Statement of Work (SOW) Updated - 497 ISRG Closed Circuit Television (CCTV) Upgrade.pdf

STATEMENT OF WORK

497 ISRG Closed Circuit Television (CCTV) Upgrade

497 ISRG BLDG 1308

Langley AFB

1.0 INTRODUCTION

1.1 Overview: The 497 Intelligence Surveillance and Reconnaissance Group (497 ISRG) requires services to remove 12 existing surveillance cameras and install new ones, including standard codecs and video walls. Additionally, ACC VTC requires an on-site conversion agreement to cover this specific equipment.

Background: 497 ISRG at Joint Base Langley-Eustis is currently using an Interlogix Truvision system to manage their video from surveillance cameras placed throughout Building 1308. Interlogix closed in 2019 and there is no longer any availability of parts or support for any of their products. Security for 497 ISRG would like a complete one by one replacement of all video surveillance equipment including all cameras. Camera feeds from the detached building 1308 are sent to building 1302 via the existing fiber optic cable that will be re-used for this project. Ensuring compatibility with existing systems, calibrating cameras for optimal coverage, and conducting test post-installation is critical.

1.1 Objective: The installation will include a physical installation only "one-to-one" replacement of all the cameras at building 1308 except for (3) new camera locations added. All cameras will be of high quality and fully FAR and NDAA compliant. All software licenses, programming, and video management software and setup to be done by others.

1.2 Scope of Work: Company will install and configure (12) new Axis CCTV Cameras, (4) exterior and (8) interior at Building 1308. DSI will utilize the existing Cat 6 Cabling where there is an existing Camera to be replaced (8) and install new Cat 6 Cabling for all the other new cameras (4). Each of the exterior cameras will receive DITEK PoE Point of Use Surge Protectors that will be grounded to the building steel. The new cameras will be managed and recorded via an existing Axis S2216 8TB16-Ch (16) Channel Camera Station that was installed in 2024. This Camera Station includes the required licenses for the new cameras and has the Capability and Compatibility to be tied into the

Building 1302 Axis Camera System via the Owner Provided Network. Please see below for a list of the new Cameras and their corresponding location on the attached camera coverage drawing. The customer shall be responsible for providing electrical power and network connections meeting code requirements for DSI-installed equipment. The equipment room/location must be environmentally controlled for temperatures and humidity as per equipment manufacturer's specifications. Any alteration or deviation from the above specifications involving extra cost will be performed only upon a written Change Order executed by both parties and will become an extra charge over and above the amount due under the Scope of Work. All work is to be completed in a workmanlike manner according to standard industry practices.

New Cameras

1. Q6100-E 4x5MP 360° Network Camera, 2.8mm Lens, White (Warehouse Parking)

2. Q6135-LE Q61 32X Zoom 1080P PTZ Network Camera (Attached to Camera #1)

3. P1468-LE P14 Series 4K Outdoor Fixed Bullet IR WDR IP Camera (Warehouse Front)

4. P1467-LE 5MP Outdoor Fixed Bullet IR WDR IP Cam, 2.8-8mm VF Lens, White (Rambo Gym)

5. P4708-PLVE 2X8MP Dual-Sensor Panoramic IP Camera (AMC & Side Entrance)

6. Q1808-LE 10MP Bullet Camera, 12-48mm Lens w/ IR & WDR (WHSE I- TECH Door)

7. Q1808-LE 10MP Bullet Camera, 12-48mm Lens w/ IR & WDR (Rear Side WHSE Door)

8. Q1808-LE 10MP Bullet Camera, 12-48mm Lens w/ IR & WDR (WHSE View & Cage)

9. Q1808-LE 10MP Bullet Camera, 12-48mm Lens w/ IR & WDR (Int WHSE Entrance Door)

10. Q1808-LE 10MP Bullet Camera, 12-48mm Lens w/ IR & WDR (WHSE 2nd Level & Back Door)

11. P9117-PV 6MP Corner Camera w/ No-Blind Spots (Business Center)

12. P3738-PLE Panoramic Camera 4x4K Multidirectional (Warehouse Hallway)

2.0 SECURITY REQUIREMENT FOR UNCLASSIFIED CONTRACTS

The contractor must obtain the necessary pass and identification items required for contract performance for all personnel.

2.1 Security Clearance Verification: Contractors may be required to undergo a security clearance process to confirm they meet the necessary clearance level for base entry. The vendor is not required to possess a Secret Clearance to fulfill the responsibilities of this requirement.

