SOLICITATION AMENDMENT 02-SF30 FA466425Q0009.pdf

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11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended. is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NUMBER IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

16C. DATE SIGNED

Previous edition unusable STANDARD FORM 30 (REV. 11/2016) Prescribed by GSA FAR (48 CFR) 53.243

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE PAGE OF PAGES

2. AMENDMENT/MODIFICATION NUMBER 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQUISITION NUMBER 5. PROJECT NUMBER (If applicable)

6. ISSUED BY CODE 7. ADMINISTERED BY (If other than Item 6) CODE

8. NAME AND ADDRESS OF CONTRACTOR (Number, street, county, State and ZIP Code) (X) 9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NUMBE

10B. DATED (SEE ITEM 13)

CODE FACILITY CODE

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

Solicitation/Contract Form

The following changes have been made:

INFORMATION FROM TO

Response Due Date 13 Mar 2025 18 Mar 2025

FA466425Q00090002

AMMENDED

STATEMENT OF WORK

Airshow Traffic & Parking Management

1.0. BACKGROUND

1.1.March Air Reserve Base (MARB) hosts the biannual Southern California Air Show event which draws over 500,000 visitors and nearly 40,000 additional vehicles daily to the base.

The limited manpower complicates the ability to maintain continuity and consistency in managing the parking of the extremely high-volume of vehicles in a short time span each day of the event. Prior to 2023, volunteer adolescent (minors) cadets from the Civil Air Patrol have managed parking for the March Air Show. The 452 AMW recognizes this as a potential safety issue. Parking attendants must manage uncooperative, unruly drivers who sometimes drive intoxicated and/or unsafe which poses additional safety complications that exceed operational risk management tolerances for adolescents. With the assistance of contracted services, its expected professional parking management of the high volume of vehicles will facilitate better traffic flow and parking capacities while reducing necessity for additional military manpower.

2.0. SCOPE OF WORK

2.1. The primary purpose of this service is to guide inbound traffic from base entry/exit gates

(IACPs) to designated parking zones and manage the parking vehicles efficiently in the provided parking zones. Guide and route outbound vehicles out of the parking zones to the base entry/exit gates during the day. Upon ending of the airshow guide traffic via specified route from the parking zone to the base exit gates. This service shall be according to a safest and efficient plan to manage parking capacities on base during the multi-day event. This event is anticipated to receive between 40,000-50,000 vehicles daily between 0800 to the end of show around 1700. Traffic responsibilities may last past 1800 hrs. The Airshow Security

Planner (ASP) will determine when responsibilities are complete. Airshow parking management is essential to facilitating a safe and secure environment for personnel and resources.

3.0. TASKS

3.1. Pre-Event Planning & Set-up

a. The Contractor shall maintain communication (email, phone etc.) with the Government, and be available for meetings (example: VTC, phone conference, go meeting, Zoom) as may become necessary before the period of performance.

b. Normally, the Contractor shall provide employee information to the Government as early as 30 days prior or no later than 10 days of beginning of performance period, to screen all contractor employees for access eligibility and approval. (i.e., quantity of personnel, basic information to include first and last names, date of birth, and driver license number with contact information and quantity of vehicles) Providing Social Security number will speed up the vetting process and ALL personally identifiable information (PII) will be handled in accordance with the Privacy Act of 1974.

c. Contractor shall always follow 452 AMW Base Defense Plan requirements and access procedures.

d. Contractor shall submit employee changes immediately as they occur for screening and approval.

e. March ARB retains the right to deny access to anyone who fails to meet access requirements.

f. Contractor shall have all vehicles and equipment inspected before entry to March ARB by 452 SFS.

g. Contractor and personnel to be in place by 0630 hrs, set up and ready 1.5 hours before

(0800) March ARB opens the installation to the public. Parking attendants to remain in place until all airshow patrons have departed their respective parking zone at end of day, validated by Airshow Security Planner (ASP).

h. Contractor will guide public traffic to/from base entry/exit gates, manage public traffic and park public traffic on March Air Reserve Base, within General Parking Zone 1 (about

