Attachment 1 - Grounds Mx PWS 25 Mar 2025.pdf

GROUNDS MAINTENANCE

PERFORMANCE WORK STATEMENT (PWS)

25 March 2025

Prepared by

GRAND FORKS AFB NORTH DAKOTA

TABLE OF CONTENTS

1 DESCRIPTION OF SERVICES

1.1 maintain improved grounds

1.1.1 mow

1.1.2 Edge

1.1.3 Trim

1.1.4 Weed Control

1.1.5 Munition Storage Area

1.1.6 Irrigation

1.1.7 Remove debris/police grounds RESERVED

1.1.8 Leaf removal

1.1.9 Lawn Conditioning

1.1.10 Pest control RESERVED

1.1.11 Lawn Repair

1.1.12 Prune Shrub, Hedges and other Plants

1.1.13 Cemeteries RESERVED

1.1.14 Artificial Turf RESERVED

1.2 Maintain semi-improved Grounds

1.2.1 Mow

1.2.2 Trim

1.2.3 GFAFB Perimeter Fence Line

1.2.4 Landfill Cap

1.2.5 Lagoons

1.3 Maintain Bird Area Strike Hazard (BASH)

1.3.1 Mow

1.3.2 Trimming

1.3.3 Airfield Light Fixtures

1.3.4 Herbicides and Insecticides reserved

1.3.5 Airfield Coordination

1.3.6 Flight-Line Drivers

1.3.7 Airfield Tower Communications

1.4 un-improved grounds

1.5 Maintain vegetative beds, inert beds, rock beds and related areas

1.6 Maintain surface drainage ditches - Reserved

1.7 Snow/Ice Removal

1.7.1 Basic Services

1.7.2 Fire Hydrant Snow/Ice Removal

1.8 Special requirements

1.8.1 Trees

1.8.2 Emergency and special events services

1.8.3 Xeriscaping and Urban Forest Services. RESERVED

1.8.4 Special Cuts. RESERVED

1.8.5 Planting trees, shrubs, and vegetative beds

2.1 QUALITY CONTROL

3.1 FACILITIES

3.2 UTILITIES

3.4 SECURITY, FIRE, AND MEDICAL SERVICES

3.5 TELEPHONE

3.6 SOLID WASTE COLLECTION AND DISPOSAL

4 GENERAL INFORMATION

4.1 MISSION

4.3 DAMAGES TO GOVERNMENT BUILDINGS, EQUIPMENT, OR VEGETATION

4.4 ENVIRONMENTAL REQUIREMENTS

4.4.1 Hazardous Materials

4.4.2 Spill controls

4.4.3 Pesticides

4.4.4 Hazardous Materials Inventory

4.4.5 Hazardous Materials Management

4.4.6 Final Report

4.5 PERMITS, LICENSES AND CERTIFICATIONS

4.6 HOURS OF OPERATION

4.7 RECOGNIZED HOLIDAYS

4.7.1 Base Closures

4.8 SECURITY REQUIREMENTS

4.10 SPECIAL QUALIFICATIONS

4.11 INTERFACES

4.12 CONTRACTING OFFICER AND CONTRACTING OFFICER REPRESENTATIVE (QUALITY ASSURANCE

PERSONNEL)

4.13 WORK CLEARANCE REQUESTS

4.15 SCHEDULES

4.15.1 SCHEDULE CHANGES

5 APPENDIXES

APPENDIX A

APPENDIX B

APPENDIX C

APPENDIX D

APPENDIX E

APPENDIX F

APPENDIX G

APPENDIX H

APPENDIX I

APPENDIX J

1 DESCRIPTION OF SERVICES

The Contractor shall provide non-personal services, to include all personnel, equipment, tools, supervision, and other items and services necessary to ensure that grounds maintenance is performed at Grand Forks Air Force Base (AFB) in a manner that will promote the growth of healthy grass, trees, shrubs, and plants and present a clean, neat, and professional appearance.

Areas maps and workloads depicting the service described in this PWS are identified in the Appendices. The Contractor’s performance will be based on the Contracting Officer’s Representative (COR), and Contracting Officer’s (CO) evaluation of the results required by the Service Summary (SS) and not the method of performance. The evaluation of results will be based on COR surveillance, tenant satisfaction, and customer complaints. Final results of the evaluations will be the determining factor for the success or failure of this contract. The Contractor shall comply with applicable federal, regional, state, and local laws and commercial standards.

The growing season at Grand Forks AFB is considered to be 1 May through 30 September. All damage caused by the Contractor or its employees to government property and personal property (to include facilities, fences, equipment, trees and shrubs, etc.) due to Contractor operations shall be repaired or replaced by the Contractor within 15 days after identification/notification at no additional cost to the Government. If a plant should die or become unhealthy due to damage, the Contractor will be responsible for replacing the damaged plant with a plant of same size and type. Plant replacement shall occur within 15 days after identification or notification or as otherwise agreed to by the parties.

Fence lines identified shall be trimmed to prevent vegetation growth in the fence, including removal of vegetation growing up the links of the fence. All areas shall be trimmed concurrent with mowing. Application of nonselective herbicides to control grass, weeds and vegetation around obstacles to include fence lines, fire hydrants, light poles, etc… shall only be allowed with the COR approval.

1.1 MAINTAIN IMPROVED GROUNDS

Improved grounds are identified in Appendix A and B. Improved grounds are Areas that require more frequent maintenance such as cantonment areas, parade grounds, drill fields, schools, athletic areas, cemeteries, and housing areas (including vacant quarters). Mowing for special events shall not be included in this requirement.

1.1.1 MOW

The contractor shall mow all improved grounds to look well-manicured, with a neat and professional appearance. Maintain grass height between 2 and 4 inches uniform in appearance, free of skips, gaps, rutting, or scalping. The contractor shall be required to pick up debris, natural and manmade, prior to mowing any area. The contractor shall remove or mulch grass clippings when visible after mowing, before leaving work area. Removed debris shall be disposed of in accordance with the base’s solid waste management plan.

