FA4690-19-R-0001_Amendment_03_SF30.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

1. The purpose of this Amendment is to provide additional Questions and Answ ers and updated 52.212-1 and 52.212-2 Addendums.

2. The "Volume Title" under the Proposal Organization Table in 52.212-1 Addendum has been revised to "Volume Content". Content requirements have also been updated in this table.

3. Volume titles under FAR 52.212-2 Addendum, Paragraphs 2.b-d., have been revised to match volume titles under FAR 52.212-1 Addendum.

4. Additional vendor questions and provided answ ers are incorporated into this solicitation as Attachment 9.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 13

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 10-Apr-2018

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X FA469019R0001

X 9B. DATED (SEE ITEM 11)

26-Feb-2018

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 3 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

10-Apr-2018

CODE

28TH CONTRACTING SQUADRON

KATHLEEN.GREEN@US.AF.MIL

1000 ELLSWORTH STREET, SUITE 1200

ELLSWORTH AFB SD 57706-4904

FA4690 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

FA469019R0001

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

The following have been modified:

ATTACHMENT TABLE OF CONTENTS

DOCUMENT TYPE DESCRIPTION PAGES DATE

Attachment 1 Performance Work Statement (PWS) 13 3 Apr 2018 Attachment 2 Composite Accuracy Table 1 23 Oct 2017 Attachment 3 Wage Determination 15-5367 (Rev. 8) 11 10 Jan 2018 Attachment 4 Bid Schedule, Rev. 1 7 22 Mar 2018 Attachment 5 Past Performance Questionnaire Letter 1 23 Oct 2017 Attachment 6 Past Performance Questionnaire 3 23 Oct 2017 Attachment 7 Quality Assurance Surveillance Plan (QASP) 15 23 Oct 2017 Attachment 8 Questions and Answers 12 3 Apr 2018

REVISED TABLE OF CONTENTS

Attachment 9 Questions and Answers 2 9 Apr 2018

52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS (JAN 2017)

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code and small business size standard for this acquisition appear in Block 10 of the solicitation cover sheet (SF 1449). However, the small business size standard for a concern which submits an offer in its own name, but which proposes to furnish an item which it did not itself manufacture, is 500 employees.

(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show--

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of offers;

(3) The name, address, and telephone number of the offeror;

(4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) "Remit to" address, if different than mailing address;

(8) A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically);

(9) Acknowledgment of Solicitation Amendments;

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and

(11) If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of offers. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender's request and expense, unless they are destroyed during preaward testing.

(e) Multiple offers. Offerors are encouraged to submit multiple offers presenting alternative terms and conditions, including alternative line items (provided that the alternative line items are consistent with subpart 4.10 of the Federal Acquisition Regulation), or alternative commercial items for satisfying the requirements of this solicitation.

Each offer submitted will be evaluated separately.

(f) Late submissions, modifications, revisions, and withdrawals of offers:

(1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers or revisions are due.

(2)(i) Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is “late” and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and--

(A) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of offers; or

(B) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government's control prior to the time set for receipt of offers; or

(C) If this solicitation is a request for proposals, it was the only proposal received.

(ii) However, a late modification of an otherwise successful offer, that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted.

(3) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel.

(4) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(5) Offers may be withdrawn by written notice received at any time before the exact time set for receipt of offers.

Oral offers in response to oral solicitations may be withdrawn orally. If the solicitation authorizes facsimile offers, offers may be withdrawn via facsimile received at any time before the exact time set for receipt of offers, subject to the conditions specified in the solicitation concerning facsimile offers. An offer may be withdrawn in person by an offeror or its authorized representative if, before the exact time set for receipt of offers, the identity of the person requesting withdrawal is established and the person signs a receipt for the offer.

(g) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror's initial offer should contain the offeror's best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

(h) Multiple awards. The Government may accept any item or group of items of an offer, unless the offeror qualifies the offer by specific limitations. Unless otherwise provided in the Schedule, offers may not be submitted for quantities less than those specified. The Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit prices offered, unless the offeror specifies otherwise in the offer.

