Flight_Line_Fire_Ext_PWS_28_May_14_Revision_1.doc

Performance Work Statement INSPECTION/MAINTENANCE

SERVICE FOR HALON 1211 FLIGHT LINE FIRE EXTINGUISHERS

Contract FA4803-14-Q-B003 Attachment 2

PERFORMANCE WORK STATEMENT

FOR

INSPECTION/MAINTENANCE SERVICE FOR HALON 1211 FLIGHT LINE FIRE EXTINGUISHERS

20 CIVIL ENGINEER SQUADRON/CEFP

Shaw Air Force Base, SC

28 May 2014 Revision 1 Reviewed:

Date: _____________

SONIA TAYLOR

Quality Assurance Program Coordinator

Accepted:

Date: _____________

KARL M. DEFFERT

Contracting Officer Performance Work Statement Table of Contents

1.0

2.0

3.0

4.0

5.0

Appendix 1

1.0 DESCRIPTION OF SERVICES. The Contractor shall perform all labor, conveyance, and transportation necessary for the inspection, maintenance, refurbishment, and recharging of 111 HALON 1211 Wheeled Flight Line Fire Extinguisher units for Shaw Air Force Base, (at least once a year as indicated by an inspection). Services rendered shall ensure all wheeled fire extinguisher units meet operational and governing standards.

1.1.

RESPONSIBILITIES. The Contractor shall be responsible for annual service inspection, corrective maintenance/recharging, refurbishment, salvage, and recordkeeping and documentation of all 150 lb HALON 1211 Wheeled Flight Line Fire Extinguishers. Additionally, the Contractor shall furnish all labor, equipment, materials (except government-supplied HALONs), and related items necessary to perform annual service inspection, corrective maintenance/recharging, refurbishment, salvage, recordkeeping and documentation of all 150 lb HALON 1211 Wheeled Flight Line Fire Extinguisher units in accordance with National Fire Protection Association (NFPA) Standard 10. Maintenance and inspections shall be done in accordance with all applicable Local, State, Federal Laws and Regulations.

1.2.

REQUIREMENTS. Inspection, maintenance, and recharging shall be performed by state certified persons, having available the appropriate servicing manual(s), the proper types of tools, recharge materials, lubricants, and manufacturer's recommended replacement parts. Required six year and twelve year service requirements shall be performed during scheduled annual inspection. The Contractor shall have the knowledge and expertise to manage, recover, and recharge halogenated agents in accordance with Environmental Protection Agency regulations at 40 CFR Part 82, Subpart H HALON Emissions Reduction. Additionally, the Contractor shall have the knowledge and expertise to properly handle hazardous material and high-pressure bottles.

1.3.

PROCEDURES. The Contractor shall be responsible for managing and tracking all government-furnished HALON 1211 units. Records shall be maintained by the Contractor, of all inspection/maintenance procedures on fire extinguishers and documentation provided upon request from the Base Fire Department. The contractor shall use, at a minimum, the extinguishers full serial number and date serviced. All inspection/maintenance procedures shall be performed in accordance with the current edition of NFPA Standard 10, AFOSH 91-506, and TO 13F4-4-121(Amerex models), paragraphs 5-8 through 5-11.

1.3.1.

The Contractor shall repair and supply recommended original equipment obtained and/or manufactured by Amerex Corporation to return extinguisher to serviceability. Compatible substitutions are authorized with approval from the Contracting Officer’s Representative (COR). All Parts repaired/replaced shall be returned to the COR. Recharging shall be conducted at building 714, utilizing agent from Shaw Fire Department 1500 lbs. HALON storage tank.

1.3.2.

The contractor shall maintain accountability and inventory of all HALON units under contractor control. Inventory of extinguishers is at Appendix 1, HALON 1211 Wheeled Flight Line Fire Extinguisher Unit Inventory.

Appropriate measures will be taken to prevent release of HALON into the atmosphere. In the event of an accidental release of HALON, the contractor will provide, within 48 hours, written documentation to Shaw Fire Emergency Services on the release to include:

1.3.2.1.

