RFQ FA470426Q7010 - RFI Questions and Answers CAO 16 Sept 26.pdf

RFQ FA470426Q7010 – TMO Office Equipment and Supplies

RFI Questions and Answers

1. Does the Government anticipate making one all-or-none award requiring the successful offeror to supply every item, or may offerors submit quotations for selected CLINs or groups of CLINs?

The solicitation is for an offeror to be able to provide all items being requested in the quantities they are being requested for.

2. Attachment 2 appears to contain 69 required line items—41 Woodshop items and 28 TMO Supply items—but Attachment 3 contains only 66 CLINs. The following Attachment 2 items do not appear in the pricing schedule:

• Foot-Operated Extra-Long Impulse Sealer, 30 inches, quantity 1

• Static Shielding Rolls, 36 inches × 200 yards, quantity 2

• ESD Tape, ½ inch × 36 yards, quantity 1

Please confirm whether these items are required and whether a revised Quote Price Structure will be issued.

Corrections have been made. Attachment 3 has been amended to align with attachment 2.

3. Please confirm the correct quantities for the following discrepancies between Attachments 2 and 3:

o Portable Dust Collector: Attachment 2 quantity 2; CLIN 0006 quantity 1 o Battery for Automatic Seamless Strapping Tool: Attachment 2 quantity 2;

CLIN 0030 quantity 1 o Black and Gold Twist Drill Bit Set: Attachment 2 quantity 2; CLIN 0045 quantity 1 o Trigger Clamp Set: Attachment 2 quantity 2; CLIN 0047 quantity 1 o 8511 N95 Respirator 15-Pack: Attachment 2 quantity 3; CLIN 0048 quantity 2

Corrections have been made. Attachment 3 has been amended to align with attachment 2.

4. For the 18-Volt High Output 6.0Ah battery requirement, Attachment 2 requests a two-pack, quantity 2, while CLIN 0012 describes a starter kit containing two batteries and a charger, quantity 2. Please confirm whether two chargers are also required.

Attachment 3 has been amended to align with attachment 2.

5. Are the manufacturers and model-specific descriptions—including Orgapack ORT- 460 and Pure Flow 1000—brand-name requirements, or may offerors provide technically equivalent products? If equivalents are allowed, must every listed salient characteristic be met exactly?

No brand-name requirements, equivalents are allowed so long as they meet the salient characteristics.

6. The Statement of Need refers to delivery at Muniz Air Base, while Attachment 2 refers to Aponte Air Base. Both reference the address at 200 Jose A. Tony Santana Avenue, Carolina, Puerto Rico. Please confirm the final delivery installation, receiving location, and delivery point of contact.

The final delivery address will be Muniz Air Base at 200 Jose A. Tony Santana Avenue, Carolina, Puerto Rico. Attachment 2 will be amended to reflect this.

7. Attachment 2 requests shipment “via air not vessel if applicable.” Is air freight mandatory for every item, including the 1,500-pound stretch-wrap machine, lumber, panel saw, cantilever rack, and other oversized equipment? Would vessel shipment be acceptable when the contractor can still meet the 45-calendar-day delivery requirement?

If vessel can meet the required timeline then it’s no issue on what mode is used.

8. Under FOB Destination, is the contractor responsible for unloading, liftgate service, inside delivery, assembly, installation, electrical hookup, or equipment testing? Will a forklift or loading-dock equipment be available at the receiving location?

Only delivery is required for the items, forklifts and off loading equipment are available at the receiving location.

9. May products be shipped directly from multiple manufacturers or distributors to the Government’s receiving location, provided all shipments are coordinated and completed within the required delivery period?

Products may be shipped from multiple manufacturers or distributors, so long as they arrive within the required delivery period.

10. May completed CLINs be delivered, inspected, accepted, and invoiced separately through WAWF, or must all CLINs be delivered before an invoice can be submitted?

All items will be required to be delivered and accepted by the government before an invoice can be submitted into WAWF

11. The WAWF routing table states “CLIN 0001 FOR Fairchild AFB,” although the requirement is for delivery to Puerto Rico and includes CLINs 0001–0066. Please confirm the correct WAWF routing information and whether it will apply to all awarded CLINs.

The WAWF table has been updated to reflect the correct information.

12. The solicitation includes both FAR 52.225-3/52.225-4 and DFARS 252.225- 7000/252.225-7001. Please confirm which Buy American or country-of-origin certificate and sourcing standard offerors should apply to the products.

DFARS 252.225-7000 and DFARS 252.225-7001 govern this acquisition. FAR 52.225- 3 and FAR 52.225-4 were incorporated erroneously and will be removed.

13. CLIN 0006 – Attachment 2 specifies Qty 2 portable dust collectors, while Attachment 3 specifies Qty 1. Which quantity governs?

Go by the quantity on attachment 3

14. CLIN 0012 – Attachment 2 describes an 18V 6.0Ah battery 2-pack, while Attachment 3 describes a starter kit with two batteries and charger. Which configuration is required?

