FA4800-21-Q-A002 Catholic Musician.docx

Request for Quote: FA4800-21-Q-A002 This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a separate Request for Quotes (RFQ) will not be issued. The solicitation number is FA4800-20-Q-A002 and is issued as a Request for Quotation (RFQ). This combined synopsis/solicitation incorporates provisions and clauses including those in effect through Federal Acquisition Circular 2020-10 and DFARS change notice 10/01/2020 The North American Industry Classification System (NAICS) code is 711130 and the size standard is $12M dollar value. This is a requirement for Catholic Musician as indicated below.

Chapel Catholic Mass Musician (The quote shall be effective for 30 days after submission of quote)

Please respond to this RFQ by filling out this form and emailing response to: SSgt William Farr at E-mail: william.farr@us.af.mil and TSgt Kwadwo Dankyi at E-mail: kwadwo.dankyi.1@us.af.mil no later than 12:00PM EST, 30 November 2020– Monday (or sooner if possible) in order to be considered timely, and schedule to attend auditions by 4 December 2020 in person at Fort Eustis. Please carefully review all special notes, instructions, clauses, and provisions contained herein to ensure compliance. Some provisions listed below require offerors to provide information in order for their response to this solicitation to be considered complete. Any quote, modification, revision, or withdrawal of a quote received after the exact time specified above shall be determined as late and will not be considered unless ALL of the following conditions are met: input is received before award is made; the Contracting Officer determines that accepting the late quote would not unduly delay the acquisition; and it was the only quote received. Please contact SSgt William Farr with additional questions at the above noted email address or call (757) 764-5388

Please provide a quote for the line items listed below. Any questions must be submitted by Monday November 30, 2020 at 1200.

Regular Services Period of Performance: 11 Dec 2020-10 Dec 2021

Each

Period of Performance: 11 Dec 2020-10 Dec 2021

Period of Performance: 11 Dec 2020-10 Dec 2021

Period of Performance: 11 Dec 2020-10 Dec 2021

Period of Performance: 11 Dec 2021-10 Dec 2022

Period of Performance: 11 Dec 2021-10 Dec 2022

Period of Performance: 11 Dec 2021-10 Dec 2022

Period of Performance: 11 Dec 2021-10 Dec 2022

Period of Performance: 11 Dec 2022-10 Dec 2023

Period of Performance: 11 Dec 2022-10 Dec 2023

Period of Performance: 11 Dec 2022-10 Dec 2023

Period of Performance: 11 Dec 2022-10 Dec 2023

Period of Performance: 11 Dec 2023-10 Dec 2024

Period of Performance: 11 Dec 2023-10 Dec 2024

Period of Performance: 11 Dec 2023-10 Dec 2024

Period of Performance: 11 Dec 2023-10 Dec 2024

Period of Performance: 11 Dec 2024-10 Dec 2025

Period of Performance: 11 Dec 2024-10 Dec 2025

Period of Performance: 11 Dec 2024-10 Dec 2025

Period of Performance: 11 Dec 2024-10 Dec 2025

TOTAL COST

FA4800-21-Q-A002

Langley Chapel Catholic Mass Musician

633 CONS/PKA

Langley AFB VA

PLEASE REVIEW/PROVIDE ALL INFORMATION BELOW:

Shipping/Transportation will be FOB: DESTINATION

Pricing Quoted: (GSA, Open Market Only, etc.) Open Market

Payment Terms: Delivery Date:

Company Name:

DUNS #: Required Cage Code Number:

POC: Telephone #:

E-Mail Address: Tax ID #:

Warranty Information:

Do you have the capacity to invoice electronically (invoicing through WAWF)?

SPECIAL NOTES AND INSTRUCTIONS:

1. This is a notice that this order is a total small business set-aside concerns holding NAICS Code 711130 and the size standard is $12M dollar threshold. Only quotes submitted by small business concerns will be accepted by the Government. Any quote that is submitted by a contractor that is not a small business concern will not be considered for award.

2. Basis for Award. 633 CONS/PKA will issue a purchase order to the vendor who is determined to offer the best value to the Government. Failure to acknowledge Amendments may result in your quote not being considered for award.

3. Best Value Determination. The Government will conduct a complete price analysis on the Lowest Priced Technically Acceptable offer, to determine if proposed prices are reasonable and balanced. All proposed prices for all contract periods will be evaluated for reasonableness, which may be determined based on prices submitted by competition, historical pricing, current market conditions, comparison to the Independent Government Estimate, and/or other proposal analysis techniques. The Government may require submission of information other than cost or pricing data to the extent necessary to evaluate price reasonableness. Technical acceptability will be determined by an evaluation of the quoted requirements that meet the criteria contained in the solicitation. If the lowest priced submission does not meet the technical criteria described within the solicitation, the government reserves the right to evaluate the next lowest priced submissions until it has determined a technically acceptable submission. The evaluation will stop at the point when the government determines an offeror to be technically acceptable with the lowest evaluated price; that offer will represent the best value. Contingent upon a determination of contractor responsibility, award will be made to that offeror without further evaluation of other offers. Award will be made to the responsible vendor whose quote is the lowest evaluated price among technically acceptable quotes.

