Questions Medical Courier.pdf

Section 1: Submission Deadlines

SAM.gov shows the quote due September 4 at 2:00 PM MDT, while the SF1449 shows 12:00 PM local time. Which deadline is correct? Due date September 4, 2026 2:00 PM Mountain Time

Section 2: Submission Methods & Requirements

Submission method: How should quotes be submitted? Email to your office, the SAM.gov portal, or another method, and to which address? Submissions through GSAebuy should be submitted through GSAebuy. Responses based upon SAM.gov solicitation should be submitted by SF1449 and/or other clear quotation method via email to 1Lt Jose Esparza and Ms. Kitty Williams at the emails provided

Section 3: Wage Determinations (Service Contract Act)

Service Contract Act: The Statement of Equivalent Rates table is blank and marked "information only." Is a DOL wage determination incorporated for this requirement? If so, could you provide the WD number and locality? Current wage determination is being attached to the solicitation

Section 4: Incumbency & History

Before I invest further effort, could you confirm whether this is a recompete of an existing contract or a new requirement? If it is a recompete, I'd appreciate confirmation of the current/prior contract number so I can review the requirement history. (Overlaps with Q17) This is a new requirement

Section 5: Vehicles, Temperature & Capabilities

Are there any specific temperature requirements during transport of the specimens (Frozen, refrigerated, or ambient)? All shipments will be packaged in dry ice and ice packs

VEHICLE REQUIREMENTS: Are there any minimum vehicle type, model year, commercial registration, marking, or dedicated-vehicle requirements beyond what is stated in the SOW? No special requirements outside of Federally regulated Hazardous Material Regulations for transportation and handling. Provide training IAW CFR 173.134, Class 6, Division 6.2

Are there any specialized vehicle, refrigeration, temperature-monitoring, medical courier, or specimen-transport certifications required of the contractor or driver beyond the requirements specifically identified in the SOW? No

Section 6: Scope of Work (Quantities, Routes & Schedule)

Can you provide a rough estimate of the daily quantity of specimens to be delivered (for example, one tote or cooler…)? Daily sample range: 50-100 samples. Large box 14.5 in x

14.5 in x 14.5; Small box 11 in x 9 in x 12 in. One box per day.

The SOW states that pickups will also be required at other clinics and departments located in close vicinity to the medical centers. About how many other clinics and departments will require a pickup? Holloman Medical Group laboratory will be the only pickup

ESTIMATED SERVICE DAYS: For pricing purposes, can the Government provide the estimated number of actual courier service days during the 12-month base period after excluding federal holidays and designated non-duty/down days? Estimated service days

ADDITIONAL / UNSCHEDULED TRIPS: Should contractors price only the regularly scheduled Monday-Friday route described in the SOW, or should pricing account for potential additional, emergency, after-hours, weekend, or unscheduled courier trips? If additional trips may be required, how should those services be priced? Not currently, only the scheduled days

Section 7: General Pricing & Business Rules

Should we price only the 12-month base period under CLIN 0001, or are additional option years required to be priced? Please price for base year plus 4 option years

Can you confirm this is a Total Small Business Set-Aside? Yes

INSURANCE: Are there any automobile, general liability, cargo, or other insurance minimums specific to this requirement beyond the requirements incorporated into the solicitation? Standard insurance coverage required for couriers

Basis for Award / Evaluation Methodology: Please confirm the basis for award for this RFQ, including whether quotations will be evaluated using lowest price, lowest-priced technically acceptable, best value, or another evaluation methodology. Best value

Reverse Auction: The solicitation incorporates FAR 52.217-10, Reverse Auction. Please confirm whether a reverse auction is anticipated for this requirement and whether additional instructions, registration requirements, dates, or platform information will be provided to offerors. No further instructions

Section 8: Subcontracting, Location & Base Access

SUBCONTRACTING: As this requirement is a Total Small Business Set-Aside, would a small business prime contractor be permitted to subcontract the daily courier transportation services to another qualified small business courier company while the prime contractor remains responsible for contract management, oversight, compliance, invoicing, and overall contract performance? Yes

If permitted, are there specific limitations on the percentage or amount of work that may be subcontracted, including requirements under FAR 52.219-14 or requirements concerning similarly situated entities? Subcontracting must not be paid more than 50% of the cost of the contract

DRIVER / COMPANY LOCATION: Is the prime contractor required to maintain an office or employees in New Mexico or Texas, or may the prime manage the contract remotely while utilizing qualified local drivers/subcontractors? A local office is not required as long as the requirements of the contract can be met.

BASE ACCESS: Are drivers required to already possess military installation access credentials at the time of quotation, or can the required access/background process be completed after award and before the start of performance? Access may be completed after award.

Please also advise whether there are any specific background checks, credentials, passes, or security requirements that should be included in our pricing. No