RFP_Final.pdf

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This is a combined synopsis and solicitation for the following commercial services:

Aircraft Cooling Sled Maintenance Services

1. This synopsis and solicitation is prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. This solicitation is issued as a Request for Proposals (RFP), solicitation number FA4661-19-Q-0013 Aircraft Cooling Sled Maintenance Services in accordance with FAR Part 13 -- Simplified Acquisition Procedures. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-100. All firms or individuals responding must be registered with the System for Award Management (SAM) (www.sam.gov) in accordance with (IAW) FAR 52.204-7. This procurement is being issued as a 100% small business set-aside solicitation. The North American Industrial Classification Standard (NAICS) code for this acquisition is 238220 Plumbing, Heating and Air- Conditioning Contractors. For the purpose of this procurement the small business size standard is $16,500,000. All proposals shall be valid until 30 September 2019.

2. Contract Type/Scope: The 7th Contracting Squadron (7 CONS) at Dyess AFB, TX intends to award a Firm- Fixed Price (FFP) contract from this solicitation for the services described in the Performance Work Statement (PWS). The Government has a need for a Contractor to provide non-personnel services for the preventative maintenance and repair services of five (5) aircraft cooling air sleds and one (1) aircraft Liquid Cooling System (LCS) cooling oil sled along with all associated air ducting/HVAC plumbing and interior electrical control systems as defined in the attached Performance Work Statement (PWS) except for those items specified as Government Furnished Property (GFP) and services.

3. Performance period: One (1) 12 month base period plus four (4) twelve-month option periods.

4. EVALUATION: All offers will be evaluted for Past Performance, Technical and Price. Past Performance and Technical when combined are significantly more important than price. A proposal with no past performance will receive a neutral past performance rating. Price may be the determining factor if offerors past performance and technical ratings are determined to be essentially equal. Any proposal that does not conform to the RFP submission requirements (with the exception of page limit requirements) will be considered as non-responsive and will not be evaluated. For more detail on how proposals will be evaluated, refer to FAR 52.212-2 Evaluation – Commerical Items and the Addendum listed under 7. Provisions and Clauses within this RFP.

5. All questions pertaining to this requirement must be submitted and received via email to norena.phillips@us.af.mil and damon.chrismer@us.af.mil no later than 2:00 p.m. (CST), 3 September 2019.

Answers to any and all questions received will be posted to FBO.gov no later than 3:00 p.m. (CST) on 6 September 2019.

6. PROPOSAL SUBMISSION: Proposals not following the instructions within this section will be considered as non-responsive and will not be evaluated. All proposals shall be e-mailed to Mrs. N. Marie Phillips at norena.phillips@us.af.mil and damon.chrismer@us.af.mil. Proposals shall be recieved via email no later than 3:00 p.m. (CST), 12 September 2019. ONLY ELECTRONIC COPIES WILL BE ACCEPTED. Your proposal shall include the following:

a) Price Section: A complete pricing sheet including all CLINS using the required Offeror’s Information pages 1-6 listed within this RFP. In addition, the Company shall include a summarized warranty information sheet that shall not exceed 2 pages. Please submit a price list of commonly used parts and your technican labor rates. The price list and labor rates will not be evaluated as part of the proposal but will be used if and when parts and emergency repairs are needed to determine price fair and reasonable.

mailto:damon.chrismer@us.af.mil mailto:norena.phillips@us.af.mil mailto:damon.chrismer@us.af.mil

b) Technical Capability Section: The Offeror’s Management Plan, Quality Control Plan, Relevant Experience and any other information that will support the Offeror’s capability and realistic approach/ability to perform as required in the PWS. This section of the proposal shall be in Times New Roman, font 12, double spaced, front and back and shall not exceed 25 pages (only pages 1-25 of the proposal’s technical section will be evaluated should the section exceeds 25 pages). In addition, a copy of the Class A Air Conditioning and Refrigerator License and a copy of representations and certifications from SAM or FAR 52.212-3 filled out that shows the Offeror is considered a Small Business in a pdf format. These copies will not count towards the 25 page maximum and will only be used to confirm the socio-econmic status of the Small Business and the Offeror hold a Class A Air Conditioning and Refrigerator License.

Past Performance Questionaire: Past Performance Questionaire (PPQ) will not be sent as part of the Offeror’s proposal by the Offeror. However, the Offeror may send out PPQs to be filled out by a Company that it has provided services for and only the first four (4) PPQs received on an Offeror will be evaluted. Each offeror will only have up to four (4) PPQs evaluted. A representative from that Company shall complete the form and email it directly to norena.phillips@us.af.mil and damon.chrismer@us.af.mil. Any submission of the PPQ by the Offeror or Offeror’s employees/representatives will not be considered, only PPQs sent directly from the Company filling out the PPQ will be considered.

Proposal Submission Information

RFP Issued By: 7 CONS/PKS 381 Third Street Dyess AFB, TX 79607

PR #: FA4661-19-Q-0013 Date Issued: 27 August 2019

Contracting Officer: MSgt Damon Chrismer Phone: (325) 696-2353 E-Mail: Damon.chrismer@us.af.mil

NAICS: 238220

SB Size Standard: $16.5 million

Type of Set-Aside: Small Business

OTHER INFORMATION:

The Government intends to award a Firm-Fixed Price (FFP) contract to a Small Business for this requirement. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs. In the event a contract is awarded, the Government does not guarantee the exercising of options.

