FA4800-16-T-0003_PWS_dated_3_Mar_16.docx

PERFORMANCE WORK STATEMENT (PWS)

For

CRANES/HOISTS INSPECTION, MAINTENANCE AND REPAIR

CIVIL ENGINEERING DIVISION (CED)

FORT EUSTIS, VA

JOINT BASE LANGLEY-EUSTIS

FA4800-16-T-0003

TABLE OF CONTENTS

TITLE

1.0 SCOPE OF WORK

2.0 SERVICES SUMMARY

3.0 CONTRACTOR FURNISHED ITEMS & RESPONSIBILITIES

4.0 GOVERNMENT PROPERTY & SERVICES

5.0 CONTRACT MANPOWER REPORT

APPENDIXES

A- ACRONYMS

B- DEFINITIONS

TECHNICAL EXHIBITS

TECHNICAL EXHIBIT A EQUIPMENT LIST FOR CRANES

1.0 SCOPE OF WORK. The Contractor shall perform inspections and load tests to ensure reliable and continuous safe operation of all cranes/hoists listed in appendix A. The work shall be in accordance with manufacturer’s specifications and shall be intended to maintain the cranes/hoists equipment in safe and reliable operating condition. The Contractor shall prepare and maintain a current preventive maintenance schedule that includes the annual load test for all cranes/hoists equipment in this Performance Work Statement (PWS). The Contractor shall submit the preventative maintenance schedule to the Government Contract Officer Representative (COR) within 30 days after the contract performance period start and shall keep it current IAW specifications in the PWS. Upon completion of maintenance, inspections and load tests, the Contractor shall provide an inspection report as stated in subsection, 1.1.6.2 Inspection reports and Certificates, of this document.

1.1. DESCRIPTION OF SERVICES.

1.1.1. General. This is a non-personal services contract to provide cranes and hoists inspection and Preventative Maintenance. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government. The Contractor shall provide all management, tools, supplies, equipment, transportation, materials, supervision and other non-personal services necessary to perform inspection, maintenance, and repair of the cranes/hoists equipment at Fort Eustis, VA, in a manner that will ensure continuous and safe operation. The Contractor shall perform to the standards in this PWS. All maintenance work shall be in accordance with commercial practices or manufacturer’s specifications. All service and maintenance work performed by the contractor shall conform to the applicable latest editions of the following specifications and standards: OSHA, AFI 91-203, Chapter 35, ASME/ANSI B30 Cranes, Hoists and Lifting Devices, ASME/ANSI B30.10 Hooks, 29 CFR 1910-179, Cranes Manufacturer’s Association of America (CMAA 74) Specifications (Latest Edition), American Gear Manufacturers Association (AGMA), and Manufacturer’s Recommendations and Warranty Requirements.

1.1.2. Preventative Maintenance, Load Test and Inspections. The Contractor shall inspect and perform preventative maintenance in accordance with (IAW) manufacturer’s recommendations per unit as specified annually. Maintenance will include testing, cleaning, greasing, lubrication, and adjustment of motors, bearings, rollers, switches, etc. Maintenance will also include tightening/replacing nuts, bolts, screws, etc., inspect/repair/replace cables, wire rope, chains, clutches, brakes (discs), and end stops, repair/replace all electrical components to include motors, disconnects, loose wire, strobe lights, horns, lights, fuses, relays and bad connections. Preventive maintenance shall be performed as prescribed by the manufacturer as detailed in the owner's manual. Preventative maintenance shall include, but is not limited to: visual inspections, proper lubrication, functional operating mechanisms check for proper adjustment and excessive wear of components, and safety devices and operational aid inspection.

1.1.3. Load Test. The Contractor shall load test cranes and hoists upon completion of repairs which affect the load capacity of the crane or hoist. The Contractor shall perform load test in accordance with commercial practices or manufacturer’s specifications, and shall be intended to maintain the cranes and hoists in a safe and reliable operating condition until the next scheduled maintenance. The cranes and hoists shall be load tested with weight and weights shall be certified by appropriate federal, state and county regulatory agencies. The use of water weights at any location must have prior approval by COR before being used at any location. The use of water weights may be denied at some locations. The Contractor shall use their own weights and shall not use the Government weights or equipment for load testing. The Contractor shall be responsible for providing weights for all weight tests.

