Question and Answers Dorm Furniture.pdf

QUESTIONS AND ANSWERS (Q&A) dated 12 March 2026

Dorm Furniture Installation and Delivery

SOLICITATION NO. FA468626QC003

Question 1: Window Dimensions- Is the 54 x 56 in the specifications of the Statement of Need the size of the window?

Answer 1: Window Dimension H 47in X 67in W / Curtain specifications H 54in x 78in W

Question 2: How far does the government want the rod to extend past the window opening on each side?

Answer 2: 4 inches

Question 3: How far above the window opening does the Government want the rod installed?

Answer 3: 6 inches

Question 4: How far below the window opening does the Government want the drapery panel to be?

Answer 4: 4 inches

Question 5: Does the Government like center draw or one way draw operation?

Answer 5: One way draw, ½ Left draw, ½ Right draw

Question 6: Is hidden baton drawn acceptable for the drapes Answer 6: Yes

Question 7: Is pinch pleats header acceptable for the drapes?

Answer 7: Yes

Question 8: Does the government require any services, i.e. final measure, removal of existing, install of new? If so please confirm as applicable: Substrate, type of existing treatments, if building would be occupied during measure/install, how many floors and if there is elevator access.

Answer 8: No to all. There is a central elevator used for light foot traffic. Contractors should not rely on elevator for job completion.

Question 9: Could you please confirm the total number of buildings involved? If multiple buildings are involved, how close are they to one another?

Answer 9: Per the SON, there are two buildings involved. Building 24114 is where you will be installing furniture (Attachment 1), then the warehouse, Building 2459 where the overstock (Attachment 2) will be delivered. Buildings are approximately .5 miles apart.

Question 10: Will other contractors or vendors be present during the installation period?

Answer 10: No.

Question 11: How many rooms are there per building? How many floors does each building have?

Answer 11: Per SON Section 6 – Delivery and Installation – 125 rooms, approximately 42 rooms per floor.

Question 12: Will driveways and sidewalks be accessible during installation?

Answer 12: Yes

Question 13: Is there a working elevator available for contractor use to access the 2nd and 3rd floors? If so, what are the interior dimensions and weight capacity of the elevator? If elevators are not available, are there internal or external stairwells? Are there any restrictions (e.g., narrow passages)?

Answer 13: Yes, there is a central elevator that can be used for foot traffic and should not be relied on for completion/execution of job.

Question 14: Are there exterior rooms, and can a forklift or telehandler be used to access upper floors via balconies?

Answer 14:. All rooms are have exterior entrances. Yes a forklift or telehandler can be used to access upper floors via balconies.

Question 15: Can an extended boom forklift be used to reach catwalks?

Answer 15: Extended boom forklift can be used to reach railed walkways on 2nd and 3rd floors.

Question 16: Are the rooms currently occupied? If so, how many occupants per room?

Answer 16: No

Question 17: Will access to rooms be limited to a specific number per day?

Answer 17: Per SON section 7 – Hours of Operation – Mon-Friday 0830-1630 PST, except US Federal Holidays and official Wing/Installation down days.

Question 18: How close can trucks park to the building(s)?

Answer 18: Truck should park on paved surfaces. Forklift or Boom vehicles may traverse on unimproved surfaces to approach building for delivery of furnishings but must avoid damaging any electrical, plumbing, irrigation systems.

Question 19: Is space available for storage trailers? If so, how far from the building

Answer 19: Yes, parking lot will be blocked off for contractor vehicles, trailers, etc. Closing parking spot is approximately 25 feet from building.

Question 20: Will all furniture be placed in rooms, or will some be stored elsewhere? If stored, will it require cartoning?

Answer 20: Per SON section 6 – Delivery and Installation – Furniture will be installed in 125 rooms in building 24114 and the remaining furnishings will be delivered to the Furnishings Warehouse building 2459. Furnishings delivered to the Furnishings Warehouse should remain in the original packaging.

Question 21: How many days are allocated for installation? Are there any time constraints?

Answer 21: Per SON section 6, Contractor shall coordinate a delivery and installation schedule with the government POC. Based on historical data – Installation should not exceed 15 duty days. Average job completion time is 10 duty days.

Question 22: What are the permitted working hours for installation? Are there any restrictions?

Are weekend installations allowed?

