Attachment 8 - FA470426Q7006_RFIs Answers_FY26 Office Trailers.pdf

FA470426Q7006 – Office Trailer Rental Questions & Answers

1. The SAM notice classification references NAICS 532490 and PSC 3920, while the formal combined solicitation identifies NAICS 531120 and PSC W023. Please confirm the controlling NAICS and PSC for quotation and size representation purposes.

The correct controlling NAICS and PSC are NAICS 531120 and PSC W023. The SAM.gov notice classification will be amended to reflect this.

2. Please confirm whether each generator must be capable of operating on gasoline, JP-8, and ASTM D975 No. 2 diesel, or whether a generator operating on any one of the listed fuels is acceptable.

Refer to PWS

3. Will the Government furnish generator fuel during the performance period?

Fuel will be furnished by the government during the performance of the contract.

4. Must the contractor provide external fuel tanks, fuel lines, spill containment, grounding, distribution panels, cables, connectors, transfer switches, or other power-distribution equipment?

Yes, contractor will provide.

5. Please provide the required generator voltage, phase, frequency, amperage, receptacle, and connection requirements.

Generator specs should at a minimum be equivalent to a Model CPG 25 IDFT4 generator.

6. Please confirm whether the 200 kW requirement is standby rating, prime rating, or continuous rating.

Continuous Rating

7. Please provide the expected generator operating hours per day and anticipated load profile.

Generators will be operating 24/7

8. Please identify required office-trailer interior specifications, including:

- Number and configuration of rooms: 1 Room

- Electrical outlets: Up to 8 outlets

- Lighting: Each Office Trailer Space shall have sufficient overhead lighting to provide illumination to all corners.

- HVAC capacity: HVAC specs should at a minimum be equivalent to an AirMax A/C unit: Model AWGRE36-C2T

- Data/communications connections: None requested

- Furniture: Non requested

- Restroom or plumbing requirements: None requested

9. Are used office trailers acceptable if they are clean, safe, fully operational, and meet all PWS requirements?

Yes, only if clean, safe, fully operational, and meet all PWS requirements

10. Please provide the required stair dimensions, landing requirements, handrail requirements, and applicable accessibility standards.

Please see answer to question number 45.

11. Please provide the required blocking, leveling, anchoring, wind-load, grounding, and site-restoration standards.

All blocking, leveling, anchoring, and grounding must be performed in accordance with the equipment manufacturer’s certified installation instructions and applicable local electrical and building codes.

12. Will the Government provide electrical load connections between the generators and trailers, or is the contractor responsible for the complete connection and commissioning?

No, contractor is responsible for the complete connection and commissioning

13. The PWS describes a 60-day extension, while the ECLIN schedule provides a 180-day/six-month extension. Please confirm the applicable extension period.

The 180-day/six-month extension in the ECLIN schedule is the correct extension amount. The PWS will be amended to reflect the correct amount of time.

14. The ECLIN schedule does not identify separate delivery, mobilization, installation, or removal CLINs. Should those costs be included in the daily rental unit prices?

Yes, please ensure to include all delivery, mobilization, installation, and removal costs in the rental rates of each line item on the attached ECLIN schedule.

15. Please confirm that mobilization may begin August 11, 2026, and that all equipment must be fully operational by August 14, 2026.

This is correct, mobilization and delivery of all items may begin August 11, 2026, and all equipment must be in place and ready for government use no later than August 14, 2026.

16. Is a site visit planned or available before the quotation deadline?

A site visit for this requirement is not planned or available at this time.

17. Are minimum insurance limits required beyond FAR 52.228-5?

No other insurance limits are required aside from what is specified in the Solicitation Combo and FAR 52.228-5.

18. Please confirm whether photographs, manufacturer data sheets, generator production specifications, and proposed equipment serial numbers may be included as technical-capability exhibits.

These would all be acceptable ways for the government to determine technical capability in a quote.

