Atch 1 PWS WWTP_Final_dtd 1Jul21_signed.pdf

Solicitation # FA480122Q0002

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TABLE OF CONTENTS

Paragraph Page

1.0. DESCRIPTION OF SERVICES

2.0 SERVICES SUMMARY

3.0 GOVERNMENT FURNISHED PROPERTY/SERVICES/EQUIPMENT

4.0 GENERAL INFORMATION

5.0 APPENDICES

A. Estimated Workload Data .................................................................. (1 pages) B. Applicable Publications and Forms .................................................. (1 page) C. Plant Description and Wastewater Characteristics ........................... (2 pages) D. Government Furnished Property ....................................................... (8 pages) D-1 GFP Form (separate Excel document) E. Air Quality Program .......................................................................... (4 pages) F. Sludge Disposal Plan ......................................................................... (4 pages) G. Maps, Plant Layout, Flow Schematic ............................................... (3 pages) H. Acronyms and Definitions ................................................................ (2 pages) I. Repairs, Improvements and Replacements Request Form ................. (1 page)

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1.0 DESCRIPTION OF SERVICES. The Contractor shall provide all management, tools, supplies, equipment (other than those listed in Section 3 of this PWS) and labor necessary to ensure that wastewater treatment plant (WWTP) services are performed at Holloman Air Force Base (HAFB) in accordance with all local, state of New Mexico, and Federal laws.

1.1. GENERAL WASTEWATER TREATMENT PLANT OPERATIONS. WWTP, as described in Appendix "C" of this PWS, operations shall be conducted in order to provide continuous, cost effective, and efficient treatment of all wastewater delivered to the plant. The plant will operate 24 hours a day, 7 days a week. Such operations shall include general operation of plant equipment, valves and piping, sampling and lab analyses, waste and effluent disposal, and other related services. All operations shall be accomplished in accordance with the treatment plant operations manuals where applicable, see Appendix B. Plant operations and effluent discharge practices shall comply with all applicable federal, state, and local regulatory standards. In the performance of the operation and maintenance of the WWTP the Contractor shall adhere to all applicable Occupational Safety and Health Administration (OSHA), National Institute for Occupational Safety and Health (NIOSH), Air Force Occupational Safety and Health (AFOSH), Holloman Fire Prevention Guide for Contractors, and state mandated requirements.

1.2. PREVENTIVE MAINTENANCE INSPECTION (PMI) PROGRAM. The Contractor shall implement a preventive maintenance inspection program to help prevent and correct deficiencies with equipment items, minimizing breakdowns and service interruptions, extending component service life, and maximizing operating efficiency. This program should incorporate methods to monitor trends for normal, abnormal or unusual conditions that would indicate problems that could arise. The Contractor's PMI plan shall include inspections and services of lubrication, minor adjustment, and minor repair of components. A completed PMI plan shall be submitted to the Contracting Officer (CO) for acceptance within thirty (30) calendar days after contract award. This plan shall include a 52 consecutive week schedule indicating specific maintenance/inspection items to be accomplished. At the end of the year, each equipment item within every system included in this contract will have been addressed. The PMI program is to be established based upon manufacturers' recommendations, handbooks, operating/service manuals, contractor expertise, and general engineering judgments. The submitted plan shall include equipment components to be inspected and maintained, inspection and maintenance techniques, inspection and maintenance frequencies, and reporting methodology. The Contractor shall update schedules as necessary to reflect any changes in equipment inventory.

1.2.1. PREVENTIVE MAINTENANCE WORK. Preventive maintenance work (PMW) shall include services of lubrication, minor adjustment, and minor repair of components. The Contractor shall correct all equipment deficiencies identified during preventive maintenance (PM) inspections subject to the limits specified in the following Corrective Maintenance paragraph (1.3.1). When possible, equipment deficiencies detected during PM inspections shall be corrected prior to departing the job site.

1.2.2. PREVENTIVE MAINTENANCE RECORDS. The Contractor shall maintain PM records for each item of equipment included within this contract, as described in Appendix D. These records shall include descriptions of periodic maintenance, scheduled versus actual completion dates, and the person who performed the work. The Contractor shall ensure the records are accurate and current.

1.3. REIMBURSABLE COSTS. The Government shall provide an annual allowance for reimbursable costs for the basic year and the option period, if exercised. Government reimbursable costs shall apply to corrective maintenance repair/replacement of material, including labor, and sludge disposal only. The Government reserves the right to add or remove funding unilaterally from the reimbursable line item.

1.3.1. CORRECTIVE MAINTENANCE. Corrective maintenance is work that is required to return a system or components to proper operating condition. It is maintenance and repair work that is 80 hours or less in labor and $2,500 or less in materials. Corrective maintenance is required on a routine basis as a

Attachment 1 Page 4 of 42 result of preventive maintenance inspections. The Contractor's liability under the firm fixed-price portion of the contract shall be limited to 80 total labor hours for completion and not more than $2,500 in total direct material and labor costs per job per approval of COR. Government approved repairs and improvements exceeding these per-job labor hours and material costs will be covered under the reimbursable line item in the bid schedule. For jobs exceeding the $2,500 material/labor costs, only the CO has authority to approve repairs and improvements. If repairs and improvements exceed the total cost of the reimbursable line item, the Government must verify if funding is available before proceeding In Accordance With (IAW) 1.3.2. of this PWS. Contractor shall provide two, preferably three independent price quotes and/or written justification stating otherwise, to help determine price fair and reasonable.