Proposal Submission Information

PROPOSAL SUBMISSION INFORMATION: Proposals shall be e-mailed to the addresess identified below. E-mail is the preferred and only method for an offer to be considered. Your offer shall include the two (2) required sections: Price and Technical.

The proposal shall be submitted as a submission of two (2) files: One (1) combined PDF file (Price and Technical section), the Technical Section (excluding the copy of the Class A license and representation and certification) as a MS Word document . The past performance questionaire shall be e-mailed to the addresses identified below.

Deadline for receipt of offers: 12 September 2019, 3:00 p.m. (CST). All proposals shall be emailed to norena.phillips@us.af.mil and damon.chrismer@us.af.mil. Deadline for receipt of past performance questionnaires: 12 September 2019, 3:00 p.m. (CST). All questonnaires shall be emailed to norena.phillips@us.af.mil and damon.chrismer@us.af.mil.

EVALUATION OF OFFERS: The evaluation of offers for this acquisition will be based on the proposal being technically acceptable and conforming to the RFP submission requirements. By signing its offer, the offeror certifies that each price stated on each CLIN includes an appropriate apportionment of all costs, direct and indirect, all state and local taxes, overhead, and profit.

Proposals must be valid through 30 September 2019.

mailto:norena.phillips@us.af.mil mailto:damon.chrismer@us.af.mil mailto:norena.phillips@us.af.mil mailto:damon.chrismer@us.af.mil mailto:norena.phillips@us.af.mil mailto:damon.chrismer@us.af.mil

Offeror’s Information (Page 1)

Offeror Name & Address: POC:

CAGE: Phone:

DUNS: Fax:

Tax ID: E-Mail

ITEM

NUMBER DESCRIPTION (BASE YEAR) QUANTITY UNIT UNIT

PRICE

TOTAL

PRICE

0001 Quarterly Preventative Maintenance Service Labor on 5 Cooling Air Sled and 1 LCS Cooling Oil Sled; each sled will have 4 quarterly visits

INFORMATION ON SLEDS AND HANGARS

Hangar 5110 Bay 1 Cooling Air Sled Model#

MM-1710-2;

Hangar 5110 Bay 2 Cooling Air Sled Model#

MM-1710-3;

Hangar 5110 Bay 3 Cooling Air Sled Model#

MM-1710-1;

Hangar 5110 Bay 3 LCS Cooling Oil Sled Model# MDS-GTAN00NA;

Hangar 5020 Bay 1 Cooling Air Sled Model#

MM-1655-2;

Hangar 5020 Bay 2 Cooling Air Sled Model#

MM-1655-2;

4 Qtrly

0002 Emergency Repairs Call Out Fee 4 EA

0003 Class A Certified Emergency Repairs 1 JB $6,975 NTE $6,975 NTE

0004 Non-Class A Certified Emergency Repairs 1 JB $9,975 NTE $9,975 NTE

Offeror’s Information (Page 2)

Offeror Name

CAGE:

ITEM

NUMBER DESCRIPTION (OPTION YEAR 1) QUANTITY UNIT UNIT

PRICE

TOTAL

PRICE

1001 Quarterly Preventative Maintenance Service Labor on 5 Cooling Air Sled and 1 LCS Cooling Oil Sled; each sled will have 4 quarterly visits

INFORMATION ON SLEDS AND HANGARS

Hangar 5110 Bay 1 Cooling Air Sled Model#

MM-1710-2;

Hangar 5110 Bay 2 Cooling Air Sled Model#

MM-1710-3;

Hangar 5110 Bay 3 Cooling Air Sled Model#

MM-1710-1;

Hangar 5110 Bay 3 LCS Cooling Oil Sled Model# MDS-GTAN00NA;

Hangar 5020 Bay 1 Cooling Air Sled Model#

MM-1655-2;

Hangar 5020 Bay 2 Cooling Air Sled Model#

MM-1655-2;

4 Qtrly

1002 Emergency Repairs Call Out Fee 4 EA

1003 Class A Certified Emergency Repairs 1 JB $6,975 NTE $6,975 NTE

1004 Non-Class A Certified Emergency Repairs 1 JB $9,975 NTE $9,975 NTE

Offeror’s Information (Page 3) Offeror Name:

CAGE:

ITEM

NUMBER DESCRIPTION (OPTION YEAR 2) QUANTITY UNIT UNIT

PRICE

TOTAL

PRICE

2001 Quarterly Preventative Maintenance Service Labor on 5 Cooling Air Sled and 1 LCS Cooling Oil Sled; each sled will have 4 quarterly visits

INFORMATION ON SLEDS AND HANGARS

Hangar 5110 Bay 1 Cooling Air Sled Model#

MM-1710-2;

Hangar 5110 Bay 2 Cooling Air Sled Model#

MM-1710-3;

Hangar 5110 Bay 3 Cooling Air Sled Model#

MM-1710-1;

Hangar 5110 Bay 3 LCS Cooling Oil Sled Model# MDS-GTAN00NA;

Hangar 5020 Bay 1 Cooling Air Sled Model#

MM-1655-2;

Hangar 5020 Bay 2 Cooling Air Sled Model#

MM-1655-2;

4 Qtrly

2002 Emergency Repairs Call Out Fee 4 EA 2003 Class A Certified Emergency Repairs 1 JB $6,975 NTE $6,975 NTE 2004 Non-Class A Certified Emergency Repairs 1 JB $9,975 NTE $9,975 NTE

