PWS for MXG Transient Alert4 FINAL.doc

PERFORMANCE WORK STATEMENT

FOR

TRANSIENT AIRCRAFT SERVICES

AT

MACDILL AIR FORCE BASE

FLORIDA

SECTION 1.0 DESCRIPTION OF SERVICES. The contractor, hereinafter referred to as the service provider, shall provide all personnel, equipment, tools, materials, supervision, and other items and services necessary to perform aircraft transient maintenance services to include, aircraft services management functions, aircraft arrival services, aircraft processing services and emergency services and special events as defined in this performance work statement (PWS), except as specified in Section 3.0 and Appendix B as government-furnished property and services, at MacDill AFB, FL. The service provider staff shall be fully trained, qualified, and knowledgeable professionals who are customer service oriented. The service provider shall ensure quality work performance in accordance with (IAW) applicable DOD, AF, MAJCOM and local directives and technical orders. The service provider must perform to the standards in this contract. The estimated quantities of work are listed in Appendix A.

Contractor tasks include:

· Aircraft Services Management Functions

· Aircraft Arrival Services

· Aircraft Processing Services

· Aircraft Departure Services

· Emergency Services and Special Events

1.1 Aircraft Services Management. The contractor shall establish an Aircraft Services Management system to insure sufficient manning and equipment are available to provide timely services in accordance with the applicable technical orders and other directives. As a minimum, the contractor shall be able to perform recovery and launch (i.e. perform arrival and departure services) on multiple aircraft to include wide body aircraft simultaneously. When the number of aircraft precludes servicing at the same time, Maintenance Operations Center (MOC) will establish the order by priority. The contractor shall perform the following.

1.1.1 Prepare AF Form 861, Base/Transient Job Control Number Register, on all aircraft IAW AFI 21-101, and all supplements and submit monthly to the Quality Assurance Personnel (QAP). The QAP shall return the AF Form 861s to the Transient Alert Facility to be maintained for a one-year period IAW AFI 21-101, MAJCOM directives, and local instructions. Service provider personnel will process an AF Form 861 only for aircraft receiving arrival, processing and departures services.

1.1.2 When services and supplies are provided to foreign, commercial, and other non-DOD aircraft, the contractor shall annotate this data on the AFTO Form 349, and submit to the MacDill Accounting and Finance Office (AFO), in accordance with T.O. 00-20-1, paragraph 8.3.2. The AFO will use this data to gain reimbursement from these non-DOD agencies.

1.1.3 Coordinate parking locations with Base Operations and Maintenance Operations Center (MOC). Coordinate with MOC and arrange for fuel delivery immediately upon notification of inbound distinguished visitor (DV) and medical evacuation aircraft. Contact MOC with fuel requests when non-DV aircraft are in final parking, and maintain contact to ensure prompt arrival of the fuel truck. Coordinate service and maintenance requirements with MOC to ensure timely arrival of government maintenance specialists/products, when required. Notify Base Operations and MOC of aircraft on station status inbound transient aircraft, arrivals, departures, and transient aircraft experiencing maintenance problems.

1.1.4 Assist crew members with obtaining necessary parts for transient aircraft through supply channels, IAW MAJCOM directives, and local instructions.

1.1.5 The contractor will establish a tool and equipment control program to prevent items from being left in or around aircraft, IAW AFI 21-101 and MAJCOM directives.

1.1.6 The contractor shall maintain a technical order and publications file. Obtain printed and updated TO’s and publications as needed from the Technical Order Distribution Office (TODO), with the exception of the 00- index series, which can be found on the Internet at http://www2.robins.af.mil/logistics/LGEDA/Documents/00series.htm. Ensure changes to TO’s and publications are posted and complied with within five working days of receipt. If additional publications and forms are required for performance of the work, arrangements to acquire them shall be made through the TODO, QAP, or from the Local Area Network computer system. IAW, TO 00-5-2, Air Force Technical Order Distribution System, the government shall provide a computer and Local Area Network (LAN) access. All employees requiring access to this system shall be United States citizens . Refer to Appendix C for a list of technical orders and publications that the contractor must maintain.

