Revised Statement of Work (SOW).pdf

STATEMENT OF WORK

497 ISRG Closed Circuit Television (CCTV) Upgrade

497 ISRG BLDG 1308

Langley AFB

1.0 INTRODUCTION

1.1 Overview: The 497 Intelligence Surveillance and Reconnaissance Group (497 ISRG) per the attached drawings and the SOW below, requires services to remove (11) existing surveillance cameras (refer to Attachment 1) and install of a total of (10) New IP Cameras (refer to Attachment 2).

Background: 497 ISRG at Joint Base Langley-Eustis is currently using an an Axis Camera Station to manage their video from surveillance cameras placed throughout Building 1308. Camera feeds from the detached building 1308 are also sent to building 1302 via the existing fiber optic cable that will be re-used for this project. Ensuring compatibility with existing systems, calibrating cameras for optimal coverage, and conducting test post-installation is critical.

1.1 Objective: The installation is to include the physical installation, configuration and cabling as required of all new cameras indicated on the included drawing and this document. All cameras will be of high quality and fully FAR and NDAA compliant and meet or exceed the capabilities of the specified Axis Cameras.

1.2 Scope of Work: The contractor must provide all personnel, equipment, tools, materials, supervision, transportation, safety equipment, any other items and services necessary to purchase, install and configure (10) new IP CCTV Cameras, (4) exterior and (6) interior at Building 1308. Contractor at its own discretion may utilize the existing Cat 6 Cabling where there is an existing Camera to be replaced and shall install new Cat 6 Cabling for all the other new camera locations. Each of the exterior cameras shall receive Point of Use Surge Protectors that will be grounded to the building steel.

The new cameras will be managed and recorded via an existing Axis S2216 8TB16-Ch (16) Channel Camera Station that was installed in 2024. This Camera Station includes the required licenses for the new cameras and has the Capability and Compatibility to be tied into the

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Building 1302 Axis Camera System via the Owner Provided Network.

Contractor must be a Certified Axis Partner in order to configure the existing NVR. Please see below for a list of the new Cameras and their corresponding location on the attached camera coverage drawing. The customer shall be responsible for providing electrical power and network connections meeting code requirements for Contractor installed equipment. The equipment room/ location will be environmentally controlled for temperatures and humidity as per equipment manufacturer's specifications.

See New Camera List. Please refer to Attachment 2: CCTV Installation for the positions of each camera:

1. Q6300-E 4x5MP 360° Network Camera, 2.8mm Lens, White (Warehouse Parking) (New Camera)

2. Q6135-LE Q61 32X Zoom 1080P PTZ Network Camera (Attached to Camera #1) (New Camera)

3. P1467-LE 5MP Outdoor Fixed Bullet IR WDR IP Cam, 2.8-8mm VF Lens, White (Rambo Gym 117) (Replace Existing Camera)

4. P1468-LE P14 Series 4K Outdoor Fixed Bullet IR WDR IP Camera (1308 E Entrance) (Replace Existing Camera)

5. P4707-PLVE 2X5MP Dual-Sensor Panoramic IP Camera (AMC & Side Entrance) (New Camera)

6. P4707-PLVE 2X5MP Dual-Sensor Panoramic IP Camera (WHSE Rear Side & I-TECH Door) (Replaces (2) Existing Cameras)

7. Q1808-LE 10MP Bullet Camera, 12-48mm Lens w/ IR & WDR (WHSE View & Cage) (Replacing Existing Camera)

8. P4707-PLVE 2X5MP Dual-Sensor Panoramic IP Camera (WHSE Int Entrance & Back Door) (Replaces (2) Existing Cameras)

9. P9117-PV 6MP Corner Camera w/ No-Blind Spots (Business Center) (Replace Existing Camera)

10. P3738-PLE Panoramic Camera 4x4K Multidirectional (Warehouse Hallway) (Will Replace (3) Existing Cameras

2.0 SECURITY REQUIREMENT FOR UNCLASSIFIED CONTRACTS

The contractor must obtain the necessary pass and identification items required for contract performance for all personnel.

2.1 Security Clearance Verification: Contractors may be required to undergo a background check process to confirm they meet the necessary eligibility for base entry. However, they do not require security clearance to bid or perform the job.

2.2 Identification and Badging: Once clearance is approved, contractors shall receive base access credentials such as identification badges or access cards from the pass and registration office.

