Statement of Work.docx

STATEMENT OF WORK (SOW)

2025 Wings Over Wayne (WOW) Airshow Golf Cart/UTV Rental

1. SCOPE: Contractor will provide all parts, tools, labor, equipment, personnel, and transportation necessary to provide the lease of fifty-five (55) golfcarts, and four (4) UTV’s for the 2025 Wings Over Wayne (WOW) Airshow at Seymour Johnson Air Force Base.

2. EQUIPMENT: All Leased vehicles must meet the following specifications:

2.1 Fifty-Five (55) Golf Carts

2.1.1 Forty (40) four-passenger carts

2.1.2 Fifteen (15) six-passenger carts

2.1.3 Must have all required safety implements to operate on installation

2.2 Four (4) UTV’s

2.2.1 Four (4) two-passenger UTV’s

2.2.2 Must have Truck bed

2.2.3 Must have all required safety implements to operate on installation

3. SUBSTITUTION: UTV’s may be substituted with Golf carts that have a bed

4. REQUIREMENTS:

4.1 Replacement: The contractor must furnish a replacement vehicle within twenty-four (24) hours if mechanical failures occur.

4.2 Cleanup: Contractor is responsible to return all work sites to the condition in which they were found. Contractor is also responsible for the prepping, loading, and removal of all leased vehicles from installation.

5. FUEL:

5.1 All Vehicles must be cleaned and fully fueled upon customer receipt

5.2 Only unleaded gasoline powered vehicles will be provided.

5.3 Vehicles will be refueled prior to return to contractor

6. WARRANTY/ INSURANCE:

6.1 Any warranty is to be provided if necessary. Contractor shall ensure all contracted vehicles are serviceable and safely operational throughout the entirety of contract.

6.2 Insurance will be provided to cover the cost of any damages to vehicles as a result of wear and tear, acts of God, disasters, acts of terror, operation accident or mishap, or any other damage received to the vehicles.

7. PERIOD OF PERFORMANCE (POP):

7.1 The Period of Performance will be six (6) days, from 30 April, 2025 to 05 May 2025.

7.2 Early return must be authorized, without charge for unused days.

8. DELIVERY AND PICKUP: Contractor must provide all equipment and manpower to execute any transportation requirements for the delivery and pickup of all vehicles. Unloading/delivery, and reloading/pickup of vehicles will be on the following dates/times.

8.1 DELIVERY: The vehicles are to be delivered by contractor and turned over to Seymour Johnson AFB representative, TSgt Brady Kruize (919) 722-0663, at the location listed below, prior to 12:00 pm EST, 30 April 2025.

8.2 PICKUP: The vehicles are to be picked up by contractor at the location listed below no earlier than 5:00 pm EST and no later than 11:59 pm EST, 05 May 2025.

9. LOCATION: 1015 BLAKESLEE AVE, SEYMOUR JOHNSON AFB, GOLDSBORO NC, 27531

Note: Dropoff will be at Seymour Johnson AFB. Precise location on installation may be adjusted as needed; Contractor will be notified of adjustment prior to seventy-two (72) hours of scheduled delivery.

10. CONTRACTOR ACCESS TO BASE:

10.1 A list of drivers is to be provided one (1) week prior to delivery date to gain base access for both delivery and pickup.

10.2 All drivers must be able to pass a background check and have two (2) forms of identification to be granted access to Seymour Johnson AFB.

10.3 Employees: The contractor shall ensure all employees working on Seymour Johnson Air Force Base possess proper identification and/or citizenship documentation. Under the Immigration and Nationality Act (INA), employers may hire only persons who may legally work in the United States (i.e., citizens and nationals of the U.S.) and aliens authorized to work in the U.S. The employer must verify the identity and employment eligibility of anyone to be hired (Ref: U.S. Department of Labor: http://www.dol.gov/compliance/guide/aw.htm#whowhich)

11. POINTS OF CONTACT:

11.1 Primary: Jade Hiderjones (919) 722-5940

11.2 Alternate: Bridgett Fitzsimmons (919) 722-0333

11.3 Delivery/Pickup POC: TSgt Brady Kruize (919) 722-0663

12. MISCELLANEOUS:

12.1 Confidentiality: All terms and conditions set forth in this contract shall remain confidential between the “Supplier” and the “Sponsor” and its agents.

12.2 The “Supplier” agrees to indemnify and hold harmless the United States Air Force, its invitees, heirs, and assigns from all liability and against any demands, actions or causes of action arising out of or relating to “Supplier’s” participation in the WOW Air Show 2025 including costs, expenses, and attorney’s fees associated with said actions or causes of action. “Supplier” has in effect a policy of insurance, including liability insurance, covering such events.

12.3 Contract Cancellation: The Contracting Officer (in concert with the Seymour Johnson Air Show Director) is the Sole Authority to cancel the agreement. Cancellation of the agreement by the Contracting Officer due to weather, natural disaster, Force Protection issues, or military contingency will not constitute breach of contract or subject the Sponsor to any liability for damages, if cancelled before scheduled arrival date of Supplier.

12.4 Environmental Compliance: The Supplier shall be responsible for compliance with all Federal, State and local statutes and policies regarding transport, use, leaks, or maintenance actions required for rental vehicles.