Att_3_-_52_212-1_Commercial_Instructions_to_Offerors.pdf

Addenda to FAR 52.212-1 Instructions to Offerors - Commercial Items (October 2015)

A. To assure timely and equitable evaluation of proposals, offerors must follow the instructions contained herein. Offerors are required to meet all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors or subfactors. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale. The response shall consist of four (4) separate parts; Part I - Summary and Miscellaneous Data, Part II - Price

Proposal, Part III - Technical Proposal, and Part IV - Past Performance Proposal. Non-conformance with the instructions in this Instruction to Offerors may result in an unfavorable proposal evaluation.

B. Specific Instructions:

1. PART I – SUMMARY AND MISCELLANEOUS DATA. Submit original plus 1 copy.

(a) The offeror shall provide a concise summary and master table of contents of the entire proposal.

(b) Standard Form (SF) 1449. Complete blocks 12, 17a, 30a, 30b, and 30c. In doing so, the offeror accedes to the contract terms and conditions as written in the solicitation.

(c) Complete the necessary fill-ins and certifications in provisions and in the on-line

Representations and Certifications at www.sam.gov. Return the provision FAR 52.212-3, Offeror Representations and Certifications – Commercial Items, along with the proposal. For other provisions and clauses in the solicitation, the offeror is required to submit the pages that require an offeror fill-in.

(d) Submit an acknowledgment of the all solicitation amendments, if issued.

(e) If applicable, provide a copy of the letter from the Small Business Administration

(SBA) showing proof of Section 8(a) status.

(f) If none proposed, submit an Affirmation of no Exceptions, Deviations, or Waivers.

2. PART II – PRICE PROPOSAL - Submit original plus 2 copies.

(a) This Part shall contain a completed Schedule of Supplies/Services, continuation sheets of SF 1449, blocks 19 – 24.

(b) Insert proposed unit prices and extended amounts in the Schedule of

Supplies/Services for each Contract Line Item Number (CLIN) or Sub CLIN (SCLIN), including all option periods. The extended amount must equal the unit price multiplied by the number of units. It is imperative that mathematical calculations are correct; particular care should be taken to ensure the amounts match when using a spreadsheet program, such as Microsoft EXCEL. The unit prices and extended amounts are limited to two decimal places.

http://www.sam.gov/

c) Insert proposed unit prices and the extended amounts in the Total Evaluated Price

(TEP) worksheet, Attachment 1. Offerors shall insert their proposed prices into the fillable Excel cells that appear in green, all other Excel cells that do not appear in green are pre-calculated and will not be filled in by the prospective offerors. In addition, fuel consumption will also be part of the offeror’s TEP. In Attachment 1, the offeror shall provide the government with the average fuel burn rate (in gallons per hour) for their proposed aircraft. This fuel burn rate will be multiplied by the numbers of hours in each CLIN and then multiplied by a pre-calculated average of a gallon of fuel (based on historical averages from the Defense Logistics Agency).

This total price will then be added to the price of each CLIN to give the TEP.

d) Extreme care should be exercised to ensure that no price data of any kind are included in any other Part of the proposal.

3. PART III – TECHNICAL PROPOSAL - Limited to no more than 25 pages. Submit original plus 4 copies.

Subfactor 1 – Technical Equipment

(See 52.212-2, paragraph D(1)(a))

Subfactor 2 – Technical Program Management

(See 52.212-2, paragraph D(1)(b))

Subfactor 3 – Technical Quality Control

(See 52.212-2, paragraph D(1)(c))

Subfactor 4 – Technical Transition Plan

(See 52.212-2, paragraph D(1)(d))

4. PART IV – PAST PERFORMANCE PROPOSAL - Limited to no more than 5 pages per contract listed. Only references for past efforts/contracts of relevance are desired. Submit original plus 4 copies.