1.1.4. Equipment Repairs and Service Calls.

1.1.4.1. Repair Service Calls. The contractor will provide major and minor repairs on the equipment listed on Technical Exhibit A. The Contracting Officer or COR will notify the Contractor of repairs to be made from the inspection reports or a service call. The Contractor shall respond to the Government’s request for repairs within 24 hours of notification, survey the condition of the equipment, and provide to the COR a written repair estimate within two (2) business days. The Contractor shall commence repair work after approval by the COR of any work under $3,500. For all work over $3,500, which includes repair parts and special rental equipment, the contractor must obtain three quotes for the same item and send them to the Contracting Officer. Upon approval of the estimate by the Contracting Officer, the contractor shall ensure that the repair is completed satisfactorily. All repair work shall be in accordance with normal commercial practices using parts specified by the Cranes and Hoists manufacturer or items of equal or better quality. Downtime of the Cranes and Hoists shall be kept to an absolute minimum. The Contractor must notify the COR of all projected downtime and estimated time for repair. The Contractor shall prepare and submit a written repair report within two business days after the repair is completed and as stated in subsection 1.1.6.4 (Repair Report) of this document.

1.1.4.1.1. Purchased Parts. The contractor shall furnish all replacement parts needed for repairs. The contractor shall own all parts purchased until they are installed on government-owned equipment. The government will then reimburse the contractor, at actual invoice cost for all parts used plus any related special handling costs. The contractor shall submit consumption data on all parts used each quarter to the COR. Parts purchased for repairs and maintenance shall be of equal or greater quality to the parts replaced. The contractor shall purchase parts at the lowest price obtainable after securing reasonable competition for such purchases. The contractor shall credit all discounts and rebates to the government. Used parts, or a credit invoice for it, shall be turned in to the government.

1.1.4.2. Emergency Calls. An emergency is anything which, if not remedied, will cause further property damage creating cost to the Government. The COR will notify the Contractor of the location of the inoperative hoists or cranes. The Contractor shall in turn respond to emergency service calls no later than three (3) hours upon notification and survey the scope of work involved and provide service. The Contractor shall take corrective actions to secure the hoists or cranes, make the area safe for personnel, prevent any further damage to the building and brief the facility manager and the COR. A written estimate is required for emergency calls within 24 hours. The Contractor shall commence repair work after approval by the COR of any work under $3,500 and all work over $3,500 which include repair parts, and special rental equipment shall be approved only by the Contracting Officer (CO). The Contractor shall complete repairs within 72 hours after notice to proceed from the COR or as otherwise approved by the Contracting Officer. The Contractor shall notify the COR when repairs are complete. All repair work shall be in accordance with commercial practices or manufacturer’s specifications. The Contractor shall prepare and submit a written repair report within two (2) business days after the emergency repair is completed as stated in subsection 1.1.6.4 of this document.

1.1.4.3. Special Rental Equipment. The Government will reimburse the Contractor for rental of personnel lifting equipment, which the Contractor does not own, such as high-reach man lifts and high-reach boom lifts as a result of repair service calls and emergency service calls. In addition, the Government will reimburse the Contractor for the rental of counterweights required for hoists and/or cranes load testing as a result of repair service calls and emergency service calls.

1.1.4.4. Warranty on Service Call Repairs. The Contractor shall warranty repairs for the length of time consistent with the equipment manufacturer’s recommended commercial standard warranty to include parts and labor.

1.1.4.5. Replacement. If the contractor believes that a piece of equipment is beyond economical repair, the contractor shall provide substantiating data to support the recommended replacement. If the government determines replacement is warranted, the government will purchase replacement items. The government will be responsible for disposal of any equipment replaced or no longer needed.

1.1.5. Load Test Schedule.

1.1.5.1. Non-Mobile Cranes and Hoists. All inspections, repairs and certification shall be accomplished prior to the expiration date on current Load Test Certificates. Annual certifications shall begin and be completed prior to the previous expiration date. Current expiration dates will be provided by the Government in accordance with AFI 91-203.

1.1.5.2. Mobile Cranes. The Mobile Cranes shall be proof weight load tested and certified prior to the expiration date on current Load Test Certificates.

1.1.5.3. Reload Testing. In the event of unscheduled repairs requiring an additional load test certification (not including annual testing and certification) the contractor must obtain consent from the CO before incurring any additional costs to load test the crane(s) in order for it to be recertified in accordance with AFI 91-203.

1.1.5.4. Parts and Repairs for Non-Mobile Cranes and Hoists only. The Contractor shall notify the (CO) or the COR within ten (10) workdays of any required repairs. All repairs must have prior CO approval. The Contractor shall provide, in writing, a cost quote to include a description of suggested repairs, a list of all parts to include manufacturer name, part numbers, serial numbers, cost, labor costs, and method of repair. Once approved by the CO, the Contractor shall make all repairs in order for the cranes and hoists to be considered fully operational. Repair costs shall not exceed 50% of the cranes and hoists replacement value. The Contractor shall furnish parts specified by the manufacturer or of equal or better quality. If repairs are disapproved by the Government, the cranes and hoists will be removed from service and "red tagged" by the Contractor. The Contractor will furnish red tags to lock out disabled equipment.