1.3.2. GOVERNMENT APPROVED REPAIRS, IMPROVEMENTS, AND REPLACEMENTS. The Government may approve repairs, replacements, and/or improvements to the WWTP over the threshold listed in 1.3.1 and not covered by any other part of this PWS. These repairs, replacements, and improvements may be approved if it can be shown that they are necessary due to government requirement or fault such as negligence, WWTP design fault, oversight, etc. The Contractor shall submit a written request using the Request for Information (RI) Request Form (Appx I) to the Government for each repair, replacement and/or improvement. If the CO approves the request, funds, if available will be added to the reimbursable contract line item. Contractor shall provide two, preferably three independent price quotes and/or written justification stating otherwise, to help determine price fair and reasonable.

1.4. SLUDGE DISPOSAL. Sludge disposal services shall be provided by the Contractor at a frequency sufficient to maintain clean and orderly collection sites. Sludge shall be routinely collected and transported to a properly classified disposal site, with location subject to Contracting Officer Representative (COR) approval. Initial disposal will be to the closest approved landfill, not to exceed a distance of 300 miles from the WWTP. Sludge collection, identification and disposal practices shall be accomplished in accordance with the most current 40 Code of Federal Regulations (CFR) 503 (all), 40 CFR 261, 40 CFR 257 paragraph 30, and Title 20 of the New Mexico Administrative Code (NMAC), Chapter 9, Part 1, Subpart VII, Sections 701, 702, 703, 704, 709, 712, and Subpart XI, Section 1109, see Appendix B. The Contractor shall provide all necessary laboratory services for sludge analysis prior to disposal of sludge. Upon receipt of sludge analysis results and prior to the disposal process, the Contractor shall submit all results to the COR and the Civil Engineer Installation Management-Environmental Office (CEIE) in order for the Government to certify the sludge meets the requirements for landfill application. The Contractor shall maintain records of all laboratory analyses on file at the WWTP site and available for CO and COR review. Original records, receipts, manifests, and logs shall be the property of the Government. The Contractor shall be reimbursed under the reimbursable line item in the bid schedule for sludge disposal, to include all costs for sludge analysis, transfer, removal, transport and tipping fees to the disposal site. Reimbursable at cost plus New Mexico Gross Receipts Tax; note: Holloman AFB falls under OTERO "Remainder of County" on the

GROSS RECEIPTS TAX RATE SCHEDULE.

1.4.1. During the life of the contract, the HAFB Sludge Disposal Plan (Appendix F) requirements may change with respect to sludge handling and testing. In such an event, the Contractor shall provide all sampling and analysis required by the permit modifications. Additionally the Contractor shall still be required to provide disposal of the sludge. However, HAFB reserves the right to remove as much sludge as deemed necessary for other purposes. Again, all costs associated with sludge handling and testing requirements shall be reimbursable.

1.5. SAMPLING AND LABORATORY ANALYSIS. The Contractor shall provide sampling and onsite laboratory analytical services for process control and to support base civil engineer and regulatory agency operating requirements with the exception of other regulatory tests determined by CEIE. Such sampling and testing procedures shall be accomplished in accordance with applicable operating permit requirements and conditions. Unless otherwise directed, all sampling and laboratory analyses shall be accomplished as described in 40 CFR, Part 136 para 3, see Appendix B. The Contractor shall utilize laboratory analysis

Attachment 1 Page 5 of 42 results as a method to track trends in the system and to aid in determining changes to the operational process.

Keep a complete set of laboratory records for all laboratory tests to include: date and time of sampling, type of sample, name of sample, location of sample, test performed, and test results. Assemble results of such laboratory analyses into reports, to include Air Force Form 1462, see Appendix B, to conform to the procedures and requirements of the forms and publications and deliver to the COR and CEIE for submittal to the appropriate regulatory agency within five (5) business days of each new month.

1.6. DOCUMENTATION. The Contractor shall prepare all related correspondence and operating reports.

All documentation, records, schedules, etc., as described in this PWS that are the responsibility of the Contractor are the property of the Government and shall remain so even upon termination of the contract.

The Contractor shall keep these items current at all times. Documentation and records shall be turned over to the Government upon completion of the contract or when requested by the COR. The Contractor shall maintain on site records of all quality control inspections conducted by contractor personnel. Records shall include the name of the inspector, date of inspection, what was inspected, discrepancies found, corrective action taken, and date of corrective action. This documentation shall be made available to the Government during the term of the contract and at regular COR visits to the site. The Contractor shall maintain copies of all records on site throughout the contract performance period and for the period after contract completion until final settlement of any claims under this contract.

1.6.1. REQUIRED DOCUMENTATION. The Contractor shall prepare, as a minimum, the following documentation and/or reports:

1.6.1.1. AIR FORCE FORM 1462 (WATER POLLUTION CONTROL UTILITY OPERATING

LOG). The Contractor shall submit to the COR and CEIE a completed AF Form 1462 by the 5th day of the following month being reported.

1.6.1.2. AIR FORCE FORM 487 (EMERGENCY GENERATOR OPERATIONS LOG). The Contractor shall submit to the COR a completed AF Form 487, see Appendix B, by the 5th day of the following month being reported.

