Attachment 1 PWS Aircraft Sunshades - 16 Dec 2019.pdf

PERFORMANCE WORK STATEMENT

FOR

Aircraft Sunshade Inspection, Maintenance, Electrical

Wiring, and Lighting Upgrades

1st Aircraft Maintenance Squadron Langley Air Force Base

Joint Base Langley-Eustis, VA

16 December 2019

PWS for Aircraft Sunshade Inspection, Maintenance, Electrical Wiring and Lighting upgrades 16 Dec 2019

TABLE OF CONTENTS

SECTION NUMBER AND TITLE

1.0. SCOPE OF WORK

2.0. SERVICE #1 ELECTRICAL UPGRADES

3.0. SERVICE #2: INSPECTIONS, PREVENTIVE MAINTENANCE, and REPAIRS

4.0. GENERAL INFORMATION

5.0. SERVICES SUMMARY

6.0. GOVERNMENT FURNISHED EQUIPMENT, SUPPLIES AND SERVICES

TECHNICAL EXHIBIT 1 Sunshade Configuration TECHNICAL EXHIBIT 2 Maintenance Documentation TECHNICAL EXHIBIT 3 Semi-Annual Inspection Report TECHNICAL EXHIBIT 4 Sunshade Inspection Checklist TECHNICAL EXHIBIT 5 Recent History Table APPENDIX A- Definitions

APPENDIX B – CONTRACTOR MANPOWER REPORTING

PWS for Aircraft Sunshade Inspection, Maintenance, Electrical Wiring and Lighting upgrades 16 Dec 2019

PERFORMANCE WORK STATEMENT

FOR

AIRCRAFT SUNSHADE ELECTRICAL UPGRADE INSPECTION, MAINTENANCE,

AND REPAIR

1.0. SCOPE OF WORK. The contractor shall provide all equipment, tools, materials, parts, vehicles, personnel, labor, supervision, and management to perform Aircraft Sunshade Lighting and Electrical Wiring Upgrades, Inspections, Maintenance including all Repair services to three aircraft Hard Top Sun Shelters on Joint Base Langley-Eustis (JBLE), Langley Air Force Base (AFB), Virginia (VA) division, to include but not limited to: structure LED lights, electrical re-wiring, bird nesting mitigation, lightning protection inspection, obstruction lighting, safety reflective devices, fall protection and any other attached features. The contractor shall perform new system upgrades, inspections, maintenance and repairs in accordance with (IAW) original equipment manufacturers (OEM) specifications, procedures, industry standards, or best practices, (in that order), and in accordance with applicable Federal, State and local building codes and regulations, or equivalent military standard Unified Facilities Criteria (UFC) and Unified Facility Guide Specifications (UFGS). Should any conflicts within the regulatory documents be noted, the contractor shall advise the Contracting Officer’s Representative (COR) prior to beginning any task or modifying the structure and any components. The contractor shall provide documentation to the government of inspections, maintenance, and repairs IAW Technical Exhibit (TE) 2 of the PWS.

2.0 SERVICE #1 ELECTRICAL UPGRADES

2.1 Initial Inspection. The contractor shall perform the initial inspection of all Hard Top Sun Shelters no later than 30 calendar days after contract award and prior to performing maintenance or repair services, the contractor shall schedule and conduct an initial inspection with the COR of all Hard Top aircraft sunshades to determine the condition of each sunshade. The contractor shall identify substandard conditions or incomplete work to include, but not limited to:

environmental, safety, health, equipment and maintenance condition per individual aircraft sunshade.

2.1.1 Electrical Wiring Upgrade. Lock out tag out all electrical circuit breakers related to the sunshade structures (Alpha, Bravo Charlie) row. The contractor shall remove all existing wire from the conduit that supplies the lights and outlets. Remove all standard conduit connections and replace with weather tight connectors, Mighty- seal rain tight coupling (FSN:A-A-50553) or equivalent. Install new electrical wire with proper insulation for outdoor use. Install new switches and boxes that are weather proof and rated for outdoor use. Label and identify new circuits on breaker panels. Remove lock out tag out and test. New installations will be tested and inspection criteria shall be establish in accordance with both Air Force guidelines and National Electrical Manufacturers Association (NEMA).

2.1.2 LED Flood Lighting Upgrade. Install new circuit breakers for each bay in existing panel and label. Install new ½” galvanized conduit using weather tight fittings. Install new electrical wire with outdoor rating to each light location total of eight (8) for each bay. Install new outdoor

PWS for Aircraft Sunshade Inspection, Maintenance, Electrical Wiring and Lighting upgrades 16 Dec 2019 rated switch boxes and switches for each light. Install new Lithonia LED Flood Fixture Model DSXF3-LED-6-P2-50K-FL-MVOLT-THK lights (see attached spec sheet) or equivalent. Test new fixtures, installations will be tested and inspection criteria shall be establish in accordance with both manufactures, Air Force guidelines and NEMA.

2.1.3. Schedule for Electrical and Lighting upgrades. Contractor shall provide a work-plan/schedule for completion of upgrades. Contractor shall commence upgrades immediately upon contract award and approval of schedule. The Government anticipates the upgrades to be completed NLT 3 months.