1.1.5.5. Rated Load Markings. The rated load of the cranes shall be plainly marked on each side of the cranes rails and block, and if the cranes have more than one hoisting unit, each hoist shall have its rated load marked on it and its load block and this marking shall be clearly legible from the ground or floor. If the Cranes rails need to be remarked with a new load rating the Contractor must block out the old rating and repaint new load rating on both sides of the rails and block, so the load rating is clearly legible from the ground or floor. After the cranes has passed the load test each cranes and hoists shall have a stamped solid metal tag attached onto the cranes/hoists to show the date of the load test, ID number of the cranes/hoists as per list in PWS, building location, Hoists Number. The tag must be visible from controlling area.

1.1.5.6. Catalog of Cranes and Hoists. After inspection and certification, the Contractor shall catalog each cranes and hoists as follows: make, type, model number, tonnage, specific location and condition. All cranes and hoists shall be evaluated to determine the projected life remaining on the piece of equipment. The catalog shall indicate which hoists and cranes require replacement and prioritize which hoists or cranes should be replaced first. The Contractor shall provide a copy of the catalog to the COR within 10 days of completion of the annual inspections. The format of the catalog is at the discretion of the Contractor. In addition to the catalog an AFTO95 and AFTO244 shall be accomplished and submitted with the catalog annually.

1.1.6. GENERAL REQUIREMENTS.

1.1.6.1. The Contractor shall furnish inspection reports and certificates, written repair estimates and written repair reports to the Government. Requirements for each are outlined below.

1.1.6.2. Inspection Reports and Certificates: Upon completion of inspection and/or certification of equipment, the Contractor shall tag the equipment at the pendant and the cranes control box with the new date of certification within 48 hours of completing such work. The Contractor shall prepare and submit written inspection reports and load test certificate reports within two-business days after each annual inspection is completed to the COR. The report shall identify each type of lift equipment, ID number of the cranes and hoists as listed in Appendix A of this PWS, the location’s building number, maintenance work performed, repairs needed, date of inspection, name of the technician(s) who performed the work, and the overall condition of the equipment. Whenever an annual load test is performed, the Contractor shall also provide the Load Test Certification with the inspection report to the COR. If the needed repairs, annotated in the inspection report, require work considered over and above preventative maintenance work, the Contractor shall provide a written estimate as stated in subsection 1.1.6.3 of this document. The Contractor shall provide the repair estimate to the Contracting Officer or COR. The Contracting Officer or COR will notify the Contractor if and when the repair will be done.

1.1.6.3. Repair Estimates: The Contractor shall provide estimates for damaged or inoperative equipment requiring repair or replacement, not covered in the basic service, to the Government. This estimate shall include the estimated cost of itemized parts and labor, the specified time needed to repair and the projected equipment downtime. For Load Test failures, the Contractor shall immediately notify the CO or COR that the device failed the test. The Contractor shall provide the CO or COR a repair estimate within two (2) business days.

1.1.6.4. Repair Report: The Contractor shall prepare and submit a repair report within two (2) business days after the routine and emergency service call repairs are completed. The report shall include the date and time of the service call, if it was an emergency or a routine service call, the type of lift equipment, the location’s building number, ID number, the repairs performed to include itemized replacement parts and labor breakout, the actual equipment downtime, and the name of the technician performing the repairs.

1.1.6.5. Hours of Operation. The Contractor is responsible for conducting business, between the hours of 0700 to 1630 hours Monday through Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS.

1.1.6.6. Post Award Conference/Periodic Progress Meetings. The Contractor agrees to attend any post award conference convened by the contracting activity or contracting office in accordance with Federal Acquisition Regulation (FAR) Subpart 42.5. The Contracting Officer (CO) and Contracting Officer’s Representative (COR) shall meet periodically with the contractor to review the contractor's performance. At these meetings the CO will apprise the Contractor of how the Government views the contractor's performance and the contractor will apprise the Government of any concerns experienced. Appropriate action shall be taken to resolve outstanding issues.

1.1.6.7. Contracting Officer’s Representative (COR). The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: Assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, and specifications; monitor Contractor's performance and notifies both the CO and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. The COR will be identified and designated by separate letter and a copy furnished to the Contractor stating the responsibilities and limitations of the COR.

1.2. CONTRACTOR PERSONNEL.

1.2.1. Key Personnel. The following personnel are considered key personnel by the Government: Cranes and Hoists Inspector and Contract Manager. The Contractor shall provide a Cranes and Hoists Inspector and Contract Manager who shall be responsible for the performance of the work. The name of the person and an alternate who shall act for the Contractor when the Cranes and Hoists Inspector and Contract Manager is absent shall be designated in writing to the Contracting Officer within 15 days after award of the contract. The Cranes and Hoists Inspector and Contract Manager shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. The Cranes and Hoists Inspector and Contract Manager shall be available between the hours of 0700 to 1630, Monday through Friday, except Federal holidays, and/or when the Government facility is closed for administrative reasons.

