Eustis Catholic Musician SOW FY21.docx

STATEMENT OF WORK

STATEMENT OF WORK (SOW)

for

CATHOLIC Director of MUSIC/MUSICIAN (Organist/Pianist/Keyboardist) Regimental Memorial Chapel Fort Eustis, VA

633rd ABW/HC, Joint Base Langley-Eustis 21 October 20

POC: Chaplain (MAJ) Joshua Kim Chaplain Resource Manager / COR Fort Eustis, VA 757-878-1455

TABLE OF CONTENTS

1.0

Contract Position Title

2.0

Scope of Responsibilities

3.0

Units of Work

4.0

General Responsibilities

5.0

Specific Responsibilities

2-3

6.0

Education, Experience, and Other Significant Requirements

3-4

7.0

Security and Access

8.0

Government Furnished Equipment and Services

4-5

9.0

Privacy Act

10.0

Performance Evaluation

4-5

11.0

The Joint Base Langley Eustis Senior Army Chaplain

12.0

The Contracting Office Representative (COR)

13.0

Contract Termination

5-6

1. Contract Position Title. Catholic Director of Music/Musician, Regimental Memorial Chapel, Fort Eustis, VA.

2. Scope of Responsibilities. The Contractor shall provide instrumental organ/piano/keyboard music to assist the congregation in worship for the Catholic Mass at Regimental Memorial Chapel, Fort Eustis, VA. The Contractor shall be responsible for the care, control and general oversight of all the music for the Catholic Mass.

3. Units of Work. Contractor provides services during Sunday Masses, Holy Days of Obligation, and Key Liturgical events. If necessary, practice sessions and rehearsals will be held prior to each service at a time to be determined by the Contractor and in coordination with the Senior Catholic Chaplain (SCC). Special services and practices/rehearsals for those services are in addition to the normal weekly work units.

4. General Responsibilities.

4.1. Contractor shall perform for all regularly scheduled Sunday Masses, Mass rehearsals and additional services as requested by the SCC, including, but not limited to, special chapel functions and other special services.

4.2. Contractor shall follow Fort Eustis operating instructions for use and care of buildings and equipment.

4.3. The Contractor shall coordinate all support requirements with the SCC or his/her designated representative.

4.4. The contractor will personally perform the services described above or coordinate performance by a substitute of equal or higher proficiency who has been approved in advance (minimum 14 days) by SCC or his/her designated representative. Absences shall not be scheduled during Holy Days such as Easter, Thanksgiving, and Christmas unless approved by the SCC or representative.

5. Specific Responsibilities.

5.1. Support and assist the SCC for weekly Sunday Masses.

5.2. Play the piano/organ/keyboard for the designated Mass including: accompany singing of hymns, choruses, and spiritual songs; perform prelude, postlude, offertory, and liturgical music for meditation and prayers that enhance the atmosphere of worship for the Mass. Generally, prelude is 10 minutes before designated start time and postlude of at least 5 minutes at the conclusion of the Mass. Play the piano/organ as accompaniment for choir rehearsals.

5.3. Special Services: Contractor will provide music as necessary for special services in coordination with the SCC and the Joint Base Langley-Eustis (JBLE) Senior Army Chaplain. Special Services may include, but are not limited to, special religious services and Memorial Ceremonies or Services. When possible, Contractor will receive four weeks’ notice for special services. However, requests for memorials will generally be short notice.

5.4. Accompany Choir Rehearsal: Contractor will provide piano/organ/keyboard accompaniment for choir rehearsals. To qualify as a rehearsal, the event will have a minimum duration of 60 minutes.

5.5. The Contractor shall be responsible for the training of the choir/instrumental group.

5.6. Contractor shall work closely and in harmony with other musicians and pastoral team, demonstrating a sensitivity and openness to participate in prayers and spiritual conversation while demonstrating a flexibility to adjust worship venues and music in accordance with the spiritual tone and atmosphere of the worship service.