Attachment 3 has been amended to align with attachment 2.

15. CLIN 0030 – Attachment 2 specifies Qty 2 replacement batteries, while Attachment 3 specifies Qty 1. Which quantity governs?

Attachment 3 has been amended to align with attachment 2.

16. CLIN 0045 – Attachment 2 specifies Qty 2 drill bit sets, while Attachment 3 specifies Qty 1.

Attachment 3 has been amended to align with attachment 2.

17. CLIN 0047 – Attachment 2 specifies Qty 2 trigger clamp sets, while Attachment 3 specifies Qty 1.

Attachment 3 has been amended to align with attachment 2.

18. CLIN 0048 – Attachment 2 specifies Qty 3 respirator 15-packs, while Attachment 3 specifies Qty 2.

Attachment 3 has been amended to align with attachment 2.

19. Attachment 2 identifies a 30" foot-operated impulse sealer, static-shielding rolls, and ESD tape, but these items do not appear in Attachment 3. Are these items required under this RFQ?

20. Please confirm whether Attachment 3 governs quantities and items for pricing whenever it conflicts with Attachment 2.

21. Does the requirement include assembly, installation or commissioning?

Request drop off we will off load

22. What unloading equipment, delivery appointments and base-access arrangements are available or required?

Base will support all upload, offload and base access no appointment needed

23. Which manufacturer-size, country-of-origin and nonmanufacturer-rule requirements apply to a reseller quotation, including any applicable waivers?

The Nonmanufacturer Rule and limitations on subcontracting do not apply pursuant to 13 CFR § 121.406(c) and FAR 19.505(a)(1). A small business reseller is not restricted to providing products from small business manufacturers, and no SBA waiver is required. The offeror must be a small business concern not exceeding 500 employees. All offered supplies must qualify as domestic end products (manufactured in the U.S. or its outlying areas, including Puerto Rico) or qualifying country end products.

24. Attachment 3 contains CLINs 0001–0066. Attachment 2 additionally lists a 30-inch foot-operated impulse sealer (quantity 1), 36-inch x 200-yard static shielding rolls (quantity 2), and 1/2-inch x 36-yard ESD tape (quantity 1). Should these be included, and will a revised pricing schedule be issued?

Yes, Attachment 3 has been amended to align with attachment 2.

25. Please confirm controlling quantities (Attachment 3 versus Attachment 2):

• CLIN 0006 dust collector: 1 versus 2.

• CLIN 0030 strapping-tool spare battery: 1 versus 2.

• CLIN 0045 drill bit set: 1 versus 2.

• CLIN 0047 trigger clamp set: 1 versus 2.

• CLIN 0048 respirator 15-packs: 2 versus 3.

Items in red are the quantity that is needed. Attachment 3 has been amended to reflect this.

26. CLIN 0012 describes two 6.0 Ah batteries plus charger, while Attachment 2 describes a battery two-pack. Please confirm the charger requirement. CLIN 0053 describes BC sanded pine plywood, while Attachment 2 calls for pressure-treated pine plywood; please confirm the required material.

Any wood or plywood items need to be pressure treated or heat treated.

27. The poly strapping tool in Attachment 2 specifies .031–.051-inch strap thickness, but the requested poly strap is .025 inch. The steel strapping tool kit specifies .025– .031 inch or thicker, but the requested steel strap is .020 inch. Please confirm compatible tool/strap combinations or corrected specifications.

Attachment 3 has been amended to reflect correct item.

28. When the quantities listed in Attachment 2 – Salient Characteristics differ from the quantities listed in Attachment 3 – Quote Price Structure, which document controls for purposes of pricing and delivery?

Attachment 3 has been amended to reflect attachment 2 specifications

29. Attachment 2 lists a 30-inch foot-operated impulse sealer, 36-inch x 200-yard static shielding rolls, and 1/2-inch x 36-yard ESD tape, but these items do not appear as separate CLINs in Attachment 3. Are these items required? If so, how should offerors price them?

As separate items, attachment 3 has been amended to reflect this.

30. Attachment 3 identifies the Orgapack ORT-460 Automatic Sealless Combo Strapping Tool. Is this a brand-specific requirement, a brand-name-or-equal requirement, or may an alternate product be proposed if it meets all salient characteristics?

It may be altered it just need to meet the requirements as a banding machine that can band plastic strapping together via heat/melting the plastic to bond together

31. Where the exact product or model described in the Salient Characteristics is not available, may the contractor offer an equivalent product or tooling, provided it meets or exceeds all stated salient characteristics and technical requirements?

Yes

32. For the wrapper/equipment referenced in the requirement, is there a specific brand or manufacturer (such as Uline) that must be quoted, or would an equivalent wrapper meeting the applicable requirements be acceptable?

ULINE was used as a reference to the machine but if any brand can do the same and meet the salient characteristics it may be acceptable.

