Attachment 7 - Instructions to Offerors and Evaluation Factors.pdf

Instructions to Offerors Submit signed and dated offers to the email address list in the solicitation posting at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, all submitted offers must visibly include —

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of offers;

(3) The Offerers company name, address, telephone number and Vendor CAGE code (if applicable);

(4) A written technical description of the item(s) being offered in sufficient detail to evaluate compliance with the requirements in the solicitation and the required salient characteristics. This may include product literature, spec sheets or other documents, but should allow for easy identification that each salient characteristic has been met;

(5) Terms of any express warranty;

(6) Quantity of each item, Unit Prices, Total Price, and any discount terms;

(7) "Remit to" address, if different than mailing address;

(8) A completed copy of the representations and certifications at Federal Acquisition Regulation for those representations and certifications that the offeror shall complete electronically);

(9) Acknowledgment of all Solicitation Amendments;

(10) Ensure quote is valid through 30 September 2024.

(11) If the offer is not submitted on the provided SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation.

(12) Offers that fail to furnish required representations or information or reject the terms and conditions of the solicitation may be excluded from consideration.

Evaluation The Government intends to award a contract resulting from this solicitation to the responsible offeror whose offer, conforming to the solicitation, will be most advantageous to the Government.

Quotes submitted without documentation that will allow for evaluation and determination to be made that all salient characteristics have been met by the item(s) offered will be deemed not acceptable.

Step 1 - Review all submitted quotes for responsiveness (Responsiveness it met when all Instructions to Offers have been followed and completed by the offer due date). All quotes deemed responsive will be moved to step 2.

Step 2 - Rank all submitted offers from lowest to highest by Total Evaluated Price (TEP) (Total Evaluated Price includes all pricing combined to provide this requirement, including delivery)

Step 3 - Submit the quote that is found to be the Lowest Total Evaluated Price (TEP) for Technical Evaluation. This evaluation will continue until 1 quote is found technically acceptable. Once a quote is found technically acceptable the step 3 technical evaluation process will stop. The lowest quote found technically acceptable will move to Step 4.

Step 4 - Price Analysis will be performed on the lowest technically acceptable quote. If pricing is determined to be fair and reasonable then contract award will be made to that lowest technically acceptable offeror. If pricing is determined to not be fair and reasonable the process will start again at step 3 until a determination of price fair and reasonableness can be reached. If no submitted quote can meet all 4 required steps the Government will review the solicitation criteria and make a determine if clarification is required through an amendment or if the solicitation should be cancelled.

Award A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

Point of Contact (POC) Information

(a) Primary Government Point of Contact: Mrs. Deanine Rogers.

(b) All interested entities are invited to submit a quote with an attached spec sheet to deanine.rogers.3@us.af.mil no later than 4:00 p.m. (MDT) 11 July 2024.

NO PHONE INQUIRIES WILL BE ACCEPTED.