60 acres), Zone 2 (about 50 acres) including Distinguished Visitors (DVs)

/Performer/Static/Volunteer Pass holders parking, and off base in Zone 3 (about 35 acres). Please see Appendix A.

i. Contractor and personnel provide parking lanes for handicap parking in all zones of parking closest as logical to screening areas.

j. Contractor and personnel receive and manage inbound and outbound vehicle traffic for

DV/Performer/Static/Volunteer Pass holders and manage parking in this separate section within Zone #2.

k. Contractor and personnel guide traffic to and from installation gates (Main gate, Riverside Gate and Pedestrian Gate) and parking throughout Airshow hours to include inbound and outbound open house (airshow) traffic. It is suggested, minimum of three traffic flaggers along routes from (Main Gate and Riverside Gate) and six flaggers parking vehicles in Zone #1 and Zone #2 parking areas. It is required, minimum of three traffic flaggers along routes from (Pedestrian Gate) and six flaggers parking vehicles in

Zone #3 Off-Base Parking Lot (dirt lot via Right of Entry). Added correctly, the total minimum personnel is 27 flagger/traffic handlers and must best on duty for the period of performance. Contractor must have a plan for breaks, food/restroom etc. This scheduling is required to be reflected in the contractor quote. If the contractor requires shifts to be established, this need to be added in the schedule in the quote. These personnel requirements are not including supervisors and project managers.

l. Contractor and personnel provide ample signage required for all zones to include DV parking area zone based on Airshow traffic plan.

m. Contractor and personnel be required to keep the Airshow Security Planner (ASP) or representative designated by the ASP, up to date with parking lot fill status, so inflow traffic can be stopped and rerouted by 452 SFS.

n. Contractor and personnel contact the Air Show Security Planner for approval of any request to deviate from any part of the tasks, scope of work requirements.

o. Contractor and personnel manage, collect, and dispose of foreign object debris (FOD) within all parking areas throughout the period of performance.

p. Contractor and personnel report emergencies, crimes, vehicle accident and any suspicious incidents observed or reported by the public, within general parking areas zones to

Airshow Base Defense Operations Center (Airshow BDOC).

q. Contractor and personnel have an orderly plan for mass exodus of vehicles leaving the parking zones at end of day and in emergency events.

r. Removal Instructions: Contractor shall remove all signage, trash, FOD, business and personal effects of all personnel, returning the area in the fashion it was received prior to period of performance.

s. Contractor and personnel are required to protect all correspondence and receive approval to publicly post information regarding airshow operations or plans in any electronic

(email) or social media platform in order disrupt and hinder terrorist planning for Force

Protection of March ARB personnel, assets and public attendees.

t. This parking and traffic management requirement is extremely challenging even for the most experienced contractors. Extensive past experience for multiple large events is required and/or the contractor’s sole business is primarily parking and traffic management.

u. The contractor must be flexible and be able to move the 27 flaggers between zones in the event there are unforeseen traffic issues that arise or through natural causes and peak traffic times. This will be coordinated with the Air Show security planner throughout the period of performance.

3.2. Implementation

a. The contractor shall provide an adequate number of qualified personnel to perform duties during this period of performance. The contractor shall provide a list of names of all employees who shall act for the contractor. These individuals must be fluent in the

English language.

b. The Contractor and Government shall designate two individuals (primary and alternate) as the project managers, who shall be responsible for this project.

c. 11 April 2025: Family Day. Conduct traffic management from Main Gate

(Cactus/Elsworth) to Zone #2 area for approximately 500 vehicles for base member and

First Responder families. Suggested minimum of a supervisor, 3 flaggers along the route and 3 flaggers parking vehicles in Zone #2. Consider breaks, food/restroom etc.

d. 12 April 2025 and 13 April 2025 Conduct traffic management for general population in

Zone #1, Zone #2, and Zone #3 for approximately 40,000-50,000 vehicles

3.3. Provide a comprehensive after-action report of all aspects of the event results and provide any necessary recommendations for improvements for the following Airshow.