1.1.7 The contractor will ensure employees performing transient aircraft services have current and valid professional aircraft maintenance certifications. Employees shall possess certification that validates knowledge of aircraft practices and procedures for aircraft to include, but not limited to, C-5, KC-10, C-17, KC-135, C-141 and C-130. They shall have completed formal training in Air Force (AF) Aircraft Maintenance training courses such as: Maintenance Qualification Training Program (Aircraft Helper); Transition/En-Route Course; Air Force Aircraft Maintenance Specialist Course; or their civilian equivalents. Alternatively, individuals who possess an appropriate FAA Certification or an Airframe and Power Plant license are considered to be qualified. Maintain employee qualifications and provide annual training and certification for new employees to perform aircraft services.

1.1.8 Notify MOC immediately when aircraft processing services are complete or maintenance problems are discovered.

1.1.9 Ensure an effective FOD prevention program is implemented and maintained IAW AFI 21-101

1.1.10 Notify 6 MXMG/AGE of assigned powered/non-powered and liquid oxygen cart servicing requirements, or defects.

1.1.11 Insure an inventory of government supplied aircraft oils, hydraulic fluids, absorbent material, aircraft chocks, rags and ground wires are available and in serviceable condition. Notify the QAP on supply demands for these items.

1.1.12 Obtain all aircraft oils, hydraulic fluids, and paints at the 6 MXG Hazmart/Pharmacy facility in accordance with applicable directives.

1.1.13 Attend meetings in regards to inbound transient aircraft support requirements, and deployment requirements, when notified by the QAP or Air Field Manager.

1.1.14 The contractor shall administer a Test Measurement and Diagnostic Equipment (TMDE) and Precision Measurement Equipment Laboratory (PMEL) account IAW T.O. 33K-1-100-1 and –2, and T.O. 00-20-14. The government will provide TMDE and PMEL services for government furnished equipment (see Appendix B). The contractor shall deliver and pick-up assigned PMEL equipment for scheduled inspections or repairs at building P.42.

1.1.15 Inspect position, connect, and operate powered and non-powered AGE. The contractor shall assist 6 MXS with delivery and removal of AGE from the parking area, as required.

1.1.16 Coordinate with 6 AMW/ Base Operations for transportation requests. Information required shall include: total number of passengers, status of passengers (aircrew, duty, passengers, etc.), and destination.

1.2 Aircraft Arrival Services. The contractor shall provide services required to prepare for, and properly park transient aircraft. (VIP, higher headquarters, and priority missions shall take priority over other aircraft). Coordinate DV parking with the 6 AMW protocol office.

1.2.1 Dispatch personnel to prepare for aircraft arrival. Pre-position all required equipment such as fire extinguishers, ladders, chocks, ground wires, powered and non-powered aerospace ground equipment, etc. prior to aircraft arrival. Remove foreign objects from aircraft parking and work areas. The foreign object inspection cannot be accomplished earlier than 30 minutes prior to aircraft arrival.

1.2.2 Meet transient aircraft upon arrival at the designated taxiway in a “Follow Me” vehicle and lead to the designated parking spot. Marshall aircraft onto spot.

1.2.3 Check for hot brakes. On F-16 aircraft, check for hydrazine leaks. Insert wheel chocks before pilot exits aircraft. Install all gear, egress, and safety pins, as required. Static Ground aircraft in accordance with T.O. 00-25-172 or specific aircraft technical order. In the case of a disparity between T.O.s, the specific aircraft technical order shall take precedence. Connect and operate aerospace ground/support equipment, as required.

1.2.4 Debrief aircraft commander and inform the MOC of aircraft status and service requirements. Verbally confirm location of all aircraft systems containing explosive devices, and verify that they were made safe. Install all pitot, inlet, intake and duct covers, as required. Inspect for foreign objects prior to installation.

1.3 Aircraft Processing Services. The service provider shall provide services required to process transient aircraft, as requested by the aircraft commander (VIP, higher headquarters, and priority missions shall take priority over other aircraft).

1.3.1 Obtain, inspect position, connect, and operate powered and non-powered aerospace ground equipment.

1.3.2 Check, service, and sample engine oil. Oil must be checked and samples taken within the time constraints established by specific aircraft technical data. When processing oil samples for the Joint Oil Analysis Program (JOAP), the DD Form 2026 must be completed in accordance with T.O. 33-1-37-1. Engine oil samples will be extracted and, a DD form 1149 prepared and both delivered to the 6 LGRT/TMO flight for shipment to the nearest JOAP lab.