(i) Availability of requirements documents cited in the solicitation. (1)(i) The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101-29, and copies of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained for a fee by submitting a request to--GSA Federal Supply Service Specifications Section, Suite 8100, 470 East L'Enfant Plaza, SW, Washington, DC 20407, Telephone (202) 619-8925, Facsimile (202) 619-8978.

(ii) If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a single copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained free of charge by submitting a request to the addressee in paragraph (i)(1)(i) of this provision.

Additional copies will be issued for a fee.

(2) Most unclassified Defense specifications and standards may be downloaded from the following ASSIST websites:

(i) ASSIST (https://assist.dla.mil/online/start/).

(ii) Quick Search (http://quicksearch.dla.mil/).

(iii) ASSISTdocs.com (http://assistdocs.com).

(3) Documents not available from ASSIST may be ordered from the Department of Defense Single Stock Point (DoDSSP) by--

(i) Using the ASSIST Shopping Wizard (https://assist.dla.mil/wizard/index.cfm);

(ii) Phoning the DoDSSP Customer Service Desk (215) 697-2179, Mon-Fri, 0730 to 1600 EST; or

(iii) Ordering from DoDSSP, Building 4, Section D, 700 Robbins Avenue, Philadelphia, PA 19111-5094, Telephone

(215) 697-2667/2179, Facsimile (215) 697-1462.

https://assist.dla.mil/online/start/ http://quicksearch.dla.mil/ http://assistdocs.com/ https://assist.dla.mil/wizard/index.cfm

(4) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance.

(j) Unique entity identifier. (Applies to all offers exceeding $3,500, and offers of $3,500 or less if the solicitation requires the Contractor to be registered in the System for Award Management (SAM) database.) The Offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation ``Unique Entity Identifier'' followed by the unique entity identifier that identifies the Offeror's name and address. The Offeror also shall enter its Electronic Funds Transfer (EFT) indicator, if applicable. The EFT indicator is a four-character suffix to the unique entity identifier. The suffix is assigned at the discretion of the Offeror to establish additional SAM records for identifying alternative EFT accounts (see subpart 32.11) for the same entity. If the Offeror does not have a unique entity identifier, it should contact the entity designated at www.sam.gov for unique entity identifier establishment directly to obtain one. The Offeror should indicate that it is an offeror for a Government contract when contacting the entity designated at www.sam.gov for establishing the unique entity identifier.

(k) System for Award Management. Unless exempted by an addendum to this solicitation, by submission of an offer, the offeror acknowledges the requirement that a prospective awardee shall be registered in the SAM database prior to award, during performance and through final payment of any contract resulting from this solicitation. If the Offeror does not become registered in the SAM database in the time prescribed by the Contracting Officer, the Contracting Officer will proceed to award to the next otherwise successful registered Offeror. Offerors may obtain information on registration and annual confirmation requirements via the SAM database accessed through https://www.acquisition.gov.

(l) Debriefing. If a post-award debriefing is given to requesting offerors, the Government shall disclose the following information, if applicable:

(1) The agency's evaluation of the significant weak or deficient factors in the debriefed offeror's offer.

(2) The overall evaluated cost or price and technical rating of the successful and the debriefed offeror and past performance information on the debriefed offeror.

(3) The overall ranking of all offerors, when any ranking was developed by the agency during source selection.

(4) A summary of the rationale for award;

(5) For acquisitions of commercial items, the make and model of the item to be delivered by the successful offeror.

(6) Reasonable responses to relevant questions posed by the debriefed offeror as to whether source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities were followed by the agency.

(End of provision)

ADDENDUM TO FAR 52.212-1 -- INSTRUCTION TO OFFERORS, COMMERCIAL ITEMS (JULY 2013)

Proposals received are subject to the requirements specified in FAR 52.212-1 unless otherwise tailored in the Addendum to the solicitation.

1. Proposal Preparation Instructions.

1.1. To assure timely and equitable evaluation of offers, offerors must follow the instructions contained herein.

Offerors are required to meet all solicitation requirements, including terms and conditions, and representations and certifications, in addition to those identified as evaluation factors. Failure to meet a requirement may result in an offer being ineligible for award. By submission of its proposal the offeror agrees to hold the prices firm for 180 calendar days from the closing date. Offerors shall submit only one proposal as the http://www.sam.gov/ http://www.sam.gov/ https://www.acquisition.gov/

Government will review only one proposal per offeror.

