FA481425Q0048 SAM Solicitation.pdf

This is a Request for Quote (RFQ) for commercial items prepared in accordance with the format in Subpart 8.4, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation;

quotes are being requested and a written solicitation will not be issued.

The Request for Quotation (RFQ) number FA481425Q0048 shall be used to reference any written quote provided under this RFQ.

The RFQ document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-05; Effective 8/07/2025.

This is a set-aside for 100% Small Business.

The North American Industry Classification System (NAICS) code for this project is 561990 with a size standard of $16.5M.

The purpose of this solicitation is for the contractor to provide all labor, equipment, and transportation for On-Site Document Destruction Services at MacDill AFB, Tampa FL Statement of Work (SOW), dated Dtd. 14 August 2025.

The bid schedule and contract CLIN schedule are below:

LINE DESCRIPTION QTY UNIT UNIT PRICE TOTAL AMOUNT

0001 Contractor is to provide lockable shred consoles for locations identified in Table A in accordance with (IAW) Paragraph 1.1 in the SOW

(Dtd. 17 July 2025).

Base Year PoP: 01 Oct 2025 –

30 Sep 2026

33 Bins $ $

0002 Contractor is to provide all labor, equipment and transportation to perform On- Site Document Destruction Services (Shredding) IAW

Paragraphs 1.2 and 1.3 in the SOW (Dtd. 17 July 2025) for bin location in Table A.

Base Year PoP: 01 Oct 2025 – 30

Sep 2026

30 Pickups $ $

Option Year 1

Contractor is to provide lockable shred consoles for locations identified in Table A in accordance with (IAW)

Paragraph 1.1 in the SOW (Dtd.

17 July 2025).

Option Year 1 PoP: 1 Oct 2026 – 30 Sep 2027

33 Bins $ $

Option Year 1

Contractor is to provide all labor, equipment and transportation to perform On- Site Document Destruction Services (Shredding) IAW

Paragraphs 1.2 and 1.3 in the SOW (Dtd. 17 July 2025) for bin location in Table A.

Option Year 1 PoP: 1 Oct 2026 –

30 Sep 2027

30 Pickups $ $

Option Year 2

Contractor is to provide lockable shred consoles for locations identified in Table A in accordance with (IAW)

Paragraph 1.1 in the SOW (Dtd.

14 August 2025).

Option Year 2 PoP: 1 Oct 2027 – 30 Sep 2028

Option Year 2

Contractor is to provide all labor, equipment and transportation to perform On- Site Document Destruction Services (Shredding) IAW

Paragraphs 1.2 and 1.3 in the SOW (Dtd. 14 August 2025) for bin location in Table A.

Option Year 2 PoP: 1 Oct 2027 –

30 Sep 2028

30 Pickups $ $

Option Year 3

Contractor is to provide lockable shred consoles for locations identified in Table A in accordance with (IAW)

Paragraph 1.1 in the SOW (Dtd.

14 August 2025).

Option Year 3 PoP: 1 Oct 2028 – 30 Sep 2029

33 Bins $ $

Option Year 3

Contractor is to provide all labor, equipment and transportation to perform On- Site Document Destruction Services (Shredding) IAW

Paragraphs 1.2 and 1.3 in the SOW (Dtd. 14 August 2025) for bin location in Table A.

Option Year 3 PoP: 1 Oct 2028 –

30 Sep 2029

30 Pickups $ $

Option Year 4

Contractor is to provide lockable shred consoles for locations identified in Table A in accordance with (IAW)

Paragraph 1.1 in the SOW (Dtd.

14 August 2025).

Option Year 4 PoP: 1 Oct 2029 – 30 Sep 2030

Option Year 4

Contractor is to provide all labor, equipment and transportation to perform On- Site Document Destruction Services (Shredding) IAW

Paragraphs 1.2 and 1.3 in the SOW (Dtd. 14 August 2025) for bin location in Table A.

Option Year 4 PoP: 1 Oct 2029 –

30 Sep 2030

30 Pickups $ $

Optional 6-Month Extension

Contractor is to provide lockable shred consoles for locations identified in Table A in accordance with (IAW)

Paragraph 1.1 in the SOW (Dtd.

14 August 2025).

6-Month Extension PoP: 1 Oct 2030 – 1 Apr 2031

Optional 6-Month Extension

Contractor is to provide all labor, equipment and transportation to perform On- Site Document Destruction Services (Shredding) IAW

Paragraphs 1.2 and 1.3 in the SOW (Dtd. 14 August 2025) for bin location in Table A.

6-Month Extension PoP: 1 Oct

2030 – 1 Apr 2031

15 Pickups $ $

Total $

NOTE: PROPOSALS MUST INCLUDE THIS FORM AS ITS COVER SHEET, FILLED OUT COMPLETELY.

PROPOSALS MUST ALSO INCLUDE CONCEPTUAL/”MOCK-UP” DRAWINGS FOR TECHNICAL

CONSIDERATION.

Quote Valid Until:

Delivery:

Payment Terms/Discount:

Warranty:

FOB: DESTINATION

Company Name:

POC email and phone:

CAGE Code/Unique Entity ID Number

Offeror Signature/Date:

*FAR Provision 52.212-1, Instructions to Offerors – Commercial Items (Sep 2023) applies to this acquisition and the following addendum applies:

http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/52_000.htm#P1070_147634

The following words stating “offer”, “offeror”, and “proposal” are replaced with “quotation”, “vendor”, and “quote”.

Paragraph (a) first sentence revised as follows: “The NAICS code and small business size standard for this acquisition appear above.”

Paragraph (c) first sentence revised as follows: “The vendor agrees to hold the prices in its quote firm for 60 calendar days from the date specified for receipt of quotes, unless another time period is specified in an addendum to the quote.”

