PWS B950 Carpet Replacement with Drawings Floors 2-5.pdf

AUG 22

PERFORMANCE WORK STATEMENT (PWS) 1

Bldg 950, FY24 Carpet Replacement 3

17 August 2024 4

Part 1 6

General Information 7

1. General: This is a non-personal service(s) contract that requires requires replacement of 10 building carpet tiles on the 2nd, 3rd , 4th, and 5th floors of Bldg 950 (Jefferson Ave). 11

This facility is located at 950 Jefferson Ave (‘Bldg 950) on Ft Eustis, VA. 13

The estimated total area requiring carpet replacement is 162,915 square feet. 15 Floor plans are attached. Attachments 4 -7 17

This PWS is to be performed in conjunction with the SIPR Box disabling contract (Contract # 19

TBP). 20

1.1 Description of Services/Introduction: The contractor shall provide all personnel, 22 equipment, tools, materials, supervision, other items, and personnel services necessary to 23 replace carpet tiles in Bldg 950; 2nd, 3rd, 4th, and 5th floors. The contractor shall perform to the 24 standards in this PWS. 25

1.2 Background: Existing carpet in Bldg 950 has reached its life cycle threshold and requires 27 replacement. 28

1.3 Scope: This is a non-personal services contract. The contractor shall provide all 30 personnel, equipment, tools, materials, supervision, other items, and personnel services 31 necessary to perform services described in the PWS and associated contract documents, 32 except for those items specified in Part 3, Government Property and Services. The Contractor 33 shall perform to the standards and acceptable quality levels identified in this PWS and 34 associated contract documents. 35

Systems furniture will be lifted as necessary to facilitate carpet installation. The Contractor is 37 responsible for any damages to systems cubicles during installation. 38

In some cases, cubicle clusters have extended height partitions and sliding doors. The 40

Contractor is required to remove the doors and floor tracks prior to lifting these clusters; as well 41 as ensuring a two or three point lift is used to avoid breakage of long runs of clerestory glass 42 panels. 43

Mobile furniture such as file cabinets, pedestals, free-standing tables, and chairs will be moved 45 from the area of work by the Government. 46

Removed carpet will be disposed of at the end of each shift. 48

Rubber cove base remains on walls. The Contractor is responsible for any damage to the 50 walls or cove base during carpet demolition/installation. 51

A planning factor of 1500 SF per shift is recommended for demolition and installation; subject 53 to adjustment as required. 54

Prior to carpet demolition/installation, the Carpet Contractor shall remain cognizant that the 56

SIPR boxes associated with this contract are physically attached to several fixed furniture 57 desktops throughout the carpet replacement footprint and; where present, are required to be 58 removed by a separate contract prior to carpet demolition and carpet installation. 59

SIPR box disconnects and detachments shall be conducted and supervised by on site fiber 61 optics trained, technicians only. No other personnel are authorized to conduct this task. 62

1.4 Objectives: 64

The objectives of this PWS are: 66

Ensure close coordination is maintained with the end-user Government representative. 68

Utilize furniture and cubicle lift systems to raise furniture and cubicles, conduct carpet 70 demolition, install new carpet. 71

Install new carpet with no visible defects to the carpet, cove base, or government furniture. 73

The installation shall follow a quarter turn layout pattern. 75

1.5 General Information: 77

1.5.1 Quality Control Plan (QCP): The Contractor shall develop and maintain a QCP to 79 ensure services are performed in accordance with (IAW) this PWS. The Contractor shall 80 develop and implement procedures to identify, prevent, and ensure non-recurrence of any 81 defective services provided to the Government. The Contractor's QCP is the means by which it 82 assures that the work provided complies with the requirements of the contract. 83

The Contractor’s Proposed QCP shall be submitted to the Contracting Officer (KO) through the 85

Contracting Officer’s Representative (COR) for review within ten (10) after date of contract 86 award (Deliverable: A001). 87

The Government will review and either notify the Contractor in writing of acceptance of the 89 plan or return their comments to the Contractor within five (5) days. If the Government has 90 provided comments, the Contractor shall then have ten (10) days to submit a Final QCP. After 91 receipt of the Final QCP, the Contractor may receive the Contracting Officer’s acceptance in 92 writing. Any proposed changes to the accepted QCP are required to be resubmitted for 93 acceptance by the Contracting Officer no later than five (5) days prior to the anticipated 94 change and before implementation by the Contractor (Deliverable A002). The timeline noted 95 above will apply for review and acceptance for proposed changes. At a minimum, the QCP 96 must include and answer the following to be acceptable: 97

(a) A chart showing the organizational structure and lines of authority, the names, 99 qualifications, duties, responsibilities, and classification of each member of the Contractor's 100

Quality Control Team; 101

(b) How the Contractor will monitor work to ensure performance complies with all 103 deliverables (etc. timelines, deadlines, and goals); 104

(c) How the Contractor will monitor work to ensure performance complies with all 106 specifications and requirements of the contract, including the contract’s clauses; 107

(d) How the Contractor will monitor and ensure staff qualifications remain current and 109 valid including Department of Defense (DoD) Contractor Personnel Office (DOCPER) 110 processes/approvals throughout contract performance; 111

(e) How the Contractor will ensure all keys issued will remain controlled items 113

(Paragraph 1.7 Key Control); (Not applicable) 114

(f) How the Contractor will inventory and track maintenance of all Government Provided 116

