FA480119Q1005_Q&A.docx

FA480119Q1005 – QUESTIONS AND ANSWERS

12 February 2019

Q1. In the PWS Section 1.13 Basic Fuel & Support Equipment Requirements, Subsection 1.13.1 it stated contractor will provide the necessary Material Handling Equipment (MHE) to support the fuel & support equipment. Are there any special or specific requirements for the fuel support equipment? IE: Fuel Tank Size (500-1000 Gallon) or Tank Type (single/double wall construction), containment berm etc.?

A1. Fuel tanks must be a minimum of 1,000-gallon capacity that are double walled for hazmat considerations. Spill containment berm will be of quality to stop spilled fuel from contact with the ground. Generally, the containment berm is a minimum of 1’ height.

Q2. On Appendix A Santa Cruz AZ Bid Sheet, Crane Operator, Hourly Rate – the bid sheet references pricing for eight (8) 40 hour blocks of operator time. The total amount of time needed will not exceed 320 hours. Is the initial Travel (drive) Time for the crane operator to and from his/her base (port of entry) facility to Santa Cruz AZ included in the 40-hour block of time? IE: if crane providers base (port of entry) facility is 3 hours away from location is their 3-hour drive time each way included as part of the 40-hour week calculation. We see there are provisions for mileage, hotel etc. but does not clearly identify how to capture the operators initial travel time to Santa Cruz AZ.

A2. Yes, the drive time is inclusive of the 40 hours, but the crane operator must stay in the local area if needed for multiple days. We will not pay them to commute back and forth from their home; this is why we are paying them TAD (temporary additional duty – employee travel).

Q3. On Appendix, C BBQ/Sasabe Bid Sheet, Heavy Equipment Fuel – Diesel, Heavy Equipment Fuel –Gasoline, and FOB Fuel – Diesel. Are there any requirements to the setup of the support equipment for these items? IE: Will the contractor be required to have separate fuel support equipment for each line item? Such as an individual set up/location for the Heavy Equipment Diesel Fuel, and individual set up/location for Heavy Equipment Gasoline and an individual set up/location for the FOB Diesel or will the contractor be able to combine set ups?

A3. Yes, the contractor will be required to have fuel support equipment for each line item. There will be a requirement for the fuel pumps and gauges to read the fuel for each of the fuel tanks. The setup for fuel will be in one location and can be combined. The only stipulation is the contractor must leave enough room to operate fuel pumps and complete repairs to tanks as required. This means their fuel berms must compliment the amount of fuel in one area.

Q4. 1.25 Safety Plan: does this plan cover military construction operators or just contractor employees?

A4. The safety plan is just for contractor employees.

Q5. 1.17 Quality Control Plan, does this concern the contractor personnel only or is the military construction workers included?

A5. The quality control plan concerns the contractor personnel only.

Q6. PWS Appendix C Mission ES11705-19.....(Row 6 and row 10 1 Mar 2019-2 May 2019) Who is responsible for CFE 1 MAR - 10 MAR if POP is 11 Mar 2019?

Contractor clarification: Who is responsible for the security of the government furnished equipment on site before POP? i.e.Baboquiva/Sasabe Mission Number: ES11705S-19, line 4, "Skid Steer (Bobcat), T550...." qty 1, on site 1 March, POP 1 appears to be 11 March, Same as line 8, "Wheel Loader, CAT 950 w/buckets & 1 forklift Attachment or equivalent" qty 1 on site 1 March and Pop appears to be 11 March. Is the U.S. Government responsible for physical security 1 March-10 March 2019?

A6. Military members will be on sight and will need to utilize the equipment on 1 March 19.

Q7. PWS Appendix C Mission ES11712-19....(Row 10 29 April 2019-27 June 2019) Who is responsible for CFE 20 - 27 June is Phase 2 is over 20 June 2019?

Contractor clarification: Who is responsible for the security of the government furnished equipment on site before POP? i.e.Baboquiva/Sasabe Mission Number: ES11705S-19, line 4, "Skid Steer (Bobcat), T550...." qty 1, on site 1 March, POP 1 appears to be 11 March, Same as line 8, "Wheel Loader, CAT 950 w/buckets & 1 forklift Attachment or equivalent" qty 1 on site 1 March and Pop appears to be 11 March. Is the U.S. Government responsible for physical security 1 March-10 March 2019?

A7. Military members will be on sight and will be utilizing the equipment until 27 June 19.

Q8. What is the liability insurance required of the contractor? Is the contractor the primary insurer for the second party. i.e.the military equipment operators?

A8. The liability insurance required of the contractor is per your agreement with the leasing company. The contractor is not responsible for insuring the military equipment operators.

Q9. Military operators are known for abusing equipment? What is liability and recourse to vendor?

A9. The combined synopsis provides a list of all the contract line item numbers (CLIN). CLIN 0003 is a damage claim. Furthermore, paragraph 1.20 of the PWS addresses claims. It is important to note that damage claims from contractor must show a deviation from JLTIs completed between COR and contractor at beginning of the mission (Para. 1.20.2).

Q10. Will there be room in the staging areas at both Santa Cruz and Baboquivari/Sasabe AZ for Contractor provided 4 each 8x20 ft ECMs for personnel and office space? Contractor will provide electricity.

A10. Yes, but there must be a survey completed between the COR and contractor for the best location for placement.

Q11. Is this requirement two separate contracts?

A11. No, this requirement will be one award (one contract).

Q12. How do I account for fuel price fluctuations?

A12. There will be an economic price adjustment (EPA) for fuel. The contractor must submit the fuel receipt, showing the prevailing fuel rate, as justification in order to be reimbursed.

Q13. Do I need to own the equipment in order to provide a quote?

A13. No, you may rent or sub-contract as needed. All items on both bid sheets must be quoted; partial quotes are invalid.

Q14. How will I be paid?

A14. The contract will include Wide Area WorkFlow (WAWF) Payment Instructions. You can view the instructions by going to the Defense Federal Acquisition Regulation Supplement (DFARS) website here http://farsite.hill.af.mil/vmdfara.htm ; then select 252.232 from the pulldown menu; then select the 252.232-7006 Wide Area WorkFlow Payment Instructions link -You may also contact the WAWF helpdesk at 866-618-5988, if assistance is needed.

-You may invoice for payment via WAWF after each mission set (e.g. 19 Apr 19 for Santa Cruz Phase I, and 6 Jun 19 for Santa Cruz Phase II).

Q15. Is there a prior award I can look up?

A15. There is not one for Santa Cruz, but for Baboquivari/Sasabe, the last contract awarded was FA4801-18-C-0003.