1.2.2. Contract Manager. The Contractor shall provide a Contract Manager who shall be responsible for the coordination and performance of the work. The Contractor shall provide telephone numbers where the Contract Manager and alternate(s) may be contacted outside normal duty hours.

1.2.2.1. The Contract Manager or alternate shall be available within one hour during normal duty hours to meet on the installation with government personnel designated by the Contracting Officer to discuss problem areas. After normal duty hours, the manager or designated alternate shall be available within 60 minutes.

1.2.3. Cranes and Hoists Inspector. The Contractor shall provide a Cranes and Hoists inspector who shall be responsible for all inspections, repairs and documentation of all onsite inspections. The name of this person shall be designated in writing to the Contracting Officer within 15 days after date of award. The Contractor shall provide telephone numbers where the Cranes and Hoists inspector may be contacted.

1.2.4. Special Qualifications. Contractor personnel shall be certified by appropriate federal, state and county regulatory agencies to meet federal and local certification requirements in maintenance of cranes/hoists.

1.2.5. Potential Threat. The Contractor shall not employ individuals who are potential threats to the health, safety, security, general wellbeing or operational mission of the installation and its population. The Government has wide latitude to disapprove or revoke security credentials due to disclosed or undisclosed information found during the Government screening process.

1.2.6. Contractor Identification. Contractors will be easily recognized as Contract employees. This shall be accomplished by wearing distinctive clothing bearing the name of the company in large letters on the upper back or chest area and/or identification badges bearing, at a minimum, the name of the individual and company name. The Contractor shall be responsible for providing and controlling all badges and uniforms.

1.2.7. Conflict of Interest. The Contractor shall not employ any person who is an employee of the United States government if employing that person would create a conflict of interest. The Contractor shall not employ any person who is an employee of the Department of the Air Force or Army, either military or civilian, unless such person seeks and receives approval in accordance with Joint Ethics Regulation, DOD5500.7-R. The Contractor shall not employ any person who is an employee of the Department of the Air Force if such employment would be contrary to the policies in AFI 64-106, Air Force Industrial Labor Relations Activities. If prior military, must have been discharged under honorable conditions with no administrative discharge actions taken against them.

1.2.8. The Contractor is prohibited from employing off-duty Quality Assurance Personnel who are surveying any contracts or subcontracts awarded to the Contractor.

1.3. SECURITY REQUIREMENTS FOR UNCLASSIFIED CONTRACTS.

1.3.1. The Contractor shall ensure that all Contractor personnel receive initial and recurring security education training from the sponsoring agency’s Security Manager.

1.3.2. Installation Access. All prospective contractors requiring access to the installation in performance of their contractual duties must undergo a verification process 72 hours prior to being granted access to federal property. Once approved, contract personnel will receive a Defense Biometric Identification System (DBIDS) Badge. The COR and/or the Organization’s Security Manager is responsible for submitting the request to 733 Security Forces Squadron (733 SFS) once a visit authorization letter is received from the company.

1.3.3. Contractor Identification Requirements. In accordance with FAR subpart 37.114 all contractor personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious are required to identify themselves as such to avoid being mistaken for Government officials. Contractors performing work at Government workplaces will provide their employees with an easily readable identification (ID) badge indicating the employee's name, the contractor's name, the functional area of assignment, and a recent color photograph of the employee. Contractors shall require their employees to wear the ID badges visibly when performing work at Government workplaces. Contractor personnel must also ensure that all e-mails, documents, or reports they produce are suitably marked as Contractor products or that Contractor participation is appropriately disclosed. All signature blocks on e-mails shall indicate the Contractor's name. All e-mail address lines shall include CTR in the address line.

1.3.3.1. Contractor Conduct Requirements. Contract employee's conduct shall be IAW 5 CFR Parts 2600-2641 and DOD-5500 7-R (Joint Ethics Regulations). If a Contract employee is removed from the job site or dismissed from the premises, the Contractor is not relieved of the requirement to provide sufficient personnel to perform the services as required by this PWS. IAW 18 USC 1382, Army Regulations, and Air Force Instructions, the authority of the Installation Commander to control and deny a Contractor employee entry to all or part of the installation is absolute. The individual concerned has no right to appeal.

1.3.4. Vehicle Access. The Contractor shall comply with all installation rules and regulations regarding motor vehicle use, which includes the mandatory wearing of seatbelts. The Contractor shall also comply with installation regulations, which prohibit the use of cell phones (other than “hands-free” devices), while operating a motor vehicle on the roads/streets of the installation. Proof of insurance, valid state driver’s license for the category of vehicle being operated, state inspection and vehicle registration form are required to register their vehicles (to include motorcycles) with the installation SFS immediately upon employment on post or driving vehicles on post IAW AFI 31-218 IP Motor Vehicle Traffic Supervision.