4. Discussions. The government intends to award a purchase order without discussions with respective vendors/quoters. The government, however, reserves the right to conduct discussions if deemed in its best interests.

5. Mandatory Registrations. To be eligible for award, registration with the System for Award Management (SAM) must be to https://www.sam.gov/portal/public/SAM/ and provide mandatory information.

6. Delivery/Assembly: The items must be fully assembled and ready for use upon delivery.

7. The following FAR/DFARS provisions and clauses are applicable to this solicitation:

(For full text references, go to www.arnet.gov or http://farsite.hill.af.mil.)

52.211-17 52.212-1 Delivery of Excess Quantities Instructions to offerors

52.212-4 52.212-5

52.222-1 52.222-3 52.228-5 Contract Terms and Conditions -- Commercial Items Contract Terms and Conditions Required to Implement Statutes or Executive Orders – Commercial Items Notice to the Government of Labor Disputes Convict Labor Insurance – Work on a Government Instalation

52.209-11 – Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction under any Federal Law. (Feb 2016)

(a) As required by sections 744 and 745 of Division E of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L 113-235), and similar provisions, if contained in subsequent appropriations acts, the Government will not enter into a contract with any corporation that--

(1) Has any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability, where the awarding agency is aware of the unpaid tax liability, unless an agency has considered suspension or debarment of the corporation and made a determination that suspension or debarment is not necessary to protect the interests of the Government; or

(2) Was convicted of a felony criminal violation under any Federal law within the preceding 24 months, where the awarding agency is aware of the conviction, unless an agency has considered suspension or debarment of the corporation and made a determination that this action is not necessary to protect the interests of the Government.

(b) The Offeror represents that—

(1) It is [ ] is not [ ] a corporation that has any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability; and

(2) It is [ ] is not [ ] a corporation that was convicted of a felony criminal violation under a Federal law within the preceding 24 months.

(End of provision) 52.212-1 Instructions to Offerors -- Commercial Items (Oct 2018) – Addendum

1. General Instructions A. The purpose of these instructions is to prescribe the format of the Request for Quote (RFQ) and describe the approach for the development and presentation of the RFQ data. This is designed to ensure the essential information required for evaluation is submitted.

B. The contracting officer urges the offeror to submit their best pricing and technical information upfront. The contracting officer may request at any time for the offeror to submit information, other than the certified cost or pricing data, to the extent necessary for the contracting officer to determine the reasonableness and affordability of the price.

C. To assure the timely and equitable evaluation, the offeror shall follow the instructions contained herein. Offeror is required to meet and address all of the requirements, including terms and conditions, representations and certifications, and technical requirements. Offeror must clearly identify any exception to the terms and conditions and provide complete accompanying rationale. The RFQ when submitted, shall be comprehensive, complete, self-sufficient, and respond directly to the requirements of the RFQ. Elaborate artwork, expensive paper/binding and expensive visual aids are neither necessary nor desired.

The RFQ response shall consist of:

(1) Price Volume

(2) Technical Volume

TECHNICAL SUBFACTORS

Technical Subfactor A: Resume The offeror shall submit a resume as outlined by section 6 of the Statement of Work.

Technical Subfactor B: Audition The offeror offeror shall schedule to attend an audition at Fort Eustis Chapel on 4 December 2020 from 0900 in person.

52.212‐2 ‐‐ Evaluation ‐‐ Commercial Items- Addendum

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offerors conforming to the solicitation will be most advantageous to the Government, price and other factors considered.

(b) The following factors shall be used to evaluate offers:

Factor 1: Price Factor 2: Technical

Past performance will be reviewed to identify potentially damaging information. Companies with multiple mark downs and unsatisfactory performance will not being considered technically unacceptable. Past performance confidence ratings will not be assigned.

Factor 1 – Price:

Price will be evaluated using the price analysis process established in FAR 15.404-1 to ensure the Government receives a fair, reasonable and balanced price. If the Government cannot determine the proposed pricing to be fair and reasonable, then “Other Than Certified Cost and Pricing Data” will be obtained from the offeror. The Government will evaluate the offer for award purposes by adding the total price for all Contract Line Item Numbers (CLINS) including phase-in, basic period, option years and fifty percent (50%) of the last option year price in order to cover the option to extend services IAW clause 52.217-8 Option to Extend Services. Both the solicitation and resultant contract shall contain FAR Clause 52.217-8, Option to Extend Services. This clause allows for up to an additional six month continued contract performance if required. Interested offeror shall not include pricing in their proposal for this clause as fifty percent (50%) of the last option period shall be used for the pricing.

NOTE: Evaluation of the option periods shall not obligate the Government to exercise such options.

