Questions_and_Answers.pdf

Questions & Answers Mess Attendant Services, Moody AFB

Solicitation Number: FA4830-15-Q-0033

1. QUESTION: Will there be and how should the executed proposal documents be sent?

I.E. SF 1449, Amendments, etc…

1) There will not be an SF 1449. All quoted pricing should be in attachment 3 pricing schedule, where you can also acknowledge all amendments. All other documents should be sent via PDF preferably.

2. QUESTION: Since there is currently no incumbent employees will the employees under the new contract be covered under current Collective Bargaining Agreement provided with the RFQ? The CBA economic terms were last effective October 2010. Using one this old will lead to quotes being underpriced and would require significant price adjustments after award.

1) Please see the Attachment 2 Wage Determination No. 2005-2131 Revision 16 dated 22 December 2014.

3. QUESTION: Are we required to recall the former Union employees? And , if so, how many are there and what is their seniority level?

1) You are not required to recall former Union employees. We do not know how many or what their seniority level is.

4. QUESTION: Will the contractor be required to provide any vehicles in connection with the work being performed under any service in the PWS?

1) No

5. QUESTION: Who assigned the schedules and tasks for contingency cooks?

1) Contractor Supervisor

6. QUESTION: The PWS requires the contract employees to perform Subsistence and Material Handling. The CBA does not show a wage category for storeroom duties. Can we use a SCA Wage Determination rate for these service requirements? What is the full description of the subsistence handling duties? I.E. will they receive, inspect, off load and put away subsistence? Will they require a forklift license?

1) Assistance with stocking food and cleaning storeroom area. No, forklift license is required.

7. QUESTION: When government provided equipment is broken and is vital to completing a contract task will the government exempt that task from being done unless they provide an alternate means to completing the task?

1) Yes

8. QUESTION: Will the government require company logos on the uniforms?

1) No. 4.1.2.1…the PWS calls for contractor employees to wear badges/name tags which contain the company name and employee’s name. The Contractor is responsible for acquiring an appropriate number of badges/name tags to meet their needs at their own expense.

Does the contract have to pay for the steel toed shoes or is it the employee’s responsibility? It is not addressed in the CBA. DOL and OSHO only requires the employer to pay if the shoes/boots have to meet a specific task requirement and are not commonly worn off duty and remains at the job site.

Appendix E, Uniform Requirements Standards, provides a list of items the contractor will provide to the employee prior to the contract start date. This list includes Black Work Shoes, Safety Toe, with Non-Skid Sole.

9. QUESTION: Is there internet access for the contractor’s use at the Moody AFB facilities? Are there internet service providers that the contractor can use at the Moody AFB facilities?

10. QUESTION: What GFE in appendix C are the responsibility of the contractor to clean?

1) All the GFE in Appendix C. 1.3.4.1. Clean , Sanitize, and Air Dry dishes, pots, pans, safety floor mats and equipment in the kitchen and dining areas …Contractor shall provide a cleaning schedule to include all cleaning and sanitation of equipment and facilities. All cooking/prepping equipment shall be cleaned after each use.

11. QUESTION: Will this contract require table bussing?

12. QUESTION: Besides during the implementation of Contingency Operations is any food prep or cooking required of the contractor’s mess attendants? If so to what extent?

13. QUESTION: Where is the on-site manager’s office to be? Will there be office space/s provided for contract management the dining facility? Is there internet access for the contractor’s use at the office space/s provided?

1) Yes, the contract on-site manager will have an office at the DFAC and internet capability will be available.

14. QUESTION: Expendable Supplies. Does the government provide the paper goods to include Styrofoam cups, paper ware, plastic ware …etc, for meals served and consumed in the dining facilities?

15. QUESTION: Who responsible for the replacement of light bulbs? Who provides light bulbs? If it is the contractor's responsibility, what is the number and type of bulbs used in each facilities?

1) 1.3.4.5.1.4. Other Housekeeping Tasks – the Contractor will use government –supplied bulbs and tubes to replace the burned-out energy-efficient light bulbs and fluorescent tubes at or below 10 feet, inside and outside the assigned facility.