(a) Quality and Satisfaction Rating of Contracts: Provide any information currently available (letters, metrics, customer surveys, independent surveys, etc.) that demonstrates customer satisfaction with overall job performance and/or quality of completed and/or ongoing contracts. In addition, explain corrective actions taken in the past, if any, for substandard performance and any current performance problems, such as cost overruns, extended performance periods, numerous warranty calls, etc. (See 52.212-2(D)(3))

(b) Performance Surveys/Questionnaires: Past Performance Questionnaires (PPQs) shall be used by the offeror in obtaining and providing past performance information. The government requires the offeror send out a PPQ to each of the Points-of-Contact (POCs) identified in the Past Performance Proposal (paragraph (c) below).

The offeror shall send out the PPQ (Attachment 2), using the Past Performance Evaluation Cover

Letter (Attachment 2), to each of their references.

THE RESPONSIBILITY TO SEND OUT THE PAST PERFORMANCE QUESTIONNAIRE

RESTS SOLELY WITH THE OFFEROR.

Once the questionnaires are completed by the POCs, the information contained therein will be considered source selection sensitive and will not be released outside the government. The

POCs shall forward their completed questionnaires directly to the government – NOT BACK TO

THE OFFEROR.

PPQs shall be sent directly from your reference to this office marked to the attention of TSgt

Amber Maestri or 2Lt Britany Petrina, or e-mail to amber.maestri.2@us.af.mil or britney.petrina.1@us.af.mil, or mailed to the following address:

325th Contracting Squadron

Attn: TSgt Amber Maestri or 2Lt Britney Petrina

501 Airey Ave, Suite 5

Tyndall AFB, FL 32403

(c) Past Performance Information: Provide a list of no more than four (4), of the most relevant contracts performed for any customer. (See addendum to 52.212-2, paragraph (d)(2))

Furnish the following information for each contract listed:

(1) Company/Division name

(2) Product/Service

(3) Contracting Agency/Customer

(4) Contract Number

(5) Contract Dollar Value

(6) Period of Performance

(7) Verified, up-to-date name, mailing and e-mail addresses, and telephone number of the contracting officer (Point-of-Contact)

(8) Comments regarding compliance with contract terms and conditions

(9) Comments regarding any known performance deemed unacceptable to the customer, or not in accordance with the contract terms and conditions.

(10) Include rationale supporting your assertion of relevance and identify aspects (scope, magnitude of effort, and complexity) of the contracts deemed relevant and how they relate to the proposed effort.

If an offeror has no past performance history of relevance, the offeror must state affirmatively it possesses no past performance history of relevance.

(d) The evaluation of past performance information will take into account past performance regarding (i) predecessor companies, (ii) will take into account past performance of key personnel who have relevant experience, and/or (iii) will take into account past performance mailto:amber.maestri.2@us.af.mil mailto:britney.petrina.1@us.af.mil regarding subcontractors that will perform aspects of the requirement when such information is relevant to this acquisition.

(e) If a teaming arrangement is contemplated, provide complete information as to the arrangement, including any relevant and recent past performance information on previous teaming arrangements with same partner. If this is a first time joint effort, each party to the arrangement must provide a list of past contracts of relevance. The government will evaluate not more than four (4) past performances for each party of a first time joint effort.

(f) Subcontractor Consent: Past performance information pertaining to a subcontractor cannot be disclosed to the prime offeror without the subcontractor’s consent. Provide with the proposal a letter from each subcontractor that will perform aspects of the requirement, consenting to the release of its past performance information to the prime contractor.

C. Documents submitted in response to this RFP must be consistent with the following:

1. Requirements of the solicitation (CLINs and PWS) and government standards and regulations pertaining to the PWS.

2. FAR 52.212-2, Evaluation – Commercial Items, of this solicitation.

3. If a Part in a proposal exceeds the specified page limit cited in the Part Content, the excessive pages will not be evaluated.

4. Format for proposal Parts I, III, and IV shall be as follows:

(a) Each written Part of the proposal shall be separately bound and labeled in standard three ring loose-leaf binders and clearly identified on the front and side. Each Part shall contain a Table of Contents, Cross References, and the List of Tables and Drawings (if applicable).

Cover pages, Table of Contents, and Tabs will not be counted against the page limits. However, pages depicting tables, charts, graphs and figures will count toward the page limit. The number of copies of each part is specified in paragraph B, Specific Instructions, above.

(b) The proposals will be on 8 1/2” x 11” paper, except for fold-outs used for charts, tables, or diagrams, which may not exceed 11” x 17”.

(c) A page is defined as one face of a sheet of paper containing information. Two pages may be printed on one sheet of paper.

(d) All printing shall be single-spaced. Spacing characteristics are applicable to charts and graphs.

(e) Written entries shall not be less than 11 font size. Size of print is applicable to charts and graphs.

(f) Page margins shall be a minimum of 1 inch top, bottom, and each side.

(g) In addition to the paper copies specified for each Part, one electronic copy of each

Part of the entire offer must be submitted. The electronic version of the proposal shall be submitted in a format readable by Microsoft Office 2010 which includes software programs such as WORD, EXCEL, or PowerPoint. For those pages of the proposal that cannot be submitted using Microsoft Office, such as the Standard Form 1449, offerors shall include those pages electronically using Adobe Acrobat portable document files (.pdf) format. The Price Part shall be submitted in EXCEL spreadsheet format and MS WORD for price narrative. The electronic version shall be submitted on a compact disc (CD). USB flash drives, floppy disks, and zip disks are not acceptable.

Indicate on each CD the Part number and title. The paper copies and electronic versions shall be identical in all respects. In the event there are any discrepancies between the paper copies and electronic copies, the paper copies take precedence and will be used for evaluation.

Ensure the electronic documents stored on the CD can be opened. Use separate files and folders to permit rapid location of all portions, including exhibits and attachments, if any. Replacement

CDs will be required to update the final proposal resulting from any discussions and updates, if applicable.

(i) Each Part shall be complete in itself and shall not reference information contained in other Parts. Page 1 of a Part is defined as the first page after the Table of Contents. All pages shall be numbered.

(j) Price data of any kind shall be presented only in the Price Proposal Part.

(k) Elaborate formats, bindings, and color presentations are not desired or required.

The following table summarizes the proposal submission:

D. General Information:

PART TITLE

ELECTRONIC

COPY

PAPER

COPY

PAGE LIMIT DUE DATE

I

Summary and Misc

Data

(File Name: Part I) 1 1 No Limit

II

Price

(File Name: Part II) 1 2 No Limit

III

Technical

(File Name: Part III) 1 4 25

IV

Past Performance

(File Name: Part IV) 1 4 N/A

1. Information regarding submission of proposals: Hand carried or mailed proposals must be delivered to the following address:

325th Contracting Squadron

Attn: TSgt Amber Maestri or 2Lt Britney Petrina

501 Airey Ave, Suite 5

Tyndall AFB, FL 32403

2. The sealed envelope or package used to submit your proposal must show the time and date specified for receipt, the solicitation number, and the name and address of the offeror.

3. Offerors are cautioned that Tyndall AFB, FL has visitor control procedures requiring individuals not affiliated with the installation to obtain a visitor pass prior to entrance. SOME

DELAY SHOULD BE EXPECTED WHEN HAND-CARRYING PROPOSALS. Offerors should allow sufficient time to obtain a visitor pass and arrive at _______ prior to the time specified for receipt. Late proposals will be processed in accordance with FAR 52.215-

1(c)(3),“Submission, modification, revision, and withdrawal of proposals.”

4. FEDERAL HOLIDAYS: The following Federal Legal Holidays are observed by this base:

New Year’s Day 1 January

Birthday of Martin Luther King Third Monday in January

Washington’s Birthday Third Monday in February

Memorial Day Last Monday in May

Independence Day 4 July

Labor Day First Monday in September

Columbus Day Second Monday in October

Veterans Day 11 November

Thanksgiving Day Fourth Thursday in November

Christmas Day 25 December

(End of Addenda)