3.0 SERVICE #2 INSPECTIONS, PREVENTIVE MAINTENANCE, and REPAIRS

3.1 Initial Joint Inspection. The contractor/ CO/COR shall perform the initial joint inspection no later than 30 calendar days after contract award and prior to performing maintenance or repair services, the contractor shall schedule and conduct an initial joint inspection with the COR of all aircraft sunshades to determine the condition of each sunshade. The contractor shall identify substandard conditions or incomplete work to include, but not limited to: environmental, safety, health, equipment and maintenance condition per individual aircraft sunshade. The contractor shall use the checklist in PWS TE 4, Sunshade Inspection Checklist, to conduct and document the inspection results.

3.1.1 Initial Inspection Results. The contractor shall document the condition of each sunshade and submit an inspection report to the COR and Contracting Officer (CO) in the same format as PWS TE 3, Semi- Annual Inspection Report, no later than 30 days after the last sunshade is inspected.

3.1.2 Semi-Annual Inspections. The contractor shall perform semi-annual inspections of the sunshades as determined by COR. The contractor shall perform and report the results of semi-annual inspections, in accordance with manufacturer’s recommended inspection procedures and/or industry standards or best practices for the following, but not limited to: lightning protection systems, aircraft sunshade structure, electrical lines, transformer inspection, corrosion of structural surfaces, and lighting. The contractor shall use the checklist in PWS TE 4, Sunshade Inspection Checklist, to conduct and document the inspection results. Semi-annual inspections will be done after initial upgrades and will run semi-annually for the remainder of the contract period.

3.1.3 Semi-Annual Inspection Results. The contractor shall submit the semi-annual inspection report to the COR and CO, in the Microsoft Excel spreadsheet format in TE 3, Semi- Annual Inspection Report, no later than 30-days after the last sunshade is inspected.

3.1.4 Inspect, Correct, and Document. The contractor shall inspect for, correct, and document the following:

a) Inherent structural weakness

b) Corrosion

PWS for Aircraft Sunshade Inspection, Maintenance, Electrical Wiring and Lighting upgrades 16 Dec 2019

c) Design defect

d) Electrical defect

e) Weather (turbulence) related damage

f) Destruction of shelters manmade or natural.

g) Failure (signs of or evidence of electrical, structural, or mechanical failure)

h) Severed items

i) Evidence of stress/buckling/fatigue/etc.

j) Fabric tears/rips/rot/etc.

k) Missing hardware

l) Loose hardware

m) Wildlife intrusion

n) Other discrepancies

3.1.5 Inspection Schedule. The contractor shall schedule all work in advance with the COR to minimize disruption to mission requirements and shall coordinate inspections no later than 30 calendar days before semi-annual inspection.

3.2. Preventative Maintenance. The contractor shall accomplish routine maintenance as part of the following tasks to support aircraft sunshade maintenance requirements. Preventative maintenance shall include any maintenance action required by OEM specifications or standards which will prolong the sustainability of the aircraft sunshades. Preventative maintenance includes but is not limited to items listed in TE 4 of the PWS. All preventative maintenance will be performed in accordance with OEM specifications, industry standards, or best practices as applicable and shall be performed as part of the semi-annual inspection.

3.2.1 Preventative Maintenance Plan (PMP). The contractor shall develop and maintain a PMP that provides details of how the contractor shall address tasks in PWS paragraphs 2.0, Upgrades, through 3.4., Maintenance Documentation, to include how aircraft sunshade configurations shall be maintained, and a description of preventative maintenance to be performed on aircraft sunshades in accordance with the PWS. The contractor shall submit the PMP to the COR no later than 30 days after contract award, and the PMP shall be non-proprietary.

3.2.2 Estimated Time to Perform Maintenance. The contractor shall establish an estimated time to perform maintenance for aircraft sunshades and provide the written estimated time to the COR. The contractor shall notify the COR within 8 hours of a known change from the planned schedule.

3.3 Repairs. The contractor shall identify, in writing, all necessary repairs discovered during PMs, inspections, or service calls. The contractor shall make all repairs once coordinated with the COR by following the repair procedures. The contractor shall accomplish all work order tasks during normal duty hours; however, occasions may arise that require work to be accomplished outside of these hours. The contractor shall coordinate all routine work outside of normal duty hours with the COR and the CO.

PWS for Aircraft Sunshade Inspection, Maintenance, Electrical Wiring and Lighting upgrades 16 Dec 2019

3.3.4 Repair Procedures. Upon completion of the inspection or identification of a required repair, the contractor shall provide work orders to the COR and CO. All work must be approved by the COR before the contractor begins work. The contractor shall coordinate with COR for repair completion/timeframe.

3.3.5 Repair Content. As a minimum, work orders shall contain the following information:

a) Date of preparation.

b) Contract number and work order number

c) c) Job description, sunshade spot number

d) Estimated time to complete inspection/maintenance/repairs

e) Work clearance and/or work permit required, Yes or No

f) Contractor’s signature and date

g) COR signature and date

h) Completion date and contractor's signature

i) In the event of significant modifications to a work order, as permitted by the terms within this PWS, the Contractor shall provide supporting documentation to the COR, in writing, prior to modifying the scheduled work.

3.3.6 Completed Repairs/Work Orders. When the contractor completes all work tasks, the contractor shall enter the completion date, sign the work order form as complete and submit the finalized work order form to the COR. The contractor shall maintain a copy of all finalized work order forms.

3.3.7 Disruptions. In the event that maintenance, inspections or repairs will cause a disruption to the surroundings (e.g. Power-outage, blocked access, inspection process, maintenance process, repair process, cleaning, and/or spraying), the contractor shall provide written notification at a minimum of five (5) days prior to the disruption. Disruptions shall provide the least amount of customer inconvenience.