Equipment / Materials; (Not applicable) 117

(g) How the Contractor will identify, investigate, and correct any non-conforming 119 performance and prevent similar deficiencies in the future; 120

(h) How the Contractor will file and save all Quality Control related documents for the 122 life of the contract plus 5 years. (Not applicable) 123

1.5.1.1 An Analysis of Quality Control and Timeliness of Submittals (i.e. deliverables) shall be 125 provided to the COR within thirty (30 days) upon completion of each option period or Task 126

Order (Deliverable: A003). 127

1.5.1.2 The Contractor shall inform the COR of issues or potential issues that might affect 129 performance within 12 (clock) hours of identifying those issues. (Deliverable: A004) Verbal 130 reports shall be followed up by written reports within five (5) days. (Deliverable: A005). 131

1.5.2 Quality Assurance: The Government will evaluate the Contractor’s performance under 133 this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is 134 primarily focused on what the Government must do to ensure that the Contractor has 135 performed in accordance with the performance standards. It defines how the performance 136 standards will be applied, the frequency of surveillance, and the acceptable quality levels 137

(performance thresholds). 138

1.5.3 Recognized Holidays: The following provides information on recognized holidays for 140 the purpose of the PWS. If submittal of any documentation (e.g. deliverables, submittals, etc.) 141 deadlines fall on a holiday, the closest work day prior to the holiday will apply as the deadline 142 for submittal. 143

1.5.3.1 U.S. Holidays: Work shall not be performed on U.S. federally recognized holidays 145 occurring during the normal workweek unless otherwise directed by the Contracting Officer. 146

When a U.S. holiday occurs on a Saturday or a Sunday, the holiday is observed on the 147 preceding Friday or following Monday, respectively. 148

New Year’s Day January 1st M. L. King Memorial Day 3rd Monday in Jan 149

Presidents Day 3rd Monday in February Memorial Day last Monday in May 150

Juneteenth June 19th Independence Day July 4th 151

Labor Day 1st Monday in September Columbus Day 2nd Monday in October 152

Veteran’s Day November 11th Thanksgiving Day 4th Thursday in November 153

Christmas Day December 25th 154

1.5.3.2 Host Nation Holidays: Not applicable. 156

1.5.4 Operating Hours: The Government facility office hours, facility operating hours, and 158 the Contractor support hour requirements often coincide, however, they may differ. Please 159 refer to the following. 160

1.5.4.1 Government Facility Office Hours: 162

The Government facility office hours are 0800 to 1700, Monday through Friday except U.S. 164

Holidays identified in paragraph 1.5.3.1 above. However, a government representative will be 165 on site during all periods of carpet installation. 166

The Government facility office hours are closed during local or national emergencies, and 168 recognized U.S. Holidays identified in paragraph 1.5.3.1 above. 169

The Government Facility Office hours are open on (0600-1800) on Government directed facility 171 closings (e.g. military Training Holidays). However, a government representative will be on site 172 during all periods of carpet installation. 173

1.5.4.2 Government Facility Operating Hours: 175

The Government facility operating hours occur between the hours of 0600 to 1800 Monday 177 through Saturday. However, a government representative will be on site during all periods of 178 carpet installation. 179

The Government facility is closed during local or national emergencies, and recognized U.S. 181

Holidays identified in paragraph 1.5.3.1 above. 182

The Government facility is open 0600-1800 on Government directed facility closings (e.g. 184 military Training Holidays). 185

1.5.4.3 Contractor Support Hours: The Contractor shall provide support between the hours 187 of 1530 to 2430 Monday through Friday and 0800 to 1600 on Saturdays; or as agreed to by 188 the government. The Contractor shall maintain an adequate workforce at all times, for the 189 uninterrupted performance of all tasks defined within this PWS when the Government facility is 190 not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind 191 that the stability and continuity of the workforce is essential. 192

1.5.4.3.1 Contractor Work Plan: The Contractor shall prepare and maintain a Work Plan. 194

The plan, as a minimum, shall identify regularly scheduled work that reflects current and 195 forecasted tasks (“demo” or “install”) by building section. Current tasks include the 48 hour 196 period in which tasks are underway. Forecasted tasks will be identified a minimum of 48-hours 197 from current task. 198

The Contractor shall be prepared to meet with the Facility Manager or his representative at 200 least every 48 hours to discuss current and forecasted progress and timeline. 201

The Contractor shall include in the Work Plan intentions to address and meet increased 203 operations tempo (e.g. Contractor’s need for overtime or extended work hours). If the need for 204 overtime is anticipated, the Contractor must receive approval from the Contracting Officer at a 205 minimum seven (7) calendar days prior to execution.) 206

The Contractor’s proposed Work Plan shall be submitted to the Contracting Officer via the 208

COR for review within ten (10) days after date of contract award (Deliverable: A006). The 209

Government will review and either accept or return their comments to the Contractor within ten 210

(10) days. The Contractor shall then have three (3) to submit a Final Work Plan. Any proposed 211 change to the accepted Final Work Plan is required to be resubmitted via the COR for review 212 and acceptance by the Contracting Officer at a minimum thirty (30) days prior to 213 implementation. The timeline noted above shall apply for review and acceptance for proposed 214 changes. 215

1.5.5 Training Holidays: The Government grants military personnel training holidays, 217 typically in conjunction with Federal Holidays (for example, Christmas half days or granting 218 time off on the work day preceding or immediately following a Federal Holiday). Training 219 holidays will not impact this PWS unless otherwise directed by the Government. However, 220 paragraph 1.5.3.1 prevails as regards Federal Holidays (ie: facilities are closed on Federal 221

