Attachment 5 MacDill AFB Contractor Security.docx

ATTACHMENT 5

MacDill AFB Contractor Security

INSTALLATION ENTRY CONTROL PROCEDURES FOR ALL CONTRACTORS

The following appendix provides information from Air Force Instruction 31-101 and local supplements on requirements for entering and conducting business while on MacDill Air Force Base (MAFB), Florida.

1. Contract Award.

1.1. Upon award of a contract, all contractors (including Small Purchase contractors), will have background checks conducted on all employees (including subcontractors or temporary employees) requiring access to MAFB.

1.2. The base Point of Contact (POC) is the unit or the base contracting office administratively who services the contract. The authorized format used for submitting employee personal information for background checks is located at Attachment 1, Request for Background Check.

1.3. The contractor is responsible for providing their employees’ personal information to their base POC. Failure to provide all personal information required or providing fraudulent information will result in the employee’s base access being denied.

1.3.1. Full name to include middle names or any known alias.

1.3.2. Date of Birth.

1.3.3. Social Security Number.

1.3.4. Driver’s license number and state of issue.

1.3.5. Project name and contract number.

1.3.6. Requestor’s name.

1.4. Each base POC is appointed by their commander or management director on DD Form 577, Appointment/Termination Record – Authorized signature, and forwards a signed copy to the Visitor’s Reception Facility (VRF) annually.

1.5. The base POC sends a request, via email, to the 6 SFS/Background Check email address, which can be located on the Global Listing (MacDill). Personal employee information will be included on Attachment 1, Request for Background Check/Entry Access List (EAL).

1.6. The 6th Security Forces Squadron (6 SFS) will, upon receiving the EAL from the base POC, conduct a background check of contractor personnel using the approved local, state, and federal government web sites.

1.7. Any contractor employee found to have a criminal conviction listed below or have an outstanding warrant(s) will not be allowed entry to the base.

1.7.1. US Citizenship, immigration status, or Social Security Account Number that cannot be verified.

1.7.2. Barred from entry/access to any military installation or facility.

1.7.3. Wanted by federal or civil law enforcement authorities, regardless of offense/violation.

1.7.4. Name appears on any federal agency’s "watch list or “hit list” for criminal behavior or terrorist activity.

1.7.5. Any conviction for firearms or explosive violations within the last three years.

1.7.6. Incarcerated for 12 months or longer within the past three years, regardless of the offense.

1.7.7. Any conviction of espionage, sabotage, treason, terrorism, murder.

1.7.8. Conviction of a sexual assault, armed assault/robbery, rape, child molestation, or kidnapping.

1.7.9. Drug possession with intent to sell or drug distribution.

1.8. Upon completion of the background check, the results will be electronically mailed to the requesting base POC. The email response will state whether the applicant is approved, denied, or pending further review by 6 SFS/S5 and base legal. Contract employee(s) approved for base access will report to the VRF, Building 1089 to retrieve the AF Form 75, Visitor Pass.

1.9. Background checks are valid for two years unless the person is terminated from the job, or is involved in a serious offense as listed paragraph 1.7. Requests for base access exceeding the two-year period will require another background check.

1.10. The base POC identifies and appoints responsible contractor supervisors to sponsor sub-contractors and contract workers on base to perform services for no more than five business days (short-term) without a completed background check. Subsequent sponsorship (long-term) will require the proper completed background check by the VRF.

1.11. The base POC is responsible for identifying and retrieving all AF Form 75’s from the contract employees once the contract has expired or the contract employee’s employment is terminated and returns the passes to the VRF.

2. Contractor Visitor Passes for Entry to MAFB

2.1. The base POC completes Attachment 2, Request for Issuance of AF Form 75, and the contract employee hand carries the request to the VRF for issuance of the AF Form 75 for the duration of the contract, not to exceed one year.

2.2. Contractors must possess the proper photo identification media (driver’s license/state identification card, military identification card, or other authorized U.S. governmental photo media) to be issued a base pass. Non-U.S. citizens must provide original Immigrations & Naturalization Service photo media and Social Security card.

