RFQ Battery Shelter Combo - Amendment 2.pdf

DEPARTMENT OF THE AIR FORCE

319TH CONTRACTING SQUADRON (ACC)

GRAND FORKS AIR FORCE BASE, NORTH DAKOTA

01 May 2025

MEMORANDUM FOR INTERESTED VENDORS

FROM: 319 CONS/PKC

295 Steen Blvd, Bldg 242 Grand Forks AFB, ND 58205-6222

SUBJECT: Amendment 2, FA465925QZ018, Battery Shelters, Extending Due Date for Quotes

1. The purpose of this amendment is to incorporate the following changes:

a. Attachment 4 Question and Answers added into the solicitation

b. On Combo Extend due date for quotes from 05 May 2025 to 15 May 2025

c. On Combo Attachment 2 was updated; see below changes:

Statement of Work was updated to version 01May 25

• 3.4 Shelter must be portable/relocatable (Must not be a fixed structure). See Attachment

2 for reference examples.

• 4.4 Shelter must be portable/relocatable (Must not be a fixed structure). See Attachment

2 for reference examples.

• Attachment 2 added

• Section 15 – Removed verbiage referencing copper/fiber telephone wiring

• Section 4.5 - Removed verbiage referencing fire alarm

• Section 3.5 - Removed verbiage referencing fire alarm

2. Offerors must acknowledge receipt of this amendment prior to the due date and hour specified in the solicitation or as amended, by completing the indorsement below and returning. FAILURE OF YOUR

ACKNOWLEDGMENT TO BE RECEIVED PRIOR TO THE HOUR AND DATE

SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter, provided each letter makes reference to the solicitation and this amendment, and is received prior to the closing hour and date specified.

Angelo Mykael P. Cabuang Contracting Officer

d. Any mention of exchanges were changed to interchanges within the COMBO document.

INTERESTED (OFFERORS)

I acknowledge receipt of this amendment.

Printed Name of Authorized Official Signature of Authorized Official

Company Date

DEPARTMENT OF THE AIR FORCE

319th CONTRACTING SQUADRON (ACC)

GRAND FORKS AIR FORCE BASE ND

01 May 2025

COMBINED SYNOPSIS/SOLICITATION

RFQ – Battery Shelters (FA465925QZ018) – Amendment 02

Requesting Agency: 319th Operations Group

660 B street Grand Forks AFB, ND 58205

Purchasing Agency: 319th Contracting Squadron – 319 CONS/PK 295 Steen Blvd. Bldg. 242

Grand Forks AFB, ND 58205

This is a combined synopsis/solicitation for a commercial item prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

This solicitation is issued as a request for quotation IAW FAR Part 12 and 13. Submit written quotes in reference to Request for Quote (RFQ) number FA465925QZ018.

This requirement is being solicited as a total small business set aside. The NAICS code for this requirement is 332311 with a size standard of 750 Employees.

This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-03 Effective 17 Jan 2025; Defense Federal Acquisition Regulation Effective 01/17/2025, Effective 01/17/2025; and Department of the Air Force Federal Acquisition Regulation AFAC 10/16/2024, Effective 10/16/2024.

Quote Schedule:

Potential Offerors shall include the total price to provide for all of the items listed below, on the following quote schedule. Offerors shall also include proposed delivery terms and shipping costs below.

Quote Schedule Description Qty Unit Unit Price Extended Price

CLIN 0001 – Prefabricated Lithium Battery Charging Shelter IAW Statement of Work 04 Apr 25.

Dimensions: 10'H x 18'W x 12'D Capacity: 816 gallons Weight: 19,000 lbs

Ea

CLIN 0002 - Prefabricated Lithium Battery Storage Shelter IAW Statement of Work 04 Apr 25.

Dimensions:10'H x 16'W x 12'D Capacity:393 gallons Weight: 17,200 lbs

Ea

CLIN 0003 – Delivery & Install IAW Statement of Work Section 5.

1 Ea

Total Price $

Delivery Requirements. The contractor shall complete delivery within 180 days of contract award.

*ALL QUOTES NEED TO BE VALID THROUGH 1 OCTOBER 2025*

*** To be considered for award: note that offerors must be actively registered with the US Government database System for Award Management (SAM) when submitting the quote or proposal. Vendors must be registered and/or enrolled in Wide Area Workflow (WAWF) for purpose of invoice/payment if awarded the contract. Please note WAWF is the ONLY ACCEPTABLE means of invoicing for payment and that no advance payments will be made. Vendors must provide their UEI number, CAGE code, and confirmation of their registration in WAWF along with the quote. ***

“Registered in the System for Award Management (SAM)” means that—

(1) The Contractor has entered all mandatory information, including the unique entity identifier and the Electronic Funds Transfer indicator (if applicable), the Commercial and Government Entity (CAGE) code, as well as data required by the Federal Funding Accountability and Transparency Act of 2006 (see Subpart 4.14), into the SAM;

(2) The Contractor has completed the Core, Assertions, Representations and Certifications, and Points of Contact sections of the registration in the SAM;

(3) The Government has validated all mandatory data fields, to include validation of the Taxpayer Identification Number (TIN) with the Internal Revenue Service (IRS). The contractor will be required to provide consent for TIN validation to the Government as part of the SAM registration process; and

(4) The Government has marked the record “Active”.

All questions are due no later than 10 AM Central Daylight Time, 25 Apr 2025. Quotes are due no later than 10:00 a.m. Central Daylight Time, 15 May 2025. Quotes shall be sent via e-mail to the contracting points of contact listed below:

SSgt Luis Lopez-Rosales, Contract Specialist, e-mail: luis.lopez-rosales@us.af.mil or (701) 747-3061.

TSgt Angelo Mykael Cabuang, Contracting Officer, e-mail: angelomykael.cabuang.1@us.af.mil or (701) 747-3750.

(5) The following commercial provisions and clauses are applicable to this acquisition:

FAR 52.212-1 Instructions to Offerors – Commercial Products and Commercial Services (Sep 2023) and its addendum on page 3 of this solicitation, FAR 52.212-2 Evaluation – Commercial Products and Commercial Services (NOV 2021) and its addendum on page 4 of this solicitation, FAR 52.212-3 Offeror Representations and Certifications – Commercial Products and Commercial Services (Nov 2021), FAR 52.212-4 Contract Terms and Conditions – Commercial Products and Commercial Services (Nov 2023) mailto:luis.lopez-rosales@us.af.mil mailto:angelomykael.cabuang.1@us.af.mil

FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders- Commercial Items (Nov 2024).

DAFFARS 5352.201-9101 ACC Ombudsman

DAFFARS 5352.242-9000 Contractor Access to Air Force Installations

ADDENDUM TO FAR 52.212-1, INSTRUCTIONS TO OFFERORS

To assure timely and equitable evaluation of quotes, quoters must follow the instructions contained herein. Quoters are required to meet all solicitation requirements, including terms and conditions, representations and certifications. Quoters must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale. The response shall consist of two (2) parts; Part I – Price Quote and Part II – Technical Acceptability.

A. Specific Instructions:

Part I – Price Quote

• Quote shall include the contractor’s Quote Schedule as follows:

• Contractor’s Unit and Total Price relating to each of the CLIN/Items above.

• Vendor must note that separate Contract Line Item Numbers (CLINs), are not prescribed for purpose of associated costs entailing taxes, fees, transportation, delivery, etc. Accordingly, quoted unit pricing for requirements at the CLIN level under this solicitation, shall be all inclusive of all associated costs (i.e. all material, transportation, labor, delivery, etc.)

• Discount for prompt payment – if any

• Company Point of Contact with name, address, email address, and telephone number.

• Photo depiction/schematics/samples

• Quotes must be valid for a period of no less than 60 days.

Part II – Technical Acceptability

The offeror shall submit a 35% design solution IAW Statement of Work 04 Apr 25, which represents a package with all attributes described, including the installation plan, in their initial offer. The contractor is expected to provide the final design (100%) within 45 days after contract award.

Technical offer shall not exceed 20 pages.

NOTE: Vendor specific terms and conditions that may be contingently proposed for subsequent inclusion into the contract will not be considered by the Government in its evaluation of quotations. This aspect also includes the Government’s exclusion from requests by vendors to enter into supplemental agreements from their respective company in order to conduct business under a resultant contract award.

Vendors that are not able to comply with the aforementioned conditions will be determined as noncompliant with the solicitation requirements and therefore may be removed from consideration for award.

ADDENDUM TO FAR 52.212-2, EVALUATION OF OFFERS

(d) BASIS FOR CONTRACT AWARD: This is a competitive Lowest Price Technically Acceptable (LPTA) in accordance with Federal Acquisition Regulation (FAR) Parts 12 and 13, and Department of Air Force FAR Supplement (DAFFARS) Part 13. By submission of its quote in accordance with the instructions provided in clause FAR 52.212-1, Instructions to Quoters – Commercial Items, the quoter accedes to the terms of this model contract. Failure to meet a requirement may result in a quote being determined unacceptable. Award will be made to the lowest price quote that meets the acceptability standards for non-price factors.

Evaluation Procedures. Following receipt of responses to this RFQ, the Government will perform a comparative analysis (compare quotations) in order to select the quoter that is best suited to fulfill the requirements of the RFQ. The comparative analysis will be based on the offeror’s submissions as compared to the factors outlined below.

I. Price

The lowest quote will be evaluated for price reasonableness. It is expected that the competitive nature of this acquisition will drive price reasonableness; however, the Government reserves the right, if it deems appropriate, to make this determination by means of one or more techniques as described in FAR Part 13.

Unreasonable or unbalanced prices submitted may be grounds for eliminating a quote from further consideration if prices are determined to be incompatible with the scope of the effort to be accomplished and/or create performance risk on the basis the quoter does not understand the requirement.

II. Technical Acceptability

The technical offers will be evaluated against the following criteria:

1. 35% Design Solution meets the expectations of the Statement of Work.

The government’s technical evaluation team will evaluate the technical portion on a pass/fail basis, assigning ratings of Acceptable or Unacceptable.

Acceptable: Offer meets the requirement of the solicitation.

Unacceptable: Offer does not meet the minimum requirement of the solicitation.

A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

All additional provisions and clauses applicable to this Combined Synopsis/Solicitation are provided in:

Attachment 1 – Provisions and Clauses.: The full text of the FAR, DFARS, and AFFARS can be accessed at https:/www.acquisition.gov.

Attachment 2 – Statement of Work 01 May 25 Attachment 3 – Wage Determination (Davis Bacon Act)

Quoters are cautioned to submit sufficient information and in the format specified in INSTRUCTIONTO OFFERORS of this solicitation. Quoters may be asked to clarify certain aspects of their quotes. Interchanges conducted to resolve minor or clerical errors will not constitute discussions and the contracting officer reserves the right to award a contract without the opportunity for quote revision. The Government intends to award a contract without interchanges with respective quoters. The Government, however, reserves the right to conduct interchanges if deemed in its best interest with one, some, or all of the quoters.

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