Holidays). 222

1.5.6 Place of Performance: The location for the work to be performed under this contract is 224 the Government facility located at 950 Jefferson Ave (Bldg 950), Ft Eustis, VA 23604 225

1.6 Security Requirements: The following information is provided on security related 227 matters. 228

1.6.1 Security Program: Not used. 230

1.6.2 Personnel Security Clearance Requirements: Reserved 232

1.6.3 Installation Access: Access to U.S. installations, buildings and controlled areas is 234 limited to personnel who meet security criteria and are authorized. Failure to submit required 235 information/data and obtain required documentation or clearances will be grounds for denying 236 access to U.S. installations, buildings and controlled areas. The Contractor shall ensure that 237 any subcontractors used in performance of this contract complies with these requirements and 238 that all employees, of both the Contractor and any subcontractor utilized by the Contractor, are 239 made aware of and comply with these requirements. 240

The Contractor shall be aware of and comply with the requirements associated with Installation 242

Access Control. The Government is not liable for any costs associated with performance 243 delays due solely to a firm’s failure to comply with Installation Access Control System (IACS) 244 processing requirements. 245

The Contractor shall return installation passes to the issuing IACS office when the contract is 247 completed or when a Contractor employee no longer requires access. 248

All contractor employees performing service on the installation must be United States citizens 250 or hold a valid resident alien status providing proof of alien registration with the Immigration 251 and Customs Enforcement Service. 252

Contractor shall not have access to classified information in the performance of their duties 253 and must be escorted at all times. 254

Contractor and all associated subcontractors' employees shall comply with applicable 255 installation, facility and local security policies and procedures (provided by government 256 representative). 257

The contractor shall also provide all information required or background checks to meet 258 installation access requirements to be accomplished by installation Provost Marshal Office, 259 Director of Emergency Services or Security Office. 260

The list of all contractor employees shall be provided not later than five (5) working days after 261 contract award. (Deliverable: A007) The list shall state each employees complete legal name, 262 SSN, and job title. 263

The contractor shall provide in writing to the KO any additions or deletions to the personnel 264 roster one (1) day in advance of any personnel changes (Deliverable: A008). An employee 265 may be barred from entering the installation because of misconduct or breaches of security 266 violations. 267

Performance under this contract will be unclassified. 268

Contractor workforce must comply with all personal identity verification requirements as 269 directed by DOD, HQDA and/or local policy. 270

In addition to the changes otherwise authorized in this contract, should the Force Protection 271 Condition (FPCON) at any individual facility or installation change, the Government may 272 require changes in contractor security matters or processes. 273

1.6.3.1 Installation Pass Log: In addition, the Contractor shall provide the Contracting 275

Officer, via the COR, an Initial Installation Pass Log within three (3) calendar days after 276 contract award. (Deliverable: A009) The log must at a minimum contain the following 277 information: Full Name, Driver’s License (DL) Number, DL State Issued, DL expiration date. 278

The log shall be updated as employees are added or removed. The Updated Installation Pass 279

Log shall be current and available at any time upon request by the Government and submitted 280 to the COR within five (5) days after any changes to the log. (Deliverable: A010) 281

1.6.3.2 Individual Termination or Expiration of Employment: The Contractor shall collect 283 the installation access passes the same day employment of an individual has expired or has 284 been terminated and shall return them to the issuing office within three (3) calendar days. 285

(Deliverable: A011). 286

1.6.3.3 Contract Termination or Cancellation: Upon termination or cancellation of this 288 contract, the Contractor shall collect all outstanding installation access passes and return them 289 to the issuing office within three (3) calendar days. (Deliverable: A012) 290

1.6.3.4 Common Access Cards (CAC) and CAC Log: Reserved 292

1.6.4 Background Checks: 294

1.6.4.1 U.S. Citizen: Contractors that work with or teach youth under the age of 18 years are 296 subject to U.S background checks. The Requiring Activity Manager will determine the extent of 297 background checks required. 298

The Contractor employee may begin performance of the contract after receiving a favorable 300 local background check. 301

The Contractor agrees to replace the employee should results of the background check, if 303 required, be unfavorable as determined by the Requiring Activity Manager. The Contractor’s 304 replacement of the employee with the unfavorable background check shall be within a 305 timeframe provided by the Requiring Activity Manager. 306

The Contractor shall also replace employees whose background check, during their tenure of 308 employment, renders them with an unfavorable local or stateside background check, as 309 determined by the Requiring Activity Manager. 310

The Contractor shall forward a copy to the Contracting Officer via the COR and the Requiring 312

Activity Manager of each favorable background check within three (3) of receipt by the 313

Contractor, identifying such with the appropriate contract number. (Deliverable: A013) 314

The Contractor shall forward a copy to the Contracting Officer via the COR and the Requiring 316

Activity Manager of each unfavorable background check within 24 hours of receipt by the 317

Contractor, identifying such with the appropriate contract number. (Deliverable: A014) When 318 the Government awards a non-personal services contract directly to an individual, the failure of 319 the individual to provide a favorable background check would be grounds for termination. 320

1.6.4.2 Local Nationals and Third Country Nationals: Reserved. 322

1.6.5 Physical Security: At the close of each work period, Government facilities, equipment, 324 and materials shall be secured IAW the Army Physical Security Program (AR 190-13) 325

