Attachment_2_PWS_Aircraft_Cooling_Sled_Services.pdf

FA4661-19-Q-0013

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PERFORMANCE WORK STATEMENT

FOR

Hangar 5110/5020 Aircraft Cooling Air & LCS Cooling Oil Sled Sustainment

AT

Dyess AFB, TX

5 March 2019

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Hangar 5110/5020 Aircraft Cooling Air & LCS Cooling Oil Sled Sustainment

Table of Contents

1.0 SECTION I: DESCRIPTION OF SERVICES

1.1 General Scope

1.2 Background

1.3 Inherently Governmental Function

1.4 Period of Performance

1.5 Place of Performance

1.6 Specific Tasks

1.7 Historical Data

1.8 Minimum Qualifications

1.9 Deliverables

1.10 Contractor Travel

1.11 Contractor Phase-In and Phase-Out Transition

1.12 Small Business Subcontracting Program

2.0 SECTION II: SERVICE SUMMARY

2.1 General

2.2 Performance Evaluation

2.3 Government Quality Assurance

2.4 Performance Assessment

2.5 Contracting Officer’s Representative

2.6 Quality Control

2.7 Contractor’s Performance

3.0 SECTION III: GENERAL INFORMATION

3.1 Hours of Operation

3.2 Contractor Personnel

3.3 Contingency Plan

3.4 Conservation of Utilities

4.0 SECTION IV: SECURITY

3.5 Environmental Protection

3.6 Miscellaneous Paragraph

4.1 4.2 4.3

Required Training Additional Security Requirements

5.0 SECTION V APPENDICES & EXHIBITS

APPENDIX 1 Definitions, Abbreviations, and Acronyms APPENDIX 2 Applicable Publications and Forms

General

5.0 5.1

5.3 5.2

SECTION IV: SAFETY

Apperance Safety Threats Safety Equipment

SECTION I

1.0 DESCRIPTION OF SERVICES

1.1 General. This is a non-personnel services contract to provide preventative maintenance and repair services of five (5) aircraft cooling air sleds and one (1) aircraft Liquid Cooling System (LCS) cooling oil sled along with all associated air ducting/HVAC plumbing and interior electrical control systems at hangar 5110 and 5020.

Everything from the control switches inside the hangar to all components which make up the sleds (condenser, blower, valves) to the hard air ducting which transport the air to the flexible hoses back inside the hangar shall be considered one complete system. The LCS sled in hangar 5110 is unique. It is comprised of the cooling liquid circulation subsystem and a chilled water cooling subsystem. The cooling liquid is Polyalphaolefin (PAO) and runs through approximately 250 feet of stainless steel piping and flexible hose by a dedicated pump. The chilled water is a 60/40 mixture of water and ethylene glycol and run through approximately 60 feet of piping by another dedicated pump. There is a 20-ton chiller unit to cool the water mixture. The refrigerant is R-22 Freon. The PAO is cooled in a liquid to liquid heat exchanger by the chilled water and PAO flow is controlled/directed by pneumatically actuated, electrically controlled valves. The sled also provides a 26 VDC signal to isolate the aircraft pump and reservoir during sled operation to prevent aircraft damage with an interface signal that ensures the sled is properly connected to the aircraft prior to operation. Sled operation is CPU controlled with the user interface being a panel mounted on the hangar wall. The government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the contractor who, in turn is responsible to the government.

1.1.1 Description of Services/Objectives. The contractor shall provide all management, personnel, equipment, supplies, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform Aircraft Cooling Air & Cooling Oil Sled Preventative Maintenance and Repair Services as defined in this Performance Work Statement (PWS) except for those items specified as Government Furnished Property and services. The contractor shall perform to the standards in this contract. This includes the planning, coordination, and surveillance of the activities necessary to ensure disciplined work performance and timely resources application to accomplish all tasking under the contract. The contractor shall be responsible for maintaining a clean work area whenever workers are present performing any services. The contractor shall be responsible for maintaining communication with the Contracting Officer (CO) and the Contracting Officer’s Representative (COR), and to immediately notify both the CO and the COR of any problems that would prevent timely performance of this contract. The contractor shall be responsible for and required to implement, and maintain management control systems necessary to plan, organize, direct, and control all activities under this contract.

1.2 Background. All six (6) aircraft sleds are at least 30 years and it is not known when or if they have ever had a service contract.

1.2.1 Hangar 5110 Bay 1 Cooling Air Sled Model# MM-1710-2 is operational.

1.2.2 Hangar 5110 Bay 2 Cooling Air Sled Model# MM-1710-3 is operational.

1.2.3 Hangar 5110 Bay 3 Cooling Air Sled Model# MM-1710-1 is operational.

1.2.4 Hangar 5110 Bay 3 LCS Cooling Oil Sled Model# MDS-GTAN00NA is operational but requires constant vigilance of the user and is prone to oil leaks. It has been unreliable in the past but recent maintenance and improvements have significantly improved the reliability.