1.1.2 EDGE

The contractor shall edge sidewalks, driveways, street edges, curbs, and other hard surfaced areas located within the improved grounds so that grass height matches surrounding area grasses.

Grass, vegetation and weeds shall be cut back no more than ½-inch from the surface edged, maintaining an even contour with the edged surface, uniform in appearance and free of scalping, rutting, and uneven or rough cutting. The use of post-emergent herbicides by the contractor for edging purposes is limited to grass in cracks. The contractor shall edge all areas concurrent with mowing.

1.1.3 TRIM

The contractor shall trim grass and weeds around trees, shrubs, buildings, fences, poles, fire hydrants, parking lots bumper blocks, boulders, and other fixed obstacles and temporary obstacles/objects on improved grounds. Trimming height shall match surrounding area grass height. All areas shall be trimmed concurrent with mowing. The contractor shall remove or mulch grass clippings when visible after trimming, before leaving work area.

1.1.4 WEED CONTROL

The contractor shall control weeds in improved grounds, airfield pavement joints, cracks and Petroleum, Oil & Lubricants (POL) storage areas through execution of a weed control program appropriate for the area to maintain a professional appearance. Restore grounds made barren where weeds are removed to the level of care of the surrounding area (i.e. semi-improved, improved, etc.). The Contractor shall use only approved pesticides as stated in DoD Instruction 4150.07, DoD Pest Management Program, Encl 4 para 4.2.2 and AFI 32-1053, Pest Management Program, para 4.7.4 and 4.7.6. All pesticides, herbicides, and rodenticides are defined in DoD and Air Force documents. The Contractor shall comply with current federal, state, local, DoD, and Air Force regulations, plans, and policies. The contractor shall comply with all applicable parts of 29 Code of Federal Regulations (CFR) 1910, Labor, Occupational Safety and Health Standards, 29 CFR 1925, Labor, Safety and Health Standards for Federal Service Contracts, 40 CFR 150-189, Protection of Environment, Pesticide Program, and 49 CFR 171, Transportation, General Information, Regulations, and Definitions. The Contractor shall ensure that all workers have current state certification for the pest control services being performed. CE Pest Management must approve all herbicides prior to use through usage of Material Safety Data Sheets. If non-standard herbicides are required by the contractor, then approval must be obtained by the Command Entomologist through the installation pest management shop. All herbicides used must be on the installation-approved inventory list and applied by certified personnel.

1.1.4.1 NOXIOUS WEED CONTROL

The Federal Noxious Weed Act (7 USC 2801 et seq.) and Executive Order 13112 require federal agencies to monitor and control noxious weeds on federal properties. The contractor will apply herbicides as practical to control noxious weeds and comply with AFI 32-1053, Integrated Pest Management Program. The contractor shall limit possible seed transport from infested areas to non-infested areas. There are over 100 noxious weeds identified at http://www.aphis.usda.gov/plant_health/plant_pest_info/weeds/downloads/weedlist.pdf. The base has identified 9 noxious weeds: 1) absinth wormwood, 2) bull thistle, 3) Canada thistle, 4) field bindweed, 5) leafy spurge, 6) musk thistle, 7) perennial sow thistle, 8) spotted knapweed, and 9) wavy-leaf thistle. Public law 93-629 mandates control of noxious weeds. Contractor shall limit possible seed transport from infested areas to non-infested areas. Avoid activities in or adjacent to heavily infested areas or remove seed sources and propagules from site prior to conducting activities. Wash or otherwise remove all vegetation and soil from equipment before transporting to a new site. If any fill material is used, it should be from a weed free source.

1.1.5 MUNITION STORAGE AREA

The contractor shall maintain area within MSA to semi-improved with the exception of area around building 757 as shown on map in appendix B.

1.1.6 IRRIGATION

The contractor shall maintain, adjust, and repair identified irrigation systems during the growing season. See Appendix D

1.1.6.1 OPERATION OF IRRIGATION SYSTEMS

The contractor shall irrigate improved grounds to maintain the health of the turf ensuring no ponding of water, excessive runoff, etc. This includes lawns, plants, flowers, landscaped areas, and all areas requiring manual watering (see Appendix A). If needed contractor shall position hoses, etc., for manual watering and then remove/store hoses, etc., between watering to ensure neat, clean appearance of areas. The following are the locations of the current irrigation systems:

East Gate Entrance, Avenue of the Flags (Bldg. 812), Wing HQ (Bldg. 307). The Contractor is prohibited from connecting to any hydrant within the boundaries of the installation without prior approval from CO/COR. Contractor shall practice water conservation measures whenever possible and shall position all watering systems to avoid overspray onto pavements, sidewalks, roadways, etc. Watering shall be performed during nighttime hours. If daytime watering is necessary, Contractor shall notify the CO or COR of the reason for daytime watering, and the duration daytime watering will be in progress. Irrigation responsibilities also include setup, monitoring, adjusting, etc., of irrigation system computer, clocks/timers, controllers, pumps, etc.

Contractor shall be responsible for day-to-day operation of the base-wide automated irrigation system.

1.1.6.2 MAINTENANCE OF IRRIGATION SYSTEMS

The contractor shall maintain irrigation systems. Maintenance includes but is not limited to draining and charging systems, replacing damaged or broken control devices and sprinkler heads, and repair of ruptured pipes. Maintain equipment and systems to be efficient and in good operational working order. Replacement of pumps, controllers, clocks/timers, or backflow prevention devices is not included in routine maintenance of irrigation systems. The irrigation system to be maintained and related workload data is identified in Appendix A. The contractor http://www.aphis.usda.gov/plant_health/plant_pest_info/weeds/downloads/weedlist.pdf/weedl shall repair any damage to irrigation system components caused by contractor actions at no additional cost to the government. All equipment shall be replaced with the same type and same brand name unless otherwise approved by Contracting Officer’s Representative (COR).