5.7. The Contractor shall consult with the Catholic Chaplain on all matters relating to music and liturgy.

5.8. Contractor shall follow all Fort Eustis Operating Instructions for proper administration and care of buildings and equipment. Notify the SCC or Chapel NCOIC regarding any maintenance problems or requests concerning the instrument(s) of the chapel facility.

5.9. Contractor shall ensure that all facilities and equipment are properly secured after use.

5.10 Contractor shall maintain model decorum with special attention to dress and conduct that is appropriate for religious services and programs.

6. Education, Experience, and Other Significant Requirements.

6.1. Contractor will provide a resume that includes the following.

6.1.1. A minimum of 4 years experience regularly playing piano/keyboard and organ in Sunday Roman Catholic Mass Liturgies.

6.1.2. At least 1 year experience playing pipe organ for Roman Catholic Mass.

6.1.3. Three letters of recommendation which include contact information for verification of required experience. Letters of recommendation must come from Parish Pastor and coincide with the experience listed above.

6.2. Contractor will demonstrate proficiency in an audition/interview to be scheduled upon completion of the solicitation process. The audition will include the following.

6.2.1. Two musical selections chosen by the prospective contractor. The selections will represent a prelude/anthem and offertory music. These selections will be played on the chapel’s pipe organ.

6.2.2. Musical selections chosen by the interview panel. The prospective contractor may play selections on either pipe organ or piano; however, ability on both are desired.

6.3. Contractor should have a basic understanding of military protocol and possess the ability to communicate effectively with a diverse population.

6.4. Current Safe Environment training (i.e. VIRTUS, STAND, etc.) as called for in the USCCB’s Charter for the Protection of Children and Young People, article 13 and military instructions and regulations.

6.5. A favorable background check as determined by the local installation policy.

7. Security and Access.

7.1. Personnel performing on this contract must be US citizens.

7.2. The Contractor will have no access to classified military information.

7.3. The Contractor requires no Common Access Card (CAC) and no access to the Fort Eustis Network for the performance of these duties.

7.4. In accordance with Air Force Instructions, the Contractor shall undergo a verification process to determine trustworthiness and suitability prior to being granted access to federal property. Limited access with escort may be granted (at the installation's discretion) for an interim period while investigations are being conducted. 733 Security Forces Squadron will conduct background checks on all contractor personnel requiring access to the installation.

7.5. Contractor shall be responsible for safeguarding all Government property provided for use.

8. Government Furnished Equipment and Services.

8.1. The Government will furnish all equipment (microphones, keyboard, organ, piano and other associated sound system equipment) necessary for the performance of duties. The Contractor shall be responsible for safeguarding all equipment.

8.2. The Government will provide access to photocopy machine as necessary to the performance of the Contractor’s duties.

8.3. The Government will not provide office space, work space, information technology (IT) equipment or IT access.

9. Privacy Act. Work on this contract may require that Contractor have access to Privacy Information. Contractor Personnel shall adhere to the Privacy Act, Title 5 of the U.S. Code, Section 552a, and applicable agency rules and guidance.

10. Performance Evaluation.

10.1. The Contractor may be required to meet with the Quality Assurance Personnel (QAP) and/or the Contracting Office Representative (COR). Meetings shall be as often as necessary as determined by the QAP or COR.

10.2. The Quality Assurance Evaluator (QAE) for this contract is the Pastoral Coordinator (PC) and/or the SCC. The Contractor shall consult with the PC for resolution of problems or questions about this statement of work.

10.3. The Contractor shall be responsible for filing any applicable social security, federal, or state taxes. Contractor shall be required to submit monthly invoices to the PC before payment is made.

11. The Joint Base Langley-Eustis Senior Army Chaplain.

11.1. Reviews the contract annually to consider exercise of option.

11.2. Ensures that the unit rate of payment for the services described in this SOW is in 12 monthly installments.

12. The Contracting Office Representative (COR). The COR will monitor and inspect the contractor's performance. The contractor will be notified in writing of all noncompliance work and will be given an opportunity to correct nonconforming work. The contractor will be given an opportunity to respond in writing to any notice of noncompliance. The COR is the PC.