1.2.5 Hangar 5020 Bay 1 Cooling Air Sled Model# MM-1655-2 is operational.

1.2.6 Hangar 5020 Bay 2 Cooling Air Sled Model# MM-1655-2 is inoperable and has not been troubleshot.

1.3 Inherently Governmental Function. The contractor shall not perform inherently governmental functions as defined in FAR Subpart 7.5 in relationship to this PWS.

1.4 Period of Performance. This is a 5 year contract with 1 basic year and 4 option years.

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1.5 Place of Performance. The contractor shall perform the services in the PWS at Dyess Air Force Base, Tx

1.6. Specific Tasks. The Contractor will perform quarterly preventative maintenance, make routine repairs as identified during preventative maintenance, and respond to Emergency repair calls. It is expected that with proper preventative maintenance being performed, emergency repairs will be required approximately once per year for each of the five air sleds and three times a year for the LCS sled. The contractor will perform quarterly preventative maintenance of the six (6) sleds as specified in para 1.6.1 on a planned schedule. Additionally, the contractor shall perform any routine or emergency repairs in accordance with the manufacturer’s recommendations as specified in para 1.6.2. All discrepancies identified during the preventative maintenance specific tasks para 1.6.1 shall be repaired as routine maintenance. It is the responsibility of the Contractor to stay within the contract’s service labor CLIN budget structure as additional funds may not be authorized.

Additional funds may be authorized for the parts CLIN as coordinated by the COR and 7 AMXS Resource Advisor. Also, given the age of this equipment, any non-OEM replacement parts must be approved by the COR prior to installation.

1.6.1 Specific Tasks Performed Quarterly.

1.6.1.1 Check and clean or replace filters

1.6.1.2 Connect gauges and check operating pressures

1.6.1.3 Record liquid line and suction line pressures

1.6.1.4 Check for signs of refrigerant/cooling oil leaks

1.6.1.5 Check all motor amperage draws

1.6.1.6 Lubricate moving parts as applicable

1.6.1.7 Check belts and adjust tension, if needed

1.6.1.8 Check pressure cut-out settings

1.6.1.9 Check start capacitors and potential relays, if applicable

1.6.1.10 Check compressor contactor

1.6.1.11 Check condensate drain operation

1.6.1.12 Check and adjust all safety controls

1.6.1.13 Check fan control

1.6.1.14 Check electrical wiring connections and insulation

1.6.1.15 Check amperage draw on each element (electric heaters)

1.6.1.16 Check sequence of operation (electric heaters)

1.6.1.17 Check contacts

1.6.1.18 Check amps and volts while in operation

1.6.1.19 Inspect fans and blades

1.6.1.20 Check and clean coils

1.6.2 Performed as Required

1.6.2.1 Respond to emergency calls within 24 hours and submit corrective action requirements within an additional 24 hours which will include a detailed description of required repairs and estimated completion date.

1.7 Historical Data. The tasks described above have not been performed regularly in the past. In the recent past all work has been performed on a case by case basis. Whenever a sled quit operating as required a local repair service was called out to evaluate and subsequent repairs were performed upon availability of funds. If funds were not available the air sled remained off-line and a portable air-conditioning unit was used. Not having regular preventative maintenance performed has decreased the sled effectiveness/reliability and removed

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Page - 6 - of 20 critical AGE assets from the flightline.

1.7.1 The Government estimates two technicians two hours per air sled, totaling 12 hours to complete all six sleds.

1.7.2 Over the past two years the five air sleds have averaged one emergency repair each annually, and the LCS sled has averaged three emergency repairs annually.

1.8 Minimum Qualifications

1.8.1 Contractor must have valid state issued Class A Air Conditioning and Refrigeration license and include proof with their proposal and once annually thereafter.

1.9 Deliverables.

1.9.1 Below is a list of deliverables under this contract.

Support Area Title Delivery Date/Description

Management Manpower Reporting See 1.9.2 below.

Technical Quarterly Status Report Report shall consist of status of all identified preventative maintenance areas in para 1.6, any work performed, any correction actions taken in response to any discrepancies, and any contractor recommendations to better maintain the sleds. Report due NLT than 7 days after agreed upon quarterly schedule.

Technical Verifiable Air Sled Operation After any preventative maintenance is performed or repair is made and before contractor leaves work site a full verification of sled operation will be made with contractor and COR/facility manager or appointed alternate.

Technical Report Routine/Emergency Repair Report Report shall consist of detailed routine or emergency discrepancy, parts required for fix, and any contractor recommendations for preventative measures. Report shall be due NLT 48 hours after any routine/emergency repair is complete.

1.9.2 Contractor Manpower Reporting Application (eCMRA).

The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract via the secure data collection site (i.e. eCMRA). The contractor shall register in eCMRA within 30 days of contract award. The contractor is required to completely fill in all required data fields using the following web address http://www.ecmra.mil. Reporting inputs will be for the labor executed during the period of performance during each government fiscal year (FY), which runs 1 October http://www.ecmra.mil/ through 30 September. While inputs may be reported any time during the FY, all data shall be reported no later than 31 October of each calendar year. Contractors may direct questions to the above eCMRA help desk.