1.3.3. Refuel, transfer, and de-fuel general aviation aircraft, DOD leased/purchased corporate aircraft, Army and Naval aircraft without maintenance support, and those aircraft identified, in accordance with the Technical Orders listed in Appendix C, as required. Fuel spills shall be reported immediately IAW applicable directives, local procedures, and policy. Pickup and utilize fuel spill response cart as required. Immediately contain and cleanup spills IAW applicable directives, local procedures and instructions. Turn in contaminated absorbent material to 6 CES/CEVH, Ext. 2718/3398, IAW MacDill AFB hazardous waste management plans.

1.3.4 Check and service oxygen, hydraulics, fuels, oil, and other systems, as required. Turn in contaminated oil, hydraulic fluid, and open fluid cans to 6 CES/CEVN, Ext. 2718/3398. Tow aircraft, as required.

1.3.5 Perform minor maintenance, as required. Check aircraft tires and struts for condition and service. Inspect and clean canopy/windscreen.

1.3.6 Retrieve deployed deceleration chutes from transient aircraft. Deliver to transient aircraft and install repacked chutes for transient aircraft, IAW specific aircraft Technical Data.

1.3.7 Secure aircraft that remain overnight. Ensure all hatches, windows and doors are closed.

When weather conditions dictate, and if available, moor aircraft as required.

1.3.8 Check, make required entries, and clear AFTO Form 781 series write-ups IAW T.O. 00-20-1, as required. The service provider shall be responsible for clearing Red X symbols originated by Aircraft Services personnel. Note: The service provider is authorized, and shall keep on file, a list of all employees authorized to sign off RED X symbols on transient aircraft.

1.3.9 Perform gravity/pump type fleet lavatory service.

1.3.10 Perform thru-flight, post-flight and pre-flight inspections on aircraft in accordance with the Technical Orders listed in Appendix C, as required.

1.4 Aircraft Departure Services. The service provider shall provide services required for aircraft departure. (VIP, higher headquarters, and priority mission shall take priority over other aircraft).

1.4.1 Brief aircraft commander on aircraft status. Remove ground wires and pitot, inlet, intake and duct covers, as required. Inspect intakes and inlets for foreign objects. Connect and operate required aerospace ground equipment.

1.4.2 Assist crewmembers in accomplishing Pre-flight and Engine Start Checklists. Remove gear locks and pins. Confirm with aircrew that all cockpit safety devices and other aircraft explosive safety pins have been removed. Ensure aircraft panels and covers are properly fastened and secure for flight. Disconnect all aerospace ground equipment.

1.4.3 Remove chocks and marshal aircraft from parking area. Perform end of runway inspection when requested by the aircraft commander, in accordance with T.O. 00-20-1, paragraph 2-5.

1.4.4 Inspect parking/work areas for foreign objects and remove support equipment. Document all reimbursable supplies, equipment and services provided to non-DOD aircraft in accordance with paragraph 1.1.2.

1.5 Emergency Services. The service provider shall be required to provide services in response to emergency situations, or other contingency, either real or exercise, to include accidents, rescue operations, civil disturbances, natural disasters, fires, bomb threats, high winds, hurricanes, fuel spills, aircraft mishaps, hijacking, military peace time and war contingency operations. Upon direction from the military on-scene commander, the contractor shall tow aircraft from the affected area; remove aircraft from runway and barrier. If the aircraft is off the paved surface assist the wing crash recovery team as needed.

1.5.1 Comply with all applicable checklist/guidelines for inclement weather/emergencies. On occasion, aircraft shall be sheltered in response to adverse conditions. After transient aircraft are secured, the contractor shall assist base flight line personnel in securing the flight line and aircraft, upon notification from the MOC.

1.5.2 The service provider shall use the priorities established by MOC, if the activation or exercise of multiple contingency plans generates conflicts with support requirements. If the service provider cannot accomplish a routine workload due to the activation or exercise of any contingency plan, the government will not take remedial action against the contractor for non-support of lower priorities.

1.6 Special Events. The service provider shall be required to assist with transient alert services for special events such as, but not limited to, annual open house/air show, conferences, presidential support and static displays for the two major unified commands assigned to Macdill AFB. Assist deploying units with initial arrival parking and brief end of the runway locations and emergency procedures. Develop an aircraft arrival, parking, servicing and departure plans with Base Operations and Wing Plans for contingencies. The service provider may be required to assist Wing units with presidential support at Tampa International airport with personnel and equipment when required.

