Solicitation Cover Letter R-10-0025.doc

DEPARTMENT OF THE AIR FORCE

HEADQUARTERS 319TH AIR REFUELING WING (AMC)

GRAND FORKS AIR FORCE BASE, NORTH DAKOTA

MEMORANDUM FOR PROSPECTIVE OFFERORS

12 July 2010 FROM 319 Contracting Squadron 575 Tuskegee Airmen Blvd, Bldg 418 Grand Forks AFB ND 58205-6436

SUBJECT: FA4659-10-R-0029 – JFSD 200909 – Repair HVAC- Ground Source Heat Pump- Communication Squadron Headquarters at Grand Forks AFB, ND

1. The following guidance is provided to your company in an effort to clarify the award process utilizing best value practices. This acquisition is being competed as unrestricted. Our expectation is that each contractor performs a detailed analysis of the solicitation and addresses any issues and concerns regarding the solicitation to the Contracting Officer prior to proposal submission in accordance with Section L, Proposal Preparation Instructions in the solicitation.

2. Award shall be made by Best Value considering price and past performance, past performance being significantly more important than cost or price considerations. An assessment shall be conducted on performance risk based on the offeror's recent and relevant performance; hence, an award may be made to other than the lowest evaluated price based on the performance risk assigned. The solicitation is a Request for Proposal (RFP), a process by which the government may or may not conduct negotiations or discussions. No formal bid opening will be held, and the results will be released after award.

3. In addition to implementing the Best Value process, environmental compliance has been an ongoing consideration. Below guidance has been established outlining the standards that must be complied with:

Offerors are reminded of the environmental requirements contained in the solicitation to comply with all applicable federal, state, and local environmental statutes and regulations. In addition to the scrutiny of the civil environmental regulatory and enforcement agencies, environmental compliance incidental to Air Force activities or on Air Force property is subject to Air Force scrutiny. The Air Force routinely investigates environmental violations and cooperates fully with civil authorities to secure remedies and discourage future violations. Failure to comply with environmental statutes and regulations can subject the contractor to criminal and civil penalties and/or contractual sanctions including, but not limited to, termination, suspension, and debarment, and adverse past performance assessment.

4. Contractors must be registered in Central Contractor Registration File in order to be considered for award. Registration may be accomplished at web site: www.ccr.gov. Contractor must be a certified small business at time of submission of proposal.

5. NOTICE TO OFFERORS: FUNDS ARE NOT PRESENTLY AVAILABLE FOR THIS PROJECT. NO AWARD WILL BE MADE UNDER THIS SOLICITATION UNTIL FUNDS ARE AVAILABLE. THE GOVERNMENT RESERVES THE RIGHT TO CANCEL THIS SOLICITATION/RFP, EITHER BEFORE OR AFTER THE BID OPENING/RFP CLOSING DATE.

6. It is the contractor’s responsibility to check FedBizOpps regularly for any amendments/changes to solicitation.

7. If you have any questions, please contact TSgt Darrell Haas, Phone:701-747-4041 Email: Darrell.haas@grandforks.af.mil or the undersigned, Phone: 701-747-5299, Email: jeremiah.snedker@grandforks.af.mil.

//SIGNED//

JEREMIAH SNEDKER, DAFC

Contracting Officer