Attachment 2- Dorm Furniture - Statement of Need B24114 FINAL.pdf

STATEMENT OF NEED

DORM FURNITURE PURCHASE AND INSTALLATION

FACILITES 24114 AND 2459

24 February 2026

1. Background:

Beale Air Force Base is completing a major renovation of one of its dormitories. Upon completion the 9th Civil Engineer Squadron is seeking brand new furnishings to go into the rooms.

2. Scope of Work:

The contractor shall provide all labor, parts, materials, tools, supplies, transportation and equipment to procure, deliver, and install dormitory furnishings units for the 9th Civil Engineering Squadron (9 CES). All items are to be delivered and/or installed at Dorm Building 24114 and the furnishing warehouse, Building 1459. Attachments 1 and 2 located at the bottom of this Statement of Need outline the quantities needed for each location along with location details.

The total quantities for each required item are specified in the table below.

Table 1.

Total Numbers. Delivery and installation of new furniture in Dorm building 24114 and furnishings warehouse building 2459.

Line-Item Number

Item Quantity Each

3.1 Full XL Bed 129

3.2 Full XL Mattress 129

3.3 One-Drawer Nightstand 129

3.4 Four Drawer Pedestal Desk 129

3.5 Six-Drawer Dresser side by side 129

3.6 Ergonomic Desk Chair – Snap Chair without Arms 129

3.7 Table Lamp 129

3.8 Blackout Drapes 129

3.9 Recliner 129

3.10 Dining Table 129

3.11 Dining Chair 260

For complete material, finish and construction requirements for each item listed above, refer to Paragraph 3: Furniture Specifications. For detailed instructions on assembly, placement and installation of the equipment, refer to paragraph 4: Installation of Equipment.

CUI

3. Furniture Specifications:

3.1 Basis of Design: A key requirement for this project is visual uniformity. All wood furniture items—including beds, desks, nightstands, dressers, dining tables, and chairs—shall be constructed primarily of solid wood and feature a matching Espresso finish. Finishing on all furniture shall be consistent in color, grain and texture from one piece to the next. 3.2 Furniture Salient Characteristics:

All items listed below are solicited on a "Brand Name or Equal" basis. The furniture collection from "Sustainable Furniture Inc. (SFI)" and its "Mission Series" product line establishes the minimum standard for quality, materials, construction, and aesthetics. An "equal" product must meet or exceed all salient characteristics listed for each item to be considered acceptable.

3.2.1 Full XL Bed

• Brand Name or Equal: Sustainable Furniture Inc (SFI) Mission Series Two-Drawer Lift Top Full

XL Bed.

• Style: Mission Style

• Dimensions (approximate): 54” X 80”

• Material: Solid Oak Hardwood Construction

• Finish: Espresso with UV Cured, No VOC High Solids Filler/Sealer and Topcoats, consistent with other items Construction: Heavy-duty, contract-grade joinery and hardware.

• Hardware: Mission/Arts and Craft style bail pull with a black anodized finish matching the nightstand and pedestal desk

• Features: Must include both a lift-top mechanism for under-bed storage and a minimum of two (2) drawers in the base (full extension 100lb load). All hardware and joinery must be contract-grade.

Picture is for reference only.

3.2.2 Full XL Mattress

• Inverted Seam Mattress

• Dimensions: Full XL (to fit bed frame)

• Material: Fire rated in accordance with local and the state of California Code of Regulations, Title

19, Division 1

3.2.3 Nightstand

• Brand Name or Equal: Sustainable Furniture Inc (SFI) Mission Series One-Drawer Nightstand

• Style: Mission Style

• Material: Must be Solid Oak Hardwood Construction.

• Finish: Espresso with UV Cured, No VOC High Solids Filler/Sealer and Topcoats, consistent with other items.

• Dimensions (Approximate): 22" W x 18" D x 24" H.

• Drawer Construction: Must feature a solid oak drawer front. Glides must be 100lb test, epoxy-coated, with a trigger lock release mechanism and nylon wheels.

• Hardware: Mission/Arts and Craft style bail pull with a black anodized finish

• Features: Must include a minimum of one (1) storage drawer and one lower open shelf, equipped with nylon floor glides. High-Pressure Laminate (HPL) top with a solid oak edge banding on all sides.

Picture below is for reference only.

3.2.4 Pedestal Desk

• Brand Name or Equal: Sustainable Furniture Inc (SFI) Mission Series Four-Drawer Pedestal Desk

• Dimensions (Approximate): 42” W x 24” D x 30” H.

• Materials: Solid Oak Hardwood, consistent with the nightstand.

• Top: High-Pressure Laminate (HPL) top with a solid oak edge banding on all sides.

• Drawer Construction: Must feature a minimum of four (4) drawers with solid oak fronts. Glides must be 100lb test, epoxy-coated, with a trigger lock release mechanism.