1.6.6 Operations Security (OPSEC) Requirements: Contractor personnel shall adhere to 327 facility security policies and restrictions. The Contractor shall immediately report suspicious 328 activities to security personnel. 329

Government issued access badges shall not be worn outside designated facilities where 331 visible to the general public. 332

1.7 Key Control: Reserved 334

1.8 Post Award Conference/Periodic Progress Meetings: The Contractor shall attend any 336 post award conference convened by the contracting activity or contract administration office in 337 accordance with FAR Subpart 42.5. The Contracting Officer, COR, and other Government 338 personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's 339 performance. At these meetings the Contracting Officer will apprise the Contractor of how the 340

Government views the Contractor's performance and the Contractor shall apprise the 341

Government of problems, if any, being experienced. Appropriate action shall be taken to 342 resolve outstanding issues. These meetings shall be at no additional cost to the Government. 343

1.8.1 The Contractor shall attend, participate in, and furnish input to scheduled and 345 unscheduled meetings, conferences, and briefings that relate to the functions and services 346 herein as required by the Government to provide effective communication and impart 347 necessary information. The Contract Manager or designated representative shall attend 348 meetings as requested by the Government. Meeting attendees shall at times include 349

Contractor managerial, supervisory, and other personnel knowledgeable of the subject matter. 350

Meetings may start or end outside of regular duty hours. 351

1.9 Contracting Officer’s Representative (COR): Refer to Part 2 of this PWS for the 353 definition of a COR. As determined by the Contracting Officer, a COR will be appointed and 354 identified by letter of designation, a copy of which will be provided to the Contractor by the 355

Contracting Officer. The designation letter states the responsibilities and limitations of the 356

COR, especially with regard to changes in cost or price, estimates, or changes in delivery 357 dates. The COR is not authorized to change any of the terms and conditions of the resulting 358 order. The COR monitors all technical aspects of the contract and assists in contract 359 administration. The COR is not authorized to obligate the Government. If the work is not 360 written in the contract, the COR is not authorized to request new work. The COR is authorized 361 to perform the following functions: assure that the Contractor performs the technical 362 requirements of the contract, perform inspections necessary in connection with contract 363 performance, maintain written and oral communications with the Contractor concerning 364 technical aspects of the contract, issue written interpretations of technical requirements, 365 including Government drawings, designs, specifications, monitor Contractor's performance and 366 notifies both the Contracting Officer and Contractor of any deficiencies, coordinate availability 367 of Government property, and coordinate site entry of Contractor personnel. 368

1.10 Key Personnel: The following personnel are considered key personnel by the 370

Government: 371

a. Project Coordinator/Manager and Alternate Project Coordinator/ Manager: The 373

Contractor shall provide a Project Coordinator/Manager who shall be responsible for the 374 performance of the carpet tasks identified in the PWS. The name of this person and an 375

Alternate Project Coordinator/Manager, who shall act for the Contractor when the Project 376

Coordinator/Manager is absent, along with a Curriculum Vitae (CV) for each of these 377 individuals, shall be provided in writing to the Contracting Officer no later than five (5) days 378 after contract award (Deliverable: A015). 379

Acceptance of the CV by the Contracting Officer is required before these individuals are 381 permitted to perform any task on this contract. 382

The Project Coordinator/Manager and Alternate Project Coordinator/Manager shall have 384 full authority to act for the Contractor on all contract matters relating to daily operation of this 385

PWS. 386

The Project Coordinator/Manager or Alternate Project Coordinator/Manager shall be 388 available per paragraphs 1.5.3 – 1.5.4.3 and 1.5.5. 389

Qualifications are listed below: 391

Experience 1 High school diploma or equivalent; 3-5 years experience in flooring and 393 carpeting removal and replacement; or 7-10 years experience in project coordination or 394 management in skilled trades or construction. 395

1.11 Identification of Contractor Employees: All Contractor personnel attending meetings, 397 answering Government telephones, and working in other situations where their Contractor 398 status is not obvious to third parties must identify themselves, to include proper marking of 399 signature blocks in correspondence, to avoid creating an impression in the minds of members 400 of the public that they are Government officials. The Contractor shall ensure that all documents 401 or reports, produced by Contractors are suitably marked as Contractor products or that 402

Contractor participation is appropriately disclosed. 403

1.12.1 Contractor Workspace: Reserved. 405

1.12.2 Contractor Identification Badges: Will be issued by the Government once all 407 background checks are complete. 408

1.13 Contractor Travel: Reserved 410

1.14 Other Direct Costs (ODCs): Reserved 412

1.15 Data Rights: Reserved 414

1.16 Non-Disclosure Requirements: Reserved 416

1.17 Protection of Government and Contract Information: Per Public Use Notice of 418

Limitations stated by Defense imagery Management operations Center and contained at 419 www.dimoc.mil/resources/limitations/ , the Contractor shall not cite any information (e.g., 420 contract information, pictures, locations, etc.) obtained through this contract on any hard copy 421 or digital marketing tools to include its company website. 422

1.18 Non-Disclosure Statements: Reserved 424

1.19 Organizational Conflict of Interest (OCI): Contractor and subcontractor personnel 426 performing work under this contract may receive, have access to or participate in the 427 development of proprietary or source selection information (e.g., cost or pricing information, 428 budget information or analyses, specifications or work statements, etc.) or perform evaluation 429 services which may create a current or subsequent OCI as defined in FAR Subpart 9.5. The 430