Answer 22: See SON Section 7.

Question 23: Will items need to be shipped in sets?

Answer 23: The Government has no preference for how items are shipped. See SON section 6 for deliver and install.

Question 24: Are rooms single or double occupancy?

Answer 24: Single

Question 25: Can floor plans be provided for reference Answer 25: We were unable to get floor plans.

Question 26: Is lodging available on-site for the installation crew?

Answer 26: No.

Question 27: Will we be removing similar items (e.g., wood case goods and beds of similar style)?

Answer 27: Rooms are empty. No furnishings to remove.

Question 28: Are we responsible for disposal of the removed items? If so, please confirm the disposal location Answer 28: There are no items to be removed.

Question 29: Will items be transported to DRMO? If so, please provide the location and proximity to the installation site Answer 29: N/A – No items to be removed.

Question 30: Will removed items need to be palletized and/or shrink-wrapped?

Answer 30: N/A – No items to be removed.

Question 31:Are Mattresses included in the disposal?

Answer 31: N/A – No items to be removed.

Question 32: Will dumpsters be provided by the government?

Answer 32: Per SON Para 4.2 Cleanup and Disposal - 4.2.1 Upon completion of installation in each area, the contractor shall perform a thorough clean up.

4.2.2 The contractor is responsible for the off-site disposal of any and all dunnage, crating, and packing materials resulting from the new furniture shipment and all other operations pertaining to this job.

Question 33: Could you please confirm whether a company eligible for a Total Small Business Set-Aside is permitted to submit a bid for this requirement with a competitive price?

Answer 33: No, as stated in the solicitation, this is set aside for Woman Owned Small Businesses, others will not be considered.

Question 34: Do the beds come fully assembled?

Answer 34: Government has no preference. Contractor must decide whether they want to assemble them onsite or have them pre-assembled before delivery.

Question 35: Do we presume the nightstands, pedestal desks dressers and dining chairs come full assembles.

Answer 35: Government has no preference. Contractor must decide whether they want to assemble them onsite or have them pre-assembled before delivery.

Question 36: What kind of mounting rod are being ordered for the drapes and what is the drape style? This is important for how much time it will take to attach the drapes to the rod.

Answer 36:

Question 37: Is this building new construction or a renovation? Is this currently in process with a GC? Are the dates in August and September the anticipated turnover dates from the GC to the government?

Answer 37: Renovation – Turnover from GC to Government is anticipated for Jun-July.

Question 38: In Section 4.3.2 Storage is requested for potential project delays. To ensure we provide an accurate estimate for storage fees associated with potential construction delays, could you please advise what duration of storage you would like us to include in our pricing (e.g., number of weeks or months)?

Answer 38: Storage costs for 15 days.

Question 39: How much advance notice will be allotted for the potential construction delay?

Answer 39: Per SON Para 4.3.2. The Government will work to notify the contractor of any construction delays impacting delivery as soon as the government has been informed.

Question 40: In Section 6. Delivery and Installation and Attachments 1 & 2 on pages 10 and 11, could you please confirm the quantities to be installed in Dorm Building 24114 and in Warehouse Building 1459.

Answer 40: Per SON Section 6. Attachment 1 – 125x of line items 3.1-3.10 will be installed in building 24114 and 250 of line item 3.11.

The remaining 4x of line items 3.1-3.10 and 10x of 3.11 will be taken to the Furnishings Warehouse Building 2459 in original packaging. Per Attachment 2.

Question 41: We kindly request an extension to the current response deadline to allow sufficient time to incorporate responses into our pricing and supporting documentation.

Answer 41: Response date for quotes has been updated to 30 march 2026 by 10 AM PST.

Question 42: What is the distance between Building 24114 and Building 1459?

Answer 42: Approximately .5 miles.

Question 43: Is this project subject to a specific wage determination?

Answer 43: As this is a commodity buy, it is not subject to a specific wage determination

Question 44: Will a designated staging area be provided for contractor equipment and materials?

If so, please specify the location and any guidelines for its use.

Answer 44: Yes, in the parking lot for building 24114. See attached photo.

Question 45: Does the scope of work require any furniture or items to be mounted to the walls?

Answer 45: Yes, Drape Rods

Question 46: Is this for on schedule product only or can we supply open market product “or equal”?

Answer 45: This is brand name or equal.