Information from the secure web site is considered to be proprietary in nature when the contract number and contractor identity are associated with the direct labor hours and direct labor dollars. At no time will any data be released to the public with the contractor name and contract number associated with the data. Data for Air Force service requirements must be input at the Air Force eCMRA link. However, user manuals for government personnel and contractors are available at the eCMRA link at http://www.ecmra.mil.

1.9.3 Inspection. Deliverables will be inspected by the government within one (1) workday of receipt. Progress meeting will be held if performance fails to meet minimum standards indicated in the Service Summary

1.10. Contractor Travel. Travel will not be required.

SECTION II

2.0 Service Summary (SS)

2.1 General

The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success but do not represent all contract performance requirements. All contract performance requirements in this PWS will be monitored.

2.2 Performance Evaluation

Performance of a service shall be evaluated to determine whether or not it meets the performance requirements of this contract. Re-performance of unacceptable services at no additional cost is the preferred course of action when appropriate. In the case of issued Corrective Action Reports (CARs), the Contracting Officer shall take appropriate measures according to inspection of services clause in the contract.

Page - 7 - of 20 http://www.ecmra.mil/

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SS

Performance Objective (The Service required— usually a shall statement)

PWS

Paragraph

Performance Threshold (This is the maximum error rate. It could possibly be “Zero deviation from standard”)

Rating Criteria (Establish rating criteria based on performance threshold. Below are examples. Adjust according to the acquisition. Helpful with CPARs ratings, if applicable)

Quality

Contractor shall perform all prescribed Quarterly Preventative maintenance

1.6.1 ZERO DEVIATION FROM

STANDARD

Will consist of a full completion/accuracy review of the Quarterly Status Report and verifiable Sled operation as required under para

1.9.1 with no more than 1 error.

Contractor shall complete all Routine (non- Emergency) repairs and return sled to 100% operational status

1.6.1 ZERO DEVIATION FROM

STANDARD UNLESS

COORDINATED WITH COR

NLT 2 WORK DAYS AFTER

REPAIR NOTIFICATION OR

DISCOVERY

Will consist of a full completion/accuracy review of the Routine/Emergency Repair Report and Verifiable Sled Operation as required under para

1.9.1 with no more than 1 error.

Contractor shall respond to all Emergency repair calls and ensure sled is returned to 100% operational status

1.6.1 Zero Deviation from

Standard

Will consist of a full completion/accuracy review of the Routine/Emergency Repair Report and Verifiable Sled Operation as required under para

1.9.1 with no more than 1 error.

Cost control

Contractor shall stay within Contract labor CLIN budgets

Zero deviation from standard Invoices will be reviewed before approval.

Management

5 Contractor shall complete all quarterly preventative

Zero deviation from standard unless coordinated with

Compliance will be determined by full

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2.3 Government Quality Assurance. The government shall inspect and evaluate the contractors’ performance to ensure services are received in accordance with requirements set forth in this contract. The COR will use the contractor’s work schedule, or modified version thereof, to record validation results. Results of the validation then becomes the official Air Force record of the contractor’s performance. Government surveillance of tasks not listed in the PWS or by methods other than those listed in the PWS (such as provided for by the Inspection of Services clause) may occur during the performance period of this contract. Such surveillance will be done according to standard inspection procedures or other contract provisions. Any action taken by the CO as a result of surveillance will be according to the terms of this contract.

2.3.1 The government will periodically evaluate the contractor’s performance in accordance with the Quality Assurance Surveillance Plan (QASP). The government may inspect each task as completed and increase the number of quality assurance inspections if deemed appropriate because of repeated failures discovered during surveillance inspections or because of repeated customer complaints. Likewise, the government may decrease the number of quality assurance inspections if performance dictates.

2.3.2 When an observation indicates defective performance, the COR shall require the contract manager or representative at the site to initial the observation. The initialing of the observation does not necessarily constitute concurrence with the observation, only acknowledgment that he or she has been made aware of the defective performance. When a performance threshold has not been met or contractor performance has not been accomplished, the COR will initiate and provide the CO a CAR for issuance to the contactor. The contractor shall respond to the CAR in accordance with (IAW) instructions provided and return it to the CO within 10 calendar days of receipt.

2.4 Performance Assessment.

2.4.1 Review of Audits. COR reviews results of the contractor’s accepted quality management system audits and related quality metrics.

maintenance consistent with the agreed upon schedule and completed within the specified month

COR prior to sled's scheduled month, of which the scheduled maintenance may only be rescheduled by one month.

completion/accuracy review of the Quarterly Status Report and verifiable sled operation as required under para 1.9.1

Contractor shall make all Routine repairs identified during preventative maintenance within 5 business days of all parts on hand.