• Hardware: Mission/Arts and Craft style bail pulls with a black anodized finish, matching the nightstand.

• Finish: Espresso with UV Cured, No VOC High Solids Filler/Sealer and Topcoats, consistent with other items Picture below is for reference only.

3.2.5 Six-Drawer Dresser, side by side

• Brand Name or Equal: Sustainable Furniture (SFI) Mission Series Six-Drawer Dresser

• Dimensions (Approximate): 48" W x 18" D x 36" H.

• Finish: Must be Espresso consistent with all other items

• Case Construction: Side panels must be constructed of 3/4" Oak 7-ply veneer. Frame must use solid .75” cross spreaders and aprons.

• Top Construction: The top shall be High-Pressure Laminate on a ¾” composite substrate, edge-banded on all four sides with solid oak.

• Materials: Drawer fronts and base kick plates must be constructed of solid oak edge glued panels.

• Drawer Box Construction: Drawer boxes must have dovetailed corners. The solid oak drawer fronts must be integrated as part of the drawer box. Bottoms must be 5.2mm thermo-fused black laminate, glued, and reinforced with four corner blocks.

• Drawer Glides: Must be trigger lock release type with nylon wheels, 100lb test rating, with an epoxy-coated finish.

• Drawer Configuration: Must have a minimum of six (6) full-sized storage drawers, side by side.

• Hardware: Must feature Mission/Arts and Craft style bail pulls with a black anodized finish, matching the desk and nightstand.

• Internal Structure: Interior solid wood cross spreaders must be glued, doweled, and reinforced with pocket screws above and below each drawer level.

• Finish: Espresso with UV Cured, No VOC High Solids Filler/Sealer and Topcoats, consistent with other items Picture below is for reference only

3.2.6 Ergonomic Desk Chair- Snap Chair without Arms

• Must be a commercial-grade, armless ergonomic snap chair specifically

• Features: Must feature, at a minimum, a pneumatic seat height adjustment, 360-degree swivel, and a tilt-tension adjustment mechanism. The back of the chair must have perforated plastic backing. Th seat shall be upholstered and shall be Garde 2 Challenger with the color “raven” (or approved equal). All non-upholstered trims, including frame and base must be black. It must be equipped with casters suitable for use on carpeted floors.

3.2.7 Table Lamp

• Dimension: 25 inches

• Finish: Brushed Nickel

• Shade: Must be a white linen hardback shade with dimensions of 6" (top) x 16" (bottom) x 10.5"

(height).

• Features: : The lamp base must integrate an on/off rocker switch, two (2) power outlets, and a dual USB charging port. It must have a medium base socket and include an 8-foot, 3-prong grounded silver cord with a 45-degree plug. One (1) 11-watt, 3000K LED bulb must be included with each lamp.

3.2.8 Blackout Drapes with Mounting Rod

• Color: Slate

• Dimension: 54" W x 56" L per panel.

• Features: Fabric must be 100% blackout, providing complete light blockage.

• Fire Rated: Must be certified as flame-retardant and in accordance with local and the state of

California Code of Regulations, Title 19, Division 1 requirements.

3.2.9 Recliner

• Brane Name or Equal: Ashley Navi Recliner

• Upholstery: Must be durable faux leather upholstery

• Color: Brown

• Features: One pull reclining motion and provides gentle rocking motion. Cushions must be attached to the frame. The cushioning must be high-resiliency foam wrapped in thick poly fiber.

Frame must be corner blocked with a metal reinforced seat.

Picture Below is for reference only

3.2.10 Dining Table

• Brand Name or Equal: Classic Tapered Dining Table

• Dimensions: 42"W x 36"D x 30"H.

• Materials: Must be of Solid Oak & Oak Veneer construction.

• Finish: Must be Espresso to match other wood items.

3.2.11 Dining Chair

• Brand Name or Equal: Sustainable Furniture Inc Dining Chair

• Dimensions: 16”W x 17”D x 32”H.

• Frame Construction: Must have a powder-coated steel frame.

• Seat Construction: Must have a solid wood seat.

• Finish: Must be Espresso, consistent with all other items.

4. Installation of Equipment:

The contractor shall be responsible for the following task(s):

4.1 Installation and Inspection:

4.1.1 The Contractor shall unload, uncrate, inspect, and properly install all specified furnishings at the designated locations. Any damaged material or furnishings will not be accepted and shall be replaced by the contractor at no expense to the government.

4.1.2 The Contractor must be prepared and equipped for unloading from delivery trucks, as no loading dock or lift gate will be available at any delivery location on Beale AFB, CA.

4.2 Site Cleanup and Disposal

4.2.1 Upon completion of installation in each area, the contractor shall perform a thorough clean up.

4.2.2 The contractor is responsible for the off-site disposal of any and all dunnage, crating, and packing materials resulting from the new furniture shipment and all other operations pertaining to this job.