1.6.1.3. MONTHLY OPERATING REPORT. The Contractor shall submit copies to the COR of the completed monthly status report discussing project activities by the 5th day of the following month being reported. The report focuses on training, safety, effluent water quality and other areas. As a minimum, the monthly operating report includes:

1.6.1.3.1. Plant operations data, efficiencies.

1.6.1.3.2. General overview of notable activities.

1.6.1.3.3. Significant events.

1.6.1.3.4. Staff changes/recognition.

1.6.1.3.5. Outstanding work orders.

Attachment 1 Page 7 of 42 tear and approved modifications excepted. Facilities shall be used for performance of this contract only.

In the event that any Government Furnished Property, in whole or part, is removed from the contract, the contractor shall ensure all contractor-owned equipment and belongings are removed from the Government facilities within thirty (30) days of the modification.

3.2. EQUIPMENT.

3.2.1. REAL PROPERTY INSTALLED EQUIPMENT. All Real Property Installed Equipment (RPIE) provided by the Government such as pumps, blowers, generator, etc., is listed in the Operation and Maintenance (O&M) Manual. The manual is located at the WWTP. The aforementioned equipment is identified in Appendix D of this PWS.

3.2.2. COMPUTER EQUIPMENT. The only Government-provided computer equipment is the Operator Interface Unit (OIU) computer, with installed software, which is part of the controls system as described in the O&M manual. The manual is located at the WWTP. The aforementioned equipment is identified in Appendix D, paragraph 18.2.

3.3. SERVICES.

3.3.1. GROUNDS AND BUILDING MAINTENANCE. The Contractor shall be responsible for grounds maintenance 10 feet outside the fence perimeter as well as all grounds within the fence perimeter area to ensure the grounds remain free of debris and weeds. The Contractor shall be responsible for and ensure general housekeeping inside and outside is accomplished at all facilities inside the fenced area (reference Appendix A). Maintenance of the building structures at the WWTP shall be provided by the 49th Civil Engineer Squadron.

3.3.2. REFUSE CONTAINERS AND COLLECTION. The Government shall provide one refuse container for general use and one refuse container for grit and screenings at the WWTP for the Contractor's use. Refuse grit and screenings collection and disposal shall be provided by the Government. The Contractor shall not place any grit or screenings that does not pass the paint filter test into the refuse container(s).

3.3.3. EMERGENCY MEDICAL SERVICES. HAFB will provide emergency medical transportation and treatment services for contractor personnel, if required, on a reimbursable basis.

3.3.4. INSECT AND RODENT CONTROL. 49th Civil Engineer Squadron shall provide insect and rodent control for all facilities (phone 572-3223/3224).

3.4. UTILITIES.

3.4.1. UTILITIES USAGE. Reasonable amounts of electricity, natural gas, and water as required for the performance of the contract shall be furnished by the Government.

3.4.2. TELEPHONE. The Government shall furnish two Class A telephone lines (commercial off-base), one Class C telephone line (on-Base only), and one telephone for the Administration Building. The Government shall maintain the telephone lines up to the phone jack in the Administration Building.

3.4.3. CONSERVATION OF UTILITIES. The Contractor shall instruct employees in utilities conservation practices. The Contractor shall be responsible for operating under conditions which preclude the waste of utilities.

3.5. REFERENCES AND TECHNICAL DOCUMENTATION.

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3.5.1. GENERAL.

3.5.1.1. Publications and forms applicable to this PWS are listed in Appendix B. The Contractor is obligated to follow those publications and use those forms to the extent (that is, a specific procedure in a paragraph, section, chapter or volume) specified in the PWS. The Air Force (AF) Forms can be located at http://www.e-publishing.af.mil . Others can be downloaded from the internet or will be provided by the Government.

3.5.1.2. The Government will provide follow-on requirements to the contractor when changes occur.

Supplements or amendments to listed publications from any organization level may be issued during the life of the contract. The Contractor shall immediately implement those changes that result in a decrease or no change in the contract price and notify the CO in writing of such change. Should a decrease in contract price result, the Contractor shall provide a proposal for a reduction in the contract price to the CO. Before implementing any change that will result in an increase in contract price, the Contractor shall submit to the CO a price proposal within thirty (30) days following receipt of the change by the Contractor. Failure of the Contractor to submit a price proposal within thirty (30) days following receipt of the change entitles the Government to performance according to such change at no increase in contract price.

3.5.2. MANUFACTURER'S EQUIPMENT LITERATURE, WHERE AVAILABLE. All equipment manufacturers' literature and data is the property of the Government and is located at the treatment plant.

4.0 GENERAL INFORMATION.

4.1. Quality Control. The Contractor shall develop and maintain a quality control program/plan (QCP) to ensure WWTP operation services are performed in accordance with commonly accepted commercial practices and services identified in this PWS. The program/plan shall also include how the Contractor will implement and maintain quality-accepted practices/procedures to identify, prevent, and ensure nonperformance and continual repeat of defective service does not occur. The written QCP shall be submitted to the CO for review within thirty (30) days after award. The CO will review and either accept the QCP as written or provide feedback within ten (10) working days. If QCP is returned, contractor shall resubmit within five (5) working days, until plan is accepted. The plan shall specifically address the items listed above as well as the Contractor's strategy to provide quality workmanship, continual process improvement and for correcting deficiencies as required.