Date and time of release

1.3.2.2.

Events leading up to the release

1.3.2.3.

Circumstances causing the release 1.3.2.4.

Quantity of HALON released

1.3.2.5.

Name(s) of person(s) involved with the release

1.3.2.6.

Number of months or years experience individual(s) involved with the release have in inspecting and servicing HALON fire extinguishers.

1.3.3.

Units will be relocated to building 714 by the Government for the performance of all services when approved service schedule date is determined.

1.4.

HOURS OF OPERATION. The Contractor shall be available to perform maintenance at building 714, between the hours of 7:30 a.m. to 4:30 p.m., Monday through Friday, excluding Federal Holidays, down days, and base closure.

2.0.

SERVICE SUMMARY (SS). These government standards are mission essential for this particular requirement, and the contractor’s performance will be assessed on these items as well as other sections of the contract.

2.1.

QUALITY CONTROL. The Contractor shall establish, operate and maintain a highly effective Quality Control Program (QCP) to ensure all services are performed in accordance with (IAW) this Performance Work Statement (PWS). The QCP shall be submitted to the Contracting Officer’s Representative (COR) within thirty (30) days of contract award, and shall remain in effect during the term of this contract (including any option periods if exercised). A copy of the QCP shall be maintained on-site and be available to all members of the on-site staff as well as the Contracting Officer (CO) and COR. Within the QCP, the Contractor shall develop and implement procedures to identify and prevent defective services from recurring, and notify the COR of corrective action taken. As a minimum, the Contractor shall send a quarterly report to the COR documenting extinguisher serial number, identification number, weight, status and other areas identified in paragraph 2.0, Services Summary. The Government COR must have a specific quality control manager to notify in case of deficient service or customer complaints, and the Contractor shall not rely on the Government COR as a means to ensure quality control.

2.2.

QUALITY ASSURANCE. The Government shall inspect and evaluate the Contractor’s performance to ensure services are received IAW requirements set forth in this PWS. The COR will periodically inspect by watching actual task performance, physically checking an attribute of the completed task, checking a management information report, or otherwise inspecting the task or its result to determine whether or not the performance meets the standards contained in this PWS. The COR may also inspect tasks not specifically mentioned in the Services Summary (para 2.0 above) but as required in paragraph 1.0 of this PWS. The COR will document the results of the surveillance and this documentation will become the official Air Force (AF) record of the Contractor’s performance. The COR shall conduct, document, track, and analyze Contractor performance via monthly scheduled surveillances. When a performance threshold has not been met or Contractor performance has not been accomplished, the COR will initiate and provide the CO a Corrective Action Report (CAR) for issuance to the Contractor. The Contractor shall respond to the CAR IAW instructions provided and return it to the CO within ten (10) calendar days of receipt. Surveillance results and CARs will be used to develop metrics to track Contractor’s overall compliance with contract terms and conditions.

2.3 PERIODIC PROGRESS MEETINGS. The CO, COR, and other Government personnel, as appropriate, will meet periodically with the Contractor to review the Contractor's performance. At these meetings the CO will apprise the Contractor of how the Government views the Contractor's performance and the Contractor will apprise the Government of problems, if any, being experienced. Other topics may include (as applicable): opportunities to improve the contract, any modifications required of the contract, unsatisfactory performance inspections results (CAR) against each performance objective observed, and the results of corrective and preventive action measures. The Contractor will also notify the CO in writing, of work being requested or performed, if any, that the Contractor considers over and above the requirements of the contract. Appropriate action shall be taken to resolve outstanding issues.

2.3.1. These meetings shall be held as needed, but not less than ANNUALLY. All meetings require meeting minutes, and all documents shall be sent to the CO, Contractor, and the COR. The minutes of these meetings will be documented in writing, signed by the CO and any other signatures as deemed appropriate, and distributed to the functional area and the Contractor. Should the Contractor not concur with the minutes, the Contractor will set out in writing to the CO any areas of non-concurrence.