Zero deviation from standard unless coordinated with COR within first 24 hours of notification or within 2 business days of identification.

Compliance will be determined by full completion/accuracy review of the Routine Repair Report and verifiable sled operation as required under para 1.9.1

Contractor shall respond to Emergency repairs within 24 hours of notification and complete repair within 24hrs of all parts on hand.

Zero deviation from standard unless coordinated with COR within first 24 hours of notification or as soon any delay is known.

Compliance will be determined by full completion/accuracy review of the Emergency Repair Report and verifiable sled operation as required under para 1.9.1

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2.4.2 100 Percent Verifiable Sled Operation Inspection. This method requires the COR to observe a 100 percent operational checkout inspection. Appropriate for tasks that occur infrequently.

2.5 Contracting Officer Representative (COR). CORs are representatives of the CO and will participate in the administration of this contract. After award of the contract, the contractor will be provided a letter identifying the COR and setting forth their duties and authorities. The COR is not authorized to change any of the terms and conditions of the contract/task order.

2.5.1 Multifunction Team (MFT). The contractor’s manager with the CO, Contract Administrator (CA), COR, and other government personnel shall meet on a regular basis. The MFT will establish how often meetings are needed based on contract complexity. The contractor may request a meeting with the CO when the contractor believes such a meeting is necessary. If the CO or CA deems necessary, written minutes of any such meetings shall be recorded by the CA in the contract file and signed by the PM and the CO or CA. If the contractor does not concur with any portion of the minutes, such nonoccurrence shall be provided in writing to the CO within 10 calendar days following receipt of the minutes.

2.6.1 Quality Control Plan (QCP). The contractor shall be required to submit a QCP within 30 days after contract award. The CO will notify the contractor of acceptance or required modifications to the plan. The contractor shall make appropriate modifications and obtain acceptance of the plan by the CO within 5 days. The contractor’s QCP shall contain, at a minimum, the following descriptive items:

a. The inspection system to cover all services. Description shall include specifics as to the areas to be inspected on a scheduled and unscheduled basis, frequency of inspections, and the title and organizational placement of the inspector(s).

b. The methods to be used for identifying and preventing defects in the quality of services performed.

c. How the records will be kept. Records must document all inspections and corrective or preventive actions taken.

2.7 Contractor’s Performance. The government assesses a contractor’s performance on an on-going basis, both positive and negative, and provides a record on a given contract during a specified period of time.

2.7.1 Past Performance Information (PPI). PPI can be provided to other government agencies, as requested.

2.7.2 Contractor Performance Assessment Report (CPARS). Depending on the estimated value of the contract, formal assessment and reporting of contractor performance is documented using the CPARS system. The contractor will be provided a copy of their assessment 365 days from contract award. The contractor shall have 60 days to review and submit comments for the evaluation activity’s consideration before the assessment is made final. Past Performance assessment reports will be protected by all parties and treated by government personnel as “For Official Use Only/Source Selection Information in accordance with FAR 2.101 and 3.104”.

SECTION III

3.0 GENERAL INFORMATION

3.1. Hours of Operation. The contractor shall perform the services required under this contract during the following hours: 0730-1600 Monday thru Friday except Federal holidays or when the government facility is closed due to local or national emergencies, administrative closings, or similar government directed facility closings.

3.1.1 Recognized Holidays. Contractor is not required to work below Federal holidays.

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day

*If the holiday falls on a Saturday, it will be observed on the preceding Friday. If the holiday falls on Sunday, it will be observed on the following Monday.

3.2. Contract Personnel

3.2.1. Contract Manager (CM). The contractor shall provide a contract manager and alternate(s) who are knowledgeable of Aircraft Cooling Air & LCS Cooling Oil Sled Sustainment Services. The contractor shall submit the name, address, telephone number and a resume of the CM to the CO within 2 days of contract start date. The list shall be kept current throughout the life of the contract. The CM or alternate(s) shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The CM or alternate(s) shall be available within 3 days to meet on the installation with government personnel designated by the CO to discuss problem areas. The CM and alternate(s) shall be able to read, write, and speak English. The CM shall be able to effectively communicate with contractor employees.

3.2.1.1. Personnel Roster. The contractor shall be required to provide a personnel roster consisting of names and other pertinent personnel data to the requiring activity for the purposes of 100% accountability real-world and exercise situations. The personnel roster shall be updated as individuals are removed and added.

3.2.2. Contractor Employees:

Certifications. Contractor employees shall have current and valid professional certifications and licenses required to perform the work in this PWS, prior to contract award. All certification and licensing requirements by Federal, State, and local agencies shall be complied with at the contractor's expense.

Contractor Qualifications. The contractor shall utilize employees possessing adequate training, skills, certifications and knowledge to perform the requirements of this contract.