2.2 Identification and Badging: Once clearance is approved, contractors shall receive base access credentials such as identification badges or access cards from the pass and registration office.

2.3 Base Access Control: Contractors must adhere to base access control procedures, which include undergoing vehicle inspections, presenting credentials at entry points for verification, and following base security protocols.

2.4 Compliance with Base Regulations: Contractors must adhere to all base regulations, security directives, and safety protocols while present on the base.

3.0 PLACE OF PERFORMANCE

3.1 Location: Once delivered, software installation and configuration are performed on- site by 526 IS-assigned military and contractor personnel.

3.2 Place of Performance:

497 ISRG (Warehouse) 586 Weyland Rad, Bldg. 1308 Joint Base Langley-Eustis, AFB 23665

3.3 Timeline and Milestones: The total project duration is expected to be completed within 30 calendar days. It is the contractor’s responsibility to anticipate and factor in potential delays, including but not limited to weather conditions, adherence to security protocols, and supply chain disruptions, to ensure timely completion of the project. The project is structured into the following milestones:

Milestones:

1. Removal of Old Cameras (Day 1–7): Complete the removal of existing CCTV equipment, ensuring proper disposal or return as specified in project guidelines.

2. Installation and Wiring of New Cameras (Day 8–20): Install the newly specified CCTV cameras, including necessary wiring, mounting, and connectivity to the system infrastructure.

3. System Testing and Final Adjustments (Day 21–30): Conduct comprehensive system testing to ensure all cameras are operational.

Address any system deficiencies, calibrate equipment, and perform final adjustments to meet project specifications.

3.4 Acceptance Criteria: The customer will evaluate the completed work to confirm compliance with the agreed-upon requirements. The project will be considered complete when the following criteria are met:

1. Cameras Installed and Operational: All CCTV cameras are installed in the specified locations and verified to be fully operational.

2. Seamless System Integration: The CCTV system integrates seamlessly with existing infrastructure, ensuring uninterrupted functionality and no disruptions to ongoing operations.

3. Approval of Deliverables: All project deliverables meet the defined specifications and are formally approved by the designated authority on-site.

4. Adherence to Security Protocols: All installation activities have strictly complied with the established security protocols, minimizing risks and ensuring secure operation.

5. Documentation Provided: Comprehensive documentation, including installation reports, testing results, and user manuals, is submitted to the customer for review and approval.

Upon completion and verification of these criteria, the customer will notify both the contractor and the contracting administrator as final confirmation of project acceptance.

3.5 Non-Mission-Essential Functions. The Functional Commander of this service has determined that the requirements outlined in this Statement of Work are deemed non-essential and will not be executed during a crisis, exercise, or inclement weather.

4.0 On-Site Requirement

4.1 Hours of Operation. The operational hours are from 0800 to 1700 Eastern Standard Time (EST), Monday through Friday, excluding federal holidays. Any services required outside of these hours must be coordinated with the designated government personnel and the Contracting Officer (CO).

Technicians are required to use the NOC systems (such as video wall monitors and VTC equipment) for remote and/or local testing and troubleshooting.

5.0 Base Closure Days. If the Base Commander closes the base due to snow, hurricanes, or Acts of God, the contractor must reschedule any work planned for that time.

6.0 Federal Holidays. The Contractor is not required to work on the following federal holidays:

Memorial Day - last Monday in May Juneteenth- June 19th Independence Day – July 4th Labor Day - 1st Monday in September

7.0 SPECIAL REQUIREMENTS

7.1 English Language Requirement: All contractor personnel shall read, understand, speak, and write English fluently.

7.2 Contract Manager: The Contractor shall appoint a contract manager and an alternate who will oversee the performance of the work, which may be an additional duty. These individuals must have full authority to represent the contractor on all contract-related matters concerning daily operations.

7.3 Communication protocols: Contractor personnel must always maintain open and professional communication with government personnel. Any complaints validated by government personnel must be reported in writing to both the Contracting Officer and the contractor for appropriate action. Failure of the contractor to address validated complaints raised by government personnel and the CO will be considered a failure to fulfill contractual obligations.

7.4 Conflict of Interest: The contractor must ensure that no individual employed by them is a current employee of the United States Government if their employment would pose a conflict of interest. Additionally, the contractor must not hire any current employee of the Department of the Air Force, whether military or civilian, unless approval has been obtained per Department of Defense (DoD) Directive 5500.7 and Air Force policy. Former military personnel must have received an honorable discharge with no adverse administrative actions.