3.3.8 Terms and Conditions. All inspections, maintenance and repairs completed under the contract are subject to the terms and conditions of the contract. In the event of conflict with any repair, the contract will take precedence. The contractor shall refer any questions, concerns or disputes concerning work orders to the COR and the CO in writing within 24 hours (two hours for emergencies) of receipt of the work order. If questions, concerns, or disputes cannot be resolved, the COR will refer the matter to the Contracting Officer.

3.3.9 Maintenance and Repair.

3.3.9.1 Emergency Maintenance. Emergency maintenance is classified as an immediate response to repair hardware or structural failure that renders the sun shade unserviceable and/or unsafe, as determined and reported by the CO or COR. Scope shall be limited to work necessary to eliminate the emergency condition (i.e., investigation and temporary repair, except where permanent repair is more practical). The contractor shall have the capability to assess the emergency condition within 2 hours of notification. The contractor shall initiate actions necessary to render the sun shade safe within 24 hours of assessment, unless a waiver has been

PWS for Aircraft Sunshade Inspection, Maintenance, Electrical Wiring and Lighting upgrades 16 Dec 2019 obtained from the CO. For events so catastrophic that 24-hour alleviation is not possible, a waiver may become automatic, as approved by the CO, with guidance from the WG/CC. Once the emergency condition has been alleviated, the condition shall be re-categorized as urgent or routine (if applicable).

3.3.9.2 Urgent Maintenance. Urgent maintenance is classified as a condition that, if not acted upon immediately, is likely to create an emergency maintenance situation. The contractor shall have the capability to assess the urgent condition within 24 hours of notification. The contractor shall initiate urgent action repairs within 48 hours of assessment, and complete urgent work within five days of notification unless a waiver has been obtained from the CO.

3.3.9.3 Routine Maintenance. Routine maintenance is classified as all other maintenance actions. The contractor shall incorporate routine maintenance into a planned work schedule. If an assets is found broken or inoperable during inspection, contractor will coordinate with the COR within 24 hours of detection, a schedule when assets will be able to be brought back to serviceability.

3.3.9.4 Estimated Time to Repair. The contractor shall establish an estimated time to repair for aircraft sunshade service calls and provide the written estimated time to the COR. The contractor shall notify the COR within 8 hours of a known change from the planned schedule.

3.4. Documentation of Maintenance and Repair.

3.4.1. Documentation. The contractor shall maintain and submit maintenance documentation to the COR, in Microsoft Excel spreadsheet format, found in PWS TE 2, Maintenance Documentation. Maintenance documentation shall include aircraft sunshade condition (serviceable/unserviceable-see definitions in PWS Appendix A., Definitions), 3.3.5scheduled and unscheduled maintenance activities (including preventative maintenance performed), discrepancies, corrosion control actions, repairs needed, corrective actions, identified trends in discrepancies and metrics. All documentation shall be considered an integral part of this contract and shall be non-proprietary in nature.

3.4.1.1 Metrics. The contractor shall track and report the following information/actions: the number of aircraft sunshades serviceable, needed repairs, number of repairs performed, and service call response times by classification. The contractor may submit additional recommended metrics and improvement efforts.

3.4.2. Reference Material. The contractor shall maintain copies of applicable aircraft sunshade manuals, drawings, specifications, etc. for use in inspection, preventive maintenance, repairs and provide copies to the COR, upon request.

3.4.3. Documentation of Paint and Coating Use. The contractor shall maintain a complete history of use of paint and any other protective coating. Documentation shall include the date of the use, type and amount of product used to include any brand name, process used, specific

PWS for Aircraft Sunshade Inspection, Maintenance, Electrical Wiring and Lighting upgrades 16 Dec 2019 location where product was applied and the contractor that performed the work. The contractor shall provide the documentation to the COR, upon request.

3.4.4. Alternate Procedures. The contractor may propose alternate maintenance procedures as a cost saving initiative or enhancement to inspection and/or maintenance accomplishment.

Alternate procedures include deviations from preventive maintenance requirements when supported by technical analysis, test results, and documented conclusions. The COR shall approve all contractor-proposed deviations from preventive maintenance requirements prior to implementation.

3.4.5. Warranties. The contractor shall assume and maintain any pre-existing warranties.

Warranties for future work shall be provided to the COR and CO upon completion of the work.

3.4.6. Government Caused Delays. During inspection, maintenance and repair the contractor shall identify, document, and notify the COR and CO of any actual or potential delays caused by government action or mission interference. Site-specific problems affecting maintenance accomplishment and/or contractor performance will be reported to the COR and CO as soon as practicable.

3.5. Qualifications, Experience, Training.

3.5.1. Personnel Qualifications. Contractor personnel shall be fully trained and possess all professional certifications and licenses required to perform aircraft sunshade inspections, maintenance and repair services. The contractor shall provide proof of contractor employee qualifications to the CO and COR, upon request.

3.5.2. Employee Training. The contractor shall develop, implement, and maintain procedures for training, qualifying and certifying personnel prior to performance of assigned duties under this contract (i.e., welding, electrical, etc.). The contractor shall formulate and provide comprehensive training, qualification and certification procedures for contractor personnel for submission with the QCP.

3.5.3. Training Records. The contractor shall develop and maintain individual training records to document training and test results, and document all initial and supplemental training accomplished for each employee. The contractor shall maintain training records and make them available to the COR, upon request.

