Combo Revision 2.pdf

DEPARTMENT OF THE AIR FORCE

319th CONTRACTING SQUADRON (ACC)

GRAND FORKS AIR FORCE BASE ND

25 March 2025

COMBINED SYNOPSIS/SOLICITATION

Request for Quote – Furnishing Management Office Services Grand Forks AFB

Requesting Agency: 319th Civil Engineer Squadron – 319 CES 575 Tuskegee Airmen Blvd Bldg 418 Grand Forks AFB, ND 58205

Purchasing Agency: 319th Contracting Squadron – 319 CONS/PKB 295 Steen Blvd. Bldg. 242 Grand Forks AFB, ND 58205

This is a combined synopsis/solicitation for a commercial item prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

This solicitation is issued as a request for quotation IAW FAR Part 12 and 13. Submit written quotes in reference to Request for Quote (RFQ) number FA465925QM004.

This requirement is being solicited as Service-Disabled Veteran-Owned Small Business (SDVOSB) Set- Aside (FAR 19.14). The NAICS code for this requirement is 561210 with a size standard of $47.0M.

This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-03 Effective 17 January 2025; Defense Federal Acquisition Regulation Effective 17 January 2025; and Department of the Air Force Federal Acquisition Regulation DAFAC 2024-1001, Effective 16 October 2024.

QUOTE SCHEDULE:

Potential Offerors shall include the total price to provide for all of the items listed below, on the following quote schedule.

Place of Performance:

319th Civil Engineer Squadron – 319 CES 575 Tuskegee Airmen Blvd Bldg 418 Grand Forks AFB, ND 58205

Quote Schedule (Base Year) Description Qty Unit Unit Price Extended Price

CLIN 0001 – Furnishing Management Office 6 Months CLIN 0002 – Furnishings Management Office Reimbursables 6 Lot NTE $10,000.00

CLIN 0003 – Furnishing Management Office Unscheduled Maintenance 6 Lot NTE $20,000.00

1161467274A Highlight

1161467274A Highlight

Total Price (Base + Option Years 1-4)

Quote Schedule (Option Year 1) Description Qty Unit Unit Price Extended Price

CLIN 1001 – Furnishing Management Office 12 Months CLIN 1002 – Furnishings Management Office Reimbursables 12 Lot NTE $20,000.00

CLIN 1003 – Furnishing Management Office Unscheduled Maintenance 12 Lot NTE $40,000.00

Quote Schedule (Option Year 2) Description Qty Unit Unit Price Extended Price CLIN 2001 – Furnishing Management Office 12 Months

CLIN 2002 – Furnishings Management Office Reimbursables 12 Lot NTE $20,000.00

CLIN 2003 – Furnishing Management Office Unscheduled Maintenance 12 Lot NTE $40,000.00

Quote Schedule (Option Year 3) Description Qty Unit Unit Price Extended Price CLIN 3001 – Furnishing Management Office 12 Months

CLIN 3002 – Furnishings Management Office Reimbursables 12 Lot NTE $20,000.00

CLIN 3003 – Furnishing Management Office Unscheduled Maintenance 12 Lot NTE $40,000.00

Quote Schedule (Option Year 4) Description Qty Unit Unit Price Extended Price CLIN 4001 – Furnishing Management Office 12 Months

CLIN 4002 – Furnishings Management Office Reimbursables 12 Lot NTE $20,000.00

CLIN 4003 – Furnishing Management Office Unscheduled Maintenance 12 Lot NTE $40,000.00

Period of Performance Base Year 1 May 2025 – 31 October 2025 Option Year 1 1 November 2025 – 31 October 2026 Option Year 2 1 November 2026 – 31 October 2027 Option Year 3 1 November 2027 – 31 October 2028 Option Year 4 1 November 2028 – 31 October 2029

The 319th Contracting Squadron intends to issue a request for quote (RFQ) for a commercial service of Furnishing Management Office (FMO) Services at Grand Forks AFB (GFAFB), North Dakota. The contractor shall provide the personnel, equipment, materials, and other items and services to operate the FMO at Grand Forks AFB for the Dormitories and Fire Department.