3.0 GOVERNMENT FURNISHED PROPERTY AND SERVICES. The Government shall furnish or otherwise make available the supplies and/or facilities identified below. The Contractor shall use and abide by all applicable current Air Force guidelines to ensure the initial utilization and any changes in scope of utilization, mission and personnel requirements by the Contractor are properly requested and approved by the Government. These supplies and/or facilities shall only be used for performance of this contract.

3.1 HALON: Will be supplied in amounts needed to accomplish the contract

4.0 CONTRACTOR PERSONNEL REQUIREMENTS

4.1 QUALIFICATIONS. The Contractor is solely responsible for ensuring sufficient personnel are assigned to this contract and all personnel are qualified and certified to perform the requirements listed herein, including those qualifications and certifications by any original equipment manufacturer (OEM) requirements to maintain, install, or operate equipment covered by this contract.

4.2 IDENTIFICATION. Contractor personnel shall be easily recognizable while on the installation in conjunction with this contract. This shall be accomplished through the wear of distinctive clothing, overcoats, or hats, bearing the company name or logo. The coloring or design of the items selected should identify personnel easily and quickly for reasons of safety and personal protection. During meetings with Government personnel, Contractor personnel shall introduce themselves as “Contractor personnel” and display distinguishing badges or other visible identification. In addition, Contractor personnel shall appropriately identify themselves as “Contractor personnel” in telephone conversations and in formal and informal written correspondence.

4.3 STANDARDS. The Government is authorized to restrict employment under this contract of any Contractor personnel or prospective Contractor personnel, who is identified as a potential threat to the health, safety, security, general well being, or the operational mission of the installation and its population. A determination may also remove Contractor personnel for, but is not limited to, incidents involving most immediately identifiable types of misconduct or delinquency such as: disorderly conduct, use of abusive or offensive language, intimidation by words or actions, fighting, participation in disruptive activities which interferes with the normal operations or brings discredit to the Government, theft, vandalism, sexual harassment, or any criminal actions. This also includes selling, consuming, or being under the influence of intoxicants, drugs, or substances which produce similar effects while in or on Federally-controlled property. Contractor personnel shall only smoke and/or use tobacco products in designated and approved smoking/tobacco use areas. If the CO directs removal of Contractor personnel for violating the above provisions, the Contractor shall immediately remove the individual(s) at no cost to the Government. Removal for misconduct does not alleviate the Contractor from compliance with paragraph 4.1 above. All disputes to the CO’s decision must be filed within ten (10) days of the decision to the Base Operations Support Flight Chief. The removed Contractor personnel may not resume work unless/until a decision is made overturning the CO’s removal decision. Additionally, per Shaw AFB Plan 31-101, the installation commander has authority to debar any individual from the installation who commits a crime or offense prejudicial to good order and discipline.

4.4 EMPLOYING GOVERNMENT PERSONNEL. The Contractor shall not employ any person who is an employee of the United States Government if the employment of that person would create a conflict of interest. Further, the Contractor shall not employ any person who is an employee of the Department of the Air Force, either military or civilian, unless such person seeks and receives approval in accordance with DODD 5500.7R, Joint Ethics Regulation. In addition, the Contractor shall not employ any person who is an employee of the Department of the Air Force if such employment would be contrary to the policies contained in AFI 64-106, Industrial Labor Relations Activities. All questions of “conflict of interest” shall be referred to the CO. The Contractor is cautioned that off duty active military personnel hired under this contract are always subject to Permanent Change of Station (PCS), change in duty hours or deployment. Military Reservists and National Guard members may be subject to recall to active duty. The abrupt absence of these personnel could adversely affect the Contractor's ability to perform. Their absence at any time shall not constitute an excuse for nonperformance under this contract.

4.5 COMPLIANCE WITH LABOR LAWS. The Contractor shall comply with all applicable laws pertaining to wages, worker’s compensation, equal opportunity, Service Contract Act, and so forth, as implemented by Air Force directives and required by law.