1.6.1 Annual Air Show

1.6.1.1 Develop parking plan with air show director

1.6.1.2 Resolve conflicting aircraft space (dimensional) requirements and vendor requirements.

1.6.1.3 Insure fire safety zone is main is maintained around all aircraft.

1.6.1.4 Closely monitor all aircraft for fuel spill/venting, and remove aircraft from display area.

1.6.1.5 Tow aircraft to a FOD-free area before departure, as required.

SECTION 2.0 SERVICES SUMMARY: The Services Summary identifies the performance objectives and performance thresholds for all critical tasks associated with providing the services outlined in this PWS. This section contains only those items considered most important for mission accomplishment. The performance objectives are those services/tasks required in the PWS. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. The thresholds are critical to mission success. The Government expects the Contractor to perform at the acceptable levels throughout the life of the contract.

Note 1. Unacceptable performance exceeding threshold levels will adversely impact contractor performance evaluations.

Note 2. If QAP inspect and validate complaints of unacceptable services, the government may require re-performance of the unacceptable services. If unacceptable services cannot be re-performed, the government may reduce the contract price based on the value of the lost services, according to the price reduction formula in the contract. Re-performance of unacceptable services must be re-performed within 24 hours after the government’s request to re-perform unacceptable services and found to be acceptable upon re-inspection.

Note 3. Reductions to the contract price will be based on the value of the lost service as stated in the contract.

SECTION 3.0 GOVERNMENT- FURNISHED PROPERTY AND SERVICES

3.1 General Information. The government will provide equipment, materials, facilities and services listed here or in Appendix B and Appendix E.

3.2 Services and Property. The following services and property will be provided at no cost to the contractor.

3.2.1 Services.

3.2.1.1 Utilities. The government will provide gas, electricity, water, and sewage.

3.2.1.2 Telephone. The government will provide the contractor with “Class A” telephone service including DSN access. The contractor shall furnish his or her own commercial and FAX lines.

3.2.1.3 Basic services such as refuse collection, insect and rodent control, security police and fire protection, and emergency medical services will be provided.

3.2.1.4 Parts ordering, delivery, and pick-up. The government will provide aircraft replacement parts, ordering, and delivery services, as required. The contractor shall follow the procedures specified in paragraph 1.1.4.

3.2.1.5 Fuel Delivery. The government shall deliver all required fuel to transient aircraft parking locations. The fuel vehicle response time is based on the priorities established by the MOC.

3.2.1.6 Flight line driving requirements. Contractor personnel who drive on the flight line shall have a valid state driver’s license and the AF Form 483, Certificate of Competency, flight line trained by the 6 OSS/OSAA. AF Form 483 is issued by Airfield Management located in hangar 3. For vehicles above 1 ½ ton gross weight, and special purpose vehicles, employees shall obtain AF Form 2293, USAF Motor Vehicle Operators Identification Card. Employees must understand and comply with all state, base, and flight line vehicle regulations.

3.2.1.7 Local Area Network (LAN). LAN access will be provided to the contractor. The contractor accepts and will comply with all DOD directives for LAN access.

3.2.2 Property.

3.2.2.1 Facilities. The government shall furnish and/or make available one office and tool room for transient aircraft activities. See Appendix E for primary facility layouts. All facilities have been inspected for compliance with the Occupational Safety and Health Act (OSHA). Compliance with OSHA and other applicable laws and regulations for the protection of employees is exclusively the obligation of the contractor.

3.2.2.2 Powered and Non-Powered Aerospace Ground Equipment (AGE). The government shall furnish and/or make available all AGE required to perform aircraft services specified in this performance work statement. The contractor shall inspect equipment for serviceability and condition prior to use, and annotate any discrepancies on the attached AFTO Form 244 IAW T.O. 00-20-1 chapter 7.

3.2.2.3 Aircraft and vehicle servicing material. The government shall furnish and/or make available all fuels, oils, lubricants, oxygen, and fluids required for government owned aircraft and vehicles.

3.2.2.4 Other property. See Appendix B for an inventory list of other government furnished property that the contractor will have possession and custodial responsibility for.