4.2. Quality Assurance. The Government will conduct surveillance on the Contractor's performance under this contract. The Government has developed a contract specific Quality Assurance Surveillance Plan (QASP). The Government will record all surveillance observations. When an observation indicates defective performance, the COR will require the contract manager or representative to initial the observation indicating acknowledgment of deficiency. The initialing of the observation does not necessarily constitute Contractor concurrence with the observation, only acknowledgment that the Contractor has been made aware of the defective performance. Government surveillance of tasks not listed in the Services Summary (SS) or by methods other than those listed in the SS may occur during the performance period of this contract. Such surveillance will be done according to standard inspection procedures of other contract provisions. Any action taken by the CO as a result of surveillance will be in accordance to the terms of this contract.

4.3. Performance Evaluation Meetings. The contract manager may be required to meet at least weekly with the COR and the CO during the first month of the contract. Subsequent meetings will be on a quarterly basis and/or as needed. The written minutes of all performance evaluation meetings shall be prepared by the Government. Should the Contractor non-concur with the minutes; the Contractor shall so state any

Attachment 1 Page 9 of 42 areas of non-concurrence in writing to the CO within three (3) working days of receipt of the signed minutes. The minutes will be included in the contract file and loaded into SPM.

4.4. Government Remedies. The CO shall follow FAR 52.212-4, Contract Terms and Conditions- Commercial Items, for Contractor's failure to perform satisfactory services or failure to correct non-conforming services.

4.5. Hours of Operation. The Contractor shall submit proposed hours of operation as to comply with this PWS in its entirety to the COR for approval within 24 hours of award.

4.5.1. Emergency Services Calls. Upon Government notification by the COR, CEIE or CO, the Contractor has 60 minutes to respond to emergency situations, after normal hours of operation set by the Contractor, at no additional cost to the Government. For purposes of this PWS, any unforeseen occurrence or condition that poses an immediate threat to life, property, or the environment is considered an emergency situation and requires immediate action. Examples of an emergency situation may include the possibility of a chlorine leak, jet fuel or Aqueous Film Forming Foam (AFFF) spill that could enter into the treatment plant.

4.6. Security Requirements. HAFB is a closed military installation. The Air Force reserves the right to establish criteria for entry of all personnel, vehicles, and equipment onto HAFB. Access to the base may be further restricted as deemed necessary by the 49th Wing Commander (49 WG/CC) or his/her designee.

Delays resulting from restricted access to HAFB will not be the basis for a claim by the Contractor when the 49 WG/CC or his/her designee deems that such changes are necessary to protect the security of HAFB.

4.6.1. Illegal Aliens. The Contractor shall not hire an illegal alien to work or perform any service on HAFB.

Employees who are not U.S. citizens can only be persons possessing a current resident alien immigrant status (Green Card) or if a non-resident immigrant must possess a current Employment Authorization Document. While on HAFB, non-U.S. citizen employees must be able to produce for inspection the appropriate credential: Green Card or Employment Authorization Document. Any illegal alien found on the installation shall be immediately detained by the base security forces and barred from the installation.

4.6.2. Listing of Employees. The Contractor shall maintain a current listing of employees that require access to HAFB. The list shall include the employee's name, social security number and type of investigation if contract work involves unescorted entry to Air Force restricted areas or other sensitive areas designated by the installation commander. The list shall be provided to the sponsoring agency unit security manager within 5-duty/business days after award. A redacted (no Personal Identifiable Information [PII]) copy of the list shall be provided to the COR and CO. An updated listing shall be provided when an employee's status or information changes (i.e. terminated for cause, reassignment, retirement, etc.) or when a new employee is added.

4.6.3. Pass and Identification Items. The Contractor shall ensure the pass and identification items required for contract performance are obtained for employees and non-Government owned vehicles. Contractor employees shall only be granted access to the installation to perform functions directly related to their respective contract.

4.6.3.1. The Contractor shall ensure all employees are identified on a HAFB Visit Access Request (VAR).

The Contractor shall submit VARs through the CO to the 49th Security Forces Squadron (49 SFS) Pass and Registration Office; VARs must be submitted no later than 7-duty/business days, and for foreign nationals, 14-duty/business days, prior to requiring access to HAFB. Recommend putting foreign nationals on a separate VAR.

4.6.4. Retrieving Identification Media. The Contractor shall retrieve all identification media and/or visitor passes from employees who depart for any reason before the contract expires; i.e. terminated for

Attachment 1 Page 10 of 42 cause, reassignment, retirement, etc. The Contractor will notify the Government within 24 hours when unable to retrieve identification media from contract employees.

4.6.5. Traffic Laws. The Contractor and its employees shall comply with base traffic regulations. Traffic regulations include, but are not limited to:

4.6.5.1. Contractor employees shall wear a seatbelt when operating or riding in any military, company, or privately-owned vehicle while on the installation.

4.6.5.2. Speed limits on HAFB are 30 MPH unless otherwise posted. Be aware of reduced speed limits when driving in the housing and school zones.

4.6.5.3. All vehicle operators shall not use cell phones unless the vehicle is safely parked or unless they are using a hands-free device. The wearing of any other portable headphones, earphones, or other listening devices (except for hands-free cellular phones) while operating a motor vehicle is prohibited. Penalty:

Privileges to operate a motor vehicle while on the installation may be suspended for five (5) days, effective the first day after receipt of notice.

4.6.6. Weapons, Firearms, and Ammunition. Contractor employees are prohibited from possessing weapons, firearms, or ammunition on themselves or within their government, company, or private-owned vehicle while on HAFB.