3. Contractor Vehicle Passes for Entry to MAFB.

3.1. Operators of vehicles must provide the following documentation to register vehicles.

3.1.1. Valid driver’s license.

3.1.2. Valid vehicle registration or rental agreement.

3.1.3. Valid insurance (except fleet vehicles) or rental agreement.

3.1.4. Drivers of borrowed vehicles must present a valid registration, insurance card (or policy), and power-of-attorney in the owner’s name.

3.2. Operators are required to sign a consent to search and impoundment disclaimer upon receiving their vehicle pass.

4. Contract, Commercial, and/or Oversized Vehicles

4.1. All contractor, commercial, and oversized vehicles must enter MAFB through the Tanker Way Gate located off Interbay Boulevard.

4.2. The following are considered “commercial or oversized” vehicles.

4.2.1. All vehicles registered and licensed with “commercial” license plates, regardless of state of issue.

4.2.2. All vehicles, regardless of type, license plate, or size having more than two axles.

4.2.3. All vehicles displaying a commercial plaque, logo, or emblem.

5. Contractor Vehicle and Personnel Processing Requirements

5.1. The Tanker Way Gate is open for personnel and vehicle processing from 0530 – 1700 hours Monday through Friday and 0530-1000 on Saturday. Holiday hours are 0530-1000; Thanksgiving, Christmas Eve, Christmas and New Year’s Day the gate will be closed.

5.2. During closure of Tanker Way Gate, contractor/commercial vehicles requesting entry will use the Dale Mabry Gate.

6. Subcontractors

6.1. All subcontractors are required to follow the same instructions listed above for their personnel.

6.2. Contractors with an immediate access requirement for a short-term subcontractor must coordinate with their base POC prior to access authorization.

6.3. Short term subcontractors will be issued a pass not to exceed one week.

7. Contractors working in USAF Restricted Areas

7.1. Contract employees will be required to obtain a favorable National Agency Check (NAC). Contract employees will be required to complete a Standard Form 85P, a Questionnaire for Public Trust Position, before being granted access to restricted areas.

7.1.1. Contract employee/s will coordinate with the unit security manager (SM) to complete the SF 85P.

7.1.2. The SM will complete an AF Form 2583, Request for Personnel Security Action. The medical records check portion of this form is not required.

7.2. The SM will make an appointment with 6 SFS/S5I, Personnel Security office, for the contract employee to submit SF 85P.

7.2.2. After completion of a favorable local files check the contract employee will be eligible for the issuance of a restricted area badge on an interim basis based on submission of the SF 85P to S5I. Coordinate with the SM to complete Phase I Orientation Training as outlined in AFI 31-101, Para. 7.2.2. The SM will provide the contract employee with AF Form 2586, Unescorted Entry Authorization Certificate, with instructions on completing the form.

7.3. The contractor will return to 6 SFS/S5R, Bldg 528, to obtain an Air Force Entry Control Card (AFECC).

7.4. Issues identified during the course of the investigation may result in immediate revocation of restricted area access.

7.5. Any work on or near the flight line will be coordinated through the MacDill Flight line Constable located in Building 528. The Flight line Constable will verify the need to access the restricted area and determine if a Free Zone can be established.

7.6. Access to Tenant Units.

7.6.1. For contractors requiring unescorted access to USCENTCOM facilities, a favorable NAC is required for entry to the facilities and contractors must be US citizens. For issuance of badges for entry into USCENTCOM facilities, contractors will contact USCENTCOM Personnel Security office at (813) 827-6281 for the issuance of the appropriate USCENTCOM badge. In this instance, paragraphs 7.3. and 7.4. does not apply.

7.6.2. For contractors requiring access to USSOCOM facilities, personnel will report to the front or back guard post in building 501 and be issued a white badge with black border that will authorize them limited unescorted access to common areas of building 501 and 501 C only. Contractor personnel who require access to all other areas within USSOCOM must be escorted. A NAC and US citizenship is not required to enter USSOCOM facilities. The Contractor will provide USSOCOM Security with an access list of contractor personnel performing under this contract. Only personnel on this access list will be allowed entry into USSOCOM facilities. It is the responsibility of the contractor to maintain an updated list.