Contractor shall notify the Contracting Officer immediately whenever it becomes aware that 431 such access or participation may result in any actual or potential OCI and shall promptly 432 submit a plan to the Contracting Officer to avoid or mitigate any such OCI (Deliverable: A016). 433

The Contractor’s OCI Mitigation Plan will be determined to be acceptable solely at the 434 discretion of the Contracting Officer. In the event the Contracting Officer unilaterally 435 determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting 436

Officer may affect other remedies as he or she deems necessary, including prohibiting the 437

Contractor from participation in subsequent contracted requirements which may be affected by 438 the OCI. 439

1.20 Phase In /Phase Out Period: Reserved 441

1.21 Safety: Reserved 443

1.22 Environmental Compliance: Reserved 445

1.22.1 Environmental Compliance Plan and Program: Reserved 447

1.23 Required Training: The following provides information on training requirements. 449

1.23.1 Anti-Terrorism (AT) Level I Training: All Contractor employees, including 451 subcontractor employees, who are employed under the contract, shall complete AT Level I 452

Training within five (5) days (Deliverable: A017) after contract start date or effective date of 453 incorporation of this requirement into the contract, whichever applies, or five (5) days after 454 employment of new personnel. Contractor personnel travelling overseas shall complete area of 455 responsibility (AOR) specific AT awareness training for U.S. based Contractor employees and 456 associated subcontractor employees. The Contractor shall submit certificates of completion 457

(Deliverable: A018) for each affected Contractor employee and subcontractor employee to the 458

COR (or to the Contracting Officer, if a COR is not assigned) within five (5) days. AT Level I 459 awareness training is available at https://jkodirect.jten.mil. Contractor personnel shall complete 460 refresher training every twelve (12) months (Deliverable: A019) except AOR specific AT Level I 461 training which shall be completed as required by local AT policies 462

If training cannot be conducted on the website, the Contractor shall coordinate with the COR 464 who will contact the local AT Officer at their assigned location for classroom training. 465

Contractor personnel completing training in the classroom will receive a certificate or the 466 training attendance roster signed by the AT Officer. Verification of the training shall be 467 provided to the COR within five (5) after completion of the training (Deliverable: A020). 468

1.23.2 OPSEC Training: All Contractor employees, including subcontractors, shall complete 470

Level I OPSEC training within five (5) days of employment under this contract (Deliverable: 471

A021). Verification of the training shall be provided to the COR within five (5) days after 472 completion of the training (Deliverable: A022). OPSEC Level I training is available at 473 http://www.cdse.edu/catalog/elearning/GS130.html. Contractor personnel must complete 474 refresher training every 12 months (Deliverable: A023). Verification of the training shall be 475 provided to the COR within five (5) days after completion of the training (Deliverable: A024). 476

If training cannot be conducted on the website, the Contractor shall coordinate with the COR, 478 who will contact the local OPSEC Officer at their assigned location for classroom training. 479

Contractor personnel completing training in the classroom will receive a certificate or the 480 training attendance roster signed by the OPSEC Officer. Verification of the training shall be 481 provided to the COR within five (5) days after completion of the training (Deliverable: A025). 482

1.23.3 iWATCH Training: The Contractor and all associated subcontractors shall brief all 484 employees on the local iWATCH program (training standards provided by the requiring activity 485

ATO). This locally developed training will be used to inform employees of the types of behavior 486 to watch for and instruct employees to report suspicious activity to the COR. This training shall 487 be completed within five (5) days after the contract is awarded and within five (5) days after 488 new employees commence contract performance, with the results reported to the COR within 489 five (5) days after the contract is awarded (Deliverable: A026) and within five (5) days after 490 new employees commence contract performance (Deliverable: A027). Verification of the 491 training shall be provided to the COR within five (5) days after completion of the training 492

(Deliverable: A028). Training slides can be found on the Army OneSource we site: 493 http://www.myarmyonesource.com/familyprogramsandservices/iwatchprogram/default.aspx 494

1.23.4 Information Assurance (IA) Training Reserved 496

1.23.5 Personally Identifiable Information (PII): Reserved 498

1.24 Reserved 500

1.25 Notice to Proceed: The notice to proceed will be provided as indicated below. 502

CLP ☒The effective date of contract will constitute the date of notice to proceed 504

1.26 Electromagnetic Compatibility Directive: (OCONUS – May be applicable to 506 requirements performed in Germany and other countries, edit as appropriate) Reserved 507

1.27 Government Property and Services: Reserved 509

1.28 Conventional Forces Europe (CFE) Treaty Verification Inspection: (OCONUS – May 511 be applicable to requirements performed in Germany and other countries, edit and 512 identify guidance or restrictions as appropriate) Reserved 513

PART 2 514

DEFINITIONS & ACRONYMS 515

2. Definitions and Acronyms 517

2.1 Definitions: Although not inclusive of every term used within this PWS, the following 519 provides a list of definitions used throughout this PWS and commonly used in the acquisition 520 field. 521

Contracting Officer – means a person with the authority to enter into, administer, and/or 523 terminate contracts and make related determinations and findings on behalf of the 524