3.2.2.5 Technical orders, publications, and forms. See Appendix C for an inventory list of technical orders, publications, and forms that the contractor will have possession and custodial responsibility for which will be maintained IAW T.O. 00-5-1 and local directives.

3.2.2.6 Land mobile radios. The government will provide maintenance and installation services for government furnished radios/equipment (see Appendix B).

SECTION 4.0 GENERAL INFORMATION

4.1 Hours of Operation. The contractor shall supply aircraft services from 0600-2200 daily, 7 days a week, including all holidays. Between the hours of 2201-0559 daily, 7 days a week, the contractor shall be required to respond to short or no-notice aircraft arrivals. The appropriate level of aircraft maintenance support for each short/no-notice event shall be available at the transient alert office NLT 30 minutes 1 hour after notification from the Government. The contractor will invoice the hours which are worked above and beyond normal duty hours each month.

4.2 Manning Levels. The contractor shall supply sufficient manning to ensure quality and timely services are provided IAW the applicable T.O.’s. Above and beyond these requirements, when the number of aircraft requiring service precludes servicing at the same time, the MOC will determine the priority.

4.3 Contractor Personnel. The contractor shall identify to the Contracting Officer, the individual who will be the point of contact to support this service on behalf of the contractor. All personnel shall present a neat appearance and be easily recognized as contractor employees. This shall be accomplished by wearing distinctive clothing bearing the name of the company, or by wearing appropriate badges that contain the company name and employee name. All contractor personnel will wear steel toe shoes while on duty. They must be able to read, write, speak, and understand English.

4.4 Training and Qualifications. The contractor shall ensure employees performing transient aircraft services have current and valid professional aircraft maintenance certifications before starting work under this contract. Employees shall possess certification that validates knowledge of aircraft practices and procedures before starting work. They shall have completed formal training in Aircraft Maintenance i.e. Qualification Training Program (Aircraft Helper); Transition-in- Route Course; Air Force Aircraft Maintenance Specialist Course (in residence or correspondence); or their civilian equivalents. Individuals who possess an appropriate FAA certification or an Airframe and Power Plant license are considered to be qualified. The contractor shall train, qualify and certify personnel for specific job tasks to be performed. Records of training, qualification and certification shall be maintained by the contractor on file and made available for government review upon request.

4.5 Security Requirements. The contractor must possess or obtain a facility clearance at the classification level of SECRET. The government shall request a facility clearance if the contractor does not possess a facility clearance. The contractor shall apply for personnel security clearances within 5 days after receipt of the facility clearance or within 5 days after award of contract if the contractor possesses a facility clearance and obtain an AF Form 1199, Restricted Area Badge, for each employee through the 6 AMXS Security Manager. The government will conduct and assume the cost for background investigations for required clearances.

4.6 Quality Control: The contractor shall establish, plan, develop, document, implement and maintain a quality system that ensures that Aircraft Services conforms to the specified contract technical requirements. The contractor shall provide and maintain an inspection system acceptable to the Government covering the services under this contract. The contractor shall develop and implement procedures to identify and prevent defective services from recurring. As a minimum, the contractor shall develop quality control procedures that address the areas identified in the Services Summary. The contractor shall prepare a Quality Control Plan that will describe the approach to developing and implementing a quality system that will encompass all aspects of the contract. The contractor will complete, implement and make the Quality Control Plan available to the government for review within thirty days after contract award and/or prior to contract performance, whichever is sooner. All revisions to that plan will be made available to government Quality Assurance Personnel (QAP).

4.7 Contractor Liability. Except for reasonable wear and tear incident to performance of this contract, the Contractor assumes the risk and shall be responsible for any loss or destruction or damage to any government property resulting from any act or omission of the Contractor, its officers, agents, employees or subcontractors. The Contractor shall be assessed the full cost of any repairs required to correct any loss or damage. The Contractor shall also report any loss or damage to government Quality Assurance Personnel. The Contractor is not responsible to the Government for any loss or damage which through the exercise of due diligence could not otherwise have been avoided.

4.8 Transient Aircraft. An aircraft is considered transient if the serial number is not assigned to or possessed by MacDill Air Force Base. An aircraft arriving with less than ten minutes advanced notice is considered a no prior notice (NPX) aircraft.

4.9 Physical Security. The contractor shall be responsible for safeguarding all government furnished property. At the close of each work period, government facilities, equipment, and materials shall be secured. The contractor shall establish and implement methods of ensuring that all keys issued to the contractor are not lost or misused by unauthorized persons.