3.5.4. Employee Restrictions. The contractor shall not employ any person who is an employee of the United States Government if the employment of that person would create a conflict of interest. The contractor shall not employ any person who is an employee of the Department of the Air Force, either military or civilian, unless such person seeks and receives approval in accordance with DoD Directive 5500.7, Standards of Conduct.

3.5.5. The contractor shall not employ persons identified by the Contracting Officer as a potential threat to the health, safety, security, general well-being, or operational mission of the

PWS for Aircraft Sunshade Inspection, Maintenance, Electrical Wiring and Lighting upgrades 16 Dec 2019 installation or its populace. The contractor shall remove personnel identified as potential threat.

The Contracting Officer reserves the right of the Government to restrict the employment under the contract of any contractor employee or prospective contractor employee identified as a potential threat to the health, safety, security, general well-being, or operational mission of the installation and its population.

3.5.6. Military Members. The contractor is cautioned that off-duty active military personnel hired under this contract may be subject to permanent change of station, change in duty hours, or deployment. Military reservists and National Guard members are subject to recall to active duty.

The abrupt absence of these personnel could adversely affect the contractor's ability to perform services. The absence of these personnel at any time shall not constitute an excuse for nonperformance under this contract.

3.5.7. Appearance. Contractor personnel shall present a professional, conservative and neat appearance and be easily recognizable as a contractor employee while on the installation, through the use of distinctive clothing or overcoats, bearing the company name or logo. The coloring or design of the items selected should be such that identifies personnel easily and quickly for reasons of safety and personal protection.

3.5.8. Significant Incident Notification Procedure. The contractor shall inform the Contracting Officer within 24 hours of becoming aware of an incident that involves a Contractor’s employee that may subject the employee, the contractor, or the Government to either potential civil or criminal liability.

3.6. Environmental Requirements

3.6.1. Contractor Liability. The contractor is liable and responsible for non-compliance of environmental safety and health (ES&H) provisions, and pay fines and fees resulting from improper contractor actions and/or process.

3.6.2. Hazardous Materials (HAZMAT). The contractor shall manage, handle, transport, store, and dispose of all HAZMAT, including hazardous waste, in accordance with the Resource Conservation and Recovery Act, 40 Code of Federal Regulations (CFR) 260-265, Protection of Environment, applicable State statutes and regulations, and the JBLE Hazardous Waste Management Plan. If requested, the contractor shall obtain a separate hazardous waste ID number identifying them as a generator of hazardous waste, and coordinate all hazardous shipments with the 633 Civil Engineering Squadron (633 CES) Hazardous Waste Program Manager (633 CES/CEAN). The contractor shall not store HAZMAT on JBLE.

3.6.3. Processing HAZMAT for Use on JBLE. The contractor shall not bring or use any type of HAZMAT on JBLE, until the HAZMAT has been approved by the Hazardous Materials Pharmacy (HAZMART). Upon contract award, the contractor shall submit Safety Data Sheets (SDS) to the COR for all HAZMAT the contractor intends to use on JBLE. The COR will contact the contractor if more data is required for HAZMAT use approval. The COR will also

PWS for Aircraft Sunshade Inspection, Maintenance, Electrical Wiring and Lighting upgrades 16 Dec 2019 notify the contractor whether or not the HAZMAT has been approved for use on JBLE, including information for tracking HAZMAT by the contractor, if required.

3.6.4. HAZMAT Spills. The contractor shall take every reasonable precaution to prevent HAZMAT spills, and immediately report any HAZMAT spills to the base fire department by calling 764-4222, in accordance with JBLE Spill Prevention and Response Plan procedures. The contractor shall clean and dispose of all hazardous materials spills in accordance with local, state, and federal laws and regulations. The contractor shall bear full financial obligation incurred from cleaning and disposing of hazardous materials spills, or release of hazardous materials within the confines of JBLE by contractor personnel.

3.6.5. Notification of Environmental Spills. If the contractor spills or releases any hazardous materials into the environment, the contractor shall immediately report the incident to the CO and COR. The contractor is liable for all costs associated with the spill or release of hazardous materials.

3.6.6. Spill Containment Plan. The contractor shall submit a spill containment plan to the COR, no later than 15 calendar days after contract start date. As a minimum, the plan shall include how the contractor will handle and use hazardous materials on JBLE, and HAZMAT spill procedures. The contractor is responsible for informing contractor personnel of the content of the plan. The plan shall be maintained in a location where it is immediately available to contractor personnel.

3.6.7. Spill Containment Kits. The contractor shall ensure that all vehicles used for transport of hazardous materials on JBLE, carry an approved spill containment kit capable of containing a spill, until first responders arrive. The contractor shall make spill containment kits available for inspection by Government personnel, upon request.

3.6.8 Exposure. The contractor shall ensure that its operations do not expose Government personnel to any hazardous conditions; i.e., noise, chemicals, equipment, etc., as covered by OSHA/AFOSH Standards.

3.6.9. Work Clearance and Permits. The contractor shall coordinate with the COR, as required, to obtain digging, welding, and/or paint spraying permits in accordance with base procedures, prior to beginning tasks. The contractor shall not commence digging, welding, or paint spraying until required permits are obtained.

3.6.10. Bird Nesting. Contractor shall remove all bird nesting/nest building material as required. COR will coordinate with USDA as required to ensure removal is allowed and will not harm environment. Contractor will include any removal action in the maintenance documentation.