Government. Note: The only individual who can legally bind the Government. 525

Contracting Officer's Representative (COR) – As defined in DFARS 202.101, means an 527 individual designated and authorized in writing by the Contracting Officer to perform specific 528 technical or administrative functions. DoD Instruction (DoDI) 5000.72, Part II Definitions states 529 the following when defining a COR: “Defined in subpart 202.101 of Reference (f). Any 530 individual delegated responsibilities pursuant to subpart 1.602-2 of Reference (e), regardless 531 of local terminology, must be certified in accordance with this instruction. For example, local 532 terminology can be COR, Contracting Officer’s technical representative, technical point of 533 contact, technical representative, alternate COR, administrative COR, assistant COR, line item 534 manager, task order manager, quality assurance personnel, quality assurance evaluator, or 535

COR management.” In addition, Army Regulation 70-13, Chapter 2, paragraph 2-2g, states, in 536 part, the following when providing other surveillance support personnel to assist the COR 537 when needed, “…These other surveillance support personnel may serve as on-site 538 representatives of the COR in performance of actual contract surveillance if they meet all COR 539 requirements and have been appointed by the Contracting Officer as alternate CORs.” 540

Contractor – means a supplier or vendor awarded a contract to provide specific supplies or 542 service to the Government. The term used in this contract refers to the prime. 543

Contractor-acquired Property - means property acquired, fabricated, or otherwise provided 545 by the Contractor for performing a contract and to which the Government has title. 546

Day – means, unless otherwise specified, a calendar day. 548

Defective Service – means a service output that does not meet the standard of performance 550 associated with the Performance Work Statement. 551

Deliverable – means anything that can be physically delivered, but may include non-553 manufactured things such as meeting minutes or reports. 554

Fiber Technician – Trained on installing and maintaining fiber cables in addition to providing 556 technical assistance in the designing and testing of fiber optics cables. 557

Government-furnished Property – As reflected in FAR 52.245-1, Government-furnished 559

Property “means property in the possession of, or directly acquired by, the Government and 560 subsequently furnished to the Contractor for performance of a contract. Government-furnished 561 property includes, but is not limited to, spares and property furnished for repair, maintenance, 562 overhaul, or modification. Government-furnished property also includes contractor-acquired 563 property if the contractor-acquired property is a deliverable under a cost contract when 564 accepted by the Government for continued use under the contract 565

Government Property - means all property owned or leased by the Government.Government 567 property includes both Government-furnishedand Contractor-acquired property. Government 568 property includes material, equipment, special tooling, special test equipment, and real 569 property. Government property does not include intellectual property and software. 570

Property Administrator - means an authorized representative of the Contracting Officer 572 appointed in accordance with agency procedures, responsible for administering the contract 573 requirements and obligations relating to Government property in the possession of a 574

Contractor. 575

High Level Objective (HLO) – means a key overarching result-based objective for a project 577 necessary to achieve the project’s vision. HLOs are similar to Level 2 in a Work Breakdown 578

Structure. Each HLO may contain several statements to flesh out the areas necessary to meet 579 the objective. 580

Physical Security – means that part of security concerned with physical measures designed 582 to safeguard personnel; to prevent unauthorized access to equipment, installations, material, 583 and documents; and to safeguard against espionage, sabotage, damage, and theft. 584

Quality Assurance – (or Government contract quality assurance) means the various 586 functions, including, inspection, performed by the Government to determine whether a 587

Contractor has fulfilled the contract obligations pertaining to quality and quantity. 588

Quality Assurance Surveillance Plan (QASP) – means the key Government-developed 590 surveillance process document, and is applied to Performance-Based Service Contracting 591

(PBSC). The QASP is used for managing Contractor performance assessment by ensuring 592 that systematic quality assurance methods validate that Contractor quality control efforts are 593 timely, effective, and are delivering the results specified in the contract or task order. The 594

QASP directly corresponds to the performance objectives and standards (i.e., quality, quantity, 595 timeliness) specified in the Performance Work Statement (PWS). It provides specific details on 596 how the Government will survey, observe, test, sample, evaluate, and document Contractor 597 performance results to determine if the Contractor has met the required standards for each 598 objective in the PWS. The QASP, with very few if any exceptions, is an internal to Government 599 document. 600

Quality Control – means all necessary measures taken by the Contractor to assure that the 602 quality of an end product or service shall meet contract requirements. 603

SIPR – Secret Internet Protocol Router Network. A system of interconnected computer 605 networks used by the US Department of Defense and Department of State to transmit 606 classified information up to and including information classified SECRET. 607

SIPR Box - Colloquial term used to describe a SIPR network end user drop box. The SIPR 609 box can be mounted on walls or desktops and provides physical security for surface mounted 610 single or multiple network connections. 611

Statement – means the specific results-based activities required to satisfy HLOs. A statement 613 contains a result, the context of the statement, and the required action(s). Statements focus on 614

“what” is to be accomplished; however they are not prescriptive in describing “how” the 615 outcome is to be achieved. Each HLO may have several statements to flesh out the areas 616 necessary to meet the objective. Statements are similar to Level 3 in a Work Breakdown 617

Structure. 618

Subcontractor – means one that enters into a contract with a prime Contractor. The 620

Government does not have privity of contract with the subcontractor. 621

Work Day - The number of hours per day the Contractor provides services in accordance with 623 the contract. 624

Work Week - Monday through Friday, unless otherwise specified. 626

2.2 Acronyms: Although not inclusive of every term used within this PWS, or that may be 628 included in an acquisition, the following provides a list of acronyms commonly used in the 629 acquisition field. 630