1.2. All submissions shall reference the solicitation number: FA4690-19-R-0001. Proposals must be received no later than 2:00 pm Mountain Standard Time, 11 May 2018. Failure to furnish a complete proposal may result in the proposal being determined non-responsive by the government. Submission of the initial proposal packages via electronic mail will not be accepted. Initial proposal packages shall either be mailed or hand-delivered.

Offerors are cautioned that Ellsworth Air Force Base has visitor control procedures requiring individuals not affiliated with the installation to obtain a visitor pass prior to entrance. Some delay should be anticipated when hand-delivering proposal packages. Offerors should allow for sufficient time to obtain a visitor pass and arrive at the specified office PRIOR to the time specified for receipt of proposals. Proposal shall be submitted prior to the time set for proposal closing to:

28 CONS/PKA

ATTN: Kathleen Green 1000 Ellsworth St. Ste.1200, Bldg. 2500 Ellsworth AFB, SD 57706

1.3. Direct any questions or concerns you have to Kathleen Green and Bernard Clemens. All questions must be in writing and will be accepted via email to Bernard.clemens@us.af.mil and kathleen.green@us.af.mil. Request For Information (RFI) will not be answered via phone. For verification your written request was received, offerors may contact Kathleen Green at 605-385-1743. All questions must be submitted no later than 2:00 pm Mountain Standard Time 16 March 2018.

1.4. The offeror shall prepare the proposal as set forth in the Proposal Organization Table below. The titles and contents of the volumes will be as defined in this table, all which shall be within the required page limitation and with the number of copies as specified. Pages exceeding the page limitations indicated in this Section will be removed from the proposal and will not be read or evaluated and may render the proposal unacceptable. The proposal organization shall be as follows:

Proposal Organization Table:

Volume No. *

Volume Content Hard Copies

Maximum Number of Pages

I SF 1449, Six Month Extension Bid Schedule, Representations and Certifications, and any other fill-in clauses and provisions that are included in the different sections of this solicitation. Include all amendments in this volume. Refer to Paragraph 2-General Format and Content, Volume I for complete requirements and order of content.

3 As Required

II Technical Capability to include content included Subfactor 1:

Quality Control Plan and Subfactor 2: Staffing Plan. Refer to Paragraph 2-General Format and Content, Volume II for complete requirements and order of content.

3 25

III Past Performance, comprehensive list of recent and relevant

3 6 Total mailto:Bernard.clemens@us.af.mil mailto:kathleen.green@us.af.mil.

contracts. Refer to Paragraph 2- General Format and Content, Volume III for complete requirements and order of content.

1.5. Volumes shall be submitted on either a CD-R or DVD-R and three hard copies, submitted in a loose-leaf three-ring binder, with each volume tabbed and indexed.

1.6. A page is defined as each face of a sheet of paper containing information. When both sides of a sheet display printed material, it shall be counted as two pages. Page size shall be 8.5 x 11 inches, not including foldouts.

Pages shall be single spaced with 1.5 spacing. Except for the reproduced sections of the solicitation document, the text size shall be no less than 10 point. Tracking, kerning, and leading values shall not be changed from the default values of the word processing or page layout software. Use at least 1 inch margins on the top and bottom and ¾-inch side margins. Pages shall be numbered sequentially by volume. These page size and format restrictions shall apply to responses to evaluation notices.

2. General Format and Content. The offeror shall submit the following volumes of material. A complete proposal consists of three (3) separate volumes:

Volume I – Completed Request for Proposal (RFP)

Completed RFP shall consist of the completed and signed RFP to include any signed amendments issued, the six month extension Bid Schedule, Representations and Certifications, any other fill-in clauses and provisions that are included in the different sections of this solicitation, and a cover letter delineating any exceptions taken to the RFP terms and conditions with accompanying rationale. However, offerors are cautioned that any noncompliance with the terms and conditions of the RFP may cause their proposal to be determined unacceptable and therefore not considered eligible for award. Offerors shall ensure that all clauses and provisions that require “fill in” information are appropriately completed, including the proposed prices associated with the contract line items in the Schedule of the RFP.

