Attachment 1 - Parking PWS_FINAL.pdf

PERFORMANCE WORK STATEMENT (PWS)

AIR AND SPACE EXPO

PARKING AND TRAFFIC MANAGEMENT

PLAN

9TH RECONNAISSANCE WING

Beale AFB, CA

28 August 2024

1. DESCRIPTION OF SERVICES / GENERAL INFORMATION

1.1. Scope. The Beale AFB Air and Space Expo (BASE) requires the services and consultation of a professional parking, traffic, planning, and logistics contractor to ensure the safe and efficient operation of the BASE from 6-8 June 2025. Due to the complex and unique security requirements of this event, the contractor must have experience (within the past two years and approximately 12,000 parking spots per day) managing traffic and parking for military Open Houses, Air Shows, or Air Expos that approach or meet the maximum capacities of the military installation’s parking space or roadway throughput. In addition, the contractor must demonstrate knowledge and experience working with local area authorities (police, sheriffs, highway patrol agencies, Department of Transportation, and security forces).

1.2. SERVICE DESCRIPTION

1.2.1. Beale AFB is a large base and due to the number of attendees projected for the Air Show parking will need to be spread across multiple areas. Parking, Traffic, Planning and Logistics Management contractor shall provide enough event managers to ensure that multiple parking areas (Spread-out across the installation) are overseen and assist with the training of staff/volunteers, and will be on site 5 June 2025 through 8 June 2025.

1.2.2. Contractor shall attend phone conferences upon contract award at a minimum monthly to assist Air Show committee planning efforts. Frequency may be adjusted closer to the date of execution.

1.2.3. Contractor shall execute traffic, transportation, parking management and logistics as directed by an Event Logistics Plan (ELP) that will be developed by the contractor in coordination with the airshow planning team. Planned deviations from this ELP shall be submitted in writing to the Contracting Officer Representative (COR) for review and approval no later than 2 May 2025.

1.2.4. Contractor shall, in accordance with the ELP, personally train all volunteers required to staff all traffic control points, and all parking areas identified in the ELP for inbound and outbound traffic.

1.3. DATE AND TIME SERVICE IS REQUIRED

1.3.1. The contractor, in coordination with the Security Forces Squadron (SFS) and local law enforcement agencies, shall execute the ELP on 6 June 2025 through 8 June 2025 between the hours of approximately 0730-1700 or until all non-DoD personnel have egressed the base each day.

1.4. MANAGEMENT AND STAFF PERSONNEL

1.4.1. Contractor shall be responsible for compliance with the ELP and direction/supervision at all traffic control points, parking lots and operations centers.

1.4.2. The government shall provide all required equipment, in quantities explicitly identified in the ELP (traffic cones, safety vests, handheld radios, golf carts, chalk, chalk guns, measuring wheels, barriers, vehicles, rope, tally counters and work gloves). Additionally, roadway and parking lot signage will be provided by the government but will need to be placed into location identified in the ELP by the contractor with the assistance of volunteers. All government furnished equipment will be accounted and signed for prior to issuance and upon returning.

1.4.3. The contractor shall have a vast knowledge of the local area and ensure safe and timely travel via direct routes to and from the designated parking lots as outlined in the ELP.

1.4.4. The contractor must provide documentation to showcase adequate experience working with Military installations for large events dealing with tens-of-thousands of public spectators.

1.4.5. The contractor must have prior experience working high-profile military Air Shows in excess of approximately 12,000 parking spots and 30,000 spectators, to include public Air Shows or Open Houses on DoD installations.

1.4.6. The contractor must have prior experience managing a volunteer team in excess of 200 parking attendants.

1.4.7. The contractor will integrate operations into the incident action plan.

1.5. TRAVEL AND DEPARTURE TIME REQUIREMENTS

1.5.1. Peak periods of traffic are anticipated from 0900 to 1300 and 1400 to 1700. Contractor shall make every effort to execute the ELP in a manner that allows the last egressing vehicle to exit the base within 90 minutes of intended departure.

1.5.2. In accordance with the ELP, the contractor shall coordinate with volunteers and the SFS to clearly mark all parking areas identified in the ELP with military-provided spray chalk and signage.

1.5.3. As outlined in the ELP, the contractor will, with the assistance of event volunteers, ensure the placement and then removal of traffic cones each day to permit normal operations before and after the shows.

1.5.4. Working with local law enforcement and the SFS, the contractor will serve as the parking operations manager, directing when traffic control points shift to relief routes, in real time.

1.6. SECURITY REQUIREMENTS

1.6.1. Contractor shall coordinate with the SFS to ensure all attendees are directed to, and reasonably prevented from bypassing, screening, and magnetometers after parking.

1.6.2. The SFS will provide personnel necessary to screen attendees at the entry control points.

1.6.3. All contractor employees shall always carry contractor photo identification. Contractor employees shall comply with any base security measures implemented at all times. This includes but is not limited to vehicle and goods searches and identification checks during times of increased security. All personnel employed by the contractor in performance of this contract, or any representative of the contractor entering the Government installation, shall abide by all security regulations of the installation.

1.6.4. The contractor shall be responsible for the action of any of their sub-contractors and their employees who are working on Beale AFB.

1.6.5. The contractor and sub-contractor, if hiring U.S. citizen(s), shall ensure that they are in possession of a valid State driver's license or State issued Identification Card and birth certificate. If the employee/hire is not a U.S. citizen, the contractor and/or subcontractor may hire non-U.S. citizens if they are in possession of Green Card, Social Security Card, Resident Card, Work Visa and State issued Identification Card. If driving on base a state driver's license and car insurance is required.

1.6.6. Weapons of any sort are not authorized on Beale AFB, this includes guns, knives, swords, nun chucks, brass knuckles, or any other weapon that has a sole purpose to injure or maim. Combination tools such as a Leatherman and small pocketknives with folding blades less than four inches are authorized if used in the performance of duty. Those found in violation of this directive are subject to apprehension, criminal charges, and debarment from the installation.

1.6.7. The U.S. Federal Government is the most vocal opponent of the drug industry, and it has set the de facto international standards regarding the legality and illegality of different drugs. Illegal controlled substance and narcotics are not authorized on Beale AFB whatsoever, controlled substances may not be transported on the installation via vehicle or on an individual person, i.e., marijuana/Cannabis, cocaine, crack cocaine, LSD, Methamphetamine (Meth), Heroin, Anabolic steroids, Psilocybin mushrooms, are some of forbidden substances (this list is not all inclusive). Prescription medications are authorized for the person the medication is issued to; however, the medication must not be expired, and the label must clearly indicate the name of the person the medication is issued to. Otherwise, the prescription medication may be deemed illegal by the law enforcement officials. Those found in violation of this directive are subject to apprehension, criminal charges, and debarment from the installation.

1.7. INCLEMENT WEATHER AND EMERGENCY PROCEDURES

1.7.1. In the event of inclement weather bearing potentially catastrophic consequences during the Air Show or an emergency, the contractor shall assist evacuating vehicles from the installation, as directed by wing leadership.

1.8. DELIVERABLES

1.8.1 The contractor shall provide the following deliverables. Acceptance of final documents is subject to Government approval. All deliverables shall be submitted via email to the COR.

Name

Description

Conduct Site Survey Conduct site survey within 60 Days of award to allow for an adequate site picture for planning purposes. This is when parking lots that can be utilized will be approved.

Draft Parking Assessment and Traffic Flow analysis

Document describing where visitor parking will occur and potential impact on Beale roads. To be delivered 3 months after contract award.

Final Parking Assessment and Traffic Flow analysis

To be delivered no later than January 31st, 2025.

Draft Execution Plan Document outlining requirements for execution of the parking plan. To be delivered 3 months after contract award

Final Execution Plan To be delivered no later than January 31st, 2025.

1.9. SERVICE SUMMARY

1.9.1. The Service Summary outlines the minimum standards with delivery method and promotes continuous improvement in contractor performance. The government expects the contractor to perform at the acceptable level throughout the life of the contract.

Performance Objective

Performance Threshold

PO-1

Draft Parking Plan

3 Months after contract Award

PO-2

Final Parking Plan

January 31st, 2025

PO-3

Draft Execution Plan

3 Months after contract award

PO-4

Final Execution Plan

January 31st, 2025

PO-5

Airshow Set Up

Contractor shall identify material and equipment staging locations NLT 4PM May 2, 2025. Contractor will provide oversight to setup parking and transportation plan shuttle stops, signage, and parking lot designators prior to start of Airshow operations Friday.

PO-6

Airshow Execution

During shuttle bus and parking lot operating hours, contractor shall have Superintendent on site to coordinate with Security Forces, Logistic Readiness, Civil Engineer, and other base agencies.

Contractor will provide or coordinate logistical support for their on-site personnel, to include, but not inclusive of, access to restrooms/equivalent, rest area for breaks, and safety measures (i.e.

water, sunscreen). Contractor will ensure staff have means to communicate and coordinate flow of traffic to, from and within the designated parking areas. Contractor will routinely monitor all staff and parking areas for the duration of operating hours. Contractor will ensure subcontracted bus lines understand that fuel will not be provided for contracted buses at the government gas station.

PO-7

Emergency and Safety Response

Contractor will develop on-site procedures for staff and volunteers to handle or coordinate response to emergencies within the parking areas or on the shuttle buses with appropriate Airshow or response personnel. Examples include, but are not inclusive of, vehicle accidents, parents reporting missing children, medical incidents, unruly patrons, lost car keys, and dead batteries. The on-site Superintendent will notify and coordinate operations with the Airshow or designated equivalent. Any damage to government or personal property by contractor staff, to include buses, will be reported through the site Superintendent to Security Forces.

PO-8

Airshow Tear Down

Contractor will provide oversight to tear down parking and transportation plan shuttle stops, signage, and parking lot designators.

PO-9

Monthly Status Report

To be delivered by the 5th of each month. Outlining status of report and limiting factors with current state of plan.