ACOR Alternate Contracting Officer's Representative 632

AE Army in Europe 633

AFARS Army Federal Acquisition Regulation Supplement 634

AHA Activity Hazard Analysis 635

AOR Area of Responsibility 636

AR Army Regulation 637

AT Anti-terrorism 638

ATCTS Army Training Certification Tracking System 639

CAC Common Access Card 640

CCE Contracting Center of Excellence 641

CFE Conventional Forces Europe 642

CFOT Certified Fiber Optics Technician 643

CFR Code of Federal Regulations 644

CONUS Continental United States (excludes Alaska and Hawaii) 645

COR Contracting Officer’s Representative 646

COTS Commercial-Off-the-Shelf 647

DA Department of the Army 648

DD250 Department of Defense Form 250 (Receiving Report) 649

DD254 Department of Defense Contract Security Requirement List 650

DFARS Defense Federal Acquisition Regulation Supplement 651

DMDC Defense Manpower Data Center 652

DoD Department of Defense 653

FAR Federal Acquisition Regulation 654

FRG Federal Republic of Germany 655

GFP Government Furnished Property 656

HLO High Level Objective 657

HIPAA Health Insurance Portability and Accountability Act of 1996 658

IA Information Awareness 659

IAC Installation Access Control 660

IACO Installation Access Control Office 661

ID Identification 662

IGCE Independent Government Cost Estimate 663

IT Information Technology 664

JTR Joint Travel Regulation 665

JPAS Joint Personnel Adjudication System 666

KO Contracting Officer 667

OCI Organizational Conflict of Interest 668

OCONUS Outside Continental United States (includes Alaska and Hawaii) 669

ODC Other Direct Costs 670

OPSEC Operations Security 671

PA Property Administrator 672

PDS Protected Distribution System 673

PII Personally Identifiable Information 674

PIPO Phase In/Phase Out 675

POC Point of Contact 676

PRS Performance Requirements Summary 677

PWS Performance Work Statement 678

QA Quality Assurance 679

QAP Quality Assurance Program 680

QASP Quality Assurance Surveillance Plan 681

QC Quality Control 682

QCP Quality Control Program 683

RA Requiring Activity 684

RCO Regional Contracting Office 685

SIGE Safety and Health Protection Plan 686

SIPR Secret Internet Protocol Router 687

TE Technical Exhibit 688

USAG United States Army Garrison 689

USAREUR United States Army Europe 690

UOM Unit of Measure 691

PART 3 693

GOVERNMENT PROPERTY (GP) AND SERVICES 694

3. Government Property and Services Reserved 696

3.5 Special Tooling and Test Equipment: Reserved 698

3.6 Materials: Reserved 700

3.7 Training: Reserved 702

3.8 Common Access Cards (CAC): Reserved 704

PART 4 705

CONTRACTOR FURNISHED ITEMS AND SERVICES 706

4. Contractor Furnished Property and Services 708

4.1 General: The Contractor shall furnish all personnel, equipment, supplies, facilities, 710 transportation, tools, materials, supervision, and other items necessary to perform services as 711 described in the PWS and associated contract documents. 712

4.2 Secret Facility Clearance: Reserved 714

4.3 Materials: Reserved 716

4.4 Vehicles and Equipment: The Contractor shall provide all necessary vehicles (no GSA 718 vehicles provided to Contractor for use on this contract) and equipment to perform the work 719 described in this PWS. 720

All Contractor provided vehicles and equipment shall have the company name prominently 722 displayed on both sides of the vehicle or equipment and present a neat, professional 723 appearance. 724

Contractor's vehicles and equipment used in the performance of this contract shall meet all 726 local and Host Nation traffic, safety, and environmental requirements. Vehicles and equipment 727 found to be unsafe shall be removed from the installation and replaced. The Contractor shall 728 not use any Government-owned tools, materials, or parts to maintain Contractor vehicles and 729 equipment without prior written approval of the Contracting Officer. 730

4.5 Background Checks): The Contractor shall provide Background Checks in accordance 732 with this PWS and as determined by the Government. 733

PART 5 734

SPECIFIC TASKS 735

5.1 Basic Services: The Contractor shall provide services for removing existing carpet and 737 installing new carpet in support of the HQ TRADOC FY24 carpet replacement project. 738

5.2 Tasks: Tasks consist of the following: 741

5.2.1 Meeting Management 743

5.2.1.1 Pre-Coordination Meetings: The Contractor shall ensure active participation and 745 presence at pre-coordination meeting(s) scheduled by the Government. 746

STD: The Contractor shall attend all Pre-Coordination Meetings as scheduled by the 748

Government (Deliverable: A029). The Contractor shall confirm his understanding of his roles 749 and responsibilities relevant to the sequence of operations to this PWS. All concerned parties 750 to this PWS shall also be in attendance in order to attain discuss their roles and responsibilities 751 and to attain maximum coordination and synchronization of tasks. These meetings will take 752 place at Bldg 950 in a location to be determined by the Government. 753

AQL: 100% compliance 754

5.2.1.2 In-Progress Reviews: The Contract shall ensure active participation and presence at 756

In-Progress Reviews scheduled by the Government. 757

STD: The Contractor shall attend In Progress Reviews (IPRs) with the Government and 759 other supporting Contractors to this PWS (Deliverable: A030). The IPRs will be scheduled to 760 occur during the performance period, in 48 hour intervals at a minimum; unless otherwise 761 directed, and will be managed by the Government. 762