Volume II – Written Technical Proposal

(a) General: The written technical proposal shall be clear, concise, and include all the information required by this provision in sufficient detail for effective evaluation. The proposal should not simply rephrase or restate the Government’s requirements, but rather shall provide convincing rationale to address how the offeror intends to meet these requirements. Offerors shall assume the Government has no prior knowledge of their capabilities, work processes, facilities, and experience and will base its evaluation on the information presented in the offeror’s technical proposal.

(b) Format and Specific Content: The following information shall be provided in the written technical proposal and will be evaluated to assess technical acceptability in accordance with Addendum to FAR 52.212-2 Evaluation – Commercial Items, Basis for Award. Note: The object of the technical factor is to focus in on a significant discriminator (or discriminators) that will allow the Government to assess technical acceptability.

Here you will need to identify your technical discriminators. If technical subfactors are used, they should be kept to a minimum. The written technical proposal shall address each of the following subfactors to describe the offeror’s proposed approach to performing the requirements set forth in the Performance Work Statement

(PWS).

Subfactor One: Quality Control Plan (Acceptable/Unacceptable). The Offeror shall provide a Quality Control Plan outlining their approach, including the following:

(1) The offeror shall propose a quality control plan that adequately evaluates how the contractor will provide quality control and the submittal of a feasible quality control plan suitable as a compliance document upon award. The quality control plan, as mentioned in the Paragraph 2.2 of the PWS, will be evaluated based upon the proposed approach of accountability for all work and shall include all applicable areas of the PWS.

Subfactor Two: Staffing Plan (Acceptable/Unacceptable). The Offeror shall provide a Staffing Plan outlining their approach, including the following:

(1) The offeror shall propose a staffing plan that identifies the method for hiring and retaining skilled manpower needed for this requirement IAW PWS Paragraphs 2.1 and 3.0 thru 3.1.2. Provide resume clearly demonstrating the firm’s capability to provide one Project Manager with a minimum of one year of experience managing a staff of 18+ personnel in a production based environment.

The one year’s experience shall be within the past five years. The resume shall not exceed four pages in length.

Volume III – Past and Present Performance

PAST PERFORMANCE INFORMATION - Only references for same or similar type contract desired.

(a) Quality and Satisfaction Rating for Contracts Completed in the Past Five (5) Years: Provide any information currently available (letters, metrics, customer surveys, independent surveys, etc.) which demonstrates customer satisfaction with overall job performance and quality of completed product for same or similar type contract. In addition, explain corrective actions taken in the past, if any, for substandard performance and any current performance problems such as cost overruns, extended performance periods, numerous warranty calls, etc.

(b) Comprehensive List of Recent and Relevant Contracts in the Past Five (5) Years: Provide a comprehensive list of recent and relevant contracts over the past five- (5) years from the issuance date of this solicitation.

Include the following:

(1) Contract Number

(2) Total dollar value (original and final)

(3) Contracting Agency

(4) Title of Contract

(5) Government program manager (name, address, phone number)

(6) Description of program/project

(7) Contracting Officer (name, address, and phone number)

(8) Period of performance

(9) Type of Contract (Firm Fixed Price, Fixed Price Incentive, Cost Plus Fixed Fee, Cost Plus Award Fee, etc.)

PAST PERFORMANCE QUESTIONNAIRE - Only references for same or similar type contract desired.

Questionnaires shall be sent directly to the Contracting Squadron, Ellsworth Air Force Base.

(a) Performance Questionnaires: The government will evaluate the quality and extent of offeror's performance deemed relevant to the requirements of this RFP. The government will use information submitted by the offeror and other sources such as other Federal Government offices and commercial sources, to assess performance.

Using the Past Performance Questionnaire (Attachment 6) provide no more than six (6), of the most relevant contracts performed for Federal agencies and commercial customers within the last five (5) years. Relevant contracts include comprehensive data processing in a production environment that are similar or greater in scope, magnitude and complexity than the effort described in the Performance Work Statement. The evaluation of past performance information will take into account past performance information regarding predecessor companies who have relevant experience, or subcontractors that will perform major or critical aspects of the requirement when such information is relevant to the instant acquisition.

(b) If a teaming arrangement is contemplated, provide complete information as to the arrangement, including any relevant and recent past/present performance information on previous teaming arrangements with same partner. If this is a first time joint effort, each party to the arrangement must provide a list of past and present relevant contracts.

(c) Subcontractor Consent: Past performance information pertaining to a subcontractor cannot be disclosed to the prime offeror without the subcontractor’s consent. Provide with the proposal a letter from all subcontractors that will perform major or critical aspects of the requirement, consenting to the release of their past performance information to the prime contractor.

(d) The Present/Past Performance Questionnaire (see RFP Attachment 6) will be one means used by the Government to obtain present/past performance information. The Government reserves the right to change, alter, and/or supplement the questionnaire without further notice to the offeror(s). The offeror shall send out and track the completion of the Present/Past Performance Questionnaires (See RFP Attachment 6) to each of the offeror’s, joint venture members and/or critical subcontractors. The responsibility to send out and track the completion of the Present/Past Performance Questionnaires rests solely with the offeror - i.e., it shall not be delegated to any other entity. The Transmittal Letter (see RFP Attachment 5) shall be used by the offeror in sending out the Present/Past Performance Questionnaires. Exert your best effort to ensure that at least two POCs per relevant contract submit a completed Present/Past Performance Questionnaire directly to the Government not later than the date established in the RFP for receipt of proposals. POCs may submit their completed Present/Past Performance Questionnaire either electronically or by mail. If sending electronically, email to: kathleen.green@us.af.mil. If mailing, the POCs may return the completed questionnaires via mail directly to:

28th Contracting Squadron/PKA

ATTN: Kathleen Green 1000 Ellsworth St. Ste.1200, Bldg. 2500

Ellsworth AFB, SD 57706

(End of Provision Addendum)

52.212-2 EVALUATION--COMMERCIAL ITEMS (OCT 2014)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

(1) Technical Capability

(2) Price

(3) Past Performance

The award will go to the Lowest Price Technically Acceptable (LPTA) offeror. Tradeoffs are not permitted and no evaluation credit is given to aspects of an offeror’s proposal that exceed acceptability standards.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

ADDENDUM TO FAR 52.212-2 EVALUATION – COMMERCIAL ITEMS (JAN 1999)

1. Basis for Contract Award.

a. Source Selection Methodology: This acquisition will utilize the Lowest Price Technically Acceptable (LPTA) source selection procedures in accordance with FAR 15.101-2 and 15.3 as supplemented by the DoD Source Selection Procedures referenced in DFARS 215.300 to make an integrated assessment for a best value award decision. The Government intends to award one contract for travel-pay processing services as a result of this solicitation. A decision on the technical acceptability of each offeror’s proposal will be made. Among those offerors who are determined to be technically acceptable and have acceptable past performance, award will be made to the offeror having the lowest total evaluated price. Offerors are reminded that the Government will only evaluate one proposal from each offeror. Award will be made to the responsible offeror whose proposal is technically acceptable, has acceptable past performance, conforms to all solicitation requirements, such as terms and conditions, representations and certifications, technical requirements, and also provides the best value to the Government based on the results of the evaluation described in paragraph II below. Contract terms and conditions consistent with customary commercial practices are specified in the solicitation/contract, with otherwise tailored terms and conditions specified in the Addendum to the solicitation/contract.

2. Proposal Evaluation: The evaluation process will be accomplished as follows:

a. General

(1) The Government intends to award without discussions, but reserves the right to conduct discussions if determined necessary. Any discussions will be conducted in accordance with FAR 15.306. If the Contracting Officer determines that the number of proposals that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the Contracting Officer, with the concurrence of the Source Selection Authority, may limit the number of proposals in the competitive range to the greatest number that will permit an efficient competition among the most highly rated proposals.

b. Volume I: Completed Request for Proposal (RFP)

(1) Completed RFP Completed RFP shall consist of the completed Bid Schedule and signed RFP, to include any amendments issued, with a cover letter delineating any exceptions taken to the RFP terms and conditions with accompanying rationale. However, offerors are cautioned that any noncompliance with the terms and conditions of the RFP may cause their proposal to be determined unacceptable and therefore not considered eligible for award. Offerors shall ensure that all clauses and provisions that require “fill in” information are appropriately completed, including the proposed prices associated with the contract line items in the Schedule of the RFP.