4.10 Performance of Services During Crisis Declared By The President Or Secretary Of Defense. IAW DoDI 3020.37 (Continuation of Essential DoD Contractor Services During Crises), unless otherwise directed by an authorized Government representative, it is determined that services required under this PWS may be performed on an extended basis (up to 24 hours per day, as required) to support an activation or exercise of contingency plans outside the normal duty hours. Emergency situations (i.e. accident and rescue operations, civil disturbances, natural disasters, military contingency operations, and exercises) may necessitate the contractor provide increased or reduced support as determined by the Contracting Officer. Any change in performance of services during an emergency situation will be negotiated and priced separately. All basic services will continue as directed by the Contracting Officer. During such periods, some or all of the personnel employed under this contract may be identified as “emergency essential” and may be granted access to the base during increased security measures. The contractor shall provide to the Contracting Officer a Contingency Plan for review and be able to make available upon request a “Base Access Listing of Essential Personnel”.

4.11 Rights to Government Performance. The Government reserves the right to perform or supplement performance of contract functions with Government personnel during periods of disaster, war emergencies, police action, and acts of God affecting the installation or other special contingencies. This performance will not constitute a breach of contract on the part of the Contractor.

4.12 Fuel Spill Clean Up. The contractor shall be responsible for the cleanup of fuel spills that occur on transient aircraft. All personnel shall be properly trained, and will use all required protective equipment.

4.13 Vehicles. The contractor shall provide all vehicles needed to accomplish the requirements of this Performance Work Statement. Two tow vehicles are required with tow capability 10,000 lbs to 150,000 lbs and 100,000 lbs to 500,000 lbs gross weight. Two truck mounted air stairs are required and must reach a maximum height of 16.6 feet. Transient follow me vehicles will be full size pickup trucks uniform in color and equipped with pintle hooks capable of towing AGE equipment in excess of 6,000 pounds. Follow me signs and lights will be installed and are government provided. All vehicles shall be uniform in color and identified with the service provider’s company name readily visible on both sides. The QAP will inspect all vehicles prior to contract start to insure they meet the requirements. The government shall provide fuel for the contractor furnished vehicles.

4.13.1 Service provider is responsible for cleanliness and neat appearance of the vehicle in addition to all maintenance.

4.13.2 Vehicles shall be maintained in a safe operational condition at all times.

4.13.3 Vehicles are restricted to flight line official use, except for required periodic maintenance.

***Service provider shall provide evidence of availability of tow vehicles and staircase trucks no later than contract start date***

4.14 Minor Maintenance. The contractor may be required to accomplish the following tasks considered to be minor maintenance. If technical data is not available or maintenance is beyond the capability of the contractor, a maintenance repair team from the aircraft’s home station will be requested.

4.14.1 Remove and install minor components such as panels, doors, radomes, cowling, travel pods, hardware, and wheel and tire assemblies.

4.14.2 Perform operational check on aircraft systems such as brakes, steering, fire detection, windshield wiper, hydraulic, lighting, and drag chute.

4.14.3 Check, service, or lubricate aircraft systems and components such as sump jars, arresting gear, shock struts, tires, brakes, landing gear, oxygen, nitrogen, hydraulic and environmental.

4.14.4 Remove and install light lenses, bulbs, and batteries.

4.14.5 Inspect and use aerospace ground equipment such as maintenance stands, jacks, air compressors, oil, oxygen, and nitrogen servicing equipment, ground heaters and coolers, portable generators, and aircraft tow bars.

4.15 Periodic Progress Meetings. The Contracting Officer, QA personnel, and other Government personnel, as appropriate, will meet periodically with the contractor to review the contractor’s performance. At these meetings, the Contracting Officer will apprise the contractor of how the government views the contractor’s performance and the contractor will apprise the government of problems, if any, being experienced. The contractor will also notify the Contracting Officer (in writing) of any work that the contractor considers over and above the requirements of the contract. Appropriate action shall be taken to resolve outstanding issues. The minutes of these meetings will be reduced in writing, signed by the Contracting Officer, and any other signatures as deemed appropriate, and distributed to the functional area and contractor. Should the contractor not concur with the minutes, the contractor will set out in writing to the Contracting Officer any areas of non-concurrence.

4.16 Filling of PT LOX. The contractor shall provide weekly servicing of two (2), ten (10) liter portable liquid oxygen converter units to support 45th Aeromedical Evacuation Squadron operation/training. The government will be responsible for the delivery of the converter units to Hangar 3 for servicing each Thursday morning. The contractor will service the required converters and then notify the unit when ready for pick up.

4.17 Records. The service provider shall be responsible for creating, maintaining, and disposing of only those government-required records that are specifically cited in this PWS or required by the provisions of a mandatory directive listed in Appendix C. If requested by the Government, the service provider shall provide the original record or a copy within 5 working days of receipt request. Government contractors who create, receive, and maintain Air Force records, electronic or paper, will meet the requirements of Air Force Instruction (AFI) 37-123. Training is available for contractor personnel who manage Air Force records. To schedule training, call 828-4036 or 828-3375 for an appointment. 6 CS/SCBR, 8107 Condor Street, Ste. 1, MacDill AFB, FL 33621-5409.

4.18 Hazardous Material: All HAZMAT contemplated for use or brought on base for the purpose of this contract, must be coordinated through the HAZMAT Pharmacy, located in bldg. 49 at Paperclips, Etc. Contractor must provide the Quality Assurance Personnel with a copy of the MSDS (Material Safety Data Sheet) prior to using the HAZMAT and maintain a copy at the work site at all times that work is being performed. Failure to comply with these requirements may result in withholding of payment.

4.19 Government-Furnished Facilities: The government will furnish or make available facilities described in Appendix E. Government facilities have been inspected for compliance with the Occupational Safety and Health Act (OSHA). No hazards have been identified for which work-arounds have been established. Should a hazard be subsequently identified, the government will correct OSHA hazards according to government developed and approved plans of abatement taking into account safety and health priorities. A higher priority for correction will not be assigned to the facilities provided hereunder merely because of this contracting initiative. The fact that no such conditions have been identified does not warrant or guarantee that no possible hazard exists, or that work-around procedures will not be necessary or that the facilities as furnished will be adequate to meet the responsibilities of the contractor. Compliance with the OSHA and other applicable laws and regulations for the protection of employees is exclusively the obligation of the contractor. Further, the government will assume no liability or responsibility for the contractor’s compliance or noncompliance with such requirements, with the exception of the aforementioned requirement to make corrections according to approved plans of abatement subject to base-wide priorities. Before any modification of the facilities performed by the contractor at his or her expense, the contractor must furnish the contracting officer documentation describing, in detail, the modification requested. No alterations to the facilities must be made without specific written permission from the contracting officer. In the case of alterations necessary for compliance with OSHA, such permission must not be unreasonably withheld. The contractor must return the facilities to the government in the same condition as received, fair wear and tear and approved modifications excepted. These facilities must only be used in performance of this contract.

4.20 Conservation of Utilities: The contractor must make sure employees practice utilities conservation. The contractor must be responsible for operating under conditions that prevent the waste of utilities. (a) Lights must be used only in areas where work is actually being performed. (b) Employees must not adjust mechanical equipment controls for heating, ventilation, and air conditioning systems. (c) Water faucets or valves must be turned off when not in use.

4.21 Technical Reference Library: The Contractor shall operate and maintain a Technical Reference Library that shall contain all technical and reference material and data supplied to the Contractor at the start of the first performance period. The contractor shall order, maintain, update, and where designated mandatory, comply with all references/documents in the technical library. The Contractor shall also ensure that all new equipment manuals and other appropriate technical data are added to the Library as the materials become available if not available through an internet web site. The Contractor shall maintain the data contained in the Technical Reference Library until the termination of performance or completion of contract requirements, and shall make the information available to future offerors during the solicitation/proposal period prior to the end of the last required performance period. The Technical Reference Library shall remain Government property.