Employee Training. The contractor shall give all training required to meet requirements of the PWS unless otherwise specified within the PWS or as otherwise approved by the CO. The contractor shall maintain training and experience records for each employee during the period of this contract that reflect sufficient personnel are qualified to accomplish all tasks required by this contract. Provide status of employee training upon the government’s request.

English Language. Employees who deal directly with customers will be required to communicate clearly and concisely with the customers in English. This requirement is strictly for the purpose of efficiently performing the contract tasks.

3.2.3. Use of Government Employees.

The contractor shall not employ any person who is an employee of the U.S. Government if employing that person would create a conflict of interest. In addition, the contractor shall not employ any person who is an employee of

Page - 11 - of 20 the Department of the Defense if such employment would be contrary to the policies contained in AFI 64-106, Chapter 1, Industrial Labor Relations Activities.

3.2.3.1 Employment of Spouses/Dependents. The contractor shall not employ any person who is a spouse or dependent child of a Department of Defense employee (either military or civilian) when such employee would be placed in a conflict of interest or appearance of a conflict of interest by virtue of such employment.

3.2.3.2. Off-duty Military Personnel. The contractor is cautioned that off-duty active military personnel hired under this contract may be subject to permanent change of station, change in duty hours, or deployment. Military Reservists and National Guard members may be subject to reorder to active duty. The abrupt absence of these personnel could adversely affect the contractor's ability to perform. However, their absence at any time shall not constitute an excuse for nonperformance under this contract.

3.2.3.3. Identification of Contractor Employees. All contract personnel attending meetings, answering government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed. Contractor personnel will not be required to obtain badges. If required to enter the restricted area inside hangar 5110 or 5020 an escort will be provided at the notification/request of the contractor.

Personal Conflict of Interest (PCI). The term "PCI" means that a contractor employee assigned to the contract has interests which (i) may diminish his/her capacity to give impartial, technically sound, objective assistance and advice in performing this contract, (ii) may otherwise result in a biased work product under this contract, or (iii) may result in an unfair competitive advantage. Any potential instance of PCI must be reported to the CO immediately.

Privately Owned Vehicles. Each contractor employee driving a privately owned vehicle on the installation must carry minimum liability insurance as required by the state. Contractor employees shall adhere to all posted speed limits and shall not use hand-held cellular telephones while driving on the installation for phone calls or texting. Use of seatbelts is mandatory. Any contractor employee cited for driving under the influence will have their driving privileges immediately revoked for a period to be determined.

Military Personnel. The government retains the option to assign military representatives on a full or part time basis at contracted sites as deemed necessary to evaluate site performance. The presence of military personnel shall in no way diminish the contractor’s responsibility to provide the operation services specified in this PWS.

Contingency Plan. The Contractor shall submit a contingency plan to the CO at contract start date, which explains how the contractor will expand operations in emergency or contingency situations to ensure all services are provided, how the contractor will ensure there are no interruptions of routine contract services due to labor disputes. Such plan shall be approved by the CO prior to contractor assuming duties under this contract.

3.4. Conservation of Utilities. The contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities.

3.5 Environmental Protection. The contractor shall comply with all applicable federal, state and local laws, regulations and standards that are or may become applicable to contractor’s activities in performance of this PWS.

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3.3

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3.5.1 Permits. The contractor shall be solely responsible for obtaining at its cost and expense any environmental permits required for its operations under the contract, independent of any existing permits held by the government.

The contractor acknowledges that the government will not consent to being named a secondary discharger or co-permittee for any operations or activities of the contractor under the contract. In the event the government is named as a secondary discharger or co-permittee for any activity or operation of the contract, the government shall have the right to take reasonable actions necessary to prevent, suspend, or terminate such activity or operations, including terminating this contract, without liability or penalty.

3.5.2 Right to Inspect. The government’s rights under this contract specifically include the right for government officials to inspect upon reasonable notice the work site for compliance with environmental, safety and occupational health laws and regulations, whether or not governmental is responsible for enforcing them. Such inspections are without prejudice to the right of duly constituted enforcement officials to make sure inspections. The government normally will give the contractor 24 hours prior notice of its intention to inspect, unless it determines the entry is required for safety, environmental, operations or security purposes.

3.5.3 Non-compliance. If the contractor is found to not be in compliance with any of these regulations, there may be cause for the facility to shut down until the contractor, when within the contractor’s control or the government, has remedied the problem. Any sanitary deficiencies shall require immediate correction.

3.5.4 Spill Response. The contractor is responsible to report and promptly clean up all spills in a manner consistent with current environmental regulations. In the event that it is necessary to utilize government material, equipment, or personnel to clean up a contractor caused spill, the contractor shall be required to reimburse the government for all associated costs.

3.5.5 Audit. This contract may be subject to audit by any and all cognizant government agencies. The contractor shall make available all records, which it maintains with respect to these contract, to such agencies.