Offeror’s Information (Page 4) Offeror Name

CAGE:

ITEM

NUMBER DESCRIPTION (OPTION YEAR 3) QUANTITY UNIT UNIT

PRICE

TOTAL

PRICE

3001 Quarterly Preventative Maintenance Service Labor on 5 Cooling Air Sled and 1 LCS Cooling Oil Sled; each sled will have 4 quarterly visits

INFORMATION ON SLEDS AND HANGARS

Hangar 5110 Bay 1 Cooling Air Sled Model#

MM-1710-2;

Hangar 5110 Bay 2 Cooling Air Sled Model#

MM-1710-3;

Hangar 5110 Bay 3 Cooling Air Sled Model#

MM-1710-1;

Hangar 5110 Bay 3 LCS Cooling Oil Sled Model# MDS-GTAN00NA;

Hangar 5020 Bay 1 Cooling Air Sled Model#

MM-1655-2;

Hangar 5020 Bay 2 Cooling Air Sled Model#

MM-1655-2;

4 Qtrly

3002 Emergency Repairs Call Out Fee 4 EA 3003 Class A Certified Emergency Repairs 1 JB $6,975 NTE $6,975 NTE 3004 Non-Class A Certified Emergency Repairs 1 JB $9,975 NTE $9,975 NTE

Offeror’s Information (Page 5) Offeror Name & Address:

CAGE:

ITEM

NUMBER DESCRIPTION (OPTION YEAR 4) QUANTITY UNIT UNIT

PRICE

TOTAL

PRICE

4001 Quarterly Preventative Maintenance Service Labor on 5 Cooling Air Sled and 1 LCS Cooling Oil Sled; each sled will have 4 quarterly visits

INFORMATION ON SLEDS AND HANGARS

Hangar 5110 Bay 1 Cooling Air Sled Model#

MM-1710-2;

Hangar 5110 Bay 2 Cooling Air Sled Model#

MM-1710-3;

Hangar 5110 Bay 3 Cooling Air Sled Model#

MM-1710-1;

Hangar 5110 Bay 3 LCS Cooling Oil Sled Model# MDS-GTAN00NA;

Hangar 5020 Bay 1 Cooling Air Sled Model#

MM-1655-2;

Hangar 5020 Bay 2 Cooling Air Sled Model#

MM-1655-2;

4 Qtrly

4002 Emergency Repairs Call Out Fee 4 EA 4003 Class A Certified Emergency Repairs 1 JB $6,975 NTE $6,975 NTE 4004 Non-Class A Certified Emergency Repairs 1 JB $9,975 NTE $9,975 NTE

Offeror’s Information (Page 6) Offeror Name

CAGE:

ITEM

NUMBER

DESCRIPTION (OPTION TO EXTEND SERVICES,

6 MONTHS) QUANTITY UNIT UNIT

PRICE

TOTAL

PRICE

5001 Quarterly Preventative Maintenance Service Labor on 5 Cooling Air Sled and 1 LCS Cooling Oil Sled; each sled will have 4 quarterly visits

INFORMATION ON SLEDS AND HANGARS

Hangar 5110 Bay 1 Cooling Air Sled Model#

MM-1710-2;

Hangar 5110 Bay 2 Cooling Air Sled Model#

MM-1710-3;

Hangar 5110 Bay 3 Cooling Air Sled Model#

MM-1710-1;

Hangar 5110 Bay 3 LCS Cooling Oil Sled Model# MDS-GTAN00NA;

Hangar 5020 Bay 1 Cooling Air Sled Model#

MM-1655-2;

Hangar 5020 Bay 2 Cooling Air Sled Model#

MM-1655-2;

2 Qtrly

5002 Emergency Repairs Call Out Fee 4 EA 5003 Class A Certified Emergency Repairs 1 JB $2,325 NTE $2,325 NTE 5004 Non-Class A Certified Emergency Repairs 1 JB $1,995 NTE $1,995 NTE

All prices for CLIN 5001-5004 shall be set at

50% of Option Year 4 prices. This is not an option year. This will only be used if the Government exercises FAR 52.217-8 Option to Extend Services.

PAYMENT TERMS & DELIVERY:

The Government shall consider your “DISCOUNT TERMS” to be NET 30 unless following block is marked and filled-in completely:

Use the following DISCOUNT TERMS for this offer: % days; Net 30

The Government shall consider this offer to be FOB Destination unless following block is marked and filled-in completely:

FOB Other:

ADDITIONAL INFORMATION (for Offeror Use):

{Insert Name} DATE {Insert Title}

7. Provisions and Clauses

1. The provisions that apply to this solicitation are as follows:

FAR 52.252-1, Solicitation Provisions Incorporated by Reference (Feb 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this address: http://farsite.hill.af.mil

(End of Provision)

• FAR 52.204-7, System for Award Management

• FAR 52.204-16, Commercial and Government Entity Code Reporting

• FAR 52.207-4, Economic Purchase Quantity – Supplies

• FAR 52.209-2, Prohibition On Contracting With Inverted Domestic Corporations--Representation

• FAR 52.212-1, Instructions to Offerors-Commercial

• FAR 52.212-2, Evaluation - Commerical Items

• FAR 52.212-3, Offeror Representations and Certificates (Include a completed copy with RFP)

• FAR 52.215-1, Instructions to Offerors -- Competitive Acquisition

• FAR 52.225-18, Place of Manufacture

• DFARS 252.203-7005, Representation Relating to Compensation of Former DoD Officials

• DFARS 252.204-7004, Alternate A, System for Award Management

• DFARS 252.204-7008, Export-Controlled Items

52.212-1 Instructions to Offerors—Commerical Items (Deviation 2018-O0018)

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code and small business size standard for this acquisition appear in Block 10 of the solicitation cover sheet (SF 1449). However, the small business size standard for a concern which submits an offer in its own name, but which proposes to furnish an item which it did not itself manufacture, is 500 employees.

