Combo Solicitation - ODR Furniture Amendment CO Signed.pdf

DEPARTMENT OF THE AIR FORCE

319TH CONTRACTING SQUADRON (ACC)

GRAND FORKS AIR FORCE BASE, NORTH DAKOTA

10 Apr 2025

MEMORANDUM FOR INTERESTED VENDORS

FROM: 319 CONS/PKC

295 Steen Blvd, Bldg 242 Grand Forks AFB, ND 58205-6222

SUBJECT: Amendment 3, FA465925QZ008, ODR Front Furniture, Extending Due Date & Updated Salient Characteristics

1. The purpose of this amendment is to incorporate the following changes:

a. Extend due date from 26 March to 17 April 2025

b. Salient Characteristics was updated to version 10 April 25

c. FAR references have been removed

d. Included NAF Provisions and Clauses.

e. All other terms and conditions remain unchanged

2. Quoters must acknowledge receipt of this amendment prior to the due date and hour specified in the solicitation or as amended, by completing the indorsement below and returning.

FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED PRIOR TO THE HOUR

AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter, provided each letter makes reference to the solicitation and this amendment, and is received prior to the closing hour and date specified.

Jacob B. Wood Contracting Officer

INTERESTED (QUOTERS)

I acknowledge receipt of this amendment.

Printed Name of Authorized Official Signature of Authorized Official

Company Date

DEPARTMENT OF THE AIR FORCE

319th CONTRACTING SQUADRON (ACC)

GRAND FORKS AIR FORCE BASE ND

COMBINED SYNOPSIS/SOLICITATION

10 Apr 2025

Request For Quote – ODR Front Furniture – Amendment 03

Requesting Agency: 319th FSS – Outdoor Recreation

784 Eielson St. Bldg 621 Grand Forks AFB, ND 58205

Purchasing Agency: 319th Contracting Squadron – 319 CONS/PKB

295 Steen Blvd. Bldg. 242 Grand Forks AFB, ND 58205

This solicitation is issued as a request for quotation IAW Nonappropriated Fund Contracting Procedures (DAFMAN 64-119). Submit written quotes in reference to Request for Quote (RFQ) number FA465925QZ008.

The NAICS code for this requirement is 337211.

QUOTE SCHEDULE:

Potential Offerors shall include the total price to provide for all of the items listed below, per the included Salient Characteristics.

Delivery:

319th FSS – Outdoor Recreation 784 Eielson St. Bldg 621 Grand Forks AFB, ND 58205

Quote Schedule

Description Qty Unit Unit Price Extended Price CLIN 0001 – Slat Display wall, Back counters (2), resale display cabinet, and customer counter

1 EA

CLIN 0002 – Deliver & Installation 1 EA

Total Price $

Delivery Date: No later than 180 days from the date of award, to include manufacturing, delivery and assembly.

*** To be considered for award: note that offerors must be actively registered with the US Government database System for Award Management (SAM) when submitting the quote or proposal.

“Registered in the System for Award Management (SAM)” means that—

(1) The Contractor has entered all mandatory information, including the unique entity identifier and the Electronic Funds Transfer indicator (if applicable), the Commercial and Government Entity (CAGE) code, as well as data required by the Federal Funding Accountability and Transparency Act of 2006 (see Subpart 4.14), into the SAM;

(2) The Contractor has completed the Core, Assertions, Representations and Certifications, and Points of Contact sections of the registration in the SAM;

(3) The Government has validated all mandatory data fields, to include validation of the Taxpayer Identification Number (TIN) with the Internal Revenue Service (IRS). The contractor will be required to provide consent for TIN validation to the Government as part of the SAM registration process; and

(4) The Government has marked the record “Active”.

Questions are due no later than 12:00 PM Central Standard Time, 14 April 2025. Questions shall be sent via email to the contracting points of contact listed below.

Quotes are due no later than 4:30 PM. Central Standard Time, 17 April 2025. Quotes shall be sent via e-mail to the contracting points of contact listed below.

Contracting points of contact:

SrA Nia Womack, Contract Specialist, (701) 747-5314 or e-mail: nia.womack@us.af.mil

SSgt Jacob Wood, Contracting Officer, (701) 747-5936 or email: jacob.wood.4@us.af.mil

INSTRUCTIONS TO QUOTERS

To assure timely and equitable evaluation of quotes, quoters must follow the instructions contained herein. Quoters are required to meet all solicitation requirements, including terms and conditions, representations and certifications. Quoters must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale. The response shall consist of two (2) parts; Part I – Price Quote and Part II – Technical Acceptability.

Specific Instructions:

(1) Part I – Price Quote

(a) Quote shall include the contractor’s Quote Schedule as follows:

(1) Contractor’s Unit and Total Price relating to each of the CLIN/Items above.

(i) Vendor must note that separate Contract Line Item Numbers (CLINs), are not prescribed for purpose of associated costs entailing taxes, fees, transportation, delivery, etc. Accordingly, quoted unit pricing for requirements at the CLIN level under this solicitation, shall be all inclusive of all associated costs (i.e. all material, transportation, labor, delivery, etc.)

(2) Discount for prompt payment – if any

(b) Company Point of Contact with name, address, email address, and telephone number.

(c) Photo depiction/schematics/samples

(d) Quotes must be valid for a period of no less than 60 days.

(2) Part II – Technical Acceptability

The offeror shall submit a technical offer that captures how the Salient Characteristics would be accomplished.

Technical offer shall not exceed 20 pages.

NOTE: Vendor specific terms and conditions that may be contingently proposed for subsequent inclusion into the contract will not be considered by the Government in its evaluation of quotations. This aspect also includes the Government’s exclusion from requests by vendors to enter into supplemental agreements from their respective company in order to conduct business under a resultant contract award. Vendors that are not able to comply with the aforementioned conditions will be determined as noncompliant with the solicitation requirements and therefore may be removed from consideration for award.

EVALUATION OF QUOTES

BASIS FOR CONTRACT AWARD: Lowest Price Technically Acceptable (LPTA)

By submission of its quote in accordance with the instructions provided in Instructions to Quoters, the quoter accedes to the terms of this model contract. Failure to meet a requirement may result in a quote being determined unacceptable. Award will be made o the lowest price quote that meets the acceptability standards for non-price factors.

Evaluation Procedures. Following receipt of responses to this RFQ, the Government will perform a comparative analysis (compare quotations) in order to select the quoter that is best suited to fulfill the requirements of the RFQ. The comparative analysis will be based on the offeror’s submissions as compared to the factors outlined on the next page:

I. Price

The lowest quote will be evaluated for price reasonableness. It is expected that the competitive nature of this acquisition will drive price reasonableness; however, the Government reserves the right, if it deems appropriate, to make this determination IAW DAFMAN 64-119.

Unreasonable or unbalanced prices submitted may be grounds for eliminating a quote from further consideration if prices are determined to be incompatible with the scope of the effort to be accomplished and/or create performance risk on the basis the quoter does not understand the requirement.

II. Technical Acceptability

The government’s technical evaluation team will evaluate the technical portion on a pass/fail basis, assigning ratings of Acceptable or Unacceptable.

Acceptable: Offer meets the minimum requirement of the solicitation.

Unacceptable: Offer does not meet the minimum requirement of the solicitation.

The technical offers will be evaluated against the following criteria:

Offeror meeting requirements of Salient Characteristics

LPTA

List of Attachments:

Attachment 1 – NAF Standard Clauses, dated 1 May 2024 Attachment 2 – NAF Standard Clauses – Full Text, dated 1 May 2024 Attachment 3 – Salient Characteristics, dated 10 April 2025

All additional provisions and clauses applicable to this Combined Synopsis/Solicitation are provided in Attachment 1 – NAF Standard Clauses, dated 1 May 2024.: The full text of the NAF can be accessed in Attachment 2 – NAF Standard Clauses – Full Text, dated 1 May 2024.