1.3.5. Traffic Laws. The Contractor shall comply with the installation traffic code as specified in Virginia State Law and AFI 31-218Motor Vehicle Traffic Supervision (current edition).

1.3.6. Weapons, Firearms, and Ammunition. The Contractor is prohibited from possessing weapons, firearms, or ammunition, on themselves or within their Contractor-owned vehicle or privately-owned vehicle while on any military installation.

1.3.7. Physical Security. The Contractor shall be responsible for safeguarding all Government property provided for Contractor use. At the end of each work day, all Government facilities, equipment, and materials shall be secured The Contractor shall be responsible for any damage caused by contract personnel to the building finishes, furnishings, equipment, and shall repair, clean, replace, or restore damaged items to the condition existing immediately prior to the item being damaged. The Contractor shall conform to the provisions of AFI 31-209, Resource Protection Program, for safeguarding government furnished facilities and materials contained therein.

1.3.8. Lost and Found Property. It shall be the responsibility of the Contractor to ensure that all articles of personal or monetary value found by the contractor’s employees are turned over to the Security Police.

1.4. SAFETY REQUIREMENTS.

1.4.1. The Contractor shall conform to the safety requirement contained in the contract for all activities related to the accomplishment of the work.

1.4.2. If during any maintenance or inspection as required per PWS the Contractor discovers any defects making the cranes unsafe for use, the Contractor shall immediately apply lock out tag out procedures per 29 CFR 1910.147 to prevent its use until such time as the hazard is abated in accordance with (IAW) the terms and procedures of this contract.

1.4.3. The Contractor shall take precautions as the COR may reasonably require for safety and mishap prevention purposes.

1.4.4. The Contractor shall record and report promptly, within two hours, to the Contracting Officer and COR, all available facts relating to each instance of damage to Government property, Contractors’ property, or injury to either Contractor or Government personnel.

1.4.5. The Contractor shall, in the event of an accident/mishap, take reasonable and prudent action to establish control of the accident/mishap scene, prevent further damage to persons or property, and preserve evidence until released by the accident/mishap investigative authority through the Contracting Officer.

1.4.6. If the Government elects to conduct an investigation of the accident/mishap, the Contractor shall cooperate fully and assist Government personnel in the conduct of investigation until the investigation is completed.

1.4.7. Include a statement for each subcontract requiring cooperation and assistance in accident/mishap reporting and investigation.

1.5. FIRE PREVENTION.

1.5.1. Under this Contract, the Contractor shall be required to obey all National Fire Codes and Air Force regulations as they relate to this work.

1.5.2. Contractor shall not execute any open welding or use of flame apparatus without obtaining clearance from the base fire inspector. The base fire inspector may be contacted at (757)878-1008; the Contractor shall notify the base fire inspector 24 hours in advance of the intended use of any fire apparatus. When using flame apparatus, Contractor shall provide fire protection devices, such as noncombustible coverings and fire extinguishers, as directed by the fire inspector.

1.5.3. Open burning is not allowed on base.

1.5.4. Control litter at all times by keeping it in containers. Remove construction debris from the base.

1.5.5. Remove all equipment, drums, containers, and all other construction material upon contract completion.

1.6. ENVIRONMENTAL PROTECTION.

1.6.1. Environmental Policy. Joint Base Langley-Eustis (JBLE-E) is dedicated to the conservation, protection, and enhancement of the environment. This is accomplished by planning and implementing environmental programs to: maintain environmental compliance; to promote pollution prevention; to continually improve environmental stewardship; and to achieve a sustainable facility by providing coordination between JBLE-E, the regulatory agencies, and JBLE-E Activities including facility or process owners, contractors, and tenants. All services and work provided by contractors will be performed in such a manner to adhere to this policy.

1.6.2. Environmental Requirements. The Contractor shall comply with all: applicable federal, state, and local laws, ordinances and regulations; and relevant installation policies, procedures and Air Force Instructions (AFIs) to include, but not limited to, AFI 32-7001, Environmental Management and JBLE I 32-101, Environmental Management. The Contractor shall comply with the most stringent environmental requirements between differing regulations. The Contractor shall immediately submit in writing to the Contracting Officer (CO) for determination any conflict between requirements and the aforementioned regulations. The Contractor may be required to indemnify the AF for any enforcement actions which result from violations caused by the contractor.

1.6.3. Contractor Environmental Stewardship. The Contractor shall perform work under this contract:

1.6.3.1. Consistent with the policy and objectives identified in the Environmental Management System (EMS).

1.6.3.2. In a manner that conforms to all appropriate Environmental Management Procedures and Operational Controls identified in the EMS.

1.6.3.3. In the case of a noncompliance, the Contractor shall respond; take immediate corrective actions; and take longer term corrective actions per guidance and schedule established by the Environmental Element.

1.6.3.4. The Contractor shall ensure that their employees are aware of the roles and responsibilities identified by the EMS and how these requirements affect their work performed under this contract.