16. QUESTION: Is the contractor responsible for routine cleaning and sanitation of kitchen equipment (i.e. ovens, hoods, deep fat fryers, etc….)?

1) Yes. See 1.3.4.1.

17. QUESTION: Will the contractor be responsible for providing cleaning supplies that would be used by everyone in the dining facility to include the military cooks, such as Oven Cleaners, paper towels, plastic bags, Griddle cleaning screen, Disposable Wipe Cloths, brooms, mops and mop buckets, not all of these items cannot be segregated.

1) Yes. 3.3.1….The Contractor shall provide all supplies necessary to perform food service attendant services in accordance with this PWS.

Will the government be providing their own cleaning supplies?

No. The contractor will provide all supplies necessary to perform food attendant services.

18. QUESTION: Since there is not an incumbent contractor in place and a virtual new start up, with such a large number of variables to consider during startup will there be a Phase in Period? Suggest 30 days and a separate CLIN for phase-in cost. I believe we

1) There will be a 2 week phase in; the Contractor would begin 1 Nov 2015, but the first meal would be 15 Nov 2015.

19. QUESTION: Will contractor be required to have a minimum number of personnel in the dining rooms throughout all meals period or will the designated dining room personnel be able to leave the dining room areas in order to perform other duties?

1) The contractor is not required to have a minimum or maxium number of personnel in the dinning room during meal periods. The contractor just needs enough people to ensure the requirements layed out in the PWS are met.

20. QUESTION: Can invoices be submitted every two weeks? As a small business, under

FAR 52-232.1(b) we are allowed to invoice twice monthly to allow for better cash flow.

1) Invoices are to be submitted once a month after the completion of services.

FAR 52.232-1(b) does not apply to this contract.

21. QUESTION: Does Executive Order 13495, the Nondisplacement of Qualified Workers

Under Service Contracts apply to this procurement considering that there is no incumbent contractor in place?

1) No, it does not apply.

22. QUESTION: Will an area be available in the dining facility to install electric wall mounted time clocks?

23. QUESTION: APPENDIX D provided in the RFQ shows that the contractor must provide replacement brushes for a polisher but there is not a polisher listed in the government’s list of contractor provided equipment. Will the government provided this information in an amendment?

The government will not provide a polisher. Under Appendix D, Contractor Furnished Property – just above the Replacement Brushes, Polisher there is a Floor Polisher listed. The Contractor is responsible for providing a Floor Polisher.

24. QUESTION: The workload data does not show the size and floor types of the areas of contractor responsibility. Will the government provided this information in an amendment?

1) Please see attachment Question 24 Flooring Types.

25. QUESTION: Will the Government provide adequate storage area for contractor owned equipment and supplies necessary for this requirement?

26. QUESTION: I was hoping to confirm if there should be a SF30 for the Amendment #1 since acknowledgement is required for all Amendments? Do you intend on issuing SF30s for Amendment #1?

1) No SF30 will be issued. All amendments should be aknowledged on the Pricing Schedule.

27. QUESTION: It appears the Mess Attendant Services only include the following personnel: Managers, Cashiers and Food Sanitation Specialist. The other personnel (Cook I, Cook II, Salad Maker, Shift Leader and Baker) will only be needed if a contingency plan is activated. Please confirm.

The statement is correct. We will only need managers, cashiers and food sanitation specialist. The other personnel (Cook I, Cook II, Salad Maker, Shift Leader and Baker) will only be needed if a contingency plan is activated.

28. QUESTION: Could you provide the populations served for the facilities serviced in this contract?

1) Please see Appendix B

29. QUESTION: Do you have historical consumption rates, specifically for the restroom consumables?

1) Please see Appendix D

30. QUESTION: Executive Order 13658, “Establishing a Minimum Wage for Contractors,” raises the minimum wage to $10.10 for all workers on service contracts.

The Wage Determination No.: 2005-2131, which is included in the solicitation package, lists Food Service Worker’s at$ 7.93 per hour. Is it correct to assume that the rate in the executive order prevails?

1) Yes.