(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show --

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of offers;

(3) The name, address, and telephone number of the offeror;

(4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) “Remit to” address, if different than mailing address;

http://farsite.hill.af.mil/

(8) A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically);

(9) Acknowledgment of Solicitation Amendments;

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and

(11) If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of offers. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender’s request and expense, unless they are destroyed during preaward testing.

(e) Multiple offers. Offerors are encouraged to submit multiple offers presenting alternative terms and conditions, including alternative line items (provided that the alternative line items are consistent with subpart 4.10 of the Federal Acquisition Regulation), or alternative commercial items for satisfying the requirements of this solicitation. Each offer submitted will be evaluated separately.

(f) Late submissions, modifications, revisions, and withdrawals of offers.

(1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers or revisions are due.

(2)

(i) Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is “late” and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and—

(A) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of offers; or

(B) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government’s control prior to the time set for receipt of offers; or

(C) If this solicitation is a request for proposals, it was the only proposal received.

(ii) However, a late modification of an otherwise successful offer, that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted.

(3) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel.

(4) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(5) Offers may be withdrawn by written notice received at any time before the exact time set for receipt of offers. Oral offers in response to oral solicitations may be withdrawn orally. If the solicitation authorizes facsimile offers, offers may be withdrawn via facsimile received at any time before the exact time set for receipt of offers, subject to the conditions specified in the solicitation concerning facsimile offers. An offer may be withdrawn in person by an offeror or its authorized representative if, before the exact time set for receipt of offers, the identity of the person requesting withdrawal is established and the person signs a receipt for the offer.

(g) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror’s initial offer should contain the offeror’s best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

(h) Multiple awards. The Government may accept any item or group of items of an offer, unless the offeror qualifies the offer by specific limitations. Unless otherwise provided in the Schedule, offers may not be submitted for quantities less than those specified.

The Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit prices offered, unless the offeror specifies otherwise in the offer.

(i) Availability of requirements documents cited in the solicitation.

(1)

(i) The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101-29, and copies of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained for a fee by submitting a request to--

GSA Federal Supply Service Specifications Section

Suite 8100 470 L’Enfant Plaza, SW Washington, DC 20407 Telephone (202) 619-8925)

Facsimile (202 619-8978).

(ii) If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a single copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained free of charge by submitting a request to the addressee in paragraph (i)(1)(i) of this provision.

Additional copies will be issued for a fee.

(2) Most unclassified Defense specifications and standards may be downloaded from the following ASSIST websites--

(i) ASSIST (https://assist.dla.mil/online/start/ ).

(ii) Quick Search (http://quicksearch.dla.mil/).

(iii) ASSISTdocs.com (http://assistdocs.com).

https://assist.dla.mil/online/start/ http://quicksearch.dla.mil/ http://assistdocs.com/

(3) Documents not available from ASSIST may be ordered from the Department of Defense Single Stock Point (DoDSSP) by—

(i) Using the ASSIST Shopping Wizard ( https://assist.dla.mil/wizard/index.cfm );

(ii) Phoning the DoDSSP Customer Service Desk (215) 697-2179, Mon-Fri, 0730 to 1600 EST; or

(iii) Ordering from DoDSSP, Building 4 Section D, 700 Robbins Avenue, Philadelphia, PA 19111-5094, Telephone

(215) 697/2197, Facsimile (215) 697-1462.

(4) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance.

(j) Unique entity identifier. (Applies to all offers exceeding $3,500, and offers of $3,500 or less if the solicitation requires the Contractor to be registered in the System for Award Management (SAM).) The Offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation “Unique Entity Identifier” followed by the unique entity identifier that identifies the Offeror's name and address. The Offeror also shall enter its Electronic Funds Transfer (EFT) indicator, if applicable. The EFT indicator is a four-character suffix to the unique entity identifier. The suffix is assigned at the discretion of the Offeror to establish additional SAM records for identifying alternative EFT accounts (see subpart 32.11) for the same entity. If the Offeror does not have a unique entity identifier, it should contact the entity designated at www.sam.gov for unique entity identifier establishment directly to obtain one. The Offeror should indicate that it is an offeror for a Government contract when contacting the entity designated at www.sam.gov for establishing the unique entity identifier.

Class Deviation 2018-O0018—Micro-Purchase Threshold, Simplified Acquisition Threshold, and Special Emergency Procurement Authority. Effective August 31, 2018. This deviation remains in effect until it is incorporated into the FAR or DFARS, or otherwise rescinded

(j) Unique entity identifier. (Applies to all offers exceeding the micro-purchase threshold and offers at any dollar value if the solicitation requires the Contractor to be registered in the System for Award Management (SAM) database.) * * *

(k) Reserved.

(l) Debriefing. If a post-award debriefing is given to requesting offerors, the Government shall disclose the following information, if applicable:

(1) The agency’s evaluation of the significant weak or deficient factors in the debriefed offeror’s offer.

