RFP cover letter.pdf

DEPARTMENT OF THE AIR FORCE

HEADQUARTERS 319TH AIR REFUELING WING (AMC)

GRAND FORKS AIR FORCE BASE, NORTH DAKOTA

MEMORANDUM FOR PROSPECTIVE OFFERORS

FROM: 319TH Contracting Squadron 575 Tuskegee Airman Blvd, Bldg 418 Grand Forks AFB, ND 58205-6436

SUBJECT: FA4659-09-R-0006 - Repair Electric Lines Flight Line North (JFSD 970345)

1. The following guidance is provided to your company in an effort to clarify the award process utilizing best value practices. This acquisition is 100% set-aside for HUBZone businesses. Our expectation is to award a contract to a contractor who has performed a detailed analysis of the solicitation and addressed any issues and concerns regarding the solicitation to the Contracting Officer prior to proposal submission in accordance with Section L-O 1, Proposal Preparation Instructions in the solicitation.

2. Award shall be made by best value considering price and past performance. An assessment shall be conducted on performance risk based on the offeror's recent and relevant performance; hence, an award may be made to other than the lowest evaluated price based on the performance risk assigned. This solicitation is a Request for Proposal (RFP) a process by which the government mayor may not conduct negotiations or discussions. No formal bid opening will be held, and the results will be released after award.

3. In addition to implementing the Best Value process, environmental compliance has been an on going consideration. The below guidance has been established outlining the standards that must be complied with:

OJJerors are reminded ofthe environmental requirements contained in the solicitation to comply with all applicable federal, state, and local environmental statutes and regulations.

In addition to the scrutiny ofthe civil environmental regulatory and enforcement agencies, environmental compliance incidental to Air Force activities or on Air Force property is subject to Air Force scrutiny. The Air Force routinely investigates environmental violations and cooperates fully with civil authorities to secure remedies and discourage future violations. Failure to comply with environmental statues and regulations can subject the contractor to criminal and civil penalties and/or contractual sanctions including, but not limited to, termination, suspension, and debarment, and adverse past performance assessment.

4. Contractors must be registered in Central Contractor Registration in order to be considered for award. Registration may be accomplished at WWW.ccr.gov. The list of qualified HUBZone Small Business concerns is maintained by the Small Business Administration. Offerors must provide proof of HUBZone certification with the proposal.

5. The Contractor shall make available in a timely manner, any permits, reports, or general performance Data required in the specifications. The contractor shall also mark any/all proprietary information in the records submitted to the Air Force/government for Freedom of Information Act purposes. The contractor shall create, handle and maintain records for the Air Force, regardless of medium, (in a pre agreed medium that can be used by the Air Force) in accordance with the requirements established in AFRIMS Records Disposition Schedule (RDS), AFI 33-322, Records Management program, AFI 33-364, Records Disposition Procedures and Responsibilities, and AFMAN 33-363, Management of Records. Full text versions of these publications are available for download at http://www.epublishing.af.miI. The contractor's records person should attend Records Management Orientation Training conducted by the Base Records Manager. Inquiries as to the specific actions necessary to meet the requirements established in the above referenced publication may be directed to the GFAFB Records Management Office at (701) 747-66930r 319th CS/SCOK, Bldg 314, GFAFB, NO, 58205-6436.

6. It is the contractor's responsibility to check FedBizOps regularly for amendments or changes to this solicitation.

7. Questions or comments may be addressed to Marsha Williamson, 701.747.5280 marsha.williamson@grandforks.af.mil or to me at 701.747.5281.