Atch 1 - LPR SON_28 Aug 2026.pdf

CUI

DEPARTMENT OF THE AIR FORCE 6TH SECURITY FORCES SQUADRON

MACDILL AIR FORCE BASE

Statement of Need (SON)

28 Aug 2026

Procurement of Automated License Plate Recognition (ALPR) System

1. PURPOSE

The purpose of this Statement of Need (SON) is to purchase an Automated License Plate Recognition (ALPR) System.

2. OPERATIONAL REQUIREMENT

The 6th Security Forces Squadron requires the procurement, installation, configuration, and sustainment of an enterprise ALPR system capable of supporting installation access control, criminal investigations, force protection operations, and interagency information sharing through continuous monitoring of designated access control points and other Government-identified locations. System must provide continuance support via a base plus four (4) option year contract to include warranty for items provided at purchase and continuance software updates.

3. REQUIRED CAPABILITIES

• Integrated ALPR, Vehicle Attribute Recognition (VAR), live HD video, still imagery, historical tracking, and digital evidence management.

• Highway-speed, multi-lane capture with day/night capability, minimum 1080p resolution, infrared illumination, and Florida coastal weather resistance.

• Flexible installation on poles, buildings, trailers, or existing infrastructure with solar power and battery backup.

• Real-time alerts, GIS mapping, vehicle movement tracking, hotlists, mobile access, audit logging, and administrative controls.

• Capabilities of integration with NCIC, FCIC, NLETS, CJIS-compliant databases, and approved local databases.

• Automatic integration with a CJIS-compliant Digital Evidence Management System supporting chain of custody, evidence retention, and case management.

• Compliance with DoD RMF, DISA STIGs, encrypted communications, multi-factor authentication, and role-based access controls.

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Hardware & Enclosure

• Weather Resistance:

o IP66-rated enclosure (dust-tight, protected against high-pressure water jets).

• Environmental Tolerance:

o Continuous operation from -22°F to 140°F (-30°C to 60°C).

• ASTM B117 Salt Fog Resistance:

o Suitable for coastal or high-salinity environments.

• Enclosure Contents:

o Optics, processor, LTE modem, internal battery, and multi-purpose LED ring.

• Five (5) License Plate Cameras

• Five (5) Solar Panel with Kits

• Five (5) Mount Cameras

• Five (5) Extended Battery and Charger

• One (1) Software

• Five (5) Licenses

• 90-day storage capability for all license plates and live footage

Communication

• LTE Modem: Supports multiple network bands, high-power and sleep states for efficient connectivity.

• Secure Transmission: Encrypted communication protocols for all data.

• Automatic Connectivity: Establishes network connection and begins automated functions on power-up.

Deployment Flexibility

• Four (4) affixed and one (1) mobile

• Mounting options: existing poles, buildings, vehicles, and trailers.

• Fast, flexible deployment with installation support for permitting, site prep, and mounting.

Provide live video alerts; integrate into a unified operations center platform alongside other security systems; vehicle attribute recognition, and livestreaming; support advanced searches by license plate, make, model, color, body style, partial plate, time, and location; and enable information sharing with AFOSI, FBI, Secret Service, Tampa Police Department, Hillsborough County Sheriff's Office, FDLE, FHP, JTTF, and other authorized partners.

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4. FULL COMPLIANCE

NDAA Section 889

• Strictly prohibits the procurement of telecommunications and video surveillance equipment from blacklisted Chinese manufacturers.

FBI CJIS Security Policy

• Requires end-to-end data encryption, multi-factor authentication, and strict access controls for vehicle data.

Ombudsman

(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution.

Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

(c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, Ms. Lisa A. Gross, 510 POW/MIA Drive, Scott AFB IL 62225-5022, 618- 299- 0267, lisa.gross@us.af.mil of AFICC/KM. Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/FLDCOM/DRU ombudsman level, may be brought by the interested party for further consideration to the Department of the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (571) 256-2395, facsimile number (571) 256-2431.

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the Contracting Officer.

Health and Safety on Government Installations In performing work under this contract on a Government installation, the contractor shall:

(1) Take all reasonable steps and precautions to prevent accidents and preserve the health and safety of contractor and Government personnel performing or in any way coming in contact with the performance of this contract; and

a. Take such additional immediate precautions as the contracting officer may reasonably require for health and safety purposes.

(2) The contracting officer may, by written order, direct Department of the Air Force Occupational Safety and Health (AFOSH) Standards and/or health/safety standards as may be required in the performance of this contract and any adjustments resulting from such direction will be in accordance with the Changes clause of this contract.

(3) Any violation of these health and safety rules and requirements, unless promptly corrected as directed by the contracting officer, shall be grounds for termination of this contract in accordance with the Default clause of this contract.

Contractor Access to the Department of the Air Force Installations

(a) The contractor shall obtain base identification and vehicle passes, if required, for all contractor personnel who make frequent visits to or perform work on the Department of the Air Force installation(s) cited in the contract. Contractor personnel are required to wear or prominently display installation identification badges or contractor-furnished, contractor identification badges while visiting or performing work on the installation.

(b) The contractor shall submit a written request on company letterhead to the contracting officer listing the following: contract number, location of work site, start and stop dates, and names of employees and subcontractor employees needing access to the base. The letter will also specify the individual(s) authorized to sign for a request for base identification credentials or vehicle passes. The contracting officer will endorse the request and forward it to the issuing base pass and registration office or Security Forces for processing. When reporting to the registration office, the authorized contractor individual(s) should provide a valid driver's license, current vehicle registration, valid vehicle insurance certificate to obtain a vehicle pass.

(c) During performance of the contract, the contractor shall be responsible for obtaining required identification for newly assigned personnel and for prompt return of credentials and vehicle passes for any employee who no longer requires access to the work site.

(d) When work under this contract requires unescorted entry to controlled or restricted areas, the contractor shall comply with with AFI 31-101, Integrated Defense, andDODMAN5200.02_AFMAN 16-1405, Air Force Personnel Security Program] citing the appropriate paragraphs as applicable.

(e) Upon completion or termination of the contract or expiration of the identification passes, the prime contractor shall ensure that all base identification passes issued to employees and subcontractor employees are returned to the issuing office.

(f) The contractor shall provide an after-hours contact number or after-hours email in the Emergency Mass Notification System (EMNS) for each of their personnel, whose normal place of duty is on a DoD installation or within a DoD facility. The contractor shall comply with any additional requirements in DAFMAN 10-206 for emergency operational reporting. Foreign Nationals may participate and may remove themselves from the Emergency Mass Notification System at any time. To update information, personnel can access the globe icon on their system desktop screens and choose the "Access Self- Service" option.

(g) Failure to comply with these requirements may result in withholding of final payment.