3.5.8 Failure to Insist On Compliance. The failure of government to insist, in any one or more instances, upon performance of any of the terms, covenants or conditions of this contract shall not be construed as a waiver or relinquishment of government’s right to the future performance of any such terms, covenants or conditions and the contractor’s obligations in respect to such future performance shall continue in full force and effect.

3.5.9 Green Procurement Program (GPP). The GPP is mandatory federal acquisition program that focuses on the purchase and use of environmentally preferable products and services. Many different items are covered by the GPP. Recycled-content products are designated by the Environmental Protection Agency (EPA). “Bio-based” products made from renewable plant materials are designated by the United States Department of Agriculture (USDA). Energy and water efficient products are designated by the Department of Energy (DOE). GPP also requires the government to avoid purchasing Ozone Depleting Substances (ODS) and EPA-designated priority chemicals. Environmentally preferable purchasing (EPP) is a voluntary program, and it encourage the purchase of goods and services that have decreased effects on human health and the environment (compared to the competing goods and services that serve the same purpose), but are not already required by one of the mandatory GPP elements.

(1) Green Procurement is mandated except when the contractor can show that the product with recycled content does not meet intended specifications, has excessive costs, or cannot be delivered in time to support the schedule of the contract. If the contractor is unable to locate a specified product meeting the GPP requirement, identify the issue to the CO or GPM for guidance. GPP is based on legal requirements and the Department of Defense facilities are subject to enforcement action if these requirements are ignored.

(2) The contractor shall make maximum use of products containing recovered materials that are EPA-designated items IAW FAR Clause 52.223-17, Affirmative Procurement of EPA-Designated Items in Service and

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Construction Contracts. The list of EPA-designated items is available at https://www.epa.gov/smm.comprehensive-procurement-guidelines-cpg-program.

3.6. MISCELLANEOUS PARAGRAPHS:

3.6.1 Freedom of Information Act (FOIA). All official government records affected by this contract are subject to the provisions of the FOIA (5 U.S.C. 552/DoD 5400.7-R/AF Supplement). Any request received by the contractor for access/release of information from these records to the public (including government/contractor employees acting as private citizens), whether oral or in writing, shall be immediately brought to the attention of the CO for forwarding to the Base FOIA Manager to ensure proper processing and compliance with the Act.

3.6.2 For Official Use Only (FOUO). The contractor shall comply with DoD 5400-7-R, Chapter 4, DoD Freedom of Information Act (FOIA) Program requirements. This regulation sets policy and procedures for the disclosure of records to the public and for marking, handling, transmitting, and safeguarding FOUO material.

3.6.3 Notification of Debarment/Suspension Status. The contractor shall provide immediate notice to the CO in the event of being suspended, debarred or declared ineligible by any other federal department or agency, or upon receipt of a notice of proposed debarment from another DoD Agency, during the performance of this contract.

3.6.4 Correspondence. The government singularly identifies each project with a contract number at time of award. The contract number is a unique identifier to purposely and permanently represent an awarded project.

The government issued contract number is to be referenced on all official communication starting upon notice of award.

3.6.5 Post Award Conference. The contractor agrees to attend any post award conference convened by the CO IAW FAR Part 42.5. These meetings shall be at no additional cost to the government.

3.6.6 Privacy Act. Work on this contract may require that personnel have access to information protected by the Privacy Act. Contractor personnel shall adhere to the Privacy Act, Title 5 of the U.S. Code, Section 552a and applicable agency rules and regulations when handling such information.

3.6.7 Records. All records created and received by the contractor in the performance of this contract shall be maintained and readily accessible. Records shall remain the property of the government.

436.8 Insurance. The contractor shall obtain the necessary insurance as required by FAR part 28.3. The minimum amounts of insurance will be maintained IAW FAR 28.307-2.

3.6.9 Fire Prevention. The contractor shall take all necessary precautions to prevent fires in the units and contractor-furnished and government-furnished facilities while performing any work under this contract. In the event fires do occur, the contractor shall immediately notify the Base Fire Department at 911. The contractor shall then notify the requiring activity and the CO. The contractor shall brief and document its employees monthly in fire safety issues and procedures in reporting fires.

3.6.10 Hazardous Materials.

(1) Prior to use, the contractor shall provide the Base Hazardous Material Pharmacy, through the CO, a list of all hazardous materials the contractor brings onto government property and shall submit and AF Form 3952 along with a Material Safety Data Sheet (MSDS) for each Hazardous Chemical listed in OSHA Hazard Communication Standard 29 CFR 1910.1200. The purpose of the inventory is to provide information for Emergency Planning and Community Right-to-Know Act (EPCRA) reporting.

https://www.epa.gov/smm.comprehensive-procurement-guidelines-cpg-program https://www.epa.gov/smm.comprehensive-procurement-guidelines-cpg-program

(2) Any products that meet the criteria of “Hazardous Waste” must be bar coded and tracked until permanently removed from government property. Criteria for identifying hazardous waste are contained in Subpart C of 40 CFR Part 261. NOTE: Products containing chlorofluorocarbons (CFC’s) or ozone depleting substances shall not be allowed or approved for use.