(2) Price The Government will evaluate prices using the Total Evaluated Price (TEP) method. The TEP will include the base period, all option periods, and the option extension period per FAR 52.217-8 when combined will equal the TEP. Offerors shall fill out the Bid Schedule (Attachment 4) and transfer unit and yearly pricing to associated contract line items in the Schedule of the RFP. Offerors shall validate pricing on the Bid Schedule and RFP.

Reasonableness. Price analysis will be used to determine if prices are too high.

The Government may determine that an offer is unacceptable if the CLIN prices are significantly unbalanced and the offer may be excluded. An offer is mathematically unbalanced if prices in the offer are significantly less than prices for some contract line items and significantly overstated in relationship to price for others.

c. Volume II: Written Technical Proposal

(1) General: Each offeror’s written technical proposal shall be evaluated, based on the subfactors below, to determine if the offeror provides a sound, compliant approach that meets the requirements of the Performance Work Statement, and demonstrates a thorough knowledge and understanding of those requirements. The technical proposal addresses each of the following subfactors in sufficient detail.

Subfactor One: Quality Control Plan (Acceptable/Unacceptable). This subfactor is met when the offeror provides an approach to providing quality control and the submittal of a feasible quality control plan suitable as a compliance document. The quality control plan, as mentioned in the Paragraph 2.2 of the PWS, will be evaluated based upon the proposed approach of accountability for all work and shall include all applicable areas of the PWS.

Measure of Merit: Provide a Quality Control Plan that addresses performance trends, problem areas, and the corrective actions that would be taken before performance becomes unacceptable. Identify the position/personnel that will be assigned to monitor Quality Control.

Subfactor Two: Staffing Plan (Acceptable/Unacceptable). This subfactor is met when the offeror provides a Staffing Plan outlining their approach and identifies the method for hiring and retaining skilled manpower needed for this requirement IAW PWS Paragraphs 2.1 and 3.0 thru 3.1.2. Offeror provides a resume clearly demonstrating the firm’s capability to provide one Project Manager with a minimum of one year’s experience managing a staff of 18+ personnel in a production based environment. The one year’s experience shall be within the past five years.

Measure of Merit: Provide a resume demonstrating one Project Manager with a minimum of one year’s experience managing a staff 18+ personnel in a production based environment. The one year’s experience shall be within the past five years.

(2) Technical Rating: The technical rating reflects the evaluation of the acceptability of the offeror’s technical approach for meeting the Government’s requirement. The offeror’s proposal shall be evaluated to determine whether the proposal is acceptable or unacceptable, using the ratings and descriptions outlined in the table below. One technical rating will be assigned to each technical subfactor. In order to be considered awardable, there must be an “acceptable” rating in every subfactor.

Technical Acceptable/Unacceptable Ratings:

d. Volume III: Past and Present Performance

TECHNICAL RATINGS

Adjectival Rating Description

Acceptable Proposal meets the requirements of the solicitation.

Unacceptable Proposal does not meet the requirements of the solicitation.

(1) General: The past performance assessment will assess the offeror’s/joint venture members’ ability to successfully accomplish the proposed effort based on the offeror’s demonstrated present and past work record. The Government will evaluate the offeror’s/joint venture members’ demonstrated record of contract compliance in supplying services that meet users’ needs, including cost and schedule. The recency and relevancy of the information, the source of the information, context of the data and general trends in the contractor’s performance will be considered. For purposes of this evaluation, recency is defined as active or completed efforts performed within the past five (5) years from the issuance date of this solicitation. The Government will take into account past performance information regarding predecessor companies (if used), affiliates, other divisions, or corporate management if such was provided for evaluation and if the offeror’s past performance volume demonstrates the company, affiliate, or division will provide the offeror with resources for the instant proposed effort, such as workforce, management, facilities, or other capabilities demonstrating direct and meaningful involvement in the performance of the proposed instant effort.