19. Set-aside designation: The combined synopsis/solicitation states this acquisition is a 100% HUBZone set-aside, and SAM.gov also lists it as a HUBZone Set-Aside (FAR 19.13). However, the clauses incorporated in the RFQ include FAR 52.219-6, Notice of Total Small Business Set-Aside, and do not appear to include FAR 52.219-3, Notice of HUBZone Set-Aside. To ensure we respond correctly, could you please confirm whether this requirement is set aside for HUBZone concerns or for total small business? If it is a HUBZone set-aside, will the RFQ be amended to incorporate FAR 52.219-3?

Apologies, this is an error on the government’s part. This solicitation is a HUBZone Set-Aside and the RFQ will be amended to reflect this.

20. NAICS code and PSC: SAM.gov lists this opportunity under NAICS 532490 (Other Commercial and Industrial Machinery and Equipment Rental and Leasing) and PSC 3920. The combined synopsis, however, states NAICS 531120 (Lessors of Nonresidential Buildings (except Miniwarehouses), $34.0M size standard) and PSC W023. Because these carry different size standards, could you please confirm which NAICS code and PSC apply for size-status determination and quoting?

The correct controlling NAICS and PSC are NAICS 531120 and PSC W023. The SAM.gov notice classification will be amended to reflect this.

21. Will the decision be made within a day of the closing? We need at least 2 weeks in order to coordinate the logistics of 6 offices, their 6 generators, and 40 storage containers. Is there any flexibility with the time requirement of this request? Such a short turn around will require expediated logistics and significantly increase the cost of the proposed services.

The solicitation schedule established for this requirement reflects the optimum timeline determined by the Government, utilizing the most current planning data available at the time of posting. To meet critical mission timelines, the Government is unable to extend the solicitation period at this time.

22. Is there a strict requirement of 12' x 36' trailers or can they be different sizes as long as they meet the 432 square foot requirement?

No, as long as they can be mounted on a chasis, mobile, provides 432 square foot requirement that meets the PWS

23. Section 1 General specifies six (6) generators rated at 200 kW to support the six (6) office trailers. Please confirm whether the required capacity is 200 kW per trailer or if the intended requirement is 20 kW per trailer. For reference, a 200-kW generator is typically sized to power an entire commercial facility or multiple trailers simultaneously, whereas a single office trailer generally requires only a small fraction of that capacity. Oversizing a generator can result in inefficient operation, increased fuel consumption, higher rental costs, and potential engine issues associated with prolonged low-load operation.

Intent is for each office trailer to have a generator, split A/C unit, and stairs.

24. If 200 kW generators are required, would the Government allow a single generator to supply power to multiple office trailers, provided the electrical load remains within the generator's rated capacity and all applicable safety and electrical requirements are met?

No, trailers will be located in different areas across Jose Aponte.

25. To ensure the proposed generators are appropriately sized, can the Government provide the estimated electrical load (kW or amperage), or a list of the anticipated connected equipment (e.g., HVAC units, lighting, office equipment, appliances), for each office trailer? This information will help ensure the proposed power solution is appropriately sized and cost-effective.

Estimated electrical load is 2.4Kw, 12%. Generators will support lighting and HVAC.

26. The solicitation’s attachment list identifies Attachment 5 as the applicable Wage Determination; however, Attachment 5 does not appear to have been included in the solicitation package. Please provide the applicable Wage Determination and confirm the labor classifications expected under this requirement.

Apologies, the Wage Determination will be included in the solicitation on SAM.gov.

27. Please provide the anticipated operating schedule for each generator, including estimated operating hours per day, days per week, and expected annual operating hours.

Generators will be continuously operating 24/7

28. Please confirm whether each 200 kW generator will supply power exclusively to one 12′ × 36′ office trailer or whether the generators will support additional Government facilities, equipment, or distribution systems.

Each 200 kw generator will support one office trailer

29. Please confirm whether the minimum 200 kW rating must be the generator’s prime-power rating or whether a 200 kW standby rating is acceptable.

Must be the generators prime power rating.

30. Please identify the required generator electrical characteristics, including voltage, phase, frequency, amperage, grounding configuration, and required receptacle or connection types.

Generator specs should at a minimum be equivalent to a Model CPG 25 IDFT4 generator.