4.6 BASE ACCESS REQUIREMENTS. The Contractor shall comply with all requirements and procedures IAW AFFARS 5352.242-9000, Contractor Access to Air Force Installations, and shall ensure the pass and identification items required for contract performance are obtained for all personnel. All documentation shall be submitted for base passes or base identification. Contractor personnel shall maintain base passes on their person at all times. Contractor personnel who have personal DoD retiree or dependent ID cards shall not use those personal ID cards for base access when performing contract work; in performance of this contract Contractor personnel shall obtain and use specific Contractor base passes. All Contractor personnel who operate a vehicle in performance of this contract shall possess a valid driver’s license and current registration and insurance. Failure to turn in a base credential when requested can result in a non-recommend from Security Forces for future employment. Inability to obtain base access for Contractor personnel IAW 5.2.4 does not alleviate the Contractor from compliance with paragraph 4.1 above.

5.0 SPECIFIC REQUIREMENTS

5.1 INSTALLATION OPERATIONS

5.1.1 Normal Hours of Operation: Base hours of operation are 7:30 a.m. to 4:30 p.m., Monday through Friday. The Contractor may find it necessary to deviate from the normal base hours of operation to ensure timely completion of work under this PWS, at no additional cost to the Government. If work is performed outside normal base hours of operation, such schedule shall be coordinated and approved by the COR at least 24 hours in advance to allow COR surveillance as required.

5.1.2 Recognized Holidays: The Government shall not provide base support or facility access for the days below, except when services are required by the Customer and with prior approval in writing from the CO. Any of the below holidays falling on a Saturday will be observed on the preceding Friday; holidays falling on a Sunday will be observed on the following Monday:

New Years Day

1 January

Martin Luther King's Birthday

Third Monday in January

President's Day

Third Monday in February

Memorial Day

Last Monday in May

Independence Day

4 July

Labor Day

First Monday in September

Columbus Day

Second Monday in October

Veterans Day

11 November

Thanksgiving Day

Fourth Thursday in November

Christmas Day

25 December

5.1.3 Base Closure: Work scheduled but not accomplished because of base closure due to weather, exercises, or actual alert, will be accomplished as soon as possible after reopening the base.

5.2.

SECURITY REQUIREMENTS

5.2.1 Listing Of Employees: The Contractor shall maintain a current listing of employees. The list shall include the employee's name, social security number and type of investigation if contract work involves unescorted entry to Air Force restricted areas or other sensitive areas designated by the installation commander. The list shall be provided to the Program Manager/COR and sponsoring agency’s Security Manager. An updated listing shall be provided when an employee's status or information changes.

5.2.2 Security Training: The Contractor ensures all Contractor employees receive initial and recurring security education training from the sponsoring agency’s security manager. Training must be conducted IAW DOD 5200.1-M, Information Security Program, Volume 3, and AFI 31-401, Information Security Program Management. Contractor personnel who work in Air Force controlled/restricted areas must be trained IAW AFI 31- 101, Integrated Defense.

5.2.3 Pass And Identification Items: The Contractor shall ensure the pass and identification items required for contract performance are obtained for employees.

5.2.4 Background Checks: All Contractor employees shall submit to a criminal background check accomplished by Shaw Air Force Base Security Forces prior to the employee being issued base access credentials. Each Contractor personnel must submit their Social Security Number, Date of Birth, and Driver’s License state and number (if applicable). Failure to submit required information can result in denial or delay of issuance of credentials. Background checks are only good for the company that requested them. Processing criminal background checks takes, at a minimum, 7-10 days from time of submission.

5.2.5 Federal Investigations Requirements: (If Applicable) Contractor employees requiring initial issuance of a Common Access Card (CAC), Access to Restricted Areas, Use of Government Automated Information Systems/Networks, Child Care positions, or designated Positions of Trust shall complete submission of a National Agency Check with Inquiries (NACI) to the Office of Personnel Management (OPM), or a DoD-determined equivalent investigation. When required, the Government (20 FW Information Protection Office) will submit NACI investigations to OPM at no cost to the Contractor.