4.22 Network Access: Contract personnel requiring access to the Air Force network shall have a completed a National Agency Check (NAC) verified through the Joint Personnel Adjudication System (JPAS). This is accomplished by completing the Electronic Personnel Security Questionnaire (EPSQ) or if applicable, completing a SF 85P, Questionnaire for Public Trust Positions. Personnel shall submit all required forms through the base’s Security Forces Squadron for submission to the Office of Personnel Management (OPM) in accordance with AFI 31-501, paragraph 3.24. Upon receipt of proof that contract personnel forms have been submitted to OPM, the commander responsible for the contract can grant interim Local Area Network (LAN) and e-mail access in accordance with AFI 31-501, paragraph 3.27. All personnel requiring access shall comply with the requirements of AFI 33-204, Information Assurance (IA) Awareness Program, paragraph 18.5, AFI 33-115 V2, Licensing Network Users and Certifying Network Professionals, paragraph 5, and AMCI 33-202, Information Assurance, Attachment 2. All contract personnel shall complete initial training in the Information Assurance Awareness Program (IAAP) and perform all refreshers training as required.

4.23 Federal Holidays: The Contractor shall observe the same holidays observed by the Government, as follows:

4.24 Breach of Security: Neither the Contractor nor any of its personnel shall disclose nor cause to be disclosed any information concerning operations which could result in or increase the likelihood of the possibility of a breach of the activity’s security or interrupt the continuity of operations.

4.25 Key Control

The contractor must establish and implement methods of making sure all keys issued to the contractor by the government are not lost or misplaced and are not used by unauthorized persons. The contractor must not duplicate any keys issued by the government.

The contractor must immediately report to the QAP or contracting officer any occurrences of lost or duplicated keys.

In the event keys, other than master keys, are lost or duplicated, the contractor may be required, upon written direction of the contracting officer, to rekey or replace the affected lock or locks without cost to the government. The government may, however, at its option, replace the affected lock or locks or perform rekeying and deduct the cost of such from the monthly payment due the contractor. If a master key is lost or duplicated, all locks and keys for that system must be replaced by the government and the total cost deducted from the monthly payment due the contractor.

The contractor must prohibit the use of keys issued by the government by any persons other than the contractor’s employees. Opening of locked areas by contractor employees to permit entrance of persons other than contractor employees engaged in performance of contract work requirements in those areas is prohibited.

SECTION 5.0 APPENDICES

Appendix A. Transient Aircraft Historical Workloads

Appendix B. Government Furnished Tools and Equipment Inventory Lists

Appendix C. Technical Orders, Publications, and Forms

Appendix D. MacDill AFB Contractor Security Appendix E. Government-Furnished Facilities Appendix A Transient Aircraft Historical Workloads 2008-2009

Monthly Aircraft Arrivals

Monthly Average – 166 Yearly Average – 2000 Average Monthly Aircraft Arrivals by Type

(Large Aircraft)

(Small Aircraft)

C-5

C-12

C-21

C-17

C-560

C-130

T-1

757 2

F-15

F-16

KC-10

F-18

KC-135

T-38

E-6

G-4

E-3 1 G-5 Other

Other

Aircraft Arrivals by Month of the Year Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep

Note: The month of March includes the Annual Air Show activities.

Aircraft Arrivals by Day of the Week Sun Mon Tue Wed Thu Fri Sat 3 4 4 6 Average Monthly Fleet Service: 10

Total In-Flight Emergencies for the Period Oct 2008-Sep 2009: 9

***NOTE: This data is provided for estimating purposes only and does not imply any obligation for the government to procure any specific quantity of services. Historical data reflects what has happened in the past.*** Appendix B

Government Furnished Tools and Equipment Inventory Lists

AB.1: Equipment and Furniture

Note: The following government-furnished equipment and furniture is located in the transient aircraft office.

TRUCK MOUNTS FOR LAP TOP COMPUTERS

TRUCK MOUNT CHARGER

STANLEY VIDMAR STORAGE CABINET

FIRE EXTINGUISHER, BUILDING

LIGHT BAR and Electronic sign

LIGHT BEACON

TOW BAR (blown tire)

TOW BAR 767

TOW BAR C40

ICE MACHINE

42'' FLAT SCREEN TV

AB.2: Spill kit

Note: The following government-furnished spill kit is located in the transient aircraft hazmat trailer.

AB.3: Computers

Note: The following government-furnished ADPE equipment is located in the transient aircraft office.

AB.4: Tools

Note: The following government-furnished tools are located in the transient aircraft Tool Room. Additional tools can be signed out from the 6 AMXS CTK on an “as needed” basis.

RADIO POUCH

T-HANDLE ALLEN WRENCH KIT

TIRE VALVE CORE REMOVAL TOOL

STAINLESS STEEL LOX PANS

ALLEN WRENCH SET

ALLEN WRENCH SET