52.212-2 Evaluation-Commercial Items. (Nov 2021) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

(i) price;

(ii) technical capability of the item offered to meet the Government’s requirement

A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

RFQ due date: 29 September 2025 RFQ due time: (10:00 A.M. ET) Email to: Contract Specialist, SSgt Tyler Bonnett, tyler.bonnett.1@us.af.mil and Contracting Officer, TSgt Andrew Heath, andrew.heath@us.af.mil

THIS MUST BE POSTED TO SAM.GOV. ANYTHING OTHERWISE CAN AND WILL

BE CONSIDERED NONRESPONSIVE.

Note: .zip files are not an acceptable format for the Air Force Network and will not go through our email system.

All questions regarding this RFQ must be email to: tyler.bonnett.1@us.af.mil and andrew.heath@us.af.mil by (3:00 P.M.)

ET 26 September 2025.

All companies must be registered in the System for Award Management at https://www.sam.gov/portal/public/SAM/ to be considered for award. The Government will not provide contract financing for this acquisition. Invoice instruction shall be provided at time of award.

(a) The Government will award a contract resulting from this RFQ to the responsible vendor whose quote conforming to the RFQ will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate quotes:

(1) Technical: quote must be rated as technically acceptable to be eligible for award. In order to be deemed technically acceptable, the following evaluation criteria must be met in the Statement of Work dated 15 August 2025.

(2) Price: Award will be made to the lowest priced technically acceptable vendor.

BASIS FOR AWARD:

First, the government will rank all responsive offers by price. Then the Government will evaluate lowest priced Offeror for technical acceptability. The Government shall evaluate the offer on an acceptable/unacceptable basis IAW Table A-1 (as provided below). Should the lowest priced Offeror be rated “Technically Unacceptable”, evaluation of the next lowest priced Offeror will continue, until technical acceptability of two quotes can be determined, at that point evaluations will cease without consideration of any other offers.

mailto:tyler.bonnett.1@us.af.mil mailto:tyler.bonnett.1@us.af.mil mailto:adam.gilreath@us.af.mil https://www.sam.gov/portal/public/SAM/

Table A-1. Technical Acceptable/Unacceptable Ratings

Rating Description

Acceptable

Quote meets the requirements of the solicitation.

Unacceptable

Quote does not meet the requirements of the solicitation.

Discussions: The government intends to award a purchase order without discussions with respective vendors/quoters. The government however, reserves the right to conduct discussions if deemed in its best interest.

Include descriptive literature such as illustrations and drawings.

Note: The vendor acknowledges that should the quote terms and conditions and/or agreement conflict with mandatory provisions of the Federal Acquisition Regulation (FAR) and other Federal law applicable to commercial acquisitions, to the extent of such conflict the FAR and Federal law govern and conflicting vendor terms and conditions and/or agreement are unenforceable and are not considered incorporated into any resultant contract.

The full text of these clauses and (*) provisions may be assessed electronically at the website:

https://www.acquisition.gov/browse/index/far. NOTE: ALL PROVISIONS WILL BE REMOVED AT TIME OF

AWARD BUT SHALL REMAIN PART OF THE CONTRACT FILE.

Attachments:

1. Statement of Work dtd Dtd. 14 August 2025

2. Provisions and clauses

3. Wage Determination 2015-4571 Rev. 27

DAFFARS Clauses:

5352.201-9101 Ombudsman

As prescribed in 5301.9103, insert the following clause:

OMBUDSMAN (Jul 2023)

(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes.

The ombudsman may refer the interested party to another official who can resolve the concern.

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

(c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsmen, https://www.acquisition.gov/browse/index/far https://www.acquisition.gov/affars/affars-part-5301-federal-acquisition-regulations-system#p53019103

Mrs. Susan Madison, AFICC OL AMC, 510 POW/MIA, Scott AFB, IL 62225-5022, 618-229-0267, fax 618- 256-5724, email: susan.madison@us.af.mil. Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/DRU/HQ AFICC/AFISRA/SMC ombudsman levels, may be brought by the interested party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number

(571) 256-2395, facsimile number (571) 256-2431.

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the contracting officer.

(End of clause)

5352.223-9001 Health and Safety on Government Installations

As prescribed in DAFFARS 5323.9001, insert the following clause in solicitations and contracts:

HEALTH AND SAFETY ON GOVERNMENT INSTALLATIONS (Jul 2023)

(a) In performing work under this contract on a Government installation, the contractor shall:

(1) Take all reasonable steps and precautions to prevent accidents and preserve the health and safety of contractor and Government personnel performing or in any way coming in contact with the performance of this contract; and

(2) Take such additional immediate precautions as the contracting officer may reasonably require for health and safety purposes.

(b) The contracting officer may, by written order, direct Air Force Occupational Safety and Health (AFOSH) Standards and/or health/safety standards as may be required in the performance of this contract and any adjustments resulting from such direction will be in accordance with the Changes clause of this contract.

(c) Any violation of these health and safety rules and requirements, unless promptly corrected as directed by the contracting officer, shall be grounds for termination of this contract in accordance with the Default clause of this contract.

52.232-18 Availability of Funds

As prescribed in 32.706-1(a), insert the following clause:

AVAILABILITY OF FUNDS (Apr 1984)

Funds are not presently available for this contract. The Government’s obligation under this contract is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise until funds are made available to the Contracting Officer for this contract and until the Contractor receives notice of such availability, to be confirmed in writing by mailto:susan.madison@us.af.mil https://www.acquisition.gov/affars/affars-part-5323-environment-energy-and-water-efficiency-renewable-energy-technologies-occupational-safety-and-drug-free-workplace#p53239001 the Contracting Officer.