1.1.6.3 WINTERIZATION OF IRRIGATION SYSTEMS

At the end of the growing season of each year, all the irrigation systems shall be winterized by closing off the primary irrigation control valve and utilizing compressed air to remove all water from the irrigation system. Winterization shall be coordinated with COR to ensure backflow preventers are also winterized or removed. The Contractor shall tag the irrigation system shut off valve with the following information: “system winterized,” the date, and performed by. Repairs to irrigation equipment must be accomplished prior to winterization.

1.1.7 REMOVE DEBRIS/POLICE GROUNDS RESERVED

1.1.7.1 DEAD ANIMALS RESERVED

1.1.8 LEAF REMOVAL

The contractor shall mulch in place leaves in areas of improved grounds to maintain a neat and professional appearance. Leaf removal to be included natural debris (i.e. Tree limbs, dry brush, rodent habitats), and man-made debris. Leaf removal must be completed within 15 days upon issue of the work order by the CO or COR. Leaves must be disposed in accordance with the base solid waste management plan. This task will not be issued more than four times per year, and not to exceed acreage identified in Appendix A, Bid Schedule. Acreage found in Appendix A is calculated by total area estimated for detritus removal 4 times per year.

1.1.9 LAWN CONDITIONING

1.1.9.1 FERTILIZATION RESERVED

1.1.9.2 AERATION RESERVED

1.1.10 PEST CONTROL RESERVED

1.1.11 LAWN REPAIR

The contractor shall renovate lawns in improved grounds as identified by the CO or COR. This work will be issued via a separate work order. Renovate deteriorated lawn area to match surrounding areas. If lawn areas are damaged due to contractor action, the contractor shall renovate at no additional cost to the government.

1.1.12 PRUNE SHRUB, HEDGES AND OTHER PLANTS

The contractor shall prune/trim shrubs and other plants to maintain their natural growth characteristics to enhance the beauty and health of the plant. Hedges shall be maintained to their natural mature height and shape. Shrubs, plants, hedges, and ground cover/vines shall be pruned/trimmed 3 inches away from buildings, fences, curbing, sidewalks, and other fixed obstacles. All ground cover and plants shall be kept within the bed borders. All plants around landscape and ground lights shall be pruned/trimmed to allow light usage for its intended purpose.

Shrubs and hedges located on street corners, curb easements, etc. shall be pruned/trimmed to keep from obstructing view of oncoming traffic. Areas beneath shrubs and hedges shall be kept free (clean) of all grass, weeds, vegetation, and debris. Volunteer tree growth seedlings shall be removed at no additional cost to the government. Debris must be disposed in accordance with the base solid waste management plan.

1.1.13 CEMETERIES RESERVED

1.1.14 ARTIFICIAL TURF RESERVED

1.2 MAINTAIN SEMI-IMPROVED GROUNDS

Semi-improved grounds are identified in Appendix A and B.

1.2.1 MOW

The contractor shall maintain grass height between 4 and 10 inches in all semi-improved grounds areas. Maintain a uniform appearance in all areas. Where possible, maintain adjacent areas at or near the same grass heights. The contractor shall mow grass on airfield grounds only after Airfield Management has approved scheduled times.

1.2.2 TRIM

The contractor shall trim grass and weeds around trees, shrubs, buildings, fences, poles, fire hydrants, parking lots bumper blocks, boulders, and other fixed obstacles and temporary obstacles/objects on semi - improved grounds. Trimming height shall match surrounding area grass height. All areas shall be trimmed concurrent with mowing.

1.2.3 GFAFB PERIMETER FENCE LINE

The contractor shall maintain the base perimeter fence and Airfield fence to BASH standards as identified in Appendix A and B. The contractor shall maintain a 20-foot-wide area on both sides of the fence with the exception of areas that are already maintained to improved standards or semi-improved standards. Mow entire fence line 2x per growing season.

1.2.4 LANDFILL CAP

The contractor shall accomplish mowing on approximately 96 acres of the landfill cap as indicated in Appendix A and B. Contractor shall maintain grass on landfill cap between 7 and 14 inches in height. There shall be no clumps of grass, windrows of grass, or ruts/scalping from the equipment when finished. The site is a controlled area, and access is obtained by calling 319 CES/CEIE at 747-4774 at least two days in advance. The contractor is responsible for locking gates after work is completed each day.

1.2.5 LAGOONS

The contractor shall maintain the grass area from the sewage lagoon to the perimeter fence as identified in Appendix A and B. The contractor shall maintain grass heights between 4 and 10 inches; the contractor shall not blow grass clippings into the lagoon and shall leave no clumps of grass or windrows after mowing is complete. Additionally, both sides of the road leading out to the lagoon shall also be maintained to 4-10 inches. The site is a controlled area, and access is obtained by calling 319 CES/CEOIU at 747-5200 at least two days in advance. The contractor is responsible for locking gates after work is completed each day.

1.3 MAINTAIN BIRD AREA STRIKE HAZARD (BASH)

BASH are identified in Appendix A and B

1.3.1 MOW

Grass, weeds and vegetation shall be maintained between 7 to 14 inches. The grass shall not be shorter than 7 inches in height to prevent dust and debris on the airfield and never be more than 14 inches in height to prevent bird habitation. The contractor shall begin mowing operations at the active Airfield surfaces and move to the outermost area. This causes insects and animals to move toward the inside of the field and away from the runway. The contractor shall be responsible for ensuring that all foreign objects and debris produced by grounds maintenance is cleared off all taxiways, and aircraft parking aprons before leaving the work area. The contractor shall perform BASH abatement for all areas as shown in the Grounds map in Appendix B. The purpose of BASH abatement is to control bird flocking and nesting in order to reduce BASH mishaps. The contractor shall perform BASH abatement in accordance with DAFI 91-212 Bird/Wildlife Air Strike Hazard (BASH) Management Program, Section 3.2.1.4 (13APR2023) and local BASH committee direction. COR can assist in obtaining DAFI 91-212.

BASH are identified in Appendix A and B.

1.3.2 TRIMMING

The contractor shall trim grass and weeds around trees, shrubs, buildings, fences, poles, fire hydrants, parking lots bumper blocks, boulders, and other fixed obstacles and temporary obstacles/objects on semi-improved grounds. The contractor shall match trimming height to surrounding area grass height. The contractor shall trim all areas concurrent with mowing. The contractor shall mulch or remove grass clippings when visible after trimming, before leaving work area.

1.3.3 AIRFIELD LIGHT FIXTURES

The contractor shall maintain a 10 foot wide path between 4” and 6” in height around the perimeter of the airfield pavement to include trimming around runway and taxiway lights and other fixed obstacles and temporary obstacles/objects. This service also includes the requirement grass, vegetation and weeds shall not extend over the edge of concrete, pads, taxiways, runways, and paved or asphalt areas.

1.3.4 HERBICIDES AND INSECTICIDES RESERVED

1.3.5 AIRFIELD COORDINATION

The contractor shall coordinate all activities on the airfield by contacting Airfield Management.

Work will be accomplished only after Airfield Management has approved scheduled times.

1.3.6 FLIGHT-LINE DRIVERS

Training must be completed prior to operating vehicles or mowers on the flight line. All employees working on airfield grounds shall be required to have an AF Form 483, Certificate of Competency (flight-line driver’s license) with them at all times. Vehicles must have a valid POV pass issued by Airfield Management prior to operating on the flight line. No equipment will be left unattended while working in these areas. The contractor shall be responsible for ensuring that all foreign objects and debris produced by grounds maintenance is cleared off of all taxiways, runways, and aircraft parking aprons before leaving the work area.

1.3.7 AIRFIELD TOWER COMMUNICATIONS

The contractor shall be radio-equipped to maintain constant two-way radio contact with the control tower and Airfield Management when operating near runways, overruns, and taxiways.

The contractor shall maintain contact with the control tower when operating on or within 150 feet of the runway. The contractor shall provide all communication equipment required for this contract. The government shall provide the transceiver frequency to the contractor. All equipment shall be VHF type with a minimum five-mile range and shall have private line capability. The contractor shall be responsible for any changes to radio types that the base makes in the course of this contract, i.e. frequency changes. The contractor shall respond immediately to the directions of the Air Traffic Control tower personnel.

1.4 UN-IMPROVED GROUNDS

Un-improved grounds are identified in Appendix A and B. The contractor is to mow grass and vegetation in un-improved grounds to prevent woody encroachment. The contractor may mow un-improved grounds once per year to a height between 10”- 14”. This service is issued as a work order and shall be completed and not to exceed (14) workdays. Unimproved areas to be mowed should be approved with natural resources to deconflict with approved Integrated Natural Resources Management Plans. Please call: 701-747-4774

1.5 MAINTAIN VEGETATIVE BEDS, INERT BEDS, ROCK BEDS AND RELATED AREAS

The contractor shall maintain vegetative beds, inert beds, rock beds, and related areas as identified in Appendix A and H to present a neat and professional appearance. Maintenance activities may include but are not limited to fertilizing, watering, weeding, mulching, and repairing or replacing of damaged plants and shrubs. When replacing plants, shrubs, and performing repairs, conform to good Xeriscaping practices for the area. Vegetative plants (flowers, shrubs, etc.) shall be reimbursed IAW the price list provided by the contractor and included in Appendix A, H and F.

1.6 MAINTAIN SURFACE DRAINAGE DITCHES - RESERVED

1.7 SNOW/ICE REMOVAL

1.7.1 BASIC SERVICES

THE CONTRACTOR SHALL CLEAR SNOW AND ICE FROM ALL PAVED AREAS, SIDEWALKS, STEPS,

STAIRS, LANDINGS, AND ENTRANCE RAMPS AS SHOWN IN APPENDIX A AND B. THE CONTRACTOR SHALL ENSURE A PATHWAY OF 4 FEET WIDE IS FREE OF SNOW ACCUMULATION, PILES, OR DRIFTS BY REMOVING ALL SNOW AND ICE FROM SIDEWALKS, STEPS, LANDINGS, AND ENTRANCE RAMPS. THE

CONTRACTOR SHALL REMOVE SNOW, INCLUDING DRIFT OR PILES, FROM ALL REMAINING PAVED

SURFACES SUCH AS THOROUGHFARES, PARKING LOTS, AND AIRFIELDS AS SHOWN ON THE MAP IN

APPENDIX B, IAW INSTALLATION SNOW AND ICE CONTROL PLAN (S&ICP). THE SNOW IN

PRIORITY 1 AREAS (APPENDIX B), SHALL BE REMOVED WHEN ACCUMULATION EXCEEDS ONE (1) INCH OR WITHIN ONE (1) HOUR AFTER SNOWFALL STOPS. FOR AREAS IDENTIFIED AS PRIORITY 2 (APPENDIX B), THE CONTRACTOR SHALL REMOVE SNOW WHEN ACCUMULATION REACHES 3 INCHES

OR WITHIN 2 HOURS AFTER THE SNOWFALL STOPS. THIS MAY REQUIRE MULTIPLE SNOW/ICE

REMOVALS EACH DAY. BUILDINGS 109, 168, 120, AND 121 ALONG WITH HANDICAP PARKING SPOTS AT BUILDINGS 102, 408 AND 418 SHALL BE CLEARED AS PRIORITY 1. BUILDING 108, 241, AND 307 WILL BE CLEARED AS PRIORITY 2. THIS MAY REQUIRE MULTIPLE SNOW/ICE REMOVALS EACH DAY.

WHEN SNOWFALL IS HEAVY OR ACCUMULATIONS BECOME EXCESSIVE, THE CONTRACTOR MUST

PLACE EXCESS SNOW IN ACCUMULATION POINTS IDENTIFIED IN APPENDIX B. WHEN SNOWFALL IS HEAVY OR ACCUMULATIONS BECOME EXCESSIVE, THE CONTRACTOR SHALL PLACE EXCESS SNOW IN

APPROVED SNOW DUMP LOCATIONS AS IDENTIFIED IN APPENDIX B

1.7.2 FIRE HYDRANT SNOW/ICE REMOVAL.

The contractor shall remove snow from all fire hydrants identified in Appendix A and B. The contractor shall clear a path from the street, parking lot, or most likely access for a fire fighting vehicle to the hydrant. The contractor shall accomplish snow removal an additional 48” of snow removal completely around the hydrant. The contractor shall perform snow removal when snow accumulation is within 1 foot from the bottom of the lowest fire hose connection cap. The contractor shall remove any material deposited by street clearing operations that hamper access to the hydrant. The contractor is responsible for the repair of any fire hydrant damaged during snow removal operations. The contractor shall have all fire hydrants cleared within 24 hours after the last snowfall, drifting, or snow accumulation from street clearing.

1.7.3 Airfield Gates.

The contractor shall clear snow and ice along the tracks of six airfield gates (identified in Appendix A and B) and any snow near the gates that is not cleared during street snow removal operations.

In addition, the contractor shall clear snow and ice to within 10 feet from two airfield pedestrian gates as identified in Appendix B.

1.7.4 Install/Remove Snow Fence.

The contractor shall install and remove snow fencing and posts. Snow fence quantities/locations are indicated in Appendix A and B. The government will provide and store all snow fencing and posts. For safety reasons, the fence shall be affixed to the posts the same day the posts are installed, and likewise posts shall be removed the same day the fencing is taken down. The contractor shall obtain a completed AF Form 103, Base Civil Engineering Work Clearance Request, before posts are installed. The contractor shall install and maintain all such materials as necessary. The contractor shall complete installation between 1-15 October. The contractor will only accomplish this this task through issuance of a work order by the CO or COR. The government will inform the contractor when to remove the snow fence.

1.8 SPECIAL REQUIREMENTS

All work under this section shall be executed via a work order by the CO or COR (except for whereas, referring to, “the contractor shall identify ……”). The contractor shall be responsible for removing all debris generated from all trees related operations. All non- emergency work order shall be completed within five (5) workdays from the work order date unless noted otherwise within subsections.

1.8.1 TREES

The contractor shall identify trees that pose public safety hazards or threats to structures/buildings. These hazards include minimum safety clearances, which are: 14 feet over streets, 12 feet over driveways, 8 feet over walk areas, 4 feet over buildings, and 1 foot from buildings. Topping and de-horning are not permitted. Trimming or pruning of trees that touch or hang over energized utility poles or power lines is the responsibility of the contractor. Minimum clearance from primary lines (over 600 volts) shall be 8 feet. Minimum clearance from secondary lines (under 600 volts, i.e. electric service drops, telephone, and cable TV) shall be 4 feet. Debris must be disposed in accordance with the base solid waste management plan.

1.8.1.1 TREE CARE

The contractor shall brace, cable, guy (to keep tree vertical), and deep water all damaged trees after identification. The contractor shall remove all guy wires, cables, straps, and stakes when the trees remain vertical (normally, after one growing season). The contractor shall adjust wires, cables, and straps as required, to prevent girdling.

1.8.1.2 TREE STANDARDS

The contractor shall perform all tree work in accordance with contract specifications and the following tree care standards, latest addition, unless otherwise directed by the CO.

• ANSI A300 - Standard Practices for Tree Care Operations including referenced Combined Federal Regulations (Utility Pruning and Emergency Service Restoration)

• ANSI A300 (Part 1) – Tree Pruning

• ANSI A300 (Part 3) – Tree Support Systems (Cabling, Bracing, and Guying)

• ANSI Z60.1 – American Standards for Nursery Stock

• ANSI Z133.1 – Safety Requirements for Tree Care Operations

1.8.1.3 EMERGENCY SPOT PRUNING/TRIMMING

The contractor shall complete an emergency spot pruning/trimming within one (1) workday from the work order date. Typically, emergency spot pruning/trimming includes removal of dead and/or broken limbs or removal of limbs for required clearances. . Emergency pruning or trimming shall be accomplished in accordance with the American National Standards Institute ANSI A300 Part 1 industry standards. Emergency pruning might be required to lift, remove, and/or cutback branches that conflict with normal traffic or safety. Debris must be disposed in accordance with the base solid waste management plan.

1.8.1.4 TREE AND STUMP REMOVAL

The contractor shall perform stump and perimeter roots removal by completely removing, by cutting and grinding all growth to a minimum of 8 inches below grade. Stumps shall be ground within 5 days after approval of dig permit) workday of the work order. Stump-grinding debris shall be removed the same day grinding is performed. The Contractor shall backfill with topsoil, and lay sod to match the existing ground grade and the type of grass. The Contractor shall maintain the patch area IAW manufacturer’s recommendation until the grass has become established. Debris must be disposed in accordance with the base solid waste management plan.

Trees identified for removal shall be considered within the following categories, Large, Medium, Small and Sapling, as based on their diameter. The diameter of the tree shall be determined by measuring 4.5 feet above the ground. Trees with multiple trunks shall be measured as follows:

All trunk diameters shall be measured. The largest trunk diameter shall be recorded. Each remaining trunk diameter shall be halved. All values will then be added together to obtain the final tree diameter.

• Large Trees: Diameter 36” and above, remove within 10 workdays from the work order date.

• Medium Trees: Diameter 24” to less than 36”, remove within 10 workdays from the work order date.

• Small Trees: Diameter 3” to less than 24”, remove within 5 workdays from the work order date.

• Extra Small Trees: Diameter 3” and smaller, remove within 2 workdays from the work order date.

1.8.1.5 EMERGENCY TREE AND STUMP REMOVAL.

The contractor shall accomplish emergency tree and stump removal through issuance of a work order by the CO or COR. The contractor shall perform stump and perimeter roots removal by completely removing, by cutting and grinding all growth to a minimum of 8 inches below grade.

Stumps shall be ground within seven (7) days of the tree removal date. Stump-grinding debris shall be removed the same day grinding is performed; the contractor shall backfill with topsoil, and lay sod to match the existing ground grade. Trees identified for removal shall be considered within the following categories, Large, Medium, and Small, as based on their diameter. The diameter of the tree shall be determined by measuring 4.5 feet above the ground. Trees with multiple trunks shall be measured as follows: All trunk diameters shall be measured. The largest trunk diameter shall be recorded. Each remaining trunk diameter shall be halved. All values will then be added together to obtain the final tree diameter. Debris must be disposed in accordance with the base solid waste management plan.

The following timeframe shall be applied for emergency tree and stump removal by the contractor:

• Large Trees: Remove within 2 workdays from the work order date.

• Medium Trees: Remove within 2 workdays from the work order date.

• Small Trees: Remove within 1 working day from the work order date.

1.8.2 EMERGENCY AND SPECIAL EVENTS SERVICES

Upon notification of an emergency, the contract manager shall respond within one (1) hour to meet with the CO and government evaluator and initiate emergency services. Upon receiving direction by the contracting officer, contractor personnel shall begin emergency work within two hours. Oral work orders for emergency services to minimize damages or mitigate hazardous conditions will be confirmed with written work orders.

1.8.3 XERISCAPING AND URBAN FOREST SERVICES. RESERVED

1.8.4 SPECIAL CUTS. RESERVED

1.8.5 PLANTING TREES, SHRUBS, AND VEGETATIVE BEDS.

The contractor shall upon notification by the CO or COR through the issuance of a work order, perform planting of trees, shrubs, and vegetative beds to include but not limited to removal and disposal of trees, shrubs, or vegetative beds being replaced; and performance of maintenance after planting to include watering, pruning, and insect and disease prevention to promote survivability. Provide unit pricing for planting trees, shrubs, and vegetative beds as shown in Appendix A and H

2 Service Summary

The contract service requirements are summarized in performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimally acceptable levels of service required for each requirement. The Services Summary (SS) and the contractor’s Quality Control Plan provide information on contract requirements, the expected level of contractor performance and the expected method of government validation and confirmation of services provided. These thresholds are critical to mission success. Procedures as set forth in the FAR 52.212-4 (a), Contract Terms and Conditions - Commercial Items, Inspection/Acceptance, will be used to remedy all deficiencies/defects to include but not limited to uniform in appearance, free of skips, gaps, rutting, scalping or trimmings. During the first initial 30 days of the contract, two additional errors on each work shall be allowed in an effort to identify normal phase-in problems.

Performance Objective (PO) PWS Performance Threshold

Section

PO-1

Maintain Improved Grounds

1.1,1.1.1,1 .1.2,1.1.3

Excellent: 0 defects Very Good: 1 defect Satisfactory : 4 defects Marginal: 5 defects Unsatisfactory: More than 5 defects

PO-2

Maintain Semi-Improved Grounds

1.2, 1.2.1,1.2.2

Excellent: 0 defects Very Good: 1 defect Satisfactory: 4 defects

PO-3 Maintain BASH

1.3,1.3.1,1 .3.2

Excellent: 0 defects Very Good: 1 defect Satisfactory: 4 defects

PO-4

Maintain Unimproved Grounds

1.4 Excellent: 0 defects

Satisfactory: 4 defects

PO-5 Maintain Vegetative Beds, Inert Beds and related Areas

1.5 Excellent: 0 defects

Satisfactory: 3 defects

PO-6 Snow/Ice Removal

1.7,1.7.1, 1.7.2,1.7.

Excellent: 0 defects Very Good: 1 defect Satisfactory: 3 defects

PO-7 Quality Control.

Contractor’s quality control plan

2.1 100% Compliant to contractor’s plan

PO-8 Reports and Records Submittals

4.4.3.2,4.4 .6

100% Compliant

2.1 QUALITY CONTROL

The contractor shall provide a written description of the quality control system to include identification of the commercial practices and procedures to be used, such as those of the Professional Grounds Management Society (PGMS), Tree Care Industry Association, American Society of Landscape Architects, the American National Standards Institute (ANSI), and local Extension Offices of the Federal Cooperative Extension Service. Include the inspection system requirements of FAR 52.246-4 in this document. The contractor shall develop and implement procedures to identify, prevent, and ensure non-performance and continual repeat of defective service does not occur. A written Quality Control Plan shall be submitted to the contracting officer for review and feedback. The plan shall be submitted no later than the pre-performance conference. The plan shall specifically address the contractor’s strategy to provide quality workmanship, continual process improvement and for correcting deficiencies as required.

2.2 QUALITY ASSURANCE

The government shall inspect and evaluate the contractor’s performance to ensure services are received in accordance with requirements set forth in this contract. The CO or COR shall inspect by validating actual work performance, physically checking an attribute of the completed task, checking a management information report, investigating customer complaints, conferring with facility managers, or otherwise inspecting the task or its results to determine whether or not performance meets the standards contained in this PWS. When a performance threshold has not been met or contractor performance has not been accomplished, the COR will initiate and provide the Contracting Officer a DD Form 2772, Contract Discrepancy Report (CDR) for issuance to the contractor. The contractor shall respond to the CDR in accordance with instructions provided and return it to the Contracting Officer within 10 calendar days of receipt.

3 GOVERNMENT PROVIDED INCIDENTALS

The government will provide, without cost, the facilities, equipment, materials and services listed below for use in support of the requirements of the contract:

3.1 FACILITIES

The Government will provide the facilities identified below for contractor use in support of the requirements of this contract. The facilities are provided “as is.” Obtain CO approval in advance of making any changes to the facilities. Such changes will be at no cost to the Government unless otherwise approved by the CO. The contractor shall ensure facilities are maintained in a neat, clean and professional manner. The CO reserves the right to reallocate and relocate assigned facilities during the term of the Contract. Upon completion or termination of this Contract, or upon such reallocations or relocations, return facilities to the government in the same condition as received, fair wear and tear and approved modifications. The government will provide the contractor with building 493, an approximately 2,400-square-foot grounds maintenance facility, located on Contractor’s Row; facility (40’ x 60’) includes 1 roll-up door 12 feet wide by 14 feet high, 2 personnel doors, 1 bathroom, and 1 office 10 feet wide by 15 feet long. At contract start/end the COR/contract manager will inspect the facility for condition. At contract end the COR may direct additional effort by the contractor to restore the facility to the original contract start condition.

The contractor shall designate a facility manager that will be trained on their responsibilities by the 319 CES customer service personnel. Contractor shall provide daily general maintenance (clean, replace light bulbs…) and upkeep of the facility. The contractor shall call 319 CES customer service 747-3397 for other than general maintenance. 319 CES will perform all maintenance other than general maintenance. At no time will the contractor modify/alter the facility’s structure without advanced approval from the contracting officer. The contractor is responsible for developing procedures covering key control and must ensure all keys issued by the government are not lost or misplaced and are not used by unauthorized persons. No keys issued to the contractor shall be duplicated. In the event that keys are lost and/or duplicated, the contractor will be required, upon direction of the contracting officer, to re-key or replace the affected locks; however, the government, at its option, may replace the affected locks or perform re-keying.

3.2 UTILITIES

The government will furnish water, sewer, natural gas, and electricity for contractor facility.

The government shall maintain utility meters, and contractor will contact Civil Engineering Squadron to establish a Utility Sales Agreement. The contractor is responsible for payment of utilities used; if not paid that amount will be deducted from monthly invoice. The contractor is responsible for all discharge to include any blockage caused by improper dumping and/or draining into the waste system. Discharge shall not cause the occurrence of upset and/or bypass within the wastewater system. MATERIALS

3.3 MATERIALS

The Government will provide snow fence and posts as identified in Paragraph 1.6.1.3., and Appendix A.

3.4 SECURITY, FIRE, AND MEDICAL SERVICES

The Government will provide police and fire protection. In the event of a medical emergency, base ambulance service for transporting an injured employee to a local hospital is available on a cost reimbursement basis.

3.5 TELEPHONE

The contractor shall be responsible for securing a local commercial telephone service for making and receiving calls.

3.6 SOLID WASTE COLLECTION AND DISPOSAL

The contractor shall be responsible to provide refuse, recycling, snow removal, grounds maintenance. All rodents will be reported to Pest management shop. 747-3138. The contractor shall adhere to all base level recycling programs. The COR shall identify these specific programs and their locations.

4 GENERAL INFORMATION

4.1 MISSION

The overall Civil Engineer mission at Grand Forks Air Force Base is to plan, maintain, operate, and protect the infrastructure, facilities, and environment for assigned airmen, families, and civilian employees.

4.2 BACKGROUND RESERVED

4.3 DAMAGES TO GOVERNMENT BUILDINGS, EQUIPMENT, OR VEGETATION

RESERVED

Damages to Government buildings, equipment, or vegetation are addressed in clause 52.237-2 – “Protection of Government Buildings, Equipment, and Vegetation.”

4.4 ENVIRONMENTAL REQUIREMENTS.

In addition to all applicable Federal, State and local environmental codes and regulations, the following specific guidance is provided: Grand Forks AFB meets the strictest requirements in effect. The contractor’s materials, chemicals, and equipment used in the performance of services on the installation will be in accordance with industry standards, local, federal and state laws, and manufacturers’ recommendations. The contractor will submit Safety Data Sheets and Environmental Protection Agency (EPA) Labels for approval on all materials 15 days prior to use.

The contractor shall make all environmental and hazardous material records available at the beginning of the next duty day after the government’s request to view the records.

4.4.1 HAZARDOUS MATERIALS

The CO shall approve all hazardous materials brought on-site by the contractor prior to use. The contractor shall obtain approval using the application requirements of the AF Form 3952, Chemical Hazardous Material Request Authorization. Once the process is implemented and contractor is trained, the contractor may submit the AF Form 3952 electronically. The CO has the right to prohibit the use of hazardous materials it deems to be especially hazardous to human health and environment. In the event the CO does not approve a hazardous material for use, the CO may provide the contractor a list of suitable substitutes; however, the contractor shall retain responsibility for finding an acceptable substitute. The contractor shall take appropriate actions to comply with waste minimization and pollution prevention practices and policies.

4.4.2 SPILL CONTROLS

The contractor shall always maintain spill control material on hand sufficient to contain a worse case spill, both volume and hazard level. The contractor is to take reasonable steps to prevent, contain and clean-up spills of petroleum products or other hazardous substances. The contractor shall report all spills of petroleum products and other hazardous materials to 319 CES/CEIE at 747-4774.

4.4.3 Pesticides

All pesticides must be approved prior to use by the Command Entomologist if not on base approved list (Submit list with intended uses via the CO). The contractor shall provide an inventory of hazardous materials with the applicable Safety Data Sheet (SDS) that will be used to perform the required services. In addition, use reasonable care to avoid releasing hazardous material or hazardous waste, which may cause environmental damage to government structures, public land, water, or other natural resources. If the Contractor’s failure to use reasonable care causes damage to any of this property, the Contractor shall replace or repair the damage at no expense to the Government as the CO directs. If the Contractor fails or refuses to make such repair or replacement, the Contractor shall be liable for the cost, which may be deducted from the contract price.

4.4.3.1 PESTICIDE STORAGE AND MIXING

Perform pesticide storage and mixing operations off base.

4.4.3.2 MONTHLY REPORTS/INSPECTIONS

The contractor shall submit a report to the COR by the 5th working day of the following month, listing all pesticide applications made. Include pesticide name, use concentration, amount applied, date, certified applicator’s name and detailed location of use. A DD Form 1532 Pest Management Report will be provided on request to facilitate record keeping.

The Contractor is subject to inspection by DOD certified applicators/inspectors as well as State Department of Agriculture Pesticides Division or equivalent agency.

4.4.4 HAZARDOUS MATERIALS INVENTORY

The contractor shall maintain an up-to-date hazardous material inventory with copies of SDS(s) for all materials used on the job site. The contractor shall maintain a complete copy of all approved SDS and AF Form 3952s.

4.4.5 HAZARDOUS MATERIALS MANAGEMENT

The contractor shall remove all hazardous materials by the end of each workday. Contractor shall not conduct process treatments (e.g. paint thinner solvent recycling) on base.

4.4.6 FINAL REPORT

The contractor shall submit a final inventory, not later than ten working days following termination/completion of this contract, of all hazardous materials used since the last hazardous usage report to the CO or COR. The final inventory will list all hazardous materials used, total amount of each used, and a description of the disposition of any remaining hazardous material.

4.5 PERMITS, LICENSES AND CERTIFICATIONS

Unless otherwise specified in this contract, obtain necessary permits, licenses, and certifications;

give all required notices; and comply with applicable Federal, State, County, and local laws, codes, and regulations in performance of the requirements of this contract. Maintain records of such requirements and make the documentation available to the Government for review. All pesticide application will be made by State or Host Nation certified applicator as prescribed in DoDI

4150.07. The Contractor shall provide electronic or photocopies of all applicators’ North Dakota state pesticide certifications.

4.6 HOURS OF OPERATION

The contractor shall perform grounds maintenance services during normal duty hours which are 7:00 A.M. through 5:00 P.M. on Mondays through Fridays, and none on weekends unless approved by the COR or CO. There may be situations that require the contractor to work at times other than normal working hours. The exception to this is snow removal operations during the winter months when the contractor is required to meet snow removal timelines (to include weekends). When the contractor’s work schedule conflicts with an Air Force mission requirement, advise the COR, and reschedule the work to minimize disruption.

4.7 RECOGNIZED HOLIDAYS.

The following federal holidays will be observed by the contractor except where Service Contract Act specifies differently:

• New Year’s Day - 1 January*

• Martin Luther King Day - 3rd Monday in January*

• Washington’s Birthday - 3rd Monday in February*

• Memorial Day - last Monday in May

• Juneteenth – 19 June

• Independence Day - 4 July

• Labor Day - 1st Monday in September

• Indigenous People’s Day - 2nd Monday in October*

• Veteran’s Day - 11 November*

• Thanksgiving Day - 4th Thursday in November*

• Christmas Day - 25 December*

If these holidays fall on Saturday, the preceding Friday will be observed. If these holidays fall on Sunday, the following Monday will be observed. If a holiday falls on a scheduled service day, the Contractor will be responsible for rescheduling services for the first day post the holiday observance.

*The exception to this is snow removal operations during the winter months when the contractor is required to meet snow removal timelines

4.7.1 BASE CLOSURES

Work scheduled but not accomplished because of base closure due to weather, exercises, or actual alert, will be accomplished as soon as possible after reopening the base.

4.8 BASE ENTRY PROCEDURES AND AIRFIELD SECURITY REQUIREMENTS:

4.8.1 Special provisions or working on or near the Airfield. By basic definition, all areas within the airfield fence are considered on the airfield. This is a controlled area, and entry can be gained by escort from owner/user of the area or obtaining a restricted area badge (RAB).

Projects requiring airfield access will have special provisions in the individual RFPs, in addition to what is contained in this section.

4.8.2 Coordination of work. The contractor shall coordinate airfield work (design and construction) through the Base Operations (BO), Security Forces (SF), Civil Engineering (CE) and the Contracting Officer (CO). The contractor shall contact BO for daily construction restrictions involving the flight line, taxiway, and runway areas, and shall comply with DOD

FAR SUP 252.236-7005, Airfield Safety Precautions, AFI 13-213, Airfield Management, Grand Forks AFBI 24-101 Flightline Driving.

4.8.3 Closures. All runway or taxiway closures will require the coordination of BO through the CO not less than fourteen (14) calendar days prior to the requested closure, unless otherwise provided for in these specifications. The contractor will make the maximum utilization of time during the requested closure period and schedule their operations in phases, if necessary, to minimize the effect of construction closures on normal base operations. Upon completing the work requiring the closure, the contractor shall immediately notify the CO, so normal operations may resume.

4.8.4. Personnel Safety Precautions. Jet aircraft operating on the runways, taxiways, and aprons make the area of construction a zone of high-level noise. The contractor shall take the necessary precautions, such as the use of ear plugs or muffs to prevent injury to the auditory systems of all personnel working in the area.

4.8.5 Restrictions. The government does not allow privately-owned vehicles (POVs) inside the flight line fence. The contractor’s employees and subcontractors shall park their POVs in authorized parking lots outside the flight line fence. Personnel requiring entry to the flight line shall be escorted by owner/user of the area or possess a RAB. Contractor vehicles required in the performance of the work shall have a company sign (minimum size 6 inches by 18 inches) on both front doors.