PWS for Aircraft Sunshade Inspection, Maintenance, Electrical Wiring and Lighting upgrades 16 Dec 2019

4.0. GENERAL INFORMATION.

4.1. Hours of Operation. The hours of operation are 0700 to 1600 Eastern Standard Time (EST), Monday – Friday, excluding federal holidays If the contractor wishes to perform any services outside of the normal hours of operation, the contractor shall coordinate with the Contracting Officer Representative (COR) and the Contracting Officer (CO) no later than one week prior to the scheduled event. In the event of emergency circumstances, accommodations may be made on a case by case basis.

4.1.1. Base Closure Days. If the Base Commander determines the base is closed due to snow, hurricane, or Acts of God, the contractor shall reschedule work planned for this time.

4.1.2. Federal Holidays. The Contractor shall not be required to work any of the following federal holidays:

New Year’s Day - 1 January Martin Luther King Day - 3rd Monday in January Washington’s Birthday - 3rd Monday in February Memorial Day - last Monday in May Independence Day - 4 July Labor Day - 1st Monday in September Columbus Day - 2nd Monday in October Veteran’s Day - 11 November Thanksgiving Day - 4th Thursday in November Christmas Day - 25 December

4.1.2.1. If a holiday falls on Saturday, the preceding Friday shall be observed. If a holiday falls on Sunday, the following Monday shall be observed. If a holiday falls on a scheduled service day, the contractor shall be responsible for rescheduling services for the first day post the holiday observance.

4.2. Essential Contractor Service. The Government has identified All task and services performed under this contract as essential contractor services in support of mission essential functions. These services are not considered mission essential during exercises.

4.3. English Language Requirement. All contractor personnel shall read, understand, speak and write English fluently.

4.4. Contract Manager. The Contractor shall provide a contract manager and an alternate who shall be responsible for the performance of the work. These individuals shall have full authority to act for the contractor on all contract matters relating to the daily operation of this contract and shall be designated, in writing, to the Contracting Officer (CO). The alternate contract manager shall act for the contract manager when the manager is absent. The contract manager and alternate contract manager shall have experience in management and supervision.

PWS for Aircraft Sunshade Inspection, Maintenance, Electrical Wiring and Lighting upgrades 16 Dec 2019

4.4.1. The contract manager or alternate shall be available within 2 hours to meet on the installation or by telecom with the CO and/or with other government personnel designated by the CO during normal duty hours to discuss issues or concerns.

4.5. Communication. Contractor personnel shall maintain open and professional communication with government personnel at all times. Complaints validated by the COR shall be reported in writing to the CO and the contractor for action. Failure of the contractor to take corrective action on validated complaints raised by the COR and the CO will be considered a failure to perform.

4.6. Appearance. Contractor personnel shall present a professional, conservative, and neat appearance. Contractor personnel shall report for duty in a professional manner, in appropriate attire and having complied with socially acceptable standards of personal hygiene.

4.7. Contractor Identification. All contractor personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious are required to identify themselves as such to avoid being mistaken for Government officials. Contractors performing work at Government workplaces will provide their employees with an easily readable identification (ID) badge indicating the employee's name, the contractor's name, the functional area of assignment, and a recent color photograph of the employee.

Contractors shall require their employees to wear the ID badges visibly when performing work at Government workplaces. Contractor personnel must also ensure that all e-mails, documents, or reports they produce are suitably marked as Contractor products or that Contractor participation is appropriately disclosed. All signature blocks on e-mails shall indicate the Contractor's name.

All e-mail address lines shall include CTR in the address line.

4.8. Conflict of Interest. The contractor shall not employ any person who is an employee of the United States Government if the employment of that person would create a conflict of interest. The contractor shall not employ any person who is an employee of the Department of the Air Force, either military or civilian, unless such a person seeks and receives approval in accordance with the Department of Defense (DoD) Directive 5500.7 and Air Force policy. If prior military, personnel must have been discharged under honorable conditions with no administrative actions taken against them.

4.9. Security Requirements for Unclassified Contracts. The contractor shall ensure the necessary pass and identification items required for contract performance are obtained for all personnel.

4.9.1. Listing of Personnel. The contractor shall maintain a current listing of personnel NLT the 10 business days after contract award. The list shall include the employee’s name, social security number and level of security clearance. The list shall be validated and signed by the companies Facility Security Officer (FSO) and provided to the sponsoring agency’s security manager, the COR, and the CO. An updated listing shall be provided when an employee’s status or information changes within 5 business days of a change in personnel.

PWS for Aircraft Sunshade Inspection, Maintenance, Electrical Wiring and Lighting upgrades 16 Dec 2019

4.9.2. Langley Installation Access. The contractor shall ensure that each employee obtains the following pass and identification items: all necessary cards, passes, buttons, decals, or other items required for access to the areas and the installation. Upon contract award and the replacement of any employees, the contractor will be required to complete a base access request form which will be submitted to the COR. The COR will submit the pass request to the 633d Security Forces Squadron (633 SFS) to obtain the necessary identification items. Upon approval of the pass request by 633 SFS, the contractor employee will be required to obtain any individual and vehicle identifications media at the 633 SFS Pass and Identification Section, 20 Nealy Ave (Bldg 5) on Langley AFB, VA.