(2) The overall evaluated cost or price and technical rating of the successful and debriefed offeror and past performance information on the debriefed offeror.

(3) The overall ranking of all offerors, when any ranking was developed by the agency during source selection.

(4) A summary of rationale for award;

(5) For acquisitions of commercial items, the make and model of the item to be delivered by the successful offeror.

(6) Reasonable responses to relevant questions posed by the debriefed offeror as to whether source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities were followed by the agency.

https://assist.dla.mil/wizard/index.cfm http://www.sam.gov/ http://www.sam.gov/

52.212-2 -- Evaluation -- Commercial Items.

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

Past Performance

Technical

Price

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced.

Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of Provision)

Addendum 52.212-2 -- Evaluation -- Commercial Items.

Proposals will be evaluted utilizing the following evaluation criteria:

A. Past Performance: The Government will evaluate past performance using subfactors listed below.

i. Recency and Relevant: This subfactor evaluates the recency and relevant of past performance effort.

The Government will evaluate up to four (4) PPQs. The PPQs will be evaluated by Table 1. Recency is defined in this RFP as being 5 years or less, August 2014 to present.

ii. Confidence: This subfactor rating will be the overall ranking for past performance for each proposal. A neutral rating will not be looked as either favorable or unfavorable. Table 1 will be used to determine the Confidence Rating in Table 2.

TABLE 1 – PAST PERFORMANCE RELEVANCY RATING METHOD

Adjectival Rating Description Very Relevant Present/past performance effort involved essentially the same scope and magnitude of effort and complexities this solicitation requires.

Relevant Present/past performance effort involved similar scope and magnitude of effort and complexities this solicitation requires.

Somewhat Relevant Present/past performance effort involved some of the scope and magnitude of effort and complexities this solicitation requires.

Not Relevant Present/past performance effort involved little or none of the scope and magnitude of effort and complexities this solicitation requires.

TABLE 2 – PAST PERFORMANCE CONFIDENCE RATING METHOD

Substantial Confidence

Based on the offeror’s recent/relevant performance record, the Government has a high expectation that the offeror will successfully perform the required effort.

Satisfactory Confidence

Based on the offeror’s recent/relevant performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort.

Netural Confidence No recent/relevant performance record is available or the offeror’s performance record is so sparse that no meaningful confidence assessment rating can be reasonably assigned. The offeror may not be evaluated favorably or unfavorably on the factor of past performance.

Limited Confidence Based on the offeror’s recent/relevant performance record, the Government has a low expectation that the offeror will successfully perform the required effort.

No Confidence Based on the offeror’s recent/relevant performance record, the Government has no expectation that the offeror will be able to successfully perform the required effort.

B. Technical Capability: The Government will evaluate Technical Capability only after an offer is considered acceptable in regards to pricing. The Government will review the contractor’s technical capability and assess it in accordance with Table 3 below. The technical section of the proposal shall be evaluated by the three (3) subfactors listed below.

i. Management Plan: This subfactor evaluates the contractor’s ability to provide a sound and realistic Management Plan to provide services without introducing unacceptable risk. The management plan, or any portion thereof, could become an attachment to the contract at award. The Offeror must provide a Management Plan that demonstrates its capability and capacity to meet the requirements as outline in the PWS to include the appropriate mix of technical personnel.

Standard: The management plan shall provide an approach to successfully manage and execute the contract at the acceptable performance level without introducing unacceptable risk. The management plan is acceptable when it successfully meets the following criteria:

a. The offeror demonstrates a sound approach to management throughout the life of the contract.

The offeror describes the appropriate number and mix of technical personnel with the required certifications/experience to meet the requirements on the PWS.

ii. Quality Control Plan: Offerors shall provide a draft Quality Control Plan (QCP) describing their Quality Management System (QMS). In order to meet the government’s quality requirements, a contractor’s QMS should be robust enough and resourced adequately to execute four key quality functions: 1) Detection of quality program problems and defects; 2) Identification of root causes for quality related problems/defects; 3) Correction of root causes related to detected problems/defects; and,

4) Follow-up to ensure quality related problems/defects do not recur. Furthermore, a mature QMS requires the contractor be the proactive party on quality. The goal is to obtain performance reflective of continuous improvement with no reliance on COR’s surveillance to detect problems/defects, determine root causes, or ensure quality related problems/defects do not recur. After contract award, a finalized Quality Control Plan shall be required from the apparent awardee no later than thirty (30) calendar days after the award of the contract for approval IAW the PWS.

Standard: The quality control plan shall thoroughly substantiate all of the following:

a. A description of the contractor’s quality control processes and procedures, including a chart showing lines of authority. The QCP Manager shall report to the project manager or someone higher in the organization. The project manager in this context shall mean the individual with responsibility for the overall management of the project including quality and production.

iii. Experience: Offerors shall provide information regarding their experience.

Standard: Experience within the last five (5) years. Any experience listed prior to the five year mark, August 2014, will not be considered.

TABLE 3 – COMBINED TECHNICAL/RISK RATING METHOD

Outstanding Proposal indicates an exceptional approach and understanding of the requirements and contains multiple strengths, and risk of unsuccessful performance is low.

Good Proposal indicates a thorough approach and understanding of the requirements and contains at least one strength, and risk of unsuccessful performance is low to moderate.

Acceptable Proposal meets requirements and indicates an adequate approach and understanding of the requirements, and risk of unsuccessful performance is no worse than moderate.