(3) The contractor shall ensure that all contractor employees complete the local Air Force Hazardous Communication, HAZMart, and hazardous waste training. The contractor shall appoint a primary and alternate HAZMART and Hazardous Waste monitor. Monitors are responsible for training all contractor personnel regarding hazardous material containers maintained on base and complete MSDSs immediately upon receipt of new chemicals, products, or materials.

3.6.11 Inclement Weather. If the base closes due to inclement weather, the contractor's personnel must contact the Contractor to be released with the general population of the base at no decrement to contract price. The Contractor's personnel cannot be released by any Government personnel. If released, the contractor 's personnel will follow the local procedures for reporting in inclement weather as advertised on local television and radio stations.

4.0 Security

4.1 General:

4.1.1 The contractor shall comply with all base security regulations and with actions dictated by force protection condition changes/measures. For real-world situations/exercises, changes to force protection conditions could impact contractor performance of work and can include denial of access to the installation to perform work.

4.1..2. The contractor and its employees shall comply with all base traffic regulations.

4.1.3. Contractor employees are prohibited from possessing weapons, firearms or ammunition, on themselves or within contractor-owned or privately owned vehicle while on Air Force installations.

4.1.4. . The contractor shall report suspicious activity (refer to Dyess AFB Contractor Antiterrorism Awareness pamphlet) to Security Forces at 325-696-2131 in a timely manner.

4.2 Required Training

4.2.1. Contractor will be offered Level I - Antiterrorism Awareness Training by the government. This training provides contractor employees with the requisite knowledge necessary to remain vigilant for possible terrorist threats. Coordination for training should be done by the requiring unit Antiterrorism Representative (ATR) after contract award. AT Level I training can be taken at https://jkodirect.jten.mil/Atlas2/faces/page/login/Login.seam for non-CAC holders. Tracking for each contractor or subcontractor employee is the responsibility of the COR or unit ATR.

4.2.2. Contract employees requiring a Common Access Card (CAC) shall receive documented Information Assurance (IA) training, by the government, prior to receiving access to the local area network (LAN).

Authorized users will receive initial IA orientation and annual awareness training to ensure they know, understand, and apply the IA requirements of Air Force information and IAs. The minimum orientation and awareness requirements for users are outlined in DoD 8570.01-M. IA Program. The contractor shall comply with the established Command, Control, Communication, and Computers (C4) Systems IA program to integrate security education, training, and awareness covering the Communications Security (COMSEC), Computer Security (COMPUSEC), and Emissions Security (EMSEC) disciplines.

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4.2.3 Security Clearance Levels. Contractor personnel performing work under this contract are not required any Security Clearance. If any access to a secured area is required an escort will be provided.

4.3. Additional Security Requirements:

4.3.1 Contractor Access To Air Force Installations. All contractor employees will be subject to a criminal history background check IAW Air Force Manual (AFMAN) 31-113, Installation Perimeter Access Control, as stipulated in the Installation Commander’s memorandum to the 7 BW Security Forces Office dated 23 Apr 2015 (the AFMAN and memorandum are both limited access documents but more details on the requirements/process in terms of background checks can be provided by the CO upon request). Vehicle registration, proof of insurance, and a valid driver's license must be presented for vehicles. Installation Commanders may deny access and credentials based on information obtained during identity vetting that indicates the individual may present a threat to the good order, discipline, and morale of the installation.

Base Access. For contractor personnel who wish to obtain long-term Base access via an Air Force Materiel Command (AFMC) Form 496, Application for AFMC Identification Card, IAW Air Force Federal Acquisition Regulation Supplement (AFFARS) Clause 5352.242-9000, Contractor Access to Air Force Installations, the prime contractor shall submit a written request on company letterhead to the CO with the following information (prior to submitting a request for Base access via an AFMC Form 496): 1) contract number, 2) location of work,

3) expiration date (must be on or before contract’s expiration date), and 4) names of employees/ subcontractor employees needing access to the base, to include each employee’s company name.

It is recommended that the prime contractor provide a copy of the request letter to each employee for verification purposes when the employee comes to the Pass & Registration Office at Dyess AFB to get their AFMC Form 496 signed. Employees for which no request letter can be found or provided will result in the employee being asked to return on another date/time so verification can be made.

Base passes will be limited to the length of the contract not to exceed 3 years from the date the AFMC Form 496 is submitted to the correct personnel for signature.

Individuals requesting DBIDS passes/cards through AF Form 496s must be on an authorized DD Form 577 signed by the current Commander/Director of the presiding unit.

The AFMC Form 496 will be reviewed/approved by the CO, then taken by the contractor employee to the Dyess AFB Pass & Registration Office for the security portion and issuance of the Base pass.

Only employees who will be working on the contract consistently/frequently should be submitted for a long term base pass.