1.6.4. Environmental Management System.

1.6.4.1. JBLE-E has an ISO14001-based EMS to manage environmental program requirements and Environmental Management Procedures (EMPs) to address specific Activity and base operational requirements.

1.6.4.2. JBLE-E codifies all base environmental requirements and management procedures in JBLE Instruction 32-101, Environmental Management, (JBLE I 32-101) and associated EMPs. JBLE I 32-101 articulates policies and requirements while the various EMPs provide the specific what, when, and how to comply with the requirements. JBLE I 32-101 and the EMPs can be obtained at: https://esohtn.com/

1.6.4.3. An Activity is defined as: “An Active Army or Air Force; National Guard or Reserve command or subcommand; 733d Mission Support Group Divisions/Squadrons; tenants (Department of Defense (DOD) or non-DOD); Contractors and subcontractors; Government-Owned -Contractor-Operated facilities (GOCO); U.S. Army Corps of Engineers (USACE) office, Defense Logistics Agency; lessees (Army and Air Force Exchange Service [AAFES]; Defense Commissary Agency [DECA]; etc.); or any other organization.”

1.6.4.4. Referenced publications change over time due to changing regulatory requirements. The contractor will ensure the latest referenced publication is being used to meet compliance.

1.6.5. Environmental Awareness and Competency Training.

1.6.5.1. All contract personnel performing work on JBLE-E are required to take either the Basic Environmental Management Awareness (BEMA) training or the Leadership Environmental Management Awareness and Competency (LEMAC) training. See EMP 4.4.2, Environmental Awareness & Competency Training.

1.6.5.2. Contractors that have contracts for more than one year, to include option years, are required to appoint in writing a primary and alternate Activity Environmental Coordinator (AEC). AECs must complete the Advanced Environmental Management (AEM) training.

1.6.5.3. Training sites: BEMA and LEMAC training can be found on the Environmental Safety Occupational Health Training Network (ESOHTN) at http://esohtn.com/. This is a public site. Login procedures are found in JBLE I 32-101, EMP 4.4.2 Tab 5, ESOHTN Login & Training Procedures or by contacting the Civil Engineer Directorate (CED) Installation Management Flight Environmental Element (CEIE).

1.6.5.4. Hazardous Materials Management (HMM).

1.6.5.5. Hazardous Materials (HMs) Usage and Reporting. Contractors are required to report the usage of HMs to the government for all projects and contracts, including service contracts. Each offer or Contractor must provide the Contracting Office with a list of proposed HMs they plan to use on the installation during the performance of the contract. Contractors must obtain authorization prior to using HMs on the Installation and must report usage data to the HazMart.

1.6.5.6. Hazardous materials are any substance defined by: OSHA (29 CFR 1910-1200) as a hazardous chemical requiring a Safety Data Sheet (SDS); DOT (49 CFR 172) as a hazardous material; or covered under EPCRA (40 CFR 370). Hazardous materials that need to be reported include but are not limited to paints; thinners; sealing compounds; strippers; glues; solvents; all petroleum products including oils, hydraulic fluids, and fuels stored on-site (fuels in vehicles are exempt); pesticides; adhesives; acids; flammables; corrosives; oxidizers; compressed gases (such as, but not limited to, oxygen, acetylene, propane, flammable and non-flammable gases); all aerosols; and all materials containing hazardous substances.

1.6.5.7. Hazardous Material Storage. Hazardous Materials (HMs) will be managed properly at all times. Containers will be in good condition and properly labeled with the contents and hazard class (flammable, corrosive, oxidizer, etc.). Containers will be closed at all times when not in use. Hazardous materials will be kept under cover to protect them from the elements and to prevent storm water runoff contamination IAW JBLE-Eustis EMP 4.4.6.6 Tab 1, Hazardous Materials Storage and Container Management.

1.6.5.8. HazMat/Non-HazMat Removal: At the end of the performance of the contract and before facilities/projects are turned over to the government, the Contractor will remove all hazardous and non-hazardous materials from the installation. No materials will be left behind in the possession of the government. This includes but is not limited to all solvents, paints, fuels, oils, greases, adhesives, etc. Hazardous Materials that are wastes will be handled at JBLE-Eustis IAW EMP 4.4.6.8, Hazardous Waste Management (HWM).

1.6.5.9. The Contractor shall request the proposed usage of all HMs IAW EMP 4.4.6.6.1, HazMart Operations, and paragraph 6.D. The Contractor shall also submit a copy of the Safety Data Sheet (SDS) for each item to the CO prior to bringing the items on the installation. If the Contractor requires additional HMs not previously submitted for approval, they shall submit the request as stated above prior to bringing the item on the base.

