentary license with the completion of our application, copy of the business license certificate and state license if required by the state of Georgia.

Website: Business License – City of Valdosta GA:

https://www.valdostacity.com/finance/business-licensing/business-license

Answer for #46 – End...

47. Can a virtual site overview, floorplans, or maps be provided for each building?

yes

48. Are there known types of HVAC systems (e.g., split systems, rooftop units, central air)? Can a list of system types per building be shared?

All system are identified on blueprints

49. Are there any photos, prior assessments, or cleaning logs available for reference?

no

50. Are there specific duct sizes, lengths, or duct material types that must be accounted for?

On blueprints

51. How many vents are there per building? On blueprints

52. Are the duct systems primarily square (metal) or flex ducts?

both

53. How many coils are there per HVAC unit? 1 or 2

54. Are the systems full units or split units? How many full units versus split systems are there across the base?

Both, there are a lot of system on base

55. What are the current protocols for contractor access, escorts, and tool/equipment entry?

The Awardee will be provided with a form to fill in for Base Pass. Contractor or Supervisor and employees must be listed on form. Form will be reviewed and signed by 23 CES or the CO, the Awardee will take form to Main Gate (Visitor Center). Security Forces will probably require a consent form to be signed and then conduct a background check. A One Year Base Pass will be issued. Base Pass will have to be renewed annually.

56. Is there a limit to the number of contractor personnel allowed on base at one time?

No. Only Contractor/Supervisor or workers assigned to this project should be on base.

https://www.valdostacity.com/finance/business-licensing/business-license

Attachment 6.1: Questions & Answers

Question Answer

57. What is the timeline and process for obtaining base passes (especially for rotating teams over the life of the BPA)?

This is possible, however, will be handled on a case by case scenario so that all facts and factors are considered to address any/all security concerns.

58. Is there a tentative schedule or order of buildings to be serviced over the 5 years?

No.

59. How much advance notice will be provided before each call under the BPA?

Two weeks

60. What documentation is required after cleaning (e.g., photos, inspection reports, air quality tests)?

Photos and inspection report

61. Is post-cleaning sanitization or mold treatment part of the requirement?

No

62. How will pricing be evaluated—by square footage, number of vents, or per building?

Please see RFQ, page 37 under Part I, Step 2.

63. Will each task order under the BPA be competed among awardees, or will they be assigned?

They are likely to be assigned. This could change...

64. What is the estimated number of call orders per year?

Based on unit funding

65. Will work be grouped by building cluster, type, or by urgency/priority?

By building

66. Did we get an answer on “Operation Times”?

Is all the inside work to be done on weekends only per PWS, para 1.7.1.

Work is allowed during the week.

67. Will we get Contractor Badges to avoid Visitor Lines?

Yes, Awardee/workers will be issued Base Passes good for 1 year.

(renewed annually)

68. When are we looking for a start date. 2 June 2025 is expected BPA start date. If an extension occurs, all will be notified via an Amendment posted on-line at sam.gov.

69. I understand the 5-Year max, but approximately, how many buildings per year?

Based on unit funding.

70. Will we be doing any ductwork associated with SCIFs?

Any descript will be completed by shop.