4.0. OTHER UNIQUE REQUIREMENTS

4.1. Contractor workers/laborers are required to always act in a professional manner throughout the duration of contract. Contractor workers/laborers shall always represent themselves and the company they are employed by in a professional manner. Contractor workers/laborers shall always adhere to local laws and March Air Reserve Base military installation regulations. All workers/laborers will always possess on their person valid government issued identification.

4.2. The Contractor’s personnel shall present a neat appearance and be readily recognized as a company employee.

4.3. The Contractor shall have a uniform; use distinctive clothing by wearing the name of the company and by wearing identification badges and safety personal protective equipment as required by company policy and/or industry safety standards, i.e. gloves, bright reflective vests etc.

4.4. Contractor personnel shall always be under the supervision of the contractor and not under the supervision of the U.S. Government or any of its officers or employees. The contracting officer will bring discrepancies or noncompliance with the contract clauses, specifications, or

Statement of Work to the attention of the contractors’ supervisor or foreman for necessary corrective action.

4.5. Personnel employed by the Contractor in the performance of this contract or any representative of the Contractor entering the Government installation, shall abide by all security regulations of the installation and shall be subject to such checks as may be deemed necessary.

4.6. The Government reserves the right to direct the removal of an employee for misconduct or for security reasons. Removal of Contractor employees for reasons stated above does not relieve the Contractor from responsibility for total performance.

4.7 The contractor shall, if any of the services does not conform to the contract requirements, be required by the Government to re-perform the services in conformity with the contract requirements, at no additional expense to the Government.

4.8 The contractor will be required to be registered in SAM.gov.

5.0. TRAVEL INFORMATION

5.1. Travel if required will be the Contractor financial responsibility for any and all travel costs to perform work as required during the period of performance as needed to successfully execute tasks in this statement of work. Note: With advance notification and depending on availability the government can assist with securing rooms on base at base rates and rental vehicle at rates for the air show during air show week (estimated dates: anytime from the last two weeks of Sept to first two weeks of Oct. Dates will be provided each year by the Technical Point of Contact).

6.0. PERIOD OF PERFORMANCE:

6.1. Period of Performance.

- April 10, 2025 to April 13, 2025 with on On-Site portion TBD (3.1.b)

7.0. PLACE OF PERFORMANCE

7.1. March Air Reserve Base, Riverside County, California. (Area includes Main side, Flight

Line and Zone #3 off base in Right of Entry w/March Joint Powers Authority and Moreno Valley

City Parks and Recreation).

8.0. GOVERNMENT POINT IF CONTACT (TPOC).

8.1. The Contracting Officer shall designate a Government Technical Point of Contact (TPOC) during the term of this contract. The TPOC will provide assistance in identification and resolution of problems, conflicts in priority, subtask requirement definitions, and other operations type problems within the scope of this Statement of Work. The TPOC will provide technical clarification and assistance in support of the contract requirements. The TPOC DOES

NOT have the authority to make changes and/or give direction under this contract. The only authority under this contract authorized to make changes, give direction, and/or provide monetary adjustments is the Contracting Officer from the Contracting Office, March ARB CA, see paragraph 8.3

8.2. Contracting Officer Authority. The Contracting Officer is the only person authorized to direct changes in any of the requirements under this contract, and, notwithstanding any provisions contained elsewhere in this contract, said authority remains solely in the Contracting

Officer (Reference Block 31 on the SF1449). In the event the Contractor effects any such change at the direction of any person other than the Contracting Officer, the change will be considered to have been made without authority and solely at the risk of the contractor.

Appendix A

1261 GRAEBER ST BLDG 2313 STE 118, MARCH ARB CA 92518-1716

MARCH ARB, CA 92518-1716

UNITED STATES

JOSHUA DAVIDSON, Email: joshua.davidson.16@us.af.mil Telephone: 951-655-5758 AdminBy:

SCD: PAS: