Combined Synopsis Solicitation - Runway Lights.pdf

DEPARTMENT OF THE AIR FORCE

319th CONTRACTING SQUADRON (ACC)

GRAND FORKS AIR FORCE BASE ND

COMBINED SYNOPSIS/SOLICITATION

Request for Quote – FA465926QZ0130001 – Runway Lights

Purchasing Agency: 319 CONS/PKB 295 Steen Blvd. Bldg. 242 Grand Forks AFB, ND 58205

This is a combined synopsis/solicitation for a commercial item prepared in accordance with the format in RFO

12.201 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation will not be issued.

This solicitation is issued as a request for quotation IAW RFO Part 12. Submit written quotes in reference to Request for Quote (RFQ) number FA465926QZ013.

This requirement is being solicited as a 100% small business set aside. The NAICS code for this requirement is 335132 with a size standard of 600 employees.

This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2026-01 Effective 13 March 2026; Defense Federal Acquisition Regulation Effective 05/07/2026, 52.232-18 AVAILABILITY OF FUNDS.

As prescribed in 32.706-1(a), insert the following clause:

Availability of Funds (Apr 1984)

Funds are not presently available for this contract. The Government’s obligation under this contract is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise until funds are made available to the Contracting Officer for this contract and until the Contractor receives notice of such availability, to be confirmed in writing by the Contracting Officer.

(End of clause)

QUOTE SCHEDULE:

Potential Offerors shall include the total price to provide for all of the items listed below, on the following quote schedule. Offerors shall also include proposed delivery terms and shipping costs below.

*All Items shall be quoted IAW Statement of Work*

Quote Schedule

Description Qty Unit Color Salient Features

CLIN 0001 – L-850D(L) LED Approach Lights 100 Each Clear

Straight, unidirectional, Inset, one plug, 2-pole plug-jacketed SO cable

CLIN 0002 - L-850D(L) LED Runway Threshold Lights 40 Each Red

Unidirectional, One Plug, 2-pole plug-jacketed SO cable

CLIN 0003 - L-850D(L) LED Runway Threshold Lights 90 Each Green

Unidirectional, One Plug, 2-pole plug-jacketed SO cable

CLIN 004 - L-850D(L) LED Runway Threshold Lights 30 Each Green/Red

Bi-directional, two plugs, 2-pole plug-jacketed SO cable

CLIN 0005 - L-862(L) High Intensity LED Runway Edge Lights 30 Each White/Yellow

Bi-directional, 1.5" Frangible Coupling, 14" Height, 2-pole plug- jacketed SO cable, side 1 toed left, side 2 toed right

CLIN 0006 - L-862(L) High Intensity LED Runway Edge Lights 30 Each Yellow/White

Bi-directional, 1.5" Frangible Coupling, 14" Height , 2-pole plug- jacketed SO cable, side 1 toed right, side 2 toed left

CLIN 0007 - L-862(L) High Intensity LED Runway Edge Lights 50 Each White/White

Bi-directional, 1.5" Frangible Coupling, 14" Height , Left Toe, 2-pole plug- jacketed

SO cable

CLIN 0008 - L-862(L) Hight Intensity LED Runway Edge Lights 50 Each White/White

Bi-directional, 1.5" Frangible Coupling, 14" Height , Right Toe, 2-pole plug-jacketed SO cable

CLIN 0009 - L-850C(L) LED Runway Edge Lights 5 Each Yellow/White

Straight, bi-directional, Inset,two plugs, 2-pole plug-jacketed SO cable, right toed

CLIN 0010 - L-850C(L) LED Runway Edge Lights 10 Each White/White

Straight, bi-directional, Inset,two plugs, 2-pole plug-jacketed SO cable, right toed

CLIN 0011 - L-830-3 Isolation Transformers 200 Each 6.6A 65W

CLIN 0012 - L-830-2 Isolation Transformers 175 Each 6.6A 30W/45W

CLIN 0013 - L-830-17 Isolation Transformers 100 Each 6.6A 20W/25W

FOB Destination: 319 CES, 575 Tuskegee Armn Blvd, Grand Forks AFB 58205

Delivery Requirements: The contractor shall complete delivery within 16 weeks of contract award.

*All quotes must be valid through 31 December 2026

To be considered for award:

Note that offerors must be actively registered with the US Government database System for Award Management (SAM) when submitting the quote. Vendors must be registered and/or enrolled in Wide Area Workflow (WAWF) for purpose of invoice/payment if awarded the contract. Please note WAWF is the ONLY ACCEPTABLE means of invoicing for payment and that no advance payments will be made. Vendors must provide their DUNS number, CAGE code, and confirmation of their registration in WAWF along with the quote.

“Registered in the System for Award Management (SAM)” means that—

(1) The Contractor has entered all mandatory information, including the unique entity identifier and the Electronic Funds Transfer indicator (if applicable), the Commercial and Government Entity (CAGE) code, as well as data required by the Federal Funding Accountability and Transparency Act of 2006 (see Subpart 4.14), into the SAM;

(2) The Contractor has completed the Core, Assertions, Representations and Certifications, and Points of Contact sections of the registration in the SAM;

(3) The Government has validated all mandatory data fields, to include validation of the Taxpayer Identification Number (TIN) with the Internal Revenue Service (IRS). The contractor will be required to provide consent for TIN validation to the Government as part of the SAM registration process; and

(4) The Government has marked the record “Active”.

Quotes are due no later than 3:30PM Central Standard Time, 14 August 2026. Quotes shall be sent via e-mail to the contracting points of contact listed below.

Contracting Points of Contact:

Mr. Gabriel Randall, Contracting Specialist, 701-747-3061 or email: gabriel.randall.1@us.af.mil

TSgt Trenton Cott, Contracting Officer, 701-747-3750 or email: trenton.cott@us.af.mil

*Quotes must stay valid through the end of calendar year, COB 31 December 2026.

ADDENDUM TO RFO 52.212-1, INSTRUCTIONS TO OFFERORS

To assure timely and equitable evaluation of quotes, quoters must follow the instructions contained herein. Quoters are required to meet all solicitation requirements, including terms and conditions, representations and certifications. Quoters must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale. The response shall consist of two (2) parts; Part I – Price Quote and Part II – Technical Acceptability.

A. Specific Instructions:

Part I – Price Quote

• Quote shall include the contractor’s Quote Schedule as follows:

• Contractor’s Unit and Total Price relating to each of the CLIN/Items above.

• Vendor must note that separate Contract Line Item Numbers (CLINs), are not prescribed for purpose of associated costs entailing taxes, fees, transportation, delivery, etc. Accordingly quoted unit pricing for requirements at the CLIN level under this solicitation, shall be all inclusive of all associated costs (i.e. all material, transportation, labor, delivery, etc.)

• Discount for prompt payment – if any mailto:trenton.cott@us.af.mil

• Company Point of Contact with name, address, email address, and telephone number.

Part II – Technical Acceptability

• The offeror shall submit a package with technical specifications for the LED or halogen airfield lighting components IAW the Statement of Work. The technical specifications must demonstrate that the offered runway threshold lights, high-intensity runway edge lights, inset fixtures, and isolation transformers meet or exceed the requirements identified in Section 3.0 of the Statement of Work.

NOTE: Vendor specific terms and conditions that may be contingently proposed for subsequent inclusion into the contract will not be considered by the Government in its evaluation of quotations. This aspect also includes the Government’s exclusion from requests by vendors to enter into supplemental agreements from their respective company in order to conduct business under a resultant contract award. Vendors that are not able to comply with the aforementioned conditions will be determined as noncompliant with the solicitation requirements and therefore may be removed from consideration for award.

(End of Addendum)

ADDENDUM TO FAR 52.212-2, EVALUATION OF OFFERS

a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government. The following factors shall be used to evaluate offers:

Evaluation Procedures: Following receipt of responses to this RFQ, the Government will perform a comparative analysis (compare quotations) in order to select the quoter that is best suited to fulfill the requirements of the RFQ.

The comparative analysis will be based on the offeror’s submissions as compared to the factors outlined below.

I. Price

The lowest quote will be evaluated for price reasonableness. It is expected that the competitive nature of this acquisition will drive price reasonableness; however, the Government reserves the right, if it deems appropriate, to make this determination by means of one or more techniques as described in FAR Part 12.

II. Technical Acceptability The technical offers will be evaluated against the following criteria:

1. The technical specifications meet the expectations of the Statement of Work Section 3.0.

The government’s technical evaluation team will evaluate the technical portion on a pass/fail basis, assigning ratings of Acceptable or Unacceptable.

Acceptable: Offer meets the requirement of the solicitation.

Unacceptable: Offer does not meet the minimum requirement of the solicitation.

Technical offers shall be evaluated with priority given to the lowest priced quote and proceed in ascending order.

Once a technical offer has met or exceeded the acceptability standards IAW the Statement of Work the evaluation process concludes, and no further technical offers shall be evaluated.

Quoters are cautioned to submit sufficient information and in the format specified in addendum to FAR 52.212-1 INSTRUCTIONS TO OFFERORS of this solicitation. Quoters may be asked to clarify certain aspects of their quotes.

Interchanges conducted to resolve minor or clerical errors will not constitute discussions and the contracting officer reserves the right to award a contract without the opportunity for quote revision. The Government intends to award a contract without interchanges with respective quoters. The Government, however, reserves the right to conduct interchanges if deemed in its best interest with one, some, or all of the quoters.

Award Notice A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before the award.

(End of Addendum)

All additional provisions and clauses applicable to this Combined Synopsis/Solicitation are provided in Attachment 1 – Provisions and Clauses. The full text of the FAR and DFARS can be accessed at https:/www.acquisition.gov.

List of Attachments:

Attachment 1 – Provisions and Clauses Attachment 2 – Statement of Work http://www.acquisition.gov/