Prepares furnishing input to the Base Civil Engineer budget yearly and provide 5-year plan in accordance with (IAW) AFI 32-6000 Furnishings Management. Receives, and issues furnishings to authorized users IAW AFI 32-6000, Furnishings Management. Store, redistribute, repair, and turn in furnishings to the Defense Reutilization and Marketing Office (DRMO) representative located at Minot AFB. Performs Change of Occupancy Maintenance (COM) for assigned dormitories. Office of primary responsibility for the Quarters Improvement Committee (QIC) and the Quarters Improvement Plan (QIP) for Grand Forks AFB which has 5 dormitories for a total of 394 rooms. All dormitory information will be tracked using the government program Enterprise Military Housing (eMH).

*** To be considered for award: note that offerors must be actively registered with the US Government database System for Award Management (SAM) when submitting the quote or proposal. Vendors must be registered and/or enrolled in Wide Area Workflow (WAWF) for purpose of invoice/payment if awarded the contract. Please note WAWF is the ONLY ACCEPTABLE means of invoicing for payment and that no advance payments will be made. Vendors must provide their SAM Unique Identifier number, CAGE code, and confirmation of their registration in WAWF along with the quote. ***

“Registered in the System for Award Management (SAM)” means that—

(1) The Contractor has entered all mandatory information, including the unique entity identifier and the Electronic Funds Transfer indicator (if applicable), the Commercial and Government Entity (CAGE) code, as well as data required by the Federal Funding Accountability and Transparency Act of 2006 (see Subpart 4.14), into the SAM;

(2) The Contractor has completed the Core, Assertions, Representations and Certifications, and Points of Contact sections of the registration in the SAM;

(3) The Government has validated all mandatory data fields, to include validation of the Taxpayer Identification Number (TIN) with the Internal Revenue Service (IRS). The contractor will be required to provide consent for TIN validation to the Government as part of the SAM registration process; and

(4) The Government has marked the record “Active”.

(5) A site visit will take place at Grand Forks Air Force Base, North Dakota on Tuesday, March 11, 2025 at 1:00pm CST. Please email SSgt Timothy Yoshihara at timothy.yoshihara@us.af.mil if you choose to participate in a Site Visit. Include your company name, the name of the individual(s) attending, company phone number, phone number of the individual(s) attending. There may only be two (2) representatives per company. (NOTE: I will meet you at the Grand Forks Air Force Main Gate. You will need to have your driver's license, proof of insurance and car registration.) All questions asked during the site visit should be asked openly so that all attendees have access to the same information. Please record all questions and send them to the aforementioned POC after the site visit has concluded.

Questions must be submitted NLT 9:00 AM, Central Standard Time, 18 March 2025 Quotes are due no later than 4:30pm Central Standard Time, 7 April 2025. Quotes shall be sent via e-mail to the contracting points of contact listed below.

Contracting points of contact:

SSgt Timothy Yoshihara, Contract Specialist, (701) 747-5281 or e-mail: timothy.yoshihara@us.af.mil Ms. Melissa Pearce, Contracting Officer, (701) 747-5342 or email: melissa.pearce.1@us.af.mil

ADDENDUM TO FAR 52.212-1, INSTRUCTIONS TO OFFEROR QUOTE SPECIFICS:

All quotes must include the following information:

1. Quote shall include the Contractor's Price Quotation as follows:

a) Unit and Total Price relating to each Contract Line Item Number (CLIN) in the supplies or services and price/cost section.

mailto:timothy.yoshihara@us.af.mil mailto:melissa.pearce.1@us.af.mil 1161467274A Highlight

i. Contractor must note that separate Contract Line Item Numbers (CLINs), are not prescribed for purpose of associated costs entailing taxes, fees, transportation, delivery, etc. Accordingly, proposed unit pricing for requirements at the CLIN level under this solicitation, shall be all inclusive of all associated costs (i.e. all material, transportation, labor, delivery, etc.)

b) Discount for prompt payment - if any

2. Contractor Point of Contact with name, address, email address, and telephone number.

3. Quote must be valid until 90 calendar days after the required quote due date.

NOTE: Contractor specific terms and conditions that may be contingently proposed for subsequent inclusion into the contract will not be considered by the Government in its evaluation of this quote.

SPECIFIC INSTRUCTIONS

1. The quote shall consist of the completed quote schedule, a signed copy of the combo, and the list of past performance references (no more than 3 references).

