30Nov_Site-Visit Mtg Minutes_WWTP.pdf

DEPARTMENT OF THE AIR FORCE

HEADQUARTERS 49TH WING (ACC)

HOLLOMAN AIR FORCE BASE, NEW MEXICO

Combat Airpower Starts Here

6 December 2021

MEMORANDUM FOR RECORD

SUBJECT: Preproposal Site Visit Minutes for Wastewater Treatment Plant (WWTP) Operations and Maintenance, Solicitation # FA480122Q0002

FROM: 49 CONS/PKA

1. A site visit for potential contractors was conducted by the Government on 30 November 22 at 8:30 AM. MST. The following were in attendance:

NAME ORGANIZATION TITLE PHONE

Ms. Sally Roberts 49 CONS/PKA Contracting Officer 575-572-5293 SrA Osvaldo Alvarado 49 CONS/PKA Contract Administrator 575-572-0047 Mr. Don J. Harshey 49 CES/CEOSS COR 575-572-5038 Mr. Ronnie Agustin 49 CES Engineering Tech 575-572-5038 Mr. John Simmons Inboden Environmental Services, Inc. Project Manager 800-648-1010

2. At 8:30 AM, met Mr. John Simmons at the Visitors Center, by the main gate and checked him-in.

Brief introductions were made between Mr. Simmons and Ms. Roberts & SrA Alvarado. The site visit was planned to familiarize potential contractors of Holloman's Wastewater Treatment Plant. Ms. Roberts and SrA Alvarado escorted the potential contractor from the visitor's center to the Waste Water Treatment Plant (WWTP) on Holloman AFB, which is on the west side of the base from the main gate..

3. Arrived at WWTP, at approximately 8:50 AM. Introductions were made to the Contracting Officier Representative (COR), Mr. Harshey, who was ducting the site visit and his co-worker, Mr. Agustin. Mr.

Harshey discussed his experience and certification levels as the COR. Ms. Roberts thanked all parties for attending.

4. A walk through of the WWTP facility began at 9:00 AM.

a. The attendees walked through the administration building, Building 751, which housed the office space, control room, utility room, maintenance shop area/laundry room (owner's manuals are located in the maintenance shop), and the lab. A brief overview of the Operator Interface unit computer was given by Mr. Harshey. He explained the plant is all automated but, could be run manually. During the viewing of the lab, contractor vs. government property was discussed. It was stated all the equipment in the lab is owned by the contractor except the microscope.

b. The group then moved to the outside primary lift station and building 750 where the entrance works displayed the wastewater screening, flow measurement, grit removal, and flow. The power and electrical distribution were located below the entrance works at building 750. The North and South aeration basins were observed along with the South secondary clarifier to demonstrate mixing and aeration with a course of bubble diffusion. The group then proceeded to building 755, secondary sludge pump station which housed three return activated sludge pumps and two waste activated sludge pumps.

Then the group moved onward to building 756, Blower Generator Complex which housed the emergency engine/generator, centrifugal blowers, digested sludge pump and electrical equipment. The group then made their way to the East Aerobic digester which housed the aeration and course bubble aeration system.

Next, the de-chlorination basin shown sulfur dioxide gas that is used to remove chlorine from the plant effluent. Lastly, the de-chlorination building 757 displayed storage of chlorine cylinders, operations unit, de-chlorination system, wash-water pumps, and sulfur dioxide system for de-chlorinating the plant effluent.

c. The contractor was also informed during the WWTP tour the plant is designed to flow at 1.5 million gallons per day (MGD). Mr. Harshey stated the daily flow was 0.5 MGD, which means the plant is currently flowing at 30-33% capacity; the plant is designed to flow at 1.5 MGD. The back-up blower generator is Government provided. Maintenance is done by the contractor. Specifications for the generator can be provided, if necessary. The breathing apparatus and the emergency repair kits in the de-chlorination building are provided by the Government. Once a year testing is accomplished and paid by the Government. The chlorine gas scrubber is still onsite, however, it is no longer in service due to the change to sodium hypochlorite as the disinfectant in October 2019. The final outflow from the WWTP goes to a manhole at the end of the area and goes to Lake Holloman. Air Conditioning and Heating is done by Civil Engineering (CE). Exhaust fans are maintained by CE, light bulbs over 10ft are purchased by the contractor, but CE will change the lights.

5. The tour of the WWTP was finished at approximately 10:15 AM. The contractor was then escorted back to the Visitors Center. Ms. Roberts instructed the contractor to thoroughly review the entire solicitation, Performance Work Statement (PWS), all appendices and attachments before submitting his quote. Ms. Roberts gave further details of submitting e-mail correspondence to both herself as the Contracting Officer and SrA Alvarado, the Contract Administrator.

6. Ms. Roberts also reiterated the due date, as outlined in the solicitation, is Friday,17 December by 3:00 PM MST and all questions need to be submitted in writing by 7 December (Tues) by noon MST. 49 CONS will confirm receipt of any questions. Responses to the questions will be posted (with Company names removed) to beta.SAM. The minutes from the site visit will be posted on beta.SAM. The award is estimated to be released mid-May with a pre-performance conference being scheduled before 1 June 2022.

7. Please direct all questions regarding this solicitation to SrA Osvaldo Alvarado, Contract Administrator, at 575-572-0047, email: osvaldo.alvarado@us.af.mil and Sally Roberts Contracting Officer, 575-572-5293, email: sally.roberts@us.af.mil. Do not call/contact the plant or COR for questions.

PREPARED BY: APPROVED BY:

OSVALDO A. ALVARADO, SrA, USAF SALLY D. ROBERTS, Civ, DAF Contract Administrator Contracting Officer cc: All Attendees by Posting to Beta.SAM mailto:osvaldo.alvarado@us.af.mil mailto:sally.roberts@us.af.mil