4.9.3. Ft. Eustis Installation Access. Reserved

4.9.4. Tier 1 (T1) Investigation. As a minimum, contractor personnel must be able to obtain and maintain a favorable suitability/fitness determination under 5 CFR 731 or equivalent. The Government will submit background investigations for positions that require a Common Access Card (CAC) and/or IT access only. Prior to CAC issuance, an FBI fingerprint check must be completed without adverse comment, and the T1 Investigation or equivalent must be initiated.

CACs will not be issued before the fingerprint check results have been completed and the investigation has been opened/scheduled at Office of Personnel Management (OPM).

Fingerprints and the appropriate investigation will be submitted by the Government.

4.9.5. Physical Security (Security of Government Property). The contractor shall safeguard all government property, including controlled forms provided for contractor use. At the close of each work period, government equipment, facilities, and squadron assets and materials shall be secured.

4.9.6. Entry Procedures to Controlled/Restricted Areas. The contractor shall comply with local base procedures for entry to Air Force (AF) controlled/restricted areas where contractor personnel will work.

4.9.7. Reporting Requirements. The contractor shall comply with the requirements of Volume 1, AFI 71-101, Criminal Investigations, and paragraph 1.1 of Volume 2, Protective Service Matters. Contractor personnel shall report to an appropriate authority any information or circumstances of which they are aware that may pose a threat to the security of DoD personnel, contractor personnel, resources, and classified or unclassified defense information. The contractor personnel’s immediate supervisor shall brief him/her upon initial on-base assignment and as required thereafter.

4.9.8. Retrieving Identification Media. The contractor shall return all identification media to the sponsoring agency’s security office, the COR or the CO upon completion/termination of the contract or upon departure of any personnel during the course of the contract. Failure to do so may delay payment to the contractor. Final payment may be withheld until identification media is returned.

4.10. Key Control. Reserved

PWS for Aircraft Sunshade Inspection, Maintenance, Electrical Wiring and Lighting upgrades 16 Dec 2019

4.10.1. Lost Keys. Reserved

4.11. Traffic Laws. The contractor and/or contractor personnel shall comply with the installation traffic code as specified in Virginia State Law and Air Force Instruction (AFI) 31-218, Motor Vehicle Traffic Supervision (current edition). The contractor and/or contractor personnel shall comply with current instruction on cell phone use while on a military installation.

4.12. Weapons, Firearms, and Ammunition. Contractor personnel are prohibited from possessing weapons, firearms, or ammunition, on themselves or within their contractor-owned vehicle or privately-owned vehicle while on any Air Force base.

4.13. Smoking in Air Combat Command (ACC) Facilities. Contractors are advised that the ACC Commander has placed restrictions on the smoking of tobacco products in ACC facilities.

AFI 40-102, Tobacco Use in the Air Force (current edition), outlines the procedures used by the commander to control smoking in our facilities. Contract personnel and visitors are subject to the same restrictions as Government personnel. Smoking is permitted only in designated smoking areas.

5.0. SERVICES SUMMARY (SS). The contract service requirements are summarized in performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimally acceptable levels of service required for each requirement. The SS and the contractor’s Quality Control Plan provide information on contract requirements, the expected level of contractor performance and the expected method of government surveillance and confirmation of services provided. These thresholds are critical to mission success.

Procedures as set forth in the Federal Acquisition Regulation (FAR) 52.212-4 (a), Contract Terms and Conditions - Commercial Items, Inspection/Acceptance, will be used to remedy all deficiencies. The absence of any contract requirements from the SS shall not detract from its enforceability nor limit the rights or remedies of the Government under any other provision of the contract. The Government has the right to inspect all services required in the contract.

PERFORMANCE OBJECTIVE

REFERENCE

PARAGRAPH

PERFORMANCE

THRESHOLD

SURVELLIANCE

METHOD

SS-1 Electrical Upgrade 2.0, inclusive Zero Defects 100% surveillance

SS-2 Inspect, maintain, and repair aircraft sunshades

3.0, inclusive Zero Defects 100% surveillance

SS-3 Estimated time for maintenance and repairs

3.3.2, 3.3.9.4 Within +10% of contractor estimate 100% surveillance

SS-4 Complete repairs 3.3.6 Zero Defects 100% surveillance

SS-5 Assess Conditions 3.9, inclusive Zero Defects 100% surveillance

PWS for Aircraft Sunshade Inspection, Maintenance, Electrical Wiring and Lighting upgrades 16 Dec 2019

SS-6 Initiate repairs actions 3.3.9, inclusive Zero Defects 100% surveillance

SS-7 Initiate Routine repair actions

3.3.9, inclusive Zero Defects 100% surveillance

SS-8 Initiate Routine repair actions

Appendix B Submitted annually

NLT 30 October 100% surveillance

5.1. Performance Evaluation. The purpose of the Services Summary is to define performance evaluation and payment procedures. The Performance Objective (column 1) describes what the government will survey. Performance of a service will be evaluated to determine whether or not it meets the Performance Threshold (PT) of the contract. When the PT is exceeded, the COR will document the file with a Corrective Action Report (CAR) or a Performance Assessment Report (PAR) and provide the Contracting Officer with a Department of Defense (DoD) Form 2772 (Contract Discrepancy Report (CDR)) for issuance to the contractor.