Marginal Proposal has not demonstrated an adequate approach and understanding of the requirements, and/or risk of unsuccessful performance is high.

Unacceptable Proposal does not meet requirements of the solicitation, and thus, contains one or more deficiencies, and/or risk of unsuccessful performance is unacceptable. Proposal is unawardable.

C. Price: The Government will evaulate the total price and option prices. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Price may be the determining factor if the Governments determines the Offerors are essentially equal in Past Performance and Technical

2. The following contract clauses apply to this acquisition:

CONTRACT CLAUSES BY REFERENCE

FAR 52.252-2, Clauses Incorporated by Reference Clauses Incorporated by Reference (Feb 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text.

Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address: http://farsite.hill.af.mil

• FAR 52.202-1 Definitions

• FAR 52.203-3 Gratuities

• FAR 52.204-13, System for Award Management Maintenance

• FAR 52.204-18, Commercial and Government Entity Code Maintenance

• FAR 52.204-19, Incorporation by Reference of Representations and Certifications

• FAR 52.209-10, Prohibition on Contracting With Inverted Domestic Corporations*

• FAR 52.211-7, Alternatives to Government-Unique Standards

• FAR 52.211-17, Delivery of Excess Quantities

• FAR 52.211-18, Variation in Estimated Quantity

• FAR 52.212-4, Contract Terms and Conditions-Commercial Items

• FAR 52.219-6, Notice of Total Small Business Set-Aside

• FAR 52.219-13, Notice of Set-Aside of Orders

• FAR 52.223-6, Drug Free Workplace

• FAR 52.223-19, Compliance With Environmental Management Systems

• FAR 52.229-3, Federal, State And Local Taxes

• FAR 52.232-1, Payments

• FAR 52.232-8, Discounts for Prompt Payment

• FAR 52.232-11, Extras

• FAR 52.232-17, Interest

• FAR 52.232-23, Assignment of Claims

• FAR 52.232-39, Unenforceability of Unauthorized Obligations

• FAR 52.233-1, Disputes

• FAR 52.233-3, Protest after Award *

• FAR 52.233-4, Applicable Law for Breach of Contract Claim*

• FAR 52.242-13, Bankruptcy

• FAR 52.243-1, Changes -- Fixed-Price

• FAR 52.246-1, Contractor Inspection Requirements

• FAR 52.246-2, Inspection Of Supplies--Fixed Price

• FAR 52.246-16, Responsibility for Supplies

• FAR 52.247-34, F.O.B. Destination

• FAR 52.249-1, Termination for Convenience of the Government (Fixed-Price) (Short Form)

• FAR 52.249-8 Default (Fixed-Price Supply & Service)

• DFARS 252.203-7000, Requirements Relating to Compensation of Former DoD Officials

• DFARS 252.203-7002, Requirement to Inform Employees of Whistleblower Rights

• DFARS 252.204-7003, Control of Government Personnel Work Product

• DFARS 252.204-7012, Safeguarding of Unclassified Controlled Technical Information

• DFARS 252.204-7015, Disclosure of Information to Litigation Support Contractors

• DFARS 252.213-7000 Notice to Prospective Suppliers on Use of Supplier Performance Risk System in Past Performance

Evaluations

• DFARS 252.223-7006, Prohibition on Storage, Treatment, and Disposal of Toxic or Hazardous Materials

• DFARS 252.223-7008, Prohibition of Hexavalent Chromium

• DFARS 252.225-7001, Buy American and Balance of Payments Program – Basic (Dec 2017)

• DFARS 252.225-7048, Export-Controlled Items

• DFARS 252.227-7015, Technical Data–Commercial Items

• DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports

• DFARS 252.232-7010, Levies on Contract Payments

• DFARS 252.243-7001, Pricing of Contract Modifications

• DFARS 252.244-7000, Subcontracts for Commercial Items

• DFARS 252.247-7023 Alt III, Transportation of Supplies by Sea

52.212-5 -- Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items.

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (Jan 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and

Other Covered Entities (Jul 2018) (Section 1634 of Pub. L. 115-91).

(3) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (Nov 2015)

(4) 52.233-3, Protest After Award (AUG 1996) (31 U.S.C. 3553).

(5) 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004) (Public Laws 108-77, 108-78 (19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the contracting officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

___ (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (Sept 2006), with Alternate I (Oct 1995) (41 U.S.C.

4704 and 10 U.S.C. 2402).

_X__ (2) 52.203-13, Contractor Code of Business Ethics and Conduct (Oct 2015) (41 U.S.C. 3509).

_X__ (3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (Jun 2010) (Section 1553 of Pub L. 111-5) (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009).

_X__ (4) 52.204-10, Reporting Executive compensation and First-Tier Subcontract Awards (Oct 2016) (Pub. L. 109-282) (31 U.S.C. 6101 note).

___ (5) [Reserved]

_X__ (6) 52.204-14, Service Contract Reporting Requirements (Oct 2016) (Pub. L. 111-117, section 743 of Div. C).

___ (7) 52.204-15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts (Oct 2016) (Pub. L. 111-117, section 743 of Div. C).

_X__ (8) 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (Oct 2015) (31 U.S.C. 6101 note).

___ (9) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (Jul 2013) (41 U.S.C. 2313).

___ (10) [Reserved]

___ (11) (i) 52.219-3, Notice of HUBZone Set-Aside or Sole-Source Award (Nov 2011) (15 U.S.C. 657a).

___ (ii) Alternate I (Nov 2011) of 52.219-3.

___ (12) (i) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (Oct 2014) (if the offeror elects to waive the preference, it shall so indicate in its offer)(15 U.S.C. 657a).