In addition to the price analysis as described at FAR 15.404-1(b), price proposals will be analyzed to identify any potential unbalanced pricing (See FAR 15.404-1(g)). If the Government sees a wide variation in proposed contract line item prices, the technical evaluation board will be informed as soon as possible during the initial evaluation of proposals so the appropriate personnel may seek clarity through offeror exchanges. Absent any issues related to the stated requirement, unbalanced pricing may pose an unacceptable risk to the Government and may be a reason to reject the offeror’s proposal.

Factor 2 – Technical:

The technical rating reflects the degree to which the offeror’s proposal meets or does not meet the minimum performance or capability requirements. The focus is on the ability of the offeror proposal to meet the minimum requirements of the SOW for all three times required. Technical proposals will be assessed a rating of "Acceptable" or "Unacceptable". To be eligible for award, the offeror is required to receive an “Acceptable” rating in each technical subfactor. All subfactors are equal in importance in regards to technical acceptance.

Table A-1: Technical Acceptable/Unacceptable Ratings

Award will be based on lowest price Technically Acceptable. The offeror’s technical proposal will be evaluated for the following:

TECHNICAL SUBFACTOR A: RESUME

Aspect 1: The technical proposal and resume demonstrates a minimum 4 years of experience regularly playing piano/keyboard and organ in Sunday Roman Catholic Mass Liturgies.

Aspect 2: The technical proposal and resume demonstrates at least 1 year experience playing pipe organ for Roman Catholic Mass.

Aspect 3: Three letters of recommendation accompany the resume with contact information and name of the Parish Pastor that coincides with the listed experience.

TECHNICAL SUBFACTOR B: AUDITION

Aspect 1: The technical proposal featured an audition in which the offeror displayed proficiency playing two musical selections of their selection. The selections represented a prelude/anthem and offertory music- played on the chapel’s pipe organ. Evaluation will be done based on performance skills and sight reading skills.

Aspect 2: The technical proposal featured proficiency during the audition on two musical selections chosen by the interview panel. Those selections were played either on the pipe organ or piano. Evaluation will be done based on performance skills and sight reading skills.

(End of Provision)

52.217-5 Evaluation of Options.

Except when it is determined in accordance with FAR 17.206(b) not to be in the Government’s best interests, the Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. Evaluation of options will not obligate the Government to exercise the option(s).

(End of provision)

52.217-8 Option to Extend Services.

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days.

(End of clause)

52.217-9 Option to Extend the Term of the Contract.

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b)If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 5 years and 6 months (End of clause)

52.222-42 Statement of Equivalent Rates for Federal Hires.

In compliance with the Service Contract Labor Standards statute and the regulations of the Secretary of Labor (29 CFR part 4), this clause identifies the classes of service employees expected to be employed under the contract and states the wages and fringe benefits payable to each if they were employed by the contracting agency subject to the provisions of 5 U.S.C.5341 or 5 332.

This Statement is for Information Only: It is not a Wage Determination.

252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (MAY 2013)

(a) Definitions. As used in this clause--

Department of Defense Activity Address Code (DoDAAC) is a six position code that uniquely identifies a unit, activity, or organization.

Document type means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

Local processing office (LPO) is the office responsible for payment certification when payment certification is done external to the entitlement system.

(b) Electronic invoicing. The WAWF system is the method to electronically process vendor payment requests and receiving reports, as authorized by DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall--

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.acquisition.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this Web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/.

(e) WAWF methods of document submission. Document submissions may be via Web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor must use the following information when submitting payment requests and receiving reports in WAWF for this contract/order:

(1) Document type. The Contractor shall use the following document type(s).

COMBO

(2) Inspection/acceptance location. The Contractor shall select the following inspection/acceptance location(s) in WAWF, as specified by the contracting officer.

GOVERNMENT

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table* Field Name in WAWF Data to be entered in WAWF

(4) Payment request and supporting documentation. The Contractor shall ensure a payment request includes appropriate contract line item and subline item descriptions of the work performed or supplies delivered, unit price/cost per unit, fee (if applicable), and all relevant back-up documentation, as defined in DFARS Appendix F, (e.g. timesheets) in support of each payment request.

(5) WAWF email notifications. The Contractor shall enter the email address identified below in the “Send Additional Email Notifications” field of WAWF once a document is submitted in the system.

Information will be added after award

(g) WAWF point of contact. (1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity's WAWF point of contact.

TSgt Kwadwo Dankyi: kwadwo.dankyi.1@us.af.mil (757) 764-4924

(2) For technical WAWF help, contact the WAWF helpdesk at 866-618-5988. (End of clause)

5352.201-9101 OMBUDSMAN (APR 2014)

(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

(c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman. The ombudsman for ACC Contracting Squadrons is Lt Col Aaron Judge, 764-5372, aaron.judge@us.af.mil ; Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/DRU/HQ AFICA/AFISRA/SMC ombudsman level, may be brought by the interested party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (571) 256-2395, facsimile number (571) 256-2431.

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the Contracting Officer.

(End of clause)