5.1.1. The Government will periodically evaluate the contractor’s performance by appointing a representative(s) to monitor performance to ensure services are received. The government representative will evaluate the contractor’s performance through inspections of reports and contractor services documentation. The Government may inspect each task as completed or increase the number of quality assurance inspections if deemed appropriate because of repeated failures or because of repeated customer complaints. Likewise, the Government may decrease the number of quality assurance inspections if performance dictates. The government COR will make final determination of the validity of customer complaint(s).

5.1.2. If any of the services do not conform to contract requirements, the Government may require the contractor to perform the services again in conformity with contract requirements at no increase in contract amount. When the defects in services cannot be corrected by re-performance, the Government may:

5.1.2.1. Require the contractor to take necessary action to ensure that future performance conforms to contract requirements; and

5.1.2.2. Reduce the contract price to reflect the reduced value of the services performed.

5.1.3. Failing to meet the performance threshold as outlined in the SS for any of these performance objectives in any one month period may result in an immediate Progress Meeting with the Multi-functional Team. Failing to meet the performance threshold as outlined in the SS of these performance objectives in any combination for any two, or more consecutive or non-consecutive months during a contract period shall constitute a warning or Letter of Concern from the Contracting Officer. All remedies shall be in accordance with the FAR 52.212-4 (a), Contract Terms and Conditions - Commercial Items, Inspection/Acceptance.

PWS for Aircraft Sunshade Inspection, Maintenance, Electrical Wiring and Lighting upgrades 16 Dec 2019

5.2. Quality Control. The contractor shall develop and maintain a quality control program to ensure services are performed in accordance with this contract and PWS. The contractor shall develop and implement procedures to identify and prevent non-performance and continual repeat of defective service. A written Quality Control Plan (QCP) shall be submitted to the CO and COR for review and feedback. The plan shall be submitted no later than 10 working days after award. The plan shall specifically address the contractor’s strategy to provide quality workmanship, continual process improvement and for correcting deficiencies as required.

5.3. Quality Assurance. The Government shall inspect and evaluate the contractor’s performance to ensure services are received in accordance with requirements set forth in this contract. The COR shall inspect by watching actual task performance, physically checking an attribute of the completed task, checking management information reports, investigating customer complaints, conferring with facility managers, or otherwise inspecting the task or its results to determine whether or not performance meets the standards contained in this PWS. The COR will record surveillance results. Results of the surveillance then become the official Air Force record of the contractor’s performance. When a performance threshold has not been met or contractor performance has not been accomplished, the COR will initiate a Corrective Action Report (CAR) or Performance Assessment Report (PAR), and provide the Contracting Officer a Contract Discrepancy Report (CDR) for issuance to the contractor. The contractor shall respond to the CDR in accordance with instructions provided and return it to the Contracting Officer no later than the suspense given by the CO.

5.4. Surveillance Methods.

5.4.1. 100% Surveillance. This method requires the COR to inspect the service each time it occurs. Results shall be annotated on the inspection checklist. Any deficiency shall be documented and the contractor shall re-perform service as directed by the COR. Any unsatisfactory inspection identified but re-performed acceptably, shall still be counted as an unsatisfactory inspection for trending purposes.

5.4.2. Customer Complaint. This method requires the customer to fill out a locally generated form provided by the COR or Contracting Officer. The COR will verify the complaint and notify the contractor of valid complaints. The contractor shall acknowledge the complaint within 2 hours and inform the COR of his recommendation. Any deficiency shall be documented and the contractor shall re-perform service immediately, if appropriate, or within 24 hours at no increase in contract amount. The contractor shall respond to the Customer Complaint in accordance with the instructions provided and return it to the Contracting Office within 5 calendar days of receipt.

Any unsatisfactory inspection identified but re-performed acceptably, shall still be counted as an unsatisfactory inspection.

5.5. Periodic Progress Meetings. The Contracting Officer, Functional Commander, COR, or other government personnel as appropriate, and the contractor shall periodically meet to discuss the contractor’s performance. The following issues shall be discussed: observed positive performance and steps taken by the contractor to prevent unsatisfactory performance, any

PWS for Aircraft Sunshade Inspection, Maintenance, Electrical Wiring and Lighting upgrades 16 Dec 2019 modifications required of the contract, opportunities to improve performance, unsatisfactory inspections and trends against each performance objective.

5.5.1. The minutes of these meetings will be reduced to writing, signed by the Contracting Officer and any other signatures as deemed appropriate, and distributed to the functional area and the contractor. Should the contractor not concur with the minutes, the contractor will provide a written notification to the Contracting Officer identifying areas of non-concurrence for resolution within 10 days of receipt.

5.6. Deliverables. The contractor shall submit all deliverables in electronic form and shall produce reports using the Microsoft Office suite of applications. All deliverables must meet professional standards and the requirements set forth in contractual documentation. The contractor shall be responsible for delivering all end items specified.

Document/Item Due

Inspection Schedule NLT 30 calendar days before commencement of work

Initial Inspection Report NLT 30 calendar days after inspection completion

Semi-Annual Inspection Report NLT 30 calendar days after inspection completion

Preventative Maintenance Plan

(PMP)

NLT 30 calendar days after contract award

Repair Work Orders As necessary Contractor's Quality Control Plan NLT 10 business days after contract award

Listing of Personnel NLT 10 business days after contract award and w/in 5 business days of a change in personnel

Spill Containment Plan NLT 15 calendar days after contract award Contractor Manpower Report via EMCRA (Ref Appendix B)

Annually, NLT than 30 October

6.0. GOVERNMENT FURNISHED EQUIPMENT, SUPPLIES AND/OR SERVICES.

6.1. Contractor Furnished Items and Services. Except for those items or services specifically stated in this PWS to be government-furnished, the contractor shall furnish everything required to perform this contract in accordance with all of its terms and conditions. It is the contractor’s responsibility to ensure contractor personnel are familiar with and understand the contents of this PWS as well as the company’s handbooks/handouts, etc. prior to beginning work.

