Questions and Answers Rev. 1 - Amendment 3.pdf

FA465925QM004 – Furnishing Management Office Services| Questions and Answers

1. We would like to know if this is a brand new contract OR if there is (was) an incumbent performing these services. If not brand new, could you please provide the current / previous contract number?

There was an incumbent performing these services. Please refer to the information below:

Contract Number: FA465924P0002 Contract Amount: $282,942.00 Company Name: D2 Government Solutions LLC Company Address: 820 Aviation Drive New Bern, North Carolina 28562-8117, United States

2. With the rescission of EO 14026 of April 27, 2021 (Increasing the Minimum Wage for Federal Contractors) will the government confirm that minimum wage of $17.20 is no longer in effect and that the wage rates listed in the wage determinations take precedence?

Although the EO has been rescinded, implementing language has not been released. FAR 52.222-55 remains effective until modified or otherwise rescinded.

3. Reference: PWS, Section 1, page 2, Description of Services: Is the Service provider required to deliver items to the DRMO at Minor AFB?

No.

A. How many runs are made to Minot on a monthly basis?

None.

4. Ref: COMBO, page 3 of 6, Addendum to FAR 52.212-1. Please clarify the requirement to provide a detailed breakdown of labor rates, labor categories, administrative and overhead costs, profit, taxes, etc.

This information was removed. Please see Amendment 2: Combo Revision 2

5. Ref: COMBO, page 4 of 6, six(6) month extension. Will the bid sheets be amended to include a line for the 6 month bid extension cost?

No. The government will calculate the 6-month extension and add it your total evaluated price. See Combo, addendum 52.212-2.

6. Ref: PWS, page 3, para 1.5 Change of Occupancy. Will Saturday and Sunday count toward the 7-day total for completion times?

No. Please see Performance Work Statement 3.6.1 Normal Duty Hours.

7. Ref: PWS, page 3, COM. Please provide the number of COM performed during the past two years by dorms (5) and Fire Department

151 Dorms – 0 Fire Department.

8. What are the contract requirements to support the Fire Department?

Furnishings such as the reclining chairs, bed frames, mattresses and one Micro fridge.

9. Ref: PWS, Section 1, page 3, Carpet and Rug Cleaning. Please provide the carpet square footage for each building that must receive carpet cleaning.

Please see Performance Work Statement: Appendix 5

10. Ref: Appendix 1, page 18, Appliances. What are the sizes of the refrigerators, i.e. 5 cubic ft ?

10 Cu. Ft., 10.3 Cu. Ft., and 18.3 Cu. Ft.

11. Ref: Appendix 1, Para 3, Appliances. Are the washers and dryers configured as stacked or stand alone?

Both. Washers and dryers are comprised as both stacked, combo and stand-alone configurations: 26 combo, 45 washers, 19 dryers, and 13 stacked.

12. Ref: Appendix 1, Appliances. Are large screen televisions in dorm day rooms included as part of the contract?

Yes.

13. Ref: PWS, Appendix 1, page 17, Equipment. A high lift pallet jack is listed as GFE. Is there any operational need for an operator driven high reach forklift?

14. Ref: COMBO, page 3 of 6, reference to AFI 32-6000, Chapter 9, page 133, para 9.13.1.7

GOQ excess. Are any quarters at Grand Forks designated as General Officer quarters, and ,if so, are there any special accounting/inventory requirements for the service provider to be compliant with Congressional limitations on GOQ quarters expenditures?

There are no GFQ’s on Grand Forks AFB.

15. Why is the last option year of the current contract not being exercised? Why has solicitation FA465925QM004 being advertised when there is more time remaining on the incumbent D2 GOVERNMENT SOLUTIONS, INC contract FA465924P0002?

The current contract has been modified in the mutual interest of both parties to reduce the period of performance of Option Year 1 from 01 Nov 2024 - 31 Oct 2025 to 01 Nov 2024

- 30 Apr 2025 with the intent to open it for reacquisition.

16. DRMO requires that refrigerators and window type air conditioners must have the Freon evacuated from the system before they will accept the item into their storage yard. 40 CFR Part 82.155, Safe Disposal of Appliances, dictates the conditions and procedures for proper EPA compliant disposal. This procedure requires certified personnel and a Freon recycling unit as well as the capability to store and dispose of the product taken from the units.

See updated Performance Work Statement paragraph 5.1.2 Freon.

A. Will the Minot DRMO accept containers of recycled freon? or

No.

B. Will the base Civil Engineer Environmental shop perform this service? Or

No.

C. Will the service provider be required to subcontract with a local disposal company for that service?

Yes.

D. Could you provide the names of the companies/reps who attended the preproposal visit?

See attached sign-in sheet.

E. What is the average dorm occupancy rate?

97% over the last 2 years.

I. Scope of Work & Responsibilities

1. Inventory Accuracy: Is the existing inventory in Enterprise Military Housing (eMH) fully up to date, or should we assume some level of reconciliation will be required?

Reconciliation will be required.

2. Inventory Management Access: Will the awarded contractor have full access to eMH, or will government personnel assist with updates?

Full Access.

3. Common Areas & Maintenance:

o Are there any additional common areas besides hallways, kitchens, day rooms, and entry areas that require carpet/rug cleaning?

No.

o Will the contractor be responsible for moving furniture for carpet cleaning, or will this be coordinated with base personnel?

Subcontractor/Contractor moves furniture.

4. Furniture & Appliance Installation: Does the contractor need to assemble and install new furniture upon delivery, or just manage distribution and tracking?

Contractor will assemble, install, distribute and track.

5. Extent of Minor Maintenance:

o Are toilet and plumbing fixture replacements part of our minor maintenance responsibility, or will these be handled by base engineers?

Yes, but only at a COM.

o Are we expected to repair or replace damaged flooring, or only report issues?

Report issues.

II. Performance & Response Times

6. Key Control: Will the contractor be issued master keys for dormitory rooms, or will access be coordinated through Airman Dorm Leaders (ADLs)?

Coordinated through ADL’s.

7. Inspection Coordination:

o Will ADLs conduct all pre-termination and final inspections, or will the contractor be required to conduct independent inspections?

ADL’s will conduct pre-inspections and ADL and MHO will conduct final inspections.

8. How much advance notice will be provided before a Change of Occupancy Maintenance (COM) task is assigned?

ADL will conduct a final inspection of each dormitory room with an FMS representative to determine the room repairs needed and clear the departing occupant of all responsibility for the room. The room shall be turned over to FMS within 2 days unless an extension is approved by the COR or Housing Manger.

See Performance Work Statement para 1.6.1 Termination/Final Inspection.

9. Defect Resolution Time: If a defect is identified, does the correction time start immediately upon notification, or is there flexibility based on work complexity?

If the room has deficiencies, the room will be given back to the contractor for immediate correction. If the deficiencies cannot be corrected within 2 hours, it will be considered a failure. The contractor must schedule the recheck with the COR.

See Performance Work Statement para 1.7.6.

10. Emergency Maintenance Requests:

o Are there any urgent maintenance response time requirements beyond the standard 24-hour minor repair timeframe?

No.

o Should the contractor be prepared to provide weekend or after-hours support for urgent issues?

No.

III. Staffing, Vehicles & Equipment

11. Incidentals:

Will the government provide computers, office space, and internet access for contractor personnel?

Yes.

Is the existing warehouse equipment (pallet jacks, shelving, etc.) in working order, or should we plan for additional purchases?

All in working order.

12. Vehicle Usage:

Will the contractor be required to obtain base decals for company vehicles?

There are no base decals.

Is there a designated parking or loading zone for furniture deliveries?

IV. Pricing, Billing & Contract Administration

13. Billing for Reimbursables:

Are there pre-approved vendors for purchasing repair materials, or do we need to provide a competitive pricing analysis for each purchase?

No pre-approval necessary for repair materials.

14. Incidentals List:

Can the government provide a detailed list of existing inventory, including furniture and appliances, to help estimate labor requirements?

Yes, please see Performance Work Statement Appendix 4.

Will an updated facility layout and floorplan be provided to understand furniture placement and storage needs?

No.

15. Does the government have historical data on the number of Change of Occupancy Maintenance (COM) tasks performed per month?

Can you provide historical averages (monthly/annually) for COMs?

Yes. Ex. 2023 8/99.

Are there seasonal fluctuations in dormitory turnover that impact the volume of COMs?

Yes.

Based on past contracts, what has been the highest and lowest number of COMs in a single month?

14 and 0.

16. Does the government have data on the total square footage of carpeted areas that require cleaning?

16,769 Sq. Ft.

Can you provide an estimated square footage per dormitory/common area?

Yes, please see Performance Work Statement: Appendix 5

Are there any areas where carpet replacement is planned, which may reduce the required cleaning scope?

No.

Will the government provide a floor plan or layout to help assess cleaning coverage?

No.