JBLE Grease Hoods Recompete Questions and answers_ (002).docx

JBLE Grease Hoods Recompete Questions and Answers

1. Our company attended the site visit last year for this contract lead by Mr. Keith Boyd and Christopher Richards. And the PWS seems to be the same- will we be eliminated if we didn’t attend the site visit on 30 June 25?

Yes, the government requires all interested contractors to attend the site visit to be considered for award.

2. Is the current frequency schedule aligned with the price schedule? The quantities in the solicitation doesn’t match the current cleaning schedule in the PWS, which should we base our price on?

Please base your pricing on the cleaning frequency schedule located on page 4 of PWS.

3. If awarded, when is the first inspection/cleaning required?

You will start August 1st with all facilities due. Whether they are monthly, quarterly, semi-annual, or annual. Further discussion may be needed once awarded.

4. Who is the current incumbent and what is the total annual contract cost?

The current contract was awarded to Anglin Consulting Group totaling $656,700.

5. Can you confirm that proposal submission via e-mail is acceptable and that the use of the PIEE Solicitation Module is not required?

Yes, proposal submission via email is acceptable.

6. Can you explain what is meant by a labor matrix, which is required for the Technical Volume, and how it differs from an organizational chart?

Labor matrix should depict the productive man-hours for all necessary staffing to meet the requirements of the PWS. An organization chart should show the positions, levels and number of personnel. Organizational chart shows the line(s) of authority, to include subcontractors and teaming partner.

7. Can you confirm that the Contracting Office will obtain the required CPARS information, and that this information does not need to be included in the proposal?

Yes, the government will obtain the required CPARS information, but contractors are still allowed to add their past performance(s) to the proposal with POCs.

8. What is the cadence of invoicing — is it by visit, by month, by CLIN, or according to some other milestone?

Preferably by month according to each CLIN.

For example, you clean Burger King (monthly), the Bowling Alley (Bi-monthly), and the DFAC 695 (Quarterly) in the same month. Your invoice should total the cleaning amount for all three facilities, but each cleaning will be billed to its proper CLIN. Monthly 0001, Bi-monthly 0002, Quarterly-0003

9. Would the Contracting Office consider increasing the frequency of cleanings at Panda Express. Based on our experience, these restaurants often require cleaning that is more frequent than quarterly

We have adjusted the frequencies for a few of the facilities. Please see the update.

10. Are all exhaust ducts, hoods, and rooftop fans fully accessible, or should we anticipate potential structural obstructions that may require additional labor to access?

All equipment that requires cleaning is fully accessible. If at time you find something that needs attention, contact he POC and they will address it with maintenance.

11. Are any components located in elevated or rooftop areas that would necessitate lifts, scaffolding, or fall protection systems?

No. Site visit was the time for you to see each location and what was needed.

12. Do any facilities include extensive horizontal duct runs or multi-level exhaust configurations requiring specialized cleaning logistics?

No. Site visit was the time for you to see each location and what was needed.

13. Will the Government provide for the collection and disposal of grease and by-product waste, or is the contractor responsible for off-site disposal and any hazardous waste manifesting?

The facilities have grease traps for wash down

14. Are there any chemical restrictions (e.g., biodegradable-only degreasers) in effect at Langley AFB or Fort Eustis due to local environmental or stormwater regulations?

Yes. Please see section 3.12. If the hyperlink does not cooperate, we can provide a copy to the awardee.

15. If an initial inspection indicates that a facility’s current cleaning frequency is inadequate, would the contractor be allowed to propose and implement a revised schedule in coordination with the COR?

Yes. Please see cleaning frequency updates.

16. Can one technician fulfill multiple certification roles (CESI, CECS, and CECT), or must distinct personnel be certified and present for each role?

One Technician can fulfill the certification requirements. However, that technician must be onsite at every scheduled cleaning.

17. Will the Government support escorting uncleared technicians, or must all contractor personnel obtain Tier 1 background checks and secure base access prior to mobilization?

NO, Required information will be requested from the contractor that is awarded the contract. Once the information is received, it will be submit and badges will be ready 3 days after receiving the employees information.All contractors must complete the background check. Please see section 3.9. Security Requirements for Unclassified Contracts.

18. May the contractor connect to Government-furnished water, power, and drainage systems at each cleaning location?

NO

19. Is a centralized staging area available for equipment and waste containment during multi-day cleanings, or must crews demobilize daily?

Staging for days of multiple cleanings was not needed in the past. However, please see POC’s for further information. This will be situational, NO GUARANTEE

20. What is the required lead time to notify the COR for inspection/surveillance scheduling? Are there daily or weekly limits on the number of inspections that can be performed?

Scheduling. The contractor shall provide a schedule to the COR by the 15th of every month for the upcoming month. The contractor is responsible for contacting each POC at each location for scheduling.

21. If a cleaning fails inspection due to inaccessible areas or pre-existing conditions, will reperformance be considered billable?

All systems have been passing inspections currently. In the event this situation shall take place, the COR must be notified immediately. If there are areas that are inaccessible or pre-existing conditions are present, don’t clean until these conditions are fixed.

22. Are there any additional exhaust systems (e.g., laundry, welding, HVAC) not listed in Technical Exhibit 1 that may be added to this contract?

No

23. Would the Government consider establishing an optional task order line item for emergency, out-of-cycle, or surge cleaning events?

No