AQL: 100% compliance 763

5.2.2 Pre-Carpet-Demolition 765

5.2.2.1 SIPR Contractor Pre-test and Validation: The Carpet Contractor shall allow for testing 767 and validating of SIPR functionality by the SIPR Contractor prior to commencing with carpet 768 demolition in any section where SIPR boxes are attached to fixed furniture. 769

STD: Prior to commencement of carpet demolition, the Carpet Contractor will allow for 771 testing and validating of SIPR functionality by the SIPR Contractor as coordinated during 772 regularly scheduled In-Progress Reviews. 773

AQL: 100% compliance 774

5.2.3 Disconnect and Detach SIPR Boxes 776

5.2.3.1 SIPR Contractor disconnect and detach SIPR Boxes: The Carpet Contractor shall allow 778 for disconnecting and detaching SIPR boxes prior to lifting or moving fixed furniture or 779 cubicles. 780

(a) STD: Prior to lifting or moving fixed furniture or cubicles for carpet demolition or 782 installation, the Carpet Contractor will allow for disconnecting and detaching SIPR boxes from 783 the fixed furniture by the SIPR Contractor as coordinated during regularly scheduled In-784

Progress Reviews. 785

AQL: 100% compliance 786

5.2.4 Carpet Demolition and Installation 788

5.2.4.1 Carpet Demolition and Installation 790

(a) STD: The Carpet Contractor shall lift and move furniture as necessary to 792 accommodate carpet demolition and installation. 793

AQL: Zero deviation from pre-demolition and carpet installation functional conditions. 794

(b) STD: Prepare the floor slab to ensure it is dry, level, and clean of all substances or 796 conditions that may reduce or prevent adhesion of carpet tiles. 797

AQL: No curling or loose carpet tiles; post installation. 798

(c) STD: Install new carpet; quarter turn pattern, or as approved by the Government 800 end-user. 801

AQL: No gaps at seams between tiles, no damage to cove base or walls, no damage to carpet, 802 no damage to government furniture. 803

(d) STD: After carpet installation of each section, areas shall be clean and free of all 805

Contractor debris, boxes, packing materials, and all tools recovered and removed from 806 building. 807

5.2.5 Furniture and Cubicle Lifting: 809

(a) STD: The Contractor is required to lift cubicle clusters and provide support to the 811 cluster during carpet install. 812

AQL: Zero deviation from pre-demolition and carpet installation functional conditions. 813

(b) STD: For enclosed cubicle clusters, the Contractor is required to remove the doors 815 and floor tracks prior to lifting these clusters; as well as ensuring a two or three point lift is used 816 to avoid breakage of long runs of clerestory glass panels. 817

AQL: Zero deviation from pre-demolition and carpet installation functional conditions. 818

5.3 Service Contract Reporting 820

5.3.1 System for Award Management (SAM) Service Contract Report (SCR): The 822

Contractor shall report ALL Contractor labor hours (including subcontractor labor hours) 823 required for performance of services provided under this contract for the {Insert Component’s 824

Name} via a secure data collection site. The Contractor is required to completely fill in all 825 required data fields through the following web address: www.sam.gov. Reporting inputs will be 826 for the labor executed during the period of performance during each Government FY, which 827 runs from October 1 through September 30. While inputs may be reported any time during the 828

FY, all data shall be reported no later than October 31 of each calendar year. Contractors may 829 direct questions to the help desk by clicking “View Assistance for SAM.gov” which is located at 830 the top of the SAM.gov website. From there, you can the select “Contact Our Service Desk” 831 which will allow you to contact SAM.gov directly. If contract period of performance ends prior to 832

September 30, the Contractor has 30 calendar days from end date of the contract to complete 833 the SAM SCR requirement. 834

Steps for Submitting a Service Contract Report (SCR) 836

1. Go to www.sam.gov and log in. 837

2. Select Entity Registrations and then select Service Contract Reporting. 838

3. SAM displays your entities which have service contracts and meet the reporting criteria. 839

Select View by entity to see the service contracts for each entity. 840

4. Next, select Add for the service contract against which you want to create a Service 841

Contract Report. Each service contract which meets the FAR Subpart 4.1703 reporting 842 thresholds is displayed. 843

5. You will be taken to the Complete Service Contract Report page. SAM displays the 844 contract details and allows you to report. You are required to enter the following 845 information: 846

Total Amount Invoiced: Total dollar amount invoiced for services performed during 847 the previous Government fiscal year under the contract (this amount should include 848 the prime and any subcontract amount). 849

Prime Contractor Hours Expended: Prime contractor direct labor hours expended 850 on the services performed during the previous Government fiscal year. The amount 851 you enter is automatically divided by 2,080 hours to calculate a Full Time Employee 852

(FTE) equivalent, displayed under the Prime Contractor Hours Expended as Prime 853

Contractor FTEs. 854

6. Report any required Tier 1 subcontractor information by selecting the Add Tier 1 855

Subcontract Information button. 856

7. When you are ready to submit the report, select Submit. This saves your report and 857 returns you to the Select Service Contract page where you can create other SCRs or 858 edit an existing SCR. 859

Steps for Editing a Submitted Report 861

1. Follow steps 1-4 above. Any previously submitted SCR will have a View/Edit button 862 instead of an Add button. 863

2. Select View/Edit. You will be able to view the current SCR, edit available fields, and 864 resubmit the record. You can also delete previously entered information altogether. 865

STD: All information provided by the Contractor shall be accurate, complete, and not 867 exceed suspense dates noted in corresponding paragraph above. 868

AQL:…