2. General Instructions: This section of the RFQ provides general guidance for preparing the quote as well as specific instructions on the format of the quote. The Offeror's quote must include all data and information requested in the RFQ.

3. Text: Text shall be single spaced and printed black on white paper (black and white requirement does not apply to graphics, photos, etc. Company stationary and logos are acceptable).

4. The quote shall be complete, comprehensive and clearly presented. Elaborate artwork, and expensive visual aids are neither necessary nor desired. All pages shall be numbered and identified with the Request for Quote (RFQ) number. The offeror shall provide any narrative or supporting materials necessary for the government to fully understand the quote.

5. The Government will review and evaluate the quote for completeness, responsiveness and price realism. The Government reserves the right to award without exchanges.

6. Quote Schedule. The contractor shall complete and return the quote schedule as part of their submitted quote.

7. Electronic submission of the quote is preferred via email to melissa.pearce.1@us.af.mil or timothy.yoshihara@us.af.mil.

(End of Addendum)

NOTE: Vendor specific terms and conditions that may be contingently proposed for subsequent inclusion into the contract will not be considered by the Government in its evaluation of quotations. This aspect also includes the Government’s exclusion from requests by vendors to enter into supplemental agreements from their respective company in order to conduct business under a resultant contract award.

Vendors that are not able to comply with the aforementioned conditions will be determined as noncompliant with the solicitation requirements and therefore may be removed from consideration for award.

ADDENDUM TO FAR 52.212-2, EVALUATION OF OFFERS

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

Factor 1: Total Evaluated Price Price analysis will be performed to determine the reasonableness of the Offer's price quote.

mailto:melissa.pearce.1@us.af.mil mailto:timothy.yoshihara@us.af.mil

Reasonableness will be based on the total evaluated price. The total evaluated price will be calculated as the sum of the Estimated Total Price for all the Contract Line Item Numbers (CLINs)along with the 6-month extension allowable under FAR52.217-8, Option to Extend. The 6-month extension price will be calculated taking the CLIN total for the 4th Option Year and dividing that total by 2. This 6-month extension price will be added to the Base Year and 4 option years total.

The proposed prices will be evaluated for reasonableness. Analysis of the cost/price quote will be performed using one or more of the techniques defined in FAR 13.106-3(a) in order to determine price reasonableness. Reasonableness must represent a price to the Government a prudent person would pay in the conduct of competitive business. Normally, price reasonableness is established through adequate price competition but may also be determined through cost and price analysis techniques.

Factor 2: Past Performance

The offerors past performance will be evaluated utilizing the CO's knowledge of and previous experience with the services being acquired, contacting the past performance POCs listed in the offerors quote, and any other reasonable basis needed to determine past performance. Past performance will be rated as either acceptable or unacceptable.

Evaluation steps: Price Factor and Past Performance: Step 1: Evaluate all quotations for responsiveness.

Step 2: Rank all responsive quotations based upon vendor’s Total Evaluated Price (TEP). Step 3:

Evaluate lowest price vendor’s past performance until an acceptable rating is achieved or evaluations exceed the standard deviation of pricing received in response to this RFQ. Step 4: Make a Best-Value decision based on performance evaluation and a determination that the price is fair and reasonable.

(b) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

All additional provisions and clauses applicable to this Combined Synopsis/Solicitation are provided in Attachment 5 – Provisions and Clauses.: The full text of the FAR, DFARS, and DAFFARS can be accessed at https:/www.acquisition.gov.

Attachments:

Attachment 1 - Furnishing Management Office Performance Work Statement

Attachment 2 - SCA Wage Determination 2015-4973 Rev 27

Attachment 3 - Davis-Bacon Act Wage Determination ND20250014 3 January 25

Attachment 4 - Past Performance List of References

Attachment 5 – Provisions and Clauses http://www.acquisition.gov/

If your organization has the potential capacity to provide the above listed government needs, please provide the following information:

Company Name: _________________________________

CAGE Code: __________________________________

Business Type: _________________________________

POC Telephone Number: _________________________________

POC Email: _________________________________

If you have a GSA schedule that can provide this service, please provide the contract number:

GSA # ________________________________

Contractor Name/Title

Contractor Signature