Visitors/contractors with driver’s licenses from ME, MN, MO, MT, and WA (exceptions are EDL-Enhanced driver’s licenses from MN & WA) will not be able to obtain base access without another form of identification as an identity proofing document. The list of authorized IDs can be found in the REAL ID Act of 2005. Please visit the Department of Homeland Security’s (DHS) website to get the latest information, https://www.dhs.gov/current-status-states-territories.

During performance of the contract, the contractor shall be responsible for obtaining required identification for newly assigned personnel.

The contractor shall be responsible for prompt return of credentials and vehicle passes for: 1) any employee who no longer requires access to the work site; 2) upon request by a CO; and 3) upon completion or termination of the contract. The prime contractor shall ensure that all base identification passes issued to employees and subcontractor employees are returned to the issuing office. Failure to comply with these requirements may result in withholding of payment.

5.0 Safety

It is the contractor's responsibility to ensure its employees and managers have a comprehensive understanding of and full compliance with OSHA requirements. Detailed information is available on the OSHA website at http://www.osha.gov. It is the contractor's sole responsibility for compliance with OSHA, Public Law 91-596.

The contractor shall comply with all federal, state and local laws, and Air Force Instructions for the protection of their employees while working on an Air Force Installation or property. The protection of contractor employees is exclusively the obligation of the contractor. Contractor shall manage all work areas to ensure the safety of building occupants, base personnel, or visitors in or near the areas.

5.1. Safety Equipment. The contractor shall furnish personal safety equipment for its employees in performance of this contract.

5.2. Safety Threats. The government reserves the right to restrict the employment, under this contract, of any contractor employee, or prospective contractor employee who is identified as a potential threat to health, safety, security, general wellbeing, or the operational mission of the installation and its population. Contractor shall perform background checks, at contractor's expense, to ensure that said employee has not been convicted of any sexual crime or any crime against children.

5.3. Appearance. Contractor personnel shall present a clean and neat appearance.

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SECTION VI

APPENDIX 1

DEFINITIONS

Contracting Officer (CO). The duly appointed Government agent authorized to award or administer contracts. The contracting officer is the only person authorized to contractually obligate the Government.

Corrective Action Report (CAR). Used to document unacceptable performance by the Contractor.

Defect. Any non-conformance with requirements specified in the contract.

Defective Service. A service output that does not meet the standard of performance specified in the contract for that service.

Major discrepancy. A major finding is defined as a condition that would endanger personnel, jeopardize equipment or system reliability, affect safety of flight, or warrant discontinuing the process or equipment operation.

Minor discrepancy. A minor finding is defined as an unsatisfactory condition that requires repair or correction, but does not endanger personnel, affect safety of flight, jeopardize equipment reliability, or warrant discontinuing a process or equipment operation.

Performance Assessment. A process that measures success towards achieving defined performance objectives or goals defined within the performance thresholds in the services summary or the process of assessing progress towards achieving the objectives/goals developed in a performance plan or partnering agreement.

Performance Indicator. A measurable characteristic of an output of a work process. Generally synonymous with attribute.

Performance Management. The use of performance measurement information to effect positive change in organizational culture, systems, and processes, by helping to set agreed upon performance goals, allocating and prioritizing resources, informing managers to either confirm or change current policy or program directions to meet those goals, and sharing results of performance in pursuing those goals.

Performance Objective. The outcome associated with successful contract performance in a specific area. This is a critical success factor in achieving the organization’s mission, vision and strategy which, if not achieved, would likely result in a significant decrease in customer satisfaction or risk mission failure.

Obtaining multi-services/sub-services performed at a certain measurable standard and consistently ensures success in achieving the objectives critical to the mission.

Performance Threshold. The minimum performance level of a performance objective required by the Government.

Quality Assurance (QA). Those actions taken by the Government to assure services meet the requirements of the Performance Work Statement (PWS).

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Contracting Officer Representative (QA or COR). Individual who monitors a Contractor on a daily basis and who is involved in every aspect of a contract to ensure the Contractor is in compliance with that contract.

Quality Assurance Program Coordinator (QAPC). The individual designated by the contracting squadron commander to manage the installation QA program.

Quality Control (QC). Those actions taken by a Concessionaire to control the performance of services so that they meet the requirements of the SOW.

Services Summary (SS). A summary of the performance objective and performance threshold required by the Government in concessionaire performance. Also known as a Performance Requirements Summary or Services Delivery Summary or Performance Requirements Document.

Standard. An exact value, a physical entity, or an abstract concept, established and defined by authority, custom, or common consent to serve as a reference, model, or rule in measuring quantities or qualities, establishing practices or procedures, or evaluating results. A fixed quantity or quality. A defined measure of comparison.

ACRONYMS

AFI Air Force Instruction ADPE Automated Data Processing Equipment AFOSH Air Force Occupational Safety and Health CM Contract Manager CO Contracting Officer COR Contracting Officer Representative DV Distinguished Visitor FC Functional Commander IAW In Accordance With

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