1.6.5.10. HazMart. All HMs used or brought on to the installation must use EMP 4.4.6.6.1 Tab 4, Contractor HazMart Registration Form FEVA Form 32-682, for approval. If there are any questions on how to fill out the Contractor Hazardous Material Worksheet, contact:

JBLE Eustis HazMart Building 1205, Taylor Road 757-878-2781 Monday thru Friday (0730-1630)

1.6.6. Solid Waste Management (SWM).

1.6.6.1. Compliance with Regulations. All waste materials generated by any work under this contract performed on the installation shall be identified, characterized, classified, handled, stored, transported, and disposed of by the contractor and by his/her subcontractors IAW these specifications; all Federal (Resource Conservation and Recovery Act), state (Virginia Solid and Hazardous Waste Management Regulations), and local laws, ordinances and regulations; and installation policies and procedures to include, but not limited to, AFI 32-7001, Environmental Management and JBLE I 32-101, Environmental Management.

1.6.6.2. Storage. The Contractor shall collect all solid wastes generated during the performance of the contract in a container/area provided by the contractor and approved by the Contracting Officer. The Contractor shall provide appropriate containers for the collection and segregation of solid wastes, recyclables, and C&D debris generated directly and indirectly by work under this contract. The Contractor is prohibited from using base dumpsters or other government owned/leased waste receptacles for the disposal of any solid wastes. All solid wastes shall be reclaimed, recycled, or disposed of prior to completion of work.

1.6.6.3. Disposal. As proof of proper disposition of solid wastes, the contractor shall provide legible weight receipts for solid waste disposed and materials recycled bearing the name, address, and phone number of the receiving facilities for every load of materials delivered. The weight ticket shall detail the type of material, weight of the material in pounds or tons, the date of the transaction, and a signature from a representative of the receiving facility. Receipts shall be submitted to the CE PM within ten (10) calendar days after the transaction.

2.0 SERVICES SUMMARY: The Services Summary (SS) in this section will be used to measure performance of services for the purposes of determining the continuation of service under this contract and any applicable payment deductions. The rights of the Government and remedies described in this section are in addition to all other rights and remedies set forth in this solicitation. The Government reserves its right under the "Inspection of Services" and "Termination for Default" clauses of this contract. Any deductions pursuant to the SS shall reflect the reduced value of service performed under this contract. The Contractor shall not be relieved of full performance of the services hereunder and may be terminated for default based upon inadequate performance of services even if a deduction was previously taken for inadequate performance.

2.1. Inspection Methods. The Government may use a variety of surveillance methods to evaluate the Contractor's performance. The Government may unilaterally change the type and frequency of inspections as it deems necessary. Both scheduled and unscheduled surveillance will be used to look at the total or parts of performance. Valid customer complaints will not be added to the defective samples found under random or planned sampling for the purposes of deductions in contract payment.

2.2. Performance Evaluations. The Contractor shall have work complete and ready for inspection in accordance with all terms of the contract. The Government will perform monthly quality assurance inspections to measure overall performance and determine contract payment. Government inspect according to the appropriate surveillance method (s), to compare Contractor's performance to contract requirements and standards. When the Supervisor is not available during inspection to receive the results, acceptance or rejection of work will be made on the basis of the initial inspection.

2.3. Measuring Performance. The Government will use the SS in this contract as the primary tool to measure contract performance. The American National Standard Sampling Procedures and Tables for Inspection by Attributes (ANSI/ASQCZ1.4) will be used to determine the number of inspections and the number of allowable defects each month. Contract performance will be measured each month by comparing the number of recorded defects on the sampling guides to the number of allowable defects as determined by the AQL. Defects are the Contractor's failure to meet contract provisions, requirements and standards. One defect constitutes failure of one inspection of one service listed on the SS during an evaluation period.

2.3.1. Performance Tolerance for Random Sampling. When the method of surveillance of a service listed on the SS is random sampling, tables in ANSI/ASQCZ1.4 will be used to determine the number of allowable defects and when each service should be accepted or rejected.

2.3.2. Acceptable Performance. Contractor performance will be acceptable when all requirements have been met and the number of allowable defects (as determined above) has not been exceeded, whether random or planned sampling techniques were used.

2.3.3. Unacceptable Performance. Services listed on the SS will be unacceptable and rated defective when the number of recorded defects exceeds the allowable number of defects permitted. Defects will result when performance does not meet contract provisions, or was not IAW contract requirements and standards, or was not completed by the specified time, or was not completed in its entirety. Once a defect has been identified it remains a defect, regardless if it has been corrected.

2.4. Corrective Action Report (CAR). When a SS service is defective, the Government will issue the Contractor a CAR. The Contractor shall reply in writing by the suspense date explaining why performance was unacceptable and how recurrence of the problem will be prevented in the future. The Contracting Officer will evaluate the Contractor's explanation and determine if other remedies; e.g., partial payment, or contract termination is applicable.

2.5. Re-performance of Defective Work. Except as otherwise provided by this para, the work required by the contract is of such a nature that defective or incomplete performance disclosed by Government inspection is not subject to correction by re-performance or late performance. The Contractor shall not be required or entitled to re-perform, perform late, or otherwise correct defective work for the purpose of avoiding a defect on the day of evaluation and any applicable reduction in contract price.

2.6. Re-performance Requirements. At the sole election of the Government and upon notification to the Contractor, the Contractor may be required to re-perform or perform late any or all defective work. Where the Government so elects, the Contractor shall be notified promptly after inspection that specified defective work will be re-performed or performed late and completed within the re-performance period specified by the Government. In such cases, the Government will re-inspect work designated for re-performance or late performance.

2.7. Conditions of Re-performance. Re-performed work shall comply with same requirements as initial work. The requirement for re-performing defective work will not alleviate the Contractor from responsibility to perform all other work IAW the terms of the contract. The Contractor's original inspection results will not be modified when work is re-performed IAW the contract. The Contractor may be held liable for any damages sustained; e.g., costs associated with re-inspection.

2.8. Contractor Quality Control Plan (QCP). The Contractor shall develop and maintain a complete quality control program for the performance requirement of this contract. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-performance and continual repeat of defective service does not occur. A written QCP shall be submitted to the Contracting Officer for review and feedback no later than the pre-performance conference. The plan shall specifically address the Contractor’s strategy to provide quality workmanship; continual process improvement; preventing deficiencies and for correcting deficiencies as required.

2.8.1. A description of the methods to be used for identifying and preventing defects in the quality of service performed.

2.8.2. A description of how the records will be kept. Records must document all inspections and corrective or preventive actions taken.

2.8.3. The Contractor shall establish and implement methods of making sure all keys/combinations issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons.

2.9. SS Table. The SS Table 1 included in this section will provide the following information. Column Number 1.

Column 1 lists the contract requirements by service outputs which breakdown the contract in areas considered necessary for acceptable contract performance. The Government will measure contract performance in each of these various areas to determine overall performance and contract payment. Each service on the SS will be evaluate IAW established AQLs. Also provided in this column, is the reference para number (including all subsequent subparas) of the contract that describes the required service.

Column Number 2. Column 2 lists the PWS para (including all subsequent subparagraphs), which details the standards for each listed service.

Column Number 3. Column 3 lists the Performance Threshold which indicates the maximum allowable degree of deviation from perfect performance that may occur for each listed service before the Contractor will receive less than 100 % of the maximum possible score for the listed service.

Column Number 4. Column 4 lists the primary surveillance methods the Government will use to evaluate the Contractor's performance of each listed service.

2.9.1. The contract service requirements are summarized in performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimally acceptable levels of service required for each requirement. The SS and the Contractor’s QCP provide information on contract requirements, the expected level of the Contractor’s performance and the expected method of Government surveillance and confirmation of services provided. These thresholds are critical to mission success. Procedures as set forth in the Federal Acquisition Regulation (FAR) clause 52.212-4 (a), Contract Terms and Conditions - Commercial Items, Inspection/Acceptance, will be used to remedy all deficiencies. The absence of any contract requirements from the SS shall not detract from its enforceability nor limit the rights or remedies of the Government under any other provision of the contract, including the clauses entitled “Inspection of Services” and “Default.” The Government has the right to inspect all services required in the contract.

Table 1 Service Summary

Contractor Manpower Reporting

2.10. Quality Control (QC). Contractor shall develop and maintain a Quality Control program to ensure maintenance and repair services are performed in accordance with American National Standard Institute (ANSI) Code B30.2 through Code B30.11, and National Fire Protection Association (NFPA) Standard 96 and other applicable standards and codes. The Contractor shall develop and implement procedures to identify and prevent defective services from recurring. At a minimum, one (1) copy of the Contractor's QC Plan shall be provided to the Contracting Officer and one copy to the COR not later than 15 days after contract start date. Updated copies shall be provided as changes occur. Inspections shall be performed and recorded monthly and shall be available to the Government upon request. On-site records of all inspections conducted by the Contractor and corrective actions taken shall be made available to the Government at any time during the term of the contract. The QC Inspection Report shall be provided within a week after completion of inspections to the COR.

2.11. Quality Assurance (QA). The Contractor shall comply with the Government’s quality assurance program as defined in the Quality Assurance Surveillance Plan (QASP), Technical Exhibit C. The QASP defines how the performance standards will be applied, frequency of surveillance, and minimum acceptable quality level(s) (AQL). Government surveillance of contractor performance is not limited to the Performance Objectives as outlined in this PWS. The Government reserves the right to conduct compliance surveillance of any contractual requirement of this acquisition. The Government will periodically evaluate the contractor’s performance in accordance with the QASP.

3.0 CONTRACTOR FURNISHED…