2.3 Base Access Control: Contractors must adhere to base access control procedures, which include undergoing vehicle inspections, presenting credentials at entry points for verification, and following base security protocols.

2.4 Compliance with Base Regulations: Contractors must adhere to all base regulations, security directives, and safety protocols while present on the base.

3.0 PLACE OF PERFORMANCE

3.1 Location/Place of Performance:

497 ISRG (Warehouse) 586 Weyland Road Bldg. 1308 Joint Base Langley-Eustis, AFB 23665

3.2 Timeline and Milestones: The total project duration is expected to be completed within 30 calendar days. It is the contractor’s responsibility to anticipate and factor in potential delays, including but not limited to weather conditions, adherence to security protocols, and supply chain disruptions, to ensure timely completion of the project. The project is structured into the following milestones:

Milestones:

1. Removal of Old Cameras (Day 1–7): Complete the removal of existing CCTV equipment, ensuring proper disposal or return as specified in project guidelines.

2. Installation and Wiring of New Cameras (Day 8–20): Install the newly specified CCTV cameras, including necessary wiring, mounting, and connectivity to the system infrastructure.

3. System Testing and Final Adjustments (Day 21–30): Conduct comprehensive system testing to ensure all cameras are operational.

Address any system deficiencies, calibrate equipment, and perform final adjustments to meet project specifications.

3.3 Acceptance Criteria: The customer will evaluate the completed work to confirm compliance with the agreed-upon requirements. The project will be considered complete when the following criteria are met:

1. Cameras Installed and Operational: All CCTV cameras are installed in the specified locations and verified to be fully operational.

2. Seamless System Integration: The CCTV system integrates seamlessly with existing infrastructure, ensuring uninterrupted functionality and no disruptions to ongoing operations.

3. Approval of Deliverables: All project deliverables meet the defined specifications and are formally approved by the designated authority on-site.

4. Adherence to Security Protocols: All installation activities have strictly complied with the established security protocols, minimizing risks and ensuring secure operation.

5. Documentation Provided: Comprehensive documentation, including installation reports, testing results, and user manuals, is submitted to the customer for review and approval.

Upon completion and verification of these criteria, the customer will notify both the contractor and the contracting administrator as final confirmation of project acceptance.

3.4 Non-Mission-Essential Functions. The Functional Commander of this service has determined that the requirements outlined in this Statement of Work are deemed non-essential and will not be executed during a crisis, exercise, or inclement weather.

4.0 On-Site Requirement

4.1 Hours of Operation. The operational hours are from 0800 to 1700 Eastern Standard Time (EST) , Monday through Friday, excluding federal holidays. Any services required outside of these hours must be coordinated with the designated government personnel and the Contracting Officer (CO) .

Technicians are required to use the NOC systems (such as video wall monitors and VTC equipment) for remote and/or local testing and troubleshooting.

5.0 Base Closure Days. If the Base Commander closes the base due to snow, hurricanes, or Acts of God, the contractor must reschedule any work planned for that time.

6.0 Federal Holidays. The Contractor is not required to work on the following federal holidays:

Memorial Day - last Monday in May Juneteenth- June 19th Independence Day – July 4th Labor Day - 1st Monday in September

7.0 SPECIAL REQUIREMENTS

7.1 English Language Requirement: All contractor personnel shall read, understand, speak, and write English fluently.

7.2 Contract M anager: The C ontractor shall appoint a co ntract manager and an alternate who will oversee the performance of the work, which may be an additional duty. These individuals must have full authority to represent the contractor on all contract-related matters concerning daily operations.

7.3 Communication protocols: Contractor personnel must always maintain open and professional communication with government personnel. Any complaints validated by government personnel must be reported in writing to both the Contracting Officer and the contractor for appropriate action. Failure of the contractor to address validated complaints raised by government personnel and the CO will be considered a failure to fulfill contractual obligations.

7.4 Conflict of Intere sT T: he contractor must ensure that no individual employed by them is a current employee of the United States Government if their employment would pose a conflict of interest. Additionally, the contractor must not hire any current employee of the Department of the Air Force, whether military or civilian, unless approval has been obtained per Department of Defense (DoD) Directive 5500.7 and Air Force policy. Former military personnel must have received an honorable discharge with no adverse administrative actions.