5.2.6 Retrieving Identification Media: The Contractor shall retrieve all identification media from employees who depart for any reason before the contract expires; e.g. terminated for cause, retirement, etc.

5.2.7 Traffic Laws: The Contractor and its employees shall comply with base traffic regulations.

5.2.8 Weapons, Firearms, and Ammunition: Contractor employees are prohibited from possessing weapons, firearms, or ammunition, on themselves or within their contractor-owned vehicle or privately-owned vehicle while on Shaw AFB SC.

5.2.9 For Official Use Only (FOUO): The Contractor shall comply with DoD 5400.7-R, Chapter 4, DoD Freedom of Information Act (FOIA) Program, requirements. This regulation sets policy and procedures for the disclosure of records to the public and for marking, handling, transmitting, and safeguarding FOUO material.

5.2.10 Reporting Requirements: Contractor personnel shall report to an appropriate authority any information or circumstances of which they are aware may pose a threat to the security of DoD personnel, Contractor personnel, resources, and classified or unclassified defense information. Contractor employees shall be briefed by their immediate supervisor upon initial on-base assignment.

5.2.11 Physical Security: The Contractor shall be responsible for safeguarding all Government property and controlled forms provided for Contractor use. At the end of each work period, all Government facilities, equipment, and materials shall be secured.

5.2.12 Controlled/Restricted Areas: (If Applicable) The Contractor shall implement local base procedures for entry to Air Force controlled/restricted areas where Contractor personnel will work. An AF Form 2586, Unescorted Entry Authorization Certificate, must be completed and signed by the sponsoring agencies Security Manager before a Restricted Area Badge will be issued. Contractor employees must have a completed National Agency Check with Written Inquires (NACI) investigation before receiving a Restricted Area Badge. Interim access can be granted IAW AFI 31-501, Personnel Security Program Management.

5.2.13 Key Control: The Contractor shall establish and implement methods of making sure all keys issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. The Contractor shall not duplicate any keys issued by the Government.

5.2.13.1 The Contractor shall immediately report to the COR or Program Manager any occurrences of lost or duplicated keys.

5.2.13.2 In the event keys, other than master keys, are lost or duplicated, the Contractor may be required, upon written direction of the CO, to re-key or replace the affected lock or locks without cost to the Government. The Government may, however, at its option, replace the affected lock or locks or perform re-keying and deduct the cost of such from the monthly payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the Contractor.

5.2.13.3 The Contractor shall prohibit the use of keys, issued by the Government, by any persons other than the Contractor’s employees and the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in performance of contract work requirements in those areas.

5.2.14 Photography Restrictions: No one is authorized to take any pictures or video recordings of Air Force operational aircraft or restricted areas without the approval of 20 FW/CVN regardless of location while on Shaw AFB. This includes, but is not limited to, photographs taken from personal electronic devices such as blackberries, iPADs, iPODs, cell phones, or any other devices with digital recording capabilities.

5.2.14.1 Any Contractor requiring pictures or videotape of Shaw’s airfield to support their contract must request and possess written authorization prior entering the airfield area.

5.2.14.2 Written authorization letters to photograph or video of the flightline must be signed by one of the following: 20th Maintenance Group Commander or Deputy; Aircraft Maintenance Squadron Commander; 20th Operations Group Commander or Deputy; a Fighter Squadron Commander, Director of Operations or Top 3; 20th Operations Support Squadron Commander or Director of Operations; or 20 FW/CVN.

5.3 ENVIRONMENTAL CONTROLS.

5.3.1 Compliance with Laws and Regulations: The Contractor shall be knowledgeable of and comply with all applicable Interstate, Federal, State, and Local laws, regulations, and requirements regarding environmental protection. In the event environmental laws/regulations change during the term of this contract, the Contractor is required to comply as such laws come into effect. If there is an increase or decrease in cost as a result of the change, the Contractor shall inform the CO pursuant to notice requirements and negotiate a modification to the contract. The Contractor shall not use products that are or contain Toxic 17 chemicals, Extremely Hazardous Substances (EHS), Ozone Depleting Substances (ODS), and/or Persistent Bio-accumulative and Toxic (PBT) chemicals. Any hazardous material containing one of these banned substances will not be allowed on base.