7.6.3. For contractors requiring unescorted access to MARCENT facilities, a favorable NAC is required for entry to the facilities and contractors must be US citizens. Badges will not be issued to contractors entering this facility. The Contractor will provide MARCENT Security with an access list of contractor personnel performing under this contract. Only personnel on this access list will be allowed entry into MARCENT facilities. It is the responsibility of the contractor to maintain an updated list.

7.6.4. For contractors requiring unescorted access to SOCCENT facilities, a favorable NAC is required for entry to the facilities and contractors must be US citizens. Badges will not be issued to contractors entering this facility. The Contractor will provide SOCCENT Security with an access list of contractor personnel performing under this contract. Only personnel on this access list will be allowed entry into SOCCENT facilities. It is the responsibility of the contractor to maintain an updated list. Personnel will not be allowed unescorted entry into any portion of SOCCENT facilities. SOCCENT personnel will provide escort for contractor personnel.

8. Flight line Driving

8.1. Only authorized contracted or privately owned vehicles with colored cones are authorized on the flight line. Base operations will issue colored cones. The cone must be visible at all times when operating a vehicle on the flight line. The cone must be secured when not in use.

8.2. Contractors will never enter restricted areas unless properly escorted or authorized by the installation commander or designee through the issuance of an AFECC.

8.3. If security forces or a military member detains a contractor or contract employee at any time or for any reason, the contractor will comply with their request and will not become combative or argumentative.

9. Miscellaneous Requirements

9.1. All requests for additional contract employees must meet the same requirements listed in paragraph 1, before vehicle passes will be issued.

9.2. The 6th Contracting Office will be notified when personnel leave the contractor company for any reason. The 6th Contracting Office will provide that information to the VRF to ensure the EAL is updated.

9.3. The contractor is responsible for the return of all identification media and vehicle passes at the end of the contract or when personnel depart for any reason. All identification media and passes issued by security forces will be returned to the VRF. CAC cards issued will be returned to the Trusted Agent (TA). Failure to comply with these requirements may result in withholding of final payment.

9.4. During increased Force Protection Conditions (FPCONs) there may be limited entry to the installation.

9.5. Contractors ARE NOT AUTHORIZED to escort (vouch) any personnel entering MAFB unless designated by base POC.

9.5.1. Exceptions to this rule will be addressed on an as needed basis through the Contracting Officer

9.5.2. The escorting contractor will be responsible for all individuals they escort onto the installation. Contractors with installation access vouching authority will be authorized to vouch for personnel not to exceed one week.

9.5.3. Contractor escort privileges will be revoked if it’s determined the contractor is attempting to supersede normal installation access requirements.

9.6. Any contractor found in violation of this requirement will be escorted off the installation. They will be removed from the company EAL and not be allowed to reenter MAFB without the written permission of the installation commander.

9.7. Contractors are required to obey all entry requirements, traffic rules, and regulations IAW AFI 31-204, MACD SUP 1, Traffic Supervision. Failure to comply with requirements could result in debarment from the installation.

9.8 Where applicable, the contractor must establish and maintain a Visitor/Vehicle Pass tracking system. This list shall be provided to the Contracting Officer prior to the contract start date and made available during contract performance on request.

10. Badges and Identification Media

10.1. Common Access Cards (CAC) will be issued in accordance with Air Force Federal Acquisition Regulation Supplement (AFFARS) Subpart 5352.242-9001, CACs for Contractor Personnel to all contract employees requiring network computer access. All contractor employees requesting a CAC will be required to obtain a favorable National Agency Check (NAC). Follow guidance in paragraph 7.1. and 7.2. above when submitting an employee for a NAC. Contractor personnel request for CACs will be submitted through the organization TA utilizing the Contractor Verification System (CVS). The TA will initiate and approve the request in CVS. Once the request is approved, the contractor will report to the Military Personnel Flight, 6th Mission Support Squadron, and Bldg 373 to receive a CAC.

11. Contact Information. Questions regarding base access will be directed to VRF, (813) 828-2737 or (813) 828-3809.11.2. Security related matters should be directed to the Security Forces Control Center, (813)828-3322-/3323/3324.