6.2. Utilities. The Government will provide the utilities necessary for the contractor to perform services in accordance with the terms and conditions of the contract.

PWS for Aircraft Sunshade Inspection, Maintenance, Electrical Wiring and Lighting upgrades 16 Dec 2019

6.3. Security, Fire and Medical Services. The Government will provide police and fire protection. In the event of a medical emergency, base ambulance services for transporting an injured employee to a local hospital is available on a cost reimbursement basis.

PWS for Aircraft Sunshade Inspection, Maintenance, Electrical Wiring and Lighting upgrades 16 Dec 2019

TECHNICAL EXHIBITS (TE) AND APPENDICES

Technical Exhibit 1- Sunshade Configuration

F-22 Sunshade Layout (Langley)

6 New Shelters

6 New Shelters

6 New Shelters

A2-8,B2-7,C2-7 are metal roof structures supported by steel post and beams. They are serviced by ground electrical to main stubs at the Circuit breaker.

A,B,C 12-17 are new fabric topped, galvanized pipe structures.

They utilize solar power packages for the lights and power.

NOTE:

Fabric Sunshades and associated equipment are not included in this requirement.

PWS for Aircraft Sunshade Inspection, Maintenance, Electrical Wiring and Lighting upgrades 16 Dec 2019

Technical Exhibit 2- Maintenance Documentation ACC Aircraft Sunshade Maintenance Documentation Sheet

Technical Exhibit 3- Semi-Annual Inspection Report ACC Aircraft Sunshade Annual Inspection Report

PWS for Aircraft Sunshade Inspection, Maintenance, Electrical Wiring and Lighting upgrades 16 Dec 2019

Technical Exhibit 4 - Sunshade Inspection Checklist

1. Structure

1.1 Inspect all columns, beams, joists, girders and lateral cross bracing for proper connections, faulty/cracked welds, loose or missing bolts and corrosion. Tighten bolts to manufacturer specifications or replace if necessary. Treat corrosion and fatigue in accordance with manufacturer specifications.

1.2 Inspect turnbuckles and cables for severe corrosion, fraying or breaks, tightness, proper connection and security. Repair or replace in accordance with manufacturer specifications.

1.3 Inspect for loose/missing and damaged attaching hardware. Tighten or replace in accordance with manufacturer specifications and applicable Air Force Instructions concerning Foreign Object Damage guidelines.

1.4 Inspect anchor plate bolts for embedment, tightness, and severe corrosion. Tighten and treat corrosion as required in accordance with manufacturer specifications.

1.5 Inspect anchor plate for levelness (i.e. ensure it is flat on the ground).

1.6 Inspect concrete around all anchor plates for cracks/spalling.

1.7 Inspect sunshade frames for severe corrosion, treat corrosion as necessary.

2. Metal Roofing

2.1 Inspect roof panels and fasteners for security. Tighten or replace in accordance with manufacturer specifications.

2.2 Inspect for loose/missing and damaged attaching hardware. Tighten or replace in accordance with manufacturer specifications and applicable Air Force Instructions concerning Foreign Object Damage guidelines.

2.3 Inspect metal roof for severe corrosion, treat corrosion or replace in accordance with manufacturer specifications.

3. Miscellaneous

3.1 If installed, inspect gutters to ensure they are securely fastened. If loose or damaged, tighten/repair or replace in accordance with manufacturer specifications and applicable Air Force Instructions concerning Foreign Object Damage guidelines.

3.2 If equipped, inspect bird netting and fasteners for tightness. If loose or damaged, tighten, repair, or replace in accordance with manufacturer specifications and applicable Air Force Instructions concerning Foreign Object Damage guidelines.

3.3 The contractor shall inspect, and repair/replace defective/damaged interior lights, lightning protection/grounding system, obstruction lighting, safety reflective devices, fall protection, and any other base-unique attached features, as applicable.

3.4 The contractor shall inspect/repair and document damage/defects to the solar lighting system, to include but not limited to the batteries, the inverter, the solar panels, any wiring and the housing for batteries and the inverter.

4.5 The contractor shall perform quarterly inspections/maintenance and document IAW the manufacturers recommended maintenance manual for the electrical power system.

4.6 The contractor shall perform biannual inspection of the lightning protection system (LPS).

IAW NFPA 780.

PWS for Aircraft Sunshade Inspection, Maintenance, Electrical Wiring and Lighting upgrades 16 Dec 2019

TECHNICAL EXIBIT 5- Recent History Table

Nov 2013 Replaced 10 Lightbulbs, several screws on the structures, 4 electrical covers

May 2014 Identified 4 lightbulbs out, noted minor rust on several bolts/beams

Nov 2014 Replaced 11 Lightbulbs, 2 electrical covers, replaced several screws on the structures

May 2015 Identified 6 Lightbulbs out, replaced 3 Electrical Covers, replaced several screws in gutter straps

December 2015 Initial inspection, revealed some minor corrosion and several lights inoperative

May 2016 Replaced 30 light fixtures on Bravo row, fixed electrical wiring on 2 fixtures in…