5.3.2 Environmental Spills: If the Contractor spills or releases any substance contained in 40 CFR 302 into the environment, the Contractor or its agent, shall immediately report the incident to Security Forces Emergency Response Center at 911. The liability for the spill or release of such substances rests solely with the Contractor and its agent. The Contractor is responsible to promptly cleanup all spills in a manner consistent with current environmental regulations. In the event that it is necessary to utilize Government material, equipment or personnel to clean up a Contractor caused spill, the Contractor shall be required to reimburse the Government for all associated costs.

5.3.3 Material Storage and Use: The Contractor shall follow manufacturer’s guidelines and professional recommendations for control of humidity, temperature, cleanliness, and materials handling. This includes hazardous materials.

5.3.4 Hazardous Material Handling: The Contractor shall have approval from the base Hazardous Material Pharmacy (HAZMART) section prior to purchasing, handling, using, and storing any chemicals, solvents, lubricants, and other products that require Material Safety Data Sheets (MSDS). The Contractor shall identify these materials and products on Air Force Form 3952 Chemical/Hazardous Material Authorization Request, Process Identification Form, and Shop Disposal Form. The Contractor shall provide one copy of the MSDSs for each item to HAZMART section for review prior to any chemicals being brought onto Shaw AFB (to include its annexes such as Poinsett or Wateree). The Contractor shall maintain one copy of the MSDSs for each hazardous material line item used within the work center.

5.4 SAFETY REQUIREMENTS.

5.4.1 Safety Requirements and Reports: The Contractor shall perform work in a safe manner as required by OSHA Safety and Health Requirements and applicable Department of Labor, Department of Defense and Air Force safety standards. The Contractor shall provide a verbal report to the CO as soon as possible following an occurrence of damage to Government property or an accident resulting in death, injury, occupational disease, or adverse environmental impact. Provide a completed copy of the required Accident Investigation Report to the CO within five (5) calendar days of each occurrence. The Accident Investigation Report shall be prepared and submitted IAW AFI 91-204.

5.4.2 Mishaps: In the event of an accident/mishap, the Contractor shall take reasonable and prudent action to establish control of the accident/mishap scene, prevent further damage to persons or property, and preserve evidence until released by the accident/mishap investigative authority through the CO.

5.4.3 Investigations: If the Government elects to conduct an investigation of the accident/mishap, the Contractor shall cooperate fully and assist Government personnel in the conduct of investigation until the investigation is completed.

5.5 MISCELLANEOUS REQUIREMENTS.

5.5.1 Records: The Contractor shall be responsible for creating, maintaining, and disposing of only those Government required records that are specifically cited in this PWS. If requested by the Government, the Contractor shall provide the original record or a reproducible copy of any such record within five working days of receipt of the request.

5.5.2 Information Management: All records, files, documents, regardless of media (e.g., paper, electronic, etc.) as described in the PWS that are the responsibility of or generated by the Contractor, are the property of the Government, and shall remain so upon termination or completion of the contract. The Contractor shall keep these items current and maintain and dispose of them in accordance with the requirements established in Air Force Instruction (AFI) 33-322, Records Management Program, paragraph 10, Air Force Manual (AFMAN) 33-363, paragraph 6.4, AFI 33-364, paragraph 2.10, and the Air Force Records Disposition Schedule available on the Air Force Portal link. Records shall be turned over to the Government upon completion of the contract unless otherwise stated. All records are subject to the Freedom of Information and Privacy Act. The Shaw AFB Records Management Office (20 CS/SCOKR), 895-1630, will provide assistance and training to the Contractor to ensure compliance with Federal record keeping requirements.

5.5.3 Publications: The Contractor shall ensure compliance with all applicable publications, regulations, and operating instructions related to the tasks set forth in this PWS.

APPENDIX 1 – HALON 1211 WHEELED FLIGHT LINE FIRE EXTINGUISHER INVENTORY

(111 Units)