___ (ii) Alternate I (Jan 2011) of 52.219-4.

___ (13) [Reserved]

_X__ (14) (i) 52.219-6, Notice of Total Small Business Aside (Nov 2011) (15 U.S.C. 644).

___ (ii) Alternate I (Nov 2011).

___ (iii) Alternate II (Nov 2011).

___ (15) (i) 52.219-7, Notice of Partial Small Business Set-Aside (June 2003) (15 U.S.C. 644).

___ (ii) Alternate I (Oct 1995) of 52.219-7.

___ (iii) Alternate II (Mar 2004) of 52.219-7.

_X__ (16) 52.219-8, Utilization of Small Business Concerns (Nov 2016) (15 U.S.C. 637(d)(2) and (3)).

___ (17) (i) 52.219-9, Small Business Subcontracting Plan (Jan 2017) (15 U.S.C. 637 (d)(4)).

___ (ii) Alternate I (Nov 2016) of 52.219-9.

___ (iii) Alternate II (Nov 2016) of 52.219-9.

___ (iv) Alternate III (Nov 2016) of 52.219-9.

___ (v) Alternate IV (Nov 2016) of 52.219-9.

__X_ (18) 52.219-13, Notice of Set-Aside of Orders (Nov 2011) (15 U.S.C. 644(r)).

___ (19) 52.219-14, Limitations on Subcontracting (Jan 2017) (15 U.S.C. 637(a)(14)).

___ (20) 52.219-16, Liquidated Damages—Subcontracting Plan (Jan 1999) (15 U.S.C. 637(d)(4)(F)(i)).

___ (21) 52.219-27, Notice of Service-Disabled Veteran-Owned Small Business Set-Aside (Nov 2011) (15 U.S.C. 657f).

___ (22) 52.219-28, Post Award Small Business Program Rerepresentation (Jul 2013) (15 U.S.C. 632(a)(2)).

___ (23) 52.219-29, Notice of Set-Aside for, or Sole Source Award to, Economically Disadvantaged Women-Owned Small Business Concerns (Dec 2015) (15 U.S.C. 637(m)).

___ (24) 52.219-30, Notice of Set-Aside for, or Sole Source Award to, Women-Owned Small Business Concerns Eligible Under the Women-Owned Small Business Program (Dec 2015) (15 U.S.C. 637(m)).

_X__ (25) 52.222-3, Convict Labor (June 2003) (E.O. 11755).

_X__ (26) 52.222-19, Child Labor—Cooperation with Authorities and Remedies (Jan 2018) (E.O. 13126).

_X__ (27) 52.222-21, Prohibition of Segregated Facilities (Apr 2015).

_X__ (28) 52.222-26, Equal Opportunity (Sep 2016) (E.O. 11246).

___ (29) 52.222-35, Equal Opportunity for Veterans (Oct 2015) (38 U.S.C. 4212).

_X__ (30) 52.222-36, Equal Opportunity for Workers with Disabilities (Jul 2014) (29 U.S.C. 793).

___ (31) 52.222-37, Employment Reports on Veterans (Feb 2016) (38 U.S.C. 4212).

___ (32) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) (E.O. 13496).

_X__ (33) (i) 52.222-50, Combating Trafficking in Persons (Mar 2015) (22 U.S.C. chapter 78 and E.O. 13627).

___ (ii) Alternate I (Mar 2015) of 52.222-50, (22 U.S.C. chapter 78 and E.O. 13627).

___ (34) 52.222-54, Employment Eligibility Verification (Oct 2015). (E. O. 12989). (Not applicable to the acquisition of commercially available off-the-shelf items or certain other types of commercial items as prescribed in 22.1803.)

___ (35) (i) 52.223-9, Estimate of Percentage of Recovered Material Content for EPA-Designated Items (May 2008) (42 U.S.C. 6962(c)(3)(A)(ii)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

___ (ii) Alternate I (May 2008) of 52.223-9 (42 U.S.C. 6962(i)(2)(C)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

_X__ (36) 52.223-11, Ozone-Depleting Substances and High Global Warming Potential Hydrofluorocarbons (Jun 2016) (E.O.13693).

___ (37) 52.223-12, Maintenance, Service, Repair, or Disposal of Refrigeration Equipment and Air Conditioners (Jun 2016) (E.O. 13693).

___ (38) (i) 52.223-13, Acquisition of EPEAT® -Registered Imaging Equipment (Jun 2014) (E.O.s 13423 and 13514

___ (ii) Alternate I (Oct 2015) of 52.223-13.

___ (39) (i) 52.223-14, Acquisition of EPEAT® -Registered Television (Jun 2014) (E.O.s 13423 and 13514).

___ (ii) Alternate I (Jun 2014) of 52.223-14.

___ (40) 52.223-15, Energy Efficiency in Energy-Consuming Products (Dec 2007) (42 U.S.C. 8259b).

___ (41) (i) 52.223-16, Acquisition of EPEAT® -Registered Personal Computer Products (Oct 2015) (E.O.s 13423 and 13514).

___ (ii) Alternate I (Jun 2014) of 52.223-16.

_X__ (42) 52.223-18, Encouraging Contractor Policies to Ban Text Messaging while Driving (Aug 2011) (E.O. 13513).