31. Please confirm whether the contractor must provide electrical distribution panels, feeder cables, cam-locks, transfer switches, grounding equipment, cable ramps, and related electrical accessories. If required, please provide the required quantities, ratings, and approximate cable lengths.

Yes, government will provide

32. Please confirm whether the contractor is responsible for making all electrical connections between the generators and trailers and whether a Puerto Rico-licensed electrician is required.

Yes, contractor is responsible to make all electrical connections

33. Please confirm whether the contractor must provide backup or replacement generators in addition to the six required units to ensure continuity of operations during preventive maintenance or equipment failure.

Contractor must be prepared to provide backup or replacement equipment in the event of long term preventative maintenance or equipment failure

34. Please identify whether Government fuel tanks, fuel distribution systems, secondary containment, or refueling points will be available at the site.

Government will furnish fuel for equipment as well as refueling equipment

35. Please identify any maximum sound-level or sound-attenuation requirements applicable to the generators.

None

36. Please confirm whether any EPA emissions tier, registration, permit, or Puerto Rico environmental requirement must be satisfied by the proposed generators.

Proposed generators will comply with whatever emissions, registration, or environmental requirements that are required of that model.

37. PWS Section 1.3 requires generator preventive maintenance every 250 operating hours or annually, whichever occurs first. Please confirm that the 250-hour interval applies even when the generators operate continuously, potentially requiring maintenance approximately every ten days.

Maintenance every 250 operating hours will still apply.

38. Please confirm whether the Government will permit temporary shutdowns for preventive maintenance or whether the contractor must provide temporary replacement power during each maintenance event.

Yes, contractor must coordinate with the government before temporary shutdowns for any type of maintenance

39. Please confirm whether the trailers must be furnished. If furnishings are required, please identify the type and quantity of desks, chairs, tables, storage cabinets, or other furniture required per trailer.

Unfurnished

40. Please identify the electrical service requirements for each trailer, including voltage, phase, panel rating, receptacle quantities, and connection type.

Each Office Trailer Space shall be prewired to provide 110 volt electrical outlets installed on interior walls. Installed 110 wiring gauges shall be in accordance with American Wire Gauge (AWG) Standards for support a minimum 100 Amp service. A minimum of four (4) grounded electrical power outlets per 720 SF of space, and ready to receive power upon installation. Minimum 100 amp electrical service with central breaker panel with breakers labeled to indicate associated switches, outlets and fixtures.

41. Please identify the required HVAC capacity, number of HVAC units per trailer, interior temperature requirements, and whether redundant HVAC capacity is required.

Redundancy not required.

42. Please confirm whether any trailer must include restroom facilities, sinks, water connections, wastewater connections, or holding tanks.

Not required

43. Please confirm whether the contractor is responsible for internet, telephone, data wiring, network outlets, or communications equipment within the trailers.

No, not requested or required

44. Please identify required fire extinguishers, smoke detectors, carbon-monoxide detectors, emergency lighting, exit signs, and other life-safety equipment.

Yes

45. PWS Section 1.4 requires the contractor to “ensure full accessibility,” while the pricing schedule identifies stairs only. Please confirm whether ADA-compliant ramps, landings, guardrails, or other accessibility features are required in addition to the six stair assemblies.

The Government clarifies that only the six (6) stair assemblies identified in the pricing schedule are required. ADA-compliant ramps, landings, or other wheelchair-accessible physical features are not required for this effort. The phrase "ensure full accessibility" in PWS Section 1.4 is intended to mean safe and unhindered egress/ingress via standard stair assemblies for personnel, and is not an evaluation factor.

46. Please provide the minimum stair width, number of steps, landing dimensions, handrail requirements, load rating, and any code or standard applicable to the stair assemblies.

The Government does not mandate specific custom dimensions, load ratings, or proprietary designs for the stair assemblies, as this is not an evaluation factor. The contractor shall provide standard, commercial-grade stair assemblies equipped with handrails that safely accommodate the height of the provided office trailers.

The stair assemblies must comply with standard commercial safety practices and applicable federal safety guidelines (e.g., OSHA 1910.25 for industrial stairs or equivalent commercial building standards).

47. Please identify the applicable wind-load, hurricane-resistance, tie-down, anchoring, and structural standards for the office trailers, stairs, and generators.

The Government does not mandate unique or custom structural or wind-load specifications for this effort, as these are not evaluation factors. All anchoring, tie-downs, and installations must meet the minimum manufacturer specifications and regional wind-zone requirements for this geographic location.

48. Please describe the placement surface for each trailer and generator, including whether the area consists of concrete, asphalt, compacted gravel, soil, or another surface.

Concrete , Asphalt, and dirt.

49. Please confirm whether the Government will prescribe or approve the required blocking and anchoring method and whether ground penetration is permitted.

No, contractor will provide

50. Please provide a site plan identifying the intended location and orientation of each trailer, stair assembly, and generator.

The government does not have a site plan/site layout for distribution.

51. Please identify any existing electrical, water, sewer, drainage, grounding, or communications infrastructure available at each proposed trailer location.

Government cannot provide that information at this time.

52. The solicitation includes FAR 52.237-1, Site Visit. Please confirm whether the Government will conduct an organized site visit before the question deadline or quotation deadline. If not, please confirm whether individual site visits may be scheduled.

No site visit is scheduled at this time. Due to the short time line to award this contract a site visit will only be entertained after award to the awardee.

53. Please confirm that contractor schedule performance will be adjusted when access, escort, inspection, or site-entry delays caused by the Government prevent timely mobilization or maintenance response.

Time required for vetting, access, and escort procedures will be taken into consideration when coordinating mobilization and response times and it will be expected of the contractor to take this additional time into account as well. Any extensive time taken for these processes will be evaluated on a case by case basis.

54. Attachment 7 indicates contractor vetting information should be submitted no later than three duty days before scheduled work. Please confirm whether personnel and vehicle information may be submitted immediately following award and whether access approval will be completed before August 11.

Information required for vetting may be submitted sooner than three duty days before scheduled work.

55. Please identify the standard hours during which Force Protection escorts will be available for mobilization, maintenance, emergency service, and refueling activities.

7:30 am – 5:00 pm

56. Please explain the access and escort procedure for emergency repair calls occurring after normal business hours, on weekends, or on federal holidays.

The government will only schedule an emergency repair call if it is an immediate risk to mission failure and we are confident we have members in place to provide escort duties. If it is not an immediate mission risk then a repair call will be scheduled for the next soonest duty day.

57. Please identify the maximum allowable period for restoring failed trailers, HVAC systems, stairs, or generators to operation and whether temporary replacement equipment is required during repairs.

24 hrs

58. PWS Section 1.3.2 refers to failures “within or on the office trailer.” Please confirm whether the four-hour acknowledgment and 24-hour onsite-response requirements also apply to generator failures.

Yes, it also applies to generator failures

59. Please identify the anticipated number of Government employees requiring generator training and the expected minimum duration of the training.

2 government employees, up to 1 hr duration.

60. PWS Section 1.3.3 requires the ability to transport the mobile office trailers to locations on Jose Aponte, Puerto Rico. Please clarify whether relocation may be ordered during the period of performance, the anticipated number of relocations, and whether relocation costs should be included in the fixed daily rental rates.

Relocation of office trailers, stairs, or generators may be requested during the duration of the service. This cost will not be incorporated into the daily rental rates as it is not a guarantee we will need them to be relocated. If relocation is required then a modification will be initiated and a quote for relocation costs will be requested.

61. Please confirm that relocations, electrical reconfigurations, additional connections, or other work beyond the initial approved configuration will be addressed through a written contract modification.

Contract modifications will be used to address any situation that is not included in the contract at the time of award / within the prospective award’s scope of work.

62. Please confirm whether offerors may satisfy equipment availability through leases, supplier commitments, or subcontractor arrangements, provided the prime contractor retains responsibility for performance.

Prime contractors may satisfy equipment availability through the use of leases, supplier commitments, or subcontractor arrangements so long as they can confidently say they can provide all materials within the designated time frame and they meet all requirements outlined in the PWS.