33. Does the Nonmanufacturer Rule apply to this acquisition? If so, has the SBA issued an applicable class or individual waiver for any of the products included in this requirement?

The Nonmanufacturer Rule and limitations on subcontracting do not apply pursuant to 13 CFR § 121.406(c) and FAR 19.505(a)(1). A small business reseller is not restricted to providing products from small business manufacturers, and no SBA waiver is required.

34. For equipment where exact dimensions are provided, are these dimensions mandatory, or will equipment with reasonably comparable dimensions be acceptable provided it meets or exceeds the required performance and capacity?

o Item #2: Would a substitute with a maximum capacity/size of 5 inches be acceptable? yes o Item #4 – Air Compressor: Would an air compressor with the following specifications be acceptable as a substitute? yes

1. 16.1 SCFM @ 40 PSI

2. 14 SCFM @ 90 PSI

3. Maximum Pressure: 155 PSI o Item #5 – Dust Collector: Would a 16-gallon dust collector be acceptable as a substitute? yes o Item #29 – 1" x 4" x 8' White Common Board: Would either a 1" x 4" x 6' or 1" x 4" x 10' board be acceptable as a substitute? 1" x 4" x 10' o Item #30 – 2" x 2" x 8': Would a 2" x 2" x 10' board be acceptable as a substitute? yes o Item #31 – 4" x 4" x 8': Would a 4" x 4" x 10' post be acceptable as a substitute? yes o Item #40 – 36" Drum Fan: Would a 42" drum fan be acceptable as a substitute? yes

TMO SUPPLIES

o Item #14 – 72" x 24" x 72" Black Wire Shelving Unit: Would a 48" x 24" x 78" shelving unit be acceptable as a substitute? yes o Item #16 – 1" Black-on-Yellow Tape: Would 2" x 54' black-on-yellow tape be acceptable as a substitute? As long as it is compatible with the requested label printer.

o Item #17 – Machine-Length Stretch Film: Would 24" x 1,000' orange stretch film be acceptable as a substitute? It must be black o Additionally, regarding Items #4 through #8, could you please clarify the intended use of these products? This will help us better understand the requirement and identify suitable alternatives that meet your operational needs.

o #4- a machine that allows a box to be on top of it to use a plastic banding machine that tightens and seals the band to the box.

o #5-the banding material to reload the machine once its empty o #6- are cart to hand push to move anywhere to band cargo onto pallets/skids o #7- a hand machine to self tighten and heat seal plastic banding o #8- metal banding for metal banding machine reasonably comparable dimensions is acceptable however the weed needs to meet those standards the length is not a big deal but WxH is important

35. For items identified as “must fit” another piece of equipment (such as batteries, mobile bases, dust collection kits, strapping, ramps, and attachments), should all related items be supplied as a fully compatible system from the same manufacturer where applicable?

yes

36. Is the contractor responsible only for delivery of the equipment, or should pricing also include unloading, assembly, installation, setup, anchoring/mounting where applicable, and operational testing at the final location?

We just need the items to come we will do the offload and relocation of the items.

Keep delivery at PRANG

37. For the lumber and plywood items, please confirm whether locally available equivalent lumber meeting the required dimensions and structural characteristics will be acceptable.

Yes

38. Will Government personnel/equipment be available to unload heavy equipment upon delivery, or should the contractor provide all required unloading equipment, such as forklifts, liftgates, pallet jacks, or rigging?

If you mean offload once it gets here, then yes. We will just need the items to come and we will handle offload and acceptance of items.

39. Is one consolidated delivery required, or may equipment and supplies be delivered in multiple shipments as items become available?

The preference is for one consolidated delivery but is not required.

40. Please confirm whether all equipment must be factory-new and unused, or whether refurbished equipment meeting all specifications is acceptable.

factory-new and unused.

41. Is there a minimum manufacturer warranty period required for powered equipment and machinery?

At least 3-4 years

42. Please confirm whether Item 8, the 5/8" x .025" x 6,000' Poly Strapping, is intended for use with Item 6, the Industrial Strapping Cart. If so, please confirm the required core size for Item 8, as Item 6 accommodates 16" x 3" and 16" x 6" cores.

Correction has been made on Salient characteristic

43. Please confirm whether Item 8, 5/8" x .025" poly strapping, is intended for use with Item 7, the Automatic Sealless Combo Poly Strapping Tool. Item 7 specifies a compatible strapping thickness of .031"–.051", while Item 8 specifies a thickness of .025". If Item 8 is intended for use with Item 7, please clarify the required strapping thickness.

Correction has been made on Salient characteristic

44. The stretch film quantities requested in the RFQ are generally sold and shipped in pallet-load quantities to help prevent damage to the rolls. Would the Government permit the stretch film to be quoted in the manufacturer's standard pallet-load quantity/packaging, or is the vendor required to provide exactly the quantities stated in the RFQ?

YES Government permit the stretch film to be quoted in the manufacturer's standard pallet-load quantity