___ (43) 52.223-20, Aerosols (Jun 2016) (E.O. 13693).

___ (44) 52.223-21, Foams (Jun 2016) (E.O. 13696).

___ (45) (i) 52.224-3, Privacy Training (Jan 2017) (5 U.S.C. 552a).

___ (ii) Alternate I (Jan 2017) of 52.224-3.

___ (46) 52.225-1, Buy American--Supplies (May 2014) (41 U.S.C. chapter 83).

_X__ (47) (i) 52.225-3, Buy American--Free Trade Agreements--Israeli Trade Act (May 2014) (41 U.S.C. chapter 83, 19 U.S.C. 3301 note, 19 U.S.C. 2112 note, 19 U.S.C. 3805 note, 19 U.S.C. 4001 note, Pub. L. 103-182, 108-77, 108-78, 108-286, 108-302, 109-53, 109-169, 109-283, 110-138, 112-41, 112-42, and 112-43).

___ (ii) Alternate I (May 2014) of 52.225-3.

___ (iii) Alternate II (May 2014) of 52.225-3.

___ (iv) Alternate III (May 2014) of 52.225-3.

___ (48) 52.225-5, Trade Agreements (Oct 2016) (19 U.S.C. 2501, et seq., 19 U.S.C. 3301 note).

_X__ (49) 52.225-13, Restrictions on Certain Foreign Purchases (Jun 2008) (E.O.’s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury).

___ (50) 52.225-26, Contractors Performing Private Security Functions Outside the United States (Oct 2016) (Section 862, as amended, of the National Defense Authorization Act for Fiscal Year 2008; 10 U.S.C. 2302 Note).

___ (51) 52.226-4, Notice of Disaster or Emergency Area Set-Aside (Nov 2007) (42 U.S.C. 5150).

___ (52) 52.226-5, Restrictions on Subcontracting Outside Disaster or Emergency Area (Nov 2007) (42 U.S.C. 5150).

___ (53) 52.232-29, Terms for Financing of Purchases of Commercial Items (Feb 2002) (41 U.S.C. 4505), 10 U.S.C. 2307(f)).

___ (54) 52.232-30, Installment Payments for Commercial Items (Jan 2017) (41 U.S.C. 4505, 10 U.S.C. 2307(f)).

_X__ (55) 52.232-33, Payment by Electronic Funds Transfer— System for Award Management (Jul 2013) (31 U.S.C. 3332).

___ (56) 52.232-34, Payment by Electronic Funds Transfer—Other Than System for Award Management (Jul 2013) (31 U.S.C. 3332).

___ (57) 52.232-36, Payment by Third Party (May 2014) (31 U.S.C. 3332).

___ (58) 52.239-1, Privacy or Security Safeguards (Aug 1996) (5 U.S.C. 552a).

___ (59) 52.242-5, Payments to Small Business Subcontractors (Jan 2017) (15 U.S.C. 637(d)(12)).

___ (60) (i) 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels (Feb 2006) (46 U.S.C. Appx 1241(b) and 10 U.S.C. 2631).

___ (ii) Alternate I (Apr 2003) of 52.247-64.

(c) The Contractor shall comply with the FAR clauses in this paragraph (c), applicable to commercial services, that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or executive orders applicable to acquisitions of commercial items:

___ (1) 52.222-17, Nondisplacement of Qualified Workers (May 2014) (E.O. 13495)

_X__ (2) 52.222-41, Service Contract Labor Standards (May 2014) (41 U.S.C. chapter 67.).

___ (3) 52.222-42, Statement of Equivalent Rates for Federal Hires (May 2014) (29 U.S.C. 206 and 41 U.S.C. chapter 67).

___ (4) 52.222-43, Fair Labor Standards Act and Service Contract Labor Standards -- Price Adjustment (Multiple Year and Option Contracts) (May 2014) (29 U.S.C.206 and 41 U.S.C. chapter 67).

___ (5) 52.222-44, Fair Labor Standards Act and Service Contract Labor Standards -- Price Adjustment (May 2014) (29 U.S.C. 206 and 41 U.S.C. chapter 67).

___ (6) 52.222-51, Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment--Requirements (May 2014) (41 U.S.C. chapter 67).

___ (7) 52.222-53, Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services-- Requirements (May 2014) (41 U.S.C. chapter 67).

_X__ (8) 52.222-55, Minimum Wages Under Executive Order 13658 (Dec 2015) (E.O. 13658).

___ (9) 52.222-62, Paid Sick Leave Under Executive Order 13706 (JAN 2017) (E.O. 13706).

___ (10) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations. (May 2014) (42 U.S.C. 1792).

___ (11) 52.237-11, Accepting and Dispensing of $1 Coin (Sep 2008) (31 U.S.C. 5112(p)(1)).

(d) Comptroller General Examination of Record The Contractor shall comply with the provisions of this paragraph (d) if this contract was awarded using other than sealed bid, is in excess of the simplified acquisition threshold, and does not contain the clause at 52.215-2, Audit and Records -- Negotiation.

(1) The Comptroller General of the United States, or an authorized representative of the Comptroller General, shall have access to and right to examine any of the Contractor’s directly pertinent records involving transactions related to this contract.

(2) The Contractor shall make available at its offices at all reasonable times the records, materials, and other evidence for examination, audit, or reproduction, until 3 years after final payment under this contract or for any shorter period specified in FAR Subpart 4.7, Contractor Records Retention,…