4.6.7. For Official Use Only (FOUO). The Contractor shall comply with DoDM 5200.01-V4/E3, DoD Information Security Program: Controlled Unclassified Information (CUI), requirements. This manual sets policy and procedures for the disclosure of records to the public and for marking, handling, transmitting, and safeguarding FOUO material.

4.6.7.1. Records Management (RM) (2017). The Contractor shall provide accountability and ensure all records and documents generated during the period of this contract are made available to the government at all times. All information may be maintained electronically. All publications and forms will be available for contractor's use through the Holloman Publications Web Site. Any publications or forms that are required for the performance of this contract and are not available electronically are required to be maintained manually.

4.6.7.2. Freedom of Information Act (FOIA) and Privacy Act (PA) (2017). The Contractor shall comply with DoDM 5400.7, DOD Freedom of Information Act (FOIA) Program, DoD5400-R_AFMAN 33-302 and AFI 33-332, Air Force Privacy and Civil Liberties Program. These regulations set policy and procedures for the disclosure of records to the public and for marking, handling, transmitting, and safeguarding Personally Identifiable Information (PII) material.

4.6.7.3. Contractor Records (June 2017). The Contractor shall maintain all government records IAW AFMAN 33-363, Management of Records, paragraph 6.4., Contractor Support, in order to support the COR who is responsible for all lifecycle record management and all duties assigned to the organization's Record Professional (RP) (Tier-1 (T-1)). [AFI 33-360, Publications and Forms Management, Table 1.1 outlines description of the authorities for T-1.]

4.6.8. Reporting Requirements. Contractor personnel shall report the appropriate authority any information or circumstances of which they are aware which may pose a threat to the security of DoD personnel, contractor personnel, resources, and classified or unclassified defense information. Employees shall be briefed by their immediate supervisor upon initial on-base assignment.

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4.6.9. Physical Security. The Contractor shall be responsible for safeguarding all Government property and controlled forms provided for Contractor use. At the end of each work period, all Government facilities, equipment, and materials shall be secured.

4.6.10. Key Control. The Government shall provide the Contractor with keys to the WWTP facilities on the contract start date. The Contractor shall establish and implement methods of ensuring that all keys for the WWTP facilities are continuously accounted for and are not used by unauthorized persons. The Contractor shall develop procedures covering key control and replacement and shall include such procedures in the QCP. The Contractor shall not duplicate any keys issued by the Government.

4.6.10.1. The Contractor shall immediately report to the COR or Program Manager any occurrences of lost, duplicated keys or use by unauthorized persons.

4.6.10.2. If locks must be replaced due to damage, breach of security, or any other reason, such locks shall be replaced by the Contractor at no additional cost to the Government. One key for replacement locks shall be provided to the COR.

4.6.10.3. The Contractor shall prohibit the use of keys, issued by the Government, by any persons other than the Contractor's employees and the opening of locked areas by Contractor employees to permit entrance of persons other than contractor employees engaged in performance of contract work requirements in those areas.

4.6.10.4. The HAFB Fire Department has installed KNOX-BOX® Rapid Entry System key boxes throughout the base for gaining access to secure areas at any time in the event of emergency. A KNOX- BOX® is installed at the treatment plant gate and contains a gate key and the master key that opens all buildings on the plant property. The Fire Department shall control access to the KNOX-BOX® key box system.

4.6.11. Contractor Level I Antiterrorism Awareness Training (May 2021) Each contract employee must accomplish Antiterrorism (AT) Awareness Training as stated in the provision/clause DFARS 252.204-7004, LEVEL 1 ANTITERRORISM AWARENESS TRAINING FOR CONTRACTORS. This training provides contractor employees with the requisite knowledge necessary to remain vigilant for possible terrorist threats. Tracking for each contractor or subcontractor employee is the responsibility of the COR or unit ATR. Contractor employees are required to complete Level I Antiterrorism Awareness Training within thirty (30) days of requiring access and annually thereafter. AT certificates for each contract employee must be submitted to the COR or unit ATR. See contract DFARS 252.204-7004 for link to accomplish Level I AT Awareness Training.

4.7. Performance of Services during Crisis Declared By the National Command Authority or Overseas Combatant Commander. The Contractor shall continue to provide uninterrupted services IAW Department of Defense Instruction (DODI) 3020.37 and this PWS during crisis declared by the national command authority.

4.8. Personnel. The Contractor shall operate, maintain, and staff the WWTP with the appropriate number of personnel to satisfy all requirements of this PWS. The Contractor shall provide a full-time onsite Contract Manager (CM) to oversee and coordinate the work described in this PWS. In addition to required certifications, the CM shall have a minimum of eight (8) years' experience in work related to that which is to be performed under the contract.

4.8.1. Special Qualifications. The Contractor shall ensure all employees who are in responsible charge of plant operations, for any period of time, possess a current wastewater treatment certification issued by the state of New Mexico IAW NMAC 20.7.4.13, http://www.nmcpr.state.nm.us/nmac/parts/title20/20.007

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.0004.pdf . The contractor shall take into account that as of October 2020 the base population is approximately 15,626 and the treatment plant is an activated sludge treatment plant.

4.9. Continuity of Services. The Contractor shall be prepared to fully commence work on the start date of this contract. If needed, the incumbent onsite contract manager will assist with facility operations orientation for two (2) weeks to ensure continuity of essential services.

