FA465925Q0003 - Combined Synopsis Solicitation (Final).pdf

DEPARTMENT OF THE AIR FORCE

319th CONTRACTING SQUADRON (ACC)

GRAND FORKS AIR FORCE BASE ND

COMBINED SYNOPSIS/SOLICITATION

Request for Quote – Unify Telephone Console Systems

Purchasing Agency: 319th Contracting Squadron – 319 CONS/PKB 295 Steen Blvd. Bldg. 242 Grand Forks AFB, ND 58205

This is a combined synopsis/solicitation for a commercial item prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

This solicitation is issued as a request for quotation IAW FAR Part 12 and 13. Submit written quotes in reference to Request for Quote (RFQ) number FA465925Q0003.

This requirement is being solicited as a brand name. The NAICS code for this requirement is 334210 with a size standard of 1250 Employees.

This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-03 Effective 17 January 2025; Defense Federal Acquisition Regulation Effective 17 January 2025; and Department of the Air Force Federal Acquisition Regulation DAFAC 2024-1016, Effective 16 October 2024.

QUOTE SCHEDULE:

Potential Offerors shall include the total price to provide for all the items listed below, on the following pricing schedule. Offerors shall also include proposed delivery terms below.

FOB Destination for Place of Performance to:

319 RW/CP

701 Eielson St Bldg 607 Grand Forks AFB, ND 58205

Quote Schedule

Description Qty Unit Unit Price Extended Price CLIN 0001 – Maintain and Support Unify System 12 Mo

CLIN 1001 – Maintain and Support Unify System 12 Mo

CLIN 2001 – Maintain and Support Unify System 12 Mo

CLIN 3001 – Maintain and Support Unify System 12 Mo

CLIN 4001 – Maintain and Support Unify System 12 Mo

Total Price $

**Funds are not presently available for this contract. The Government’s obligation under this contract is contingent upon the availability of appropriated funds from which payment for contract purposes may derive. No legal liability on the part of the Government for any payment may arise until funds are made available to the Contracting Officer for this contract and until the Contractor receives notice of such availability, to be confirmed in writing by the Contracting Officer. **

Period of Performance: No later than 30 calendar days after date of award.

*** To be considered for award: note that offerors must be actively registered with the US Government database System for Award Management (SAM) when submitting the quote or proposal. Vendors must be registered and/or enrolled in Wide Area Workflow (WAWF) for purpose of invoice/payment if awarded the contract. Please note WAWF is the ONLY ACCEPTABLE means of invoicing for payment and that no advance payments will be made. Vendors must provide their DUNS number, CAGE code, and confirmation of their registration in WAWF along with the quote. ***

“Registered in the System for Award Management (SAM)” means that—

(1) The Contractor has entered all mandatory information, including the unique entity identifier and the Electronic Funds Transfer indicator (if applicable), the Commercial and Government Entity (CAGE) code, as well as data required by the Federal Funding Accountability and Transparency Act of 2006 (see Subpart 4.14), into the SAM;

(2) The Contractor has completed the Core, Assertions, Representations and Certifications, and Points of Contact sections of the registration in the SAM;

(3) The Government has validated all mandatory data fields, to include validation of the Taxpayer Identification Number (TIN) with the Internal Revenue Service (IRS). The contractor will be required to provide consent for TIN validation to the Government as part of the SAM registration process; and

(4) The Government has marked the record “Active”.

Request for Information must be submitted no later than 04:30 PM, Central Standard Time, 7 March 2025.

Quotes are due no later than 04:30 PM. Central Standard Time, 14 March 2025. Quotes shall be sent via e-mail to the contracting points of contact listed below.

Contracting points of contact:

SrA Daniel Obando, Contracting Specialist, (701) 747-5266, or email: daniel.obando.1@us.af.mil Mr.

Jeremiah Snedker, Contracting Officer, (701) 747-5299, or email: jeremiah.snedker@us.af.mil

(5) The following commercial provisions and clauses are applicable to this acquisition:

52.212-1 Instructions to Offerors – Commercial Products and Commercial Services (Sep 2023) and its addendum on this solicitation, 52.212-2 Evaluation – Commercial Products and Commercial Services (NOV 2021) and its addendum on page 8 of this solicitation, 52.212-3 Offeror Representations and Certifications – Commercial Products and Commercial Services (May 2024), ADDENDUM TO FAR 52.212-1, INSTRUCTIONS TO OFFERORS mailto:daniel.obando.1@us.af.mil mailto:jeremiah.snedker@us.af.mil

(a) Quote shall include the contractor’s quote as follows:

(1) Contractor’s Unit and Total Price relating to each of the CLIN/Items above.

(i) Vendor must note that separate Contract Line Item Numbers (CLINs), are not prescribed for purpose of associated costs entailing taxes, fees, transportation, delivery, etc. Accordingly, quoted unit pricing for requirements at the CLIN level under this solicitation, shall be all inclusive of all associated costs (i.e. all material, transportation, labor, delivery, etc.)

(2) Discount for prompt payment – if any

(b) Performance Work Statement for fulfillment of requirements per Statement of Objectives.

(c) Company Point of Contact with name, address, email address, and telephone number.

(d) Photo depiction/schematics/samples

(e) Quotes must be valid for a period of no less than 60 days.

NOTE: Vendor specific terms and conditions that may be contingently proposed for subsequent inclusion into the contract will not be considered by the Government in its evaluation of quotations.This aspect also includes the Government’s exclusion from requests by vendors to enter into supplemental agreements from their respective company in order to conduct business under a resultant contract award.

Vendors that are not able to comply with the aforementioned conditions will be determined as noncompliant with the solicitation requirements and therefore may be removed from consideration for award.

ADDENDUM TO FAR 52.212-2, EVALUATION OF OFFERS

a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government. The following factors shall be used to evaluate offers:

Technical Acceptability

Technical acceptability will be contingent upon the government-submitted plan/

Performance Work Statement (PWS) that defines the scope of work and the extent of involvement. The vendor making the offer must also show proof that they are an official, Unify-approved vendor who can install and maintain Unify communications equipment.

This procedure includes working with, patching, and maintaining Unify OpenScape software for Unify telecommunications systems. The vendor is obligated to provide support for both the annual JITC license and SuSE, as well as the UBUNTU Linux JITC Compliance License. Furthermore, they must possess expertise in VMware vSphere Essentials Plus and licensing. The vendor is required to provide the Xpert V8 advanced dynamic client license and Xpert V8 system manager base license.

Price

Price will be evaluated based on the lowest total evaluated price, which is defined as the total of all CLINs. The price evaluation will include the 6-month extension allotted under 52.217-8.

Award will be made to the offer that is the Lowest Price Technically Acceptable (LPTA).

b) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer whether there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

List of Attachments:

Attachment 1 – Provisions and Clauses Attachment 2 – Statement of Objectives, dated 5 Dec 2024 Attachment 3 – Wage Determination No. 2015-4973, dated 23 Dec 2024