4.3 Security and Storage of Materials

4.3.1 On-Site Security During Installation: The Government will not provide any on-site storage facilities. During the installation phase, the Contractor is solely responsible for the security of all materials, tools, and new furniture. This includes providing their own secure storage solutions (e.g., portable containers) for any items left on-site overnight or on weekends.

4.3.2 Storage Due to Project Delays: Furniture delivery must be coordinated to coincide with the building's renovation completion (currently scheduled for August 2026). Should the renovation be delayed beyond this date, the Contractor will be notified by the Government POC or the Contracting Officer. In this instance, the Contractor shall arrange for off-site storage of the furniture until the facility is ready for delivery and installation.

5. Warranty:

The contractor shall provide a minimum one-year warranty on all furnishings and miscellaneous items included in this order. This warranty must cover, at a minimum, all defects in materials and workmanship that may arise from typical use. The warranty period shall begin upon final acceptance of the installed items by the Government.

6. Delivery and Installation:

All furniture delivery and installation must be completed no later than 31 August 2026. Should a delay due to renovation delays, reference paragraph 4.3.2

The Contractor is responsible for the full delivery, installation, and the removal and disposal of all associated packaging and debris for new furniture in 125 rooms, distributed at approximately 42 rooms per floor within Dorm Building 24114, as detailed in Attachment 1. This multi-story building is equipped with one centrally located elevator and four separate stairwells (one at each end and two interior) that are available for contractor use.

Concurrently, specific items outlined in Attachment 2 shall be delivered to the furnishings warehouse (one story building), Building 1459. These warehouse-bound items must remain in their original, unopened packaging for government storage.

To ensure seamless execution, the Contractor shall coordinate a firm delivery and installation schedule with the Government Point of Contact (POC), identified in the 'Inspect and Accept' section of this contract, at least two (2) weeks prior to the anticipated delivery date. All deliveries and on-site work must occur within the Government's standard hours of operation, listed below.

7. Hours of Operation:

All on-site services, including delivery and installation, shall be performed during the Government's normal working hours. The standard operating hours are Monday -Friday 0830-1630 PST. All U.S.

Federal Holidays and any officially designated Wing/Installation down days. Work on these days, or outside of standard hours, is not permitted.

8. Access:

Contractor Manager or alternate shall complete an entry authorization list (EAL) for access to Beale Air Force Base. The request shall be submitted within two (2) weeks of delivery to Pass and Registration via the Government Point of Contact (POC) identified in the inspect and accept information section of the contract. All contractor vehicles must enter the base via Wheatland Gate and shall be subject to inspection. All contractor personnel must obtain base passes or be listed on the Entry Access List (EAL) throughout duration of work performance. Any persons on the EAL are required to bring two (2) forms of identification or REAL ID to access the base.

9. Traffic Law:

The contractor and their employees shall comply with all installation traffic regulations.

10. Cellular Phone Operation Policy:

The contractor shall comply with local base policies regarding cellular phone operation.

11. Special Circumstances:

The Government POC will be responsible for designating and ensuring adequate parking and operational space is available for all contractor vehicles, including trucks and containers, necessary for the completion of this project.

The Government will not compensate for any overtime costs unless such work is requested and authorized in writing by the Contracting Officer prior to the work being performed .

Attachment 1

Delivery and installation of new furniture in Dorm Bldg. 24114 A Street, Beale AFB, CA, 95903 (125 rooms total, 1 of each item in 125 rooms except dining chairs which is 2 per room.

Line-Item Number

Item Quantity Each

3.1 Full XL Bed 125

3.2 Full XL Mattress 125

3.3 One-Drawer Nightstand 125

3.4 Four Drawer Pedestal Desk 125

3.5 Six-Drawer Dresser, side by side 125

3.6 Ergonomic Desk Chair – Snap Chair without Arms 125

3.7 Table Lamp 125

3.8 Blackout Drapes 125

3.9 Recliner 125

3.10 Dining Table 125

3.11 Dining Chair 250

Attachment 2

Delivery and storage of originally packaged furniture to Furnishings Warehouse building 2459 Robert Nicoletti Way, Beale AFB, CA 95903

Line-Item Number

Item Quantity Each

3.1 Two-Drawer Lift Top Full XL Bed 4

3.2 Full XL Mattress 4

3.3 One-Drawer Nightstand 4

3.4 Four Drawer Pedestal Desk 4

3.5 Six-Drawer Dresser, side by side 4

3.6 Ergonomic Desk Chair – Snap Chair without Arms 4

3.7 Table Lamp 4

3.8 Blackout Drapes 4

3.9 Recliner 4

3.10 Dining Table 4

3.11 Dining Chairs 10