4.10. State Inspections. Periodically state/federal authorities may conduct scheduled or unscheduled compliance inspections of the Holloman Air Force Base WWTP. If the Contractor is contacted by inspection authorities, the contractor shall inform CEIE (Phone: 572-3931) and COR immediately upon notification of the inspection team visit.

4.11. Environmental Controls. The Contractor shall be knowledgeable of and comply with all applicable interstate, Federal, State, and local laws, regulations, and requirements regarding environmental protection.

4.11.1. Chemical Release Exercises. The Contractor shall cooperate with the Government by participating in periodic chemical release emergency exercises.

4.11.2. In the event environmental laws/regulations change during the term of this contract, the Contractor is required to comply as such laws/regulations come into effect. If there is an increase or decrease in cost as a result of the change, the Contractor shall inform the CO pursuant to requirements of FAR 52.212-4(c) and negotiate a modification to the contract.

4.11.3. The Contractor shall notify CEIE at 572-3931 and the COR within 24 hrs, or in the case of weekends or holidays the next business day, of any permit violations. Working hours for CEIE are 7AM to 4PM, Monday through Friday. The Contractor shall prepare and submit to the Government within two (2) business days, a written description of the non-compliance discharge. The following information must be included:

4.11.3.1. Your name and give HAFB point of contact (CEIE Water Quality rep.)

4.11.3.2. Telephone Number (Also provide Holloman point of contact number)

4.11.3.2.1. A description of the noncompliance and its cause

4.11.3.2.2. A period of noncompliance including exact dates and times and if the noncompliance has not been corrected, the anticipated time it is expected to continue

4.11.3.2.3. Steps being taken to reduce, eliminate and prevent recurrence of the noncompliant discharge

4.11.4. Notices of Violation (NOV). In the event that any regulatory agency assesses a monetary fine against the Government for violations caused by the Contractor, and not the fault of the Government, the Contractor shall reimburse the Government for the amount of that fine and receive a contractor discrepancy report.

4.12. Laboratory Equipment. The Government will not provide any laboratory ware or equipment.

Therefore, the Contractor shall provide all ware and equipment necessary to satisfy the requirements of paragraph 1.5. of this PWS.

4.13. Hazardous Material. In accordance with 29CFR 1910.1200, Air Force Instruction 32- 7086 Hazardous Materials (HAZMAT) Management, ACCMAN 32-7086 Hazardous Materials Management Supplement 1, ACCMAN 32-7051 Chapter 11 Spill Management, Holloman AFB Instruction 32-7011

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Hazardous Materials Management and Holloman Hazardous Materials Emergency Response Plan 32-1, ALL material determined to be hazardous as defined by Federal Standard 313, Paragraph 3.2 must be authorized for use via the AF Form 3952 approval process.

4.13.1. All Contractors (construction, services, and suppliers) operating on HAFB shall report hazardous material usage to CEIE by providing an Air Force Environmental Information System (AF-EMIS) Authorization Request Worksheet and Safety Data Sheets (SDS) for each hazardous material. The CEIE, Building 55, 572-3931 will determine whether tracking in the AF-EMIS database is applicable.

4.13.2. The AF-EMIS Authorization Request Worksheet shall be processed/completed through CEIE (or designated alternate location) for each material identified as hazardous PRIOR to being brought onto HAFB. Contact CEIE five (5) business/working days in advance for support with initiating/completing the AF-EMIS Authorization Worksheet and the AF Form 3952 approval process.

4.13.3. Any hazardous material found on HAFB that has not been approved shall be removed immediately until such time as it is properly approved.

4.14. Material Storage and Use. The Contractor shall store all Hazardous Material (HAZMAT) in a designated HAZMAT storage area. The Contractor shall anticipate receiving at least one assessment during the contract period to ensure their HAZMAT storage area is in compliance with HAZMAT storage requirements outlined in this section.

4.14.1. The Contractor shall provide secondary containment for all HAZMAT being stored and used on base. Secondary containment shall be chemically inert to the HAZMAT being stored and impervious to absorption of the HAZMAT. The containment volume shall not be less than 10% of the total quantity being stored or the equal quantity of the largest container being stored whichever is greater in volume. Separate secondary containment shall be provided for incompatible HAZMATs.

4.14.2. The Contractor shall ensure that the segregation of incompatible materials is accomplished at all times in his or her field office, storage, staging, and work areas. National Fire Protection Association (NFPA) and OSHA required or specified flammable material and corrosive material storage lockers shall be used for the storage of all HAZMATs.

4.14.3. Ensure the use of protective measures such as drop cloths and tarpaulins when using HAZMATs to keep the work and storage areas free from drips and spills.

4.14.4. Keep all containers closed when not in use. At the end of the workday, or when finished using any material, return the container to a proper storage area.

4.14.5. Do NOT store HAZMAT outdoors where it can be exposed to precipitation.

4.14.6. Follow all manufacturers' recommendations for storage and use of HAZMATs.

4.14.7. Ensure that all employees are given proper training in the use of the HAZMATs onsite and all personal protective equipment necessary for the use of HAZMAT on HAFB.

4.14.8. SDSs for each HAZMAT being used are required by OSHA to be available onsite to employees.

The Contractor shall have current copies available at all times where employees can access them in case of emergency.

4.15. Spill Control And Clean Up. The Contractor shall be responsible for the cleanup and disposal of all spilled materials whether or not they are HAZMATs. This includes all materials used to contain and absorb

Attachment 1 Page 14 of 42 the spill. Spills of HAZMATs or Hazardous Wastes shall be managed in accordance with the current Holloman Hazardous Waste Plan. Disposal of wastes generated from spill cleanup shall be the Contractor's responsibility.

4.16. Waste Materials. The Contractor shall turn in non-regulated waste such as fluorescent light tubes, and rechargeable batteries at base 90-Day Central Accumulation Point (Bldg. 149). Subject to limitations of what is acceptable, the Contractor shall turn in any potentially hazardous substance such as, grease, waste oil, as well as lead acid batteries, etc., at the base HAZMA T (Bldg. 8 6). Disposal of sludge from WWTP drying beds shall be accomplished in accordance with section 1.4. Sludge Disposal of the

PWS.

5.0 APPENDICES

Attachment 1, Appendix C Page 17 of 42

APPENDIX C

PLANT DESCRIPTION AND WASTEWATER CHARACTERISTICS

1. PLANT DESCRIPTION

1.1. The purpose of this Appendix is to provide a general description of the processes and equipment for wastewater treatment at HAFB. These descriptions are designed to present a general understanding of the systems involved, how they function, and how they are interrelated.

1.2. The WWTP was constructed in the mid 1990's and was put into operation in July 1996. These plant facilities consist of an influent pump station; entrance works facilities for screening, flow measurement, and grit removal; aeration basins, secondary clarifiers, chlorine contact chamber for effluent disinfection, and effluent flow measurement, aerobic sludge digesters, and paved sludge drying beds. Support facilities at the treatment plant include a blower/generator complex, chlorination building, secondary sludge pump building, and an administration building which includes a laboratory, offices, locker rooms, and a maintenance shop. There is no office equipment, supplies, or laboratory equipment provided by the Government.

1.2.1. Significant Treatment Plant Equipment Upgrades. Table 1.2.1 presents a summary of the significant equipment upgrades including brief description, date and cost.

UPGRADE DESCRIPTION DATE OF

ACTION COST

Backup generator major service, fuel, coolant, load test Apr 2009 $20K WAS pump replacement, 3 new Sep 2010 $12K Chlorine Scrubber Rehab, new pump, media, caustic Nov 2010 $10K PLC, OIU replacement Sep 2011 $134K Wash water, scum pump replacement, 3 new Oct 2011 $30K North Clarifier gear drive, replacement Apr 2012 $6K Grit Chamber Rehab Apr 2012 $19K Influent wet well level transmitter replacement Jul 2012 $11K Influent/Effluent flow meter replacement Mar 2013 $9K Hi-Mast Light Replacement Mar 2013 $18K Influent wet well pump rail rehab Jun 2013 $6K South Aeration Basin Galvanized Support upgrade Jul 2013 $12K Grit Pump Replacement, 3 new Mar 2015 $26K South Clarifier gear drive, replacement Nov 2017 $34K South Clarifier, rehab Feb 2017 $32K VFD Upgrade Oct 2017 $30K Fine screen replacement Mar 2018 $106K RAS VFD Upgrade Oct 2018 $14K Switched to sodium hypochlorite disinfection feed system Oct 2019 $53K Hydro-Gritter Replacement Mar 2020 $99.8K

Attachment 1, Appendix C Page 18 of 42

2. WASTEWATER CHARACTERIZATION AND DISCHARGE PERMITS.

2.1. Wastewater Characterization. Table 2.1 presents a summary of the design values for flows and characteristics at the HAFB WWTP.

Table 2.1 Wastewater Characterization

CONDITION FLOW BOD5

Million Gallons per Day (mgd)

TKN

Pounds per Day

(ppd)

NH3 -N

Pounds per Day

(ppd)

TEMP

(0 c)

PH

Average Day 1.0 2210 1920 500 - -

Peak Instantaneous 4.5 - - - - -

Peak Day 3.9 5730 4980 - 30 9.4

Minimum Day 0.2 - - - 13 5.2

Peak Week 3.0 4410 3830 - - -

Minimum Week 0.9 - - - - -

Peak Month 2.0 2870 2490 - - -

Attachment 1, Appendix D Page 19 of 42

APPENDIX D

GOVERNMENT FURNISHED PROPERTY

(WASTEWATER TREATMENT FACILITIES)

1. Primary Lift Station.

1.1. The station consists of a three-pump system with a variable speed drive controller. Under normal operation, any two of the pumps can accommodate peak flows. The third pump is provided as stand-by if one of the pumps is out of service. All three pumps are rotated by the programmable controller to provide equal wear on all pumps. The pump's force main is piped to discharge to the entrance works plant.

Submersible pumps are used which are removed for maintenance with an overhead hoisting system. With this pumping system, operators are not required to enter the wet well. All isolation and check valves are located in a separate pit outside the wet well for operator safety. A wash-water station consisting of yard hydrant is provided for housekeeping.

2. Entrance Works.

2.1. General: The treatment plant entrance works includes wastewater screening, flow measurement, grit removal, and flow splitting.

2.2. Cylindrical Fine Screen: One cylindrical fine screen capable of passing the peak 4.5 Million Gallons per Day (mgd) design flow is provided to remove rags and debris from the wastewater stream. The rotating rake, inside the screen, augers the screenings into an integral compression screw for dewatering sufficient to allow for disposal of the screenings in a sanitary landfill. The screenings are directed to a solid waste container through a chute that extends from the screen down to the ground level. The screen has 0.25-inch openings between the bars and has automatic controls for starting and stopping in response to time intervals and/or high influent channel water levels. The entire screen can be isolated by stop plates and the screen assembly pivots out of the channel for maintenance.

2.3. Manual Bar Screen: A manual bar screen with 0.75-inch openings between the bars is also provided parallel to the cylindrical fine screen. Flow can be diverted from the cylindrical fine screen channel to the manual bar screen channel by use of stop plates installed in the channels.

2.4. Parshall Flume: The plant influent flow is measured in a 12-inch open channel Parshall flume which is located between the screens and the aerated grit chamber. The flow is metered with an impedance strip type flow meter placed on the side of the flume. A depth gauge (inches) is provided for visual verification of the flow meter readings. The flow signal is sent to a recorder in the administration building and a local flow indicator is provided showing flow rate in million gallons per day.

2.5. Aerated Grit Chamber: The aerated grit chamber provides 5 minutes of detention at the peak design flow of 4.5 mgd. In the aerated grit chamber, air is injected into the wastewater to assist in the removal of inorganic material, such as grit and sand. The heavier inorganic material settles to the coned bottom of the aerated grit chamber, while the organic material remains in suspension and mixed in the wastewater. Flow from the aerated grit chamber overflows to the outlet box where wastewater and returned activated sludge are mixed with diffused air. The rate of aeration can be controlled by adjustment of the air supply valves to establish mixing velocities to enhance grit settling. Stop plates in the channels are provided along with a bypass channel to isolate the grit chamber. Grit is removed from the aerated grit chamber using the grit pumps. Air supply for the aerated grit chamber is provided from the centrifugal blowers located in the blower complex.

Attachment 1, Appendix D Page 20 of 42

2.6. Grit Pumps: Two vortex impeller type grit pumps are provided, each of full capacity. The 200 Gallons per Minute (gpm) pump capacity is based on the design flow of the grit washer. The grit removal pumps, which are located in the pump room adjacent to the grit chamber, remove the settled grit from the aerated grit chamber and pump the grit slurry to the grit washer. The grit pumps are automatically operated on a time interval basis and alternate operation to provide equal wear.

2.7. Grit Washer: The grit washer (hydrogritter) is located on the roof deck of the pump room. The cyclone on the grit washer separates the liquid from the grit slurry and the liquid is returned to the aerated grit chamber. The dewatered grit is removed and is collected in a dumpster container. The grit washer is heat traced and insulated with a thermos-blanket made for freeze protection. The thermos-blanket can be removed during non-freezing periods. Exposed piping is also heat traced and insulated.

2.8. Flow Splitting Provisions: Two flow distribution boxes are provided on the outlet side of the entrance works. Each distribution box is equipped with a flat-crested weir plate. The discharge from the entrance works flows equally over each weir plate and into its respective distribution box for splitting flow to the aeration basin. The structure is designed to accommodate a third distribution box for the future addition of a third aeration basin. The RAS will be pumped into the entrance work's flow outlet box where it mixes with the wastewater before being directed to the aeration basins.

3. Aeration Basins.

3.1. General: Flow to the aeration basins is received from the entrance works. Two aeration basins are provided to operate in parallel for the extended aeration activated sludge process. Aeration and mixing are achieved with a course bubble diffused air injection system.

3.2. Aeration Basins: Each basin is 44 feet wide by 168 feet long with a 15 foot side water depth. Each basin has a liquid volume of 750,000 gallons so the detention time at the average design flow of 1.5 mgd will be 24 hours. The piping to and from each aeration basin allows either basin to be isolated and taken out of service. A constant water level is maintained (15 foot minimum) in each basin with an 8 foot long weir plate, located on the basin's outlet works.

3.3. Aeration System: The aeration basins are mixed and aerated with a course bubble diffused air system.

The diffused air system consists of six air headers installed perpendicular to the flow stream. Air adjustment valves on the air piping can be used to control process mixing and oxygen transfer requirements. Each air header is equipped with 44 air drops which release the compressed air through a diffuser located 14 feet below the water surface. The 4,370 Cubic Feet per Minute (cfm) per basin air flow rate is based on supplying the air required for BOD5 stabilization and for nitrification of ammonia. The air supply for the aeration system is from the plant's centrifugal blowers. Three 300 horsepower blowers are housed at the blower complex. One blower is available for standby operation at all times, should one of the blowers fail to start or is out of service.

3.4. Scum Removal Provisions: The basin's outlet works traps floating scum and other debris before flowing to the clarifiers. The floating scum and other material are removed from the outlet works by use of a downward opening weir gate which feeds into a scum pit. A submersible pump is installed in the scum pit and pumps the discarded material to the aerobic digester.

4. Clarifiers.

4.1. General: Two 65 foot diameter circular clarifiers with 14 foot side water depths are provided for clarification of the activated sludge that is discharged from the aeration basins. Each of the clarifiers can be isolated and taken off line for maintenance.

Attachment 1, Appendix D Page 21 of 42

4.2. Clarifiers: The clarifiers have a continuous walkway along the center of the tank for maintenance of the center drive unit. A continuous walkway along the perimeter of the clarifiers is also provided for cleaning the effluent launders, weirs and walls. Each clarifier is equipped with an over-load torque alarm system which deactivates power to the motor if the mechanism is jammed and becomes inoperative.