(2) Past and Present Performance Assessment: In assessing present and past performance, the Government will employ several approaches, including, but not limited to:

A) Other Sources of Information: Pursuant to FAR 15.305(a)(2)(ii), the Past Performance Team evaluation is not limited to review of the information provided in the offeror’s Present/Past Performance volume and Past Performance Questionnaires. Present/Past performance information may be obtained from the Government’s Federal Awardee Performance and Integrity Information System (FAPIIS) and the Past Performance Information Retrieval System (PPIRS). The Government reserves the right to use performance information from other Federal sources or commercial sources. Data from previous source selections may be used if the data is recent and relevant.

B) Adverse Past Performance: Offerors shall be given an opportunity to address adverse past performance information if the offeror, joint venture member has not had a previous opportunity to respond to the information. Recent contracts will be examined to ensure that corrective measures have been implemented. The past performance evaluation assessment will consider issues including but not limited to the number and severity of the problems, the appropriateness and/or effectiveness of any corrective actions taken (not just planned or promised), and the overall work record. Prompt corrective action in isolated instances may not outweigh overall negative trends.

C) Key Personnel: The evaluation of the offeror’s/joint venture members’ present/past performance WILL NOT include the present/past performance of any key personnel even though they may perform major or critical aspects of this requirement.

(3) Relevancy Definitions: The Government will perform an independent determination of relevancy of the data provided or obtained. A relevancy determination will be made for each of the recent six (6) submitted contracts. The Government is not bound by the offeror’s opinion of relevancy. The following relevancy criteria apply and will be assigned to each effort identified in an offeror’s Volume II of its proposal:

• RELEVANT: Present/past performance includes comprehensive data processing in a production environment that are similar or greater in scope, magnitude and complexity than the effort described in the Performance Work Statement.

• NOT RELEVANT: Present/past performance effort involved little or none of the scope and magnitude of effort and complexities this solicitation requires.

Scope and magnitude of effort and complexities in the above definitions not only includes the technical complexities identified for each effort, but also considerations including but not limited to dollar values, type, and complexity for each effort. When assigning a relevancy rating to a contract effort, the Government will consider the technical complexities, and the scope and magnitude of effort as separate aspects. If both of these aspects are not reflected in the submitted contract effort, the overall relevancy rating assigned to that contract will be affected. For example, if the submitted contract meets essentially the same technical complexities, but involves only some of the scope and magnitude of effort, a lesser relevancy rating will be assigned.

The Contract Scope and Magnitude of Effort and Complexities to be used in the relevancy evaluation are based on expected magnitude of work and complexities for the instant acquisition, Travel-pay Processing Services. They are as follows:

(3.1) Expected Magnitude of Work and Complexities:

• Estimated Total Dollar Value: The Government’s estimated acquisition value is not releasable;

however, the offeror’s efforts will be evaluated against the Government’s estimate.

• Scope and Complexities: Comprehensive data processing in a production environment that are similar or greater in scope, magnitude and complexity than the effort described in the Performance Work Statement.

(4) Past Performance Evaluation Ratings: As a result of the recency, relevancy and quality assessments of the contracts evaluated, one of the ratings as described in the DoD Source Selection Procedures will be assigned to the Past Performance factor.

Past Performance Evaluation Ratings:

Note: In the case of an offeror without a record of relevant past performance or for whom information on past performance is not readily available or so sparse that no meaningful past performance rating can be reasonably assigned, the offeror may not be evaluated favorably or unfavorably on past performance (see FAR 15.305(a)(2)(iv)). Therefore, the offeror shall be determined to have unknown (or “neutral”) past performance. In the context of acceptability/unacceptability, a neutral rating shall be considered “acceptable.”

(End of Provision Addendum)

(End of Summary of Changes)

PAST PERFORMANCE RATINGS

Adjectival Rating Description

Acceptable Based on the offeror’s performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort, or the offeror’s performance record is unknown. (See note below)

Unacceptable Based on the offeror’s performance record, the Government does not have a reasonable expectation that the offeror will be able to successfully perform the required effort.