Solicitation Amendment FA465425B00010001 Section L.docx

Section L - Instructions, Conditions, & Notices to Offerors or Quoters Notice to Offeror(s)/Supplier(s): Funds are not presently available for this effort. No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs.

Submission of Bid: Physical or through Commercial Carrier Bidders may mail their bid to the below address, send their bid via DoD SAFE (Amendment 1), or attend the bid opening at Building 448 Grissom ARB, IN on 05 December 2025 at 9:00am (Amendment 1). Bids sent by commercial carrier shall be clearly marked on the outer envelope as containing a “Sealed Bid”. Bids must be received prior to the exact time set for bid opening. Bidders are encouraged to e-mail the tracking number for their sealed bid to the Contracting Officer at cedric.roberts@us.af.mil.

Bidders who wish to hand deliver their bids shall complete the DBIDS process as outlined in Attachment 9 no later than 3 business days prior to hand delivering the bid. Bidders are highly encouraged to complete the DBIDS process well in advance of 3 business days and are also encouraged to follow up with Grissom ARB Visitor Center to verify if their base pass will be approved or denied by calling 765-688-4352.

No electronic receipt of bids will be allowed for this invitation for bids. Bids will not be accepted, nor shall bids be withdrawn electronically or by telephone. (removed via Amendment 1) Bid Mailing Address:

ATTN: CEDRIC ROBERTS, CONTRACTING

1445 S FORTRESS ST BLDG 209 DOOR 4A

GRISSOM ARB IN 46971

(765) 688-2818

Bid Package Requirements

1) A complete and signed SF-1442 with amendments acknowledged.

a. Complete blocks 14 except Facility Code, 15, 17, 19 and 20 (a-c) of the Invitation for Bid (IFB) Standard Form (SF) 1442. In doing so, the offeror accedes to the contract terms and conditions as written in the IFB SF 1442 through Section K. These sections constitute the model contract.

b. Any amendments to the solicitation shall be acknowledged by returning a signed copy of the amendment(s), with the bid or by acknowledging each amendment in Block 19 of the SF1442.

c. Complete the necessary fill-ins and certifications in Sections I through K. For Sections I and L, the offeror shall submit only those pages that require a fill-in or document completion.

d. In lieu of the completed FAR 52.204-8 Offeror Representations and Certificates, the bidder may certify in their bid package that their Online Representations and Certifications are available electronically at www.sam.gov (Ref FAR Clause 52.204-7 System for Award Management).

e. A complete Bid Schedule, with the Bidders’ Unit Price, and Total Line Item Bid Dollar Amounts. The bid shall include both a unit price and extended total for every CLIN, as well as the total bid price.

2) The Bidder’s Original Bid Guarantee (Ref Clause 52.228-1 Bid Guarantee).

3) Financial Resources: Offerors shall submit a completed financial capability letter from their financial institution. (See Attachment 08, Financial Institution Reference Sheet). The letter will be used in the Contracting Officer's determination of responsibility.

4) A complete Contractor Information Sheet, with the Total Bid Amount, and other required bidder identification information.

Contractor Information Sheet Total Bid Amount:

Contractor’s Address

Cage Code

UEI Number

Point of Contact

Telephone Number

E-mail

Date

General Information

1) Offerors are cautioned that Grissom Air Reserve Base, Indiana has visitor control procedures requiring individuals not affiliated with the installation to obtain a visitor pass prior to entrance. DELAYS SHOULD BE ANTICIPATED WHEN GAINING ENTRY ONTO THE BASE. Should an Offeror choose to deliver their Bid in person, in lieu of mailing, Offerors should allow sufficient time to obtain a visitor pass and deliver the bid PRIOR to the time specified for receipt. Late bids will be processed in accordance with FAR 14.201-6(c)(3) "Late submission, modifications, revisions, and withdrawals of bids." Points of Contact for this solicitation are: Contracting Officer Cedric Roberts, (765) 688-2818, cedric.roberts@us.af.mil

2) Reference Limitations on Subcontracting FAR clause 52.219-14. Contractor will not pay more than 85% of the amount paid by the Government for contract performance, excluding the cost of materials, to subcontractors that are not similarly situated entities. Any work that a similarly situated entity further subcontracts will count towards the prime contractor’s 85% subcontract amount that cannot be exceeded. Upon the Contracting Officer’s request, the contractor shall submit a report to the Contracting Officer documenting compliance with FAR clause 52.219-14. If the contractor is using similarly situated entities, it must be clearly identifiable in the submitted reports. If the required percentage is not being met, the contractor shall include a plan to meet the required percentage before the contract end date.

3) All extensions of the unit price shown will be subject to verification by the Government. In case of variation between the unit price and the extension, the unit price will be the bid. The unit price takes precedence, and the Total Bid Amount may be adjusted accordingly.

4) Award will be made (if funding is available) to the lowest priced bidder that meets all the requirements and is determined responsible.

5) The Notice to Proceed (NTP). The successful bidder is advised that performance and payment bonds shall be submitted in accordance with the time frame in block 12B of SF1442. The NTP will be issued after verification of acceptable performance and payment bonds, as well as the Government approval of all preconstruction submittals. Preconstruction submittals, that are required prior to or commencing with the start of work, shall be submitted to the Government, and Government approved, within 45 calendar days of contract award unless specified elsewhere in the specifications or a contract clause or provision.

6)Physical work cannot start until the Accident Prevention Plan, Contractor Quality Contral Plan, and other submittals which may be required, have been submitted and approved and all preliminary meetings called for under the contract, have been conducted.

7) The SF-1442, Bidding Schedule, and Bidder Representations and Certifications must be accurately completed and returned with your bid, or it may be rejected as nonresponsive. An offeror may also submit, in lieu of the completed FAR Clause 52.204-8 Representations and Certifications, certifications with their bid package that their online Representations and Certifications from www.sam.gov. See FAR Clauses 52.204-7 is available.

8) All work under these specifications shall be performed in accordance with the most recent provisions of EM 385-1-1 "Corps of Engineers Safety and Health Requirements Manual", dated 15-March-2024

9) The government reserves the right, as the interests of the government may require, to postpone or delay the date and/or time set for opening bids. Revisions or amendments to the bid opening date and/or time, if any, will be announced by amendment or amendments to this invitation for bids.

10) Data Rights. The Government retains Unlimited Data Rights to all drawings submitted to the contractor, as well as drawings submitted to the Government, by the contractor.

SITE VISIT INFORMATION:

1) Site Visit is scheduled for 01:00 P.M. EST on 10 September 2025. Site visit will begin at the Grissom Air Reserve Base Visitors Center located at 1438 Foreman Dr, Grissom Joint Air Reserve Base, IN. To attend the site visit, you must obtain a visitors pass; ID will be required. A background check will be conducted on you. You must pass the background check to be allowed on base.

2) In order to receive base access on the day of the site visit, you are required to follow the DBIDS Virtual Visitor Pass Request steps in Attachment 9 of the solicitation, no later than one (1) calendar day prior to the scheduled site visit. Once you receive a QR Code, you are required to e-mail the full name of the applicant and the applicant’s QR Code to the Contracting Officer. Failure to complete this process may result in denial of base access for the site visit. Requests for attendance shall be forwarded to Cedric Roberts at cedric.roberts@us.af.mil. The Government is not responsible for electronic transmittal failures.

3) Any questions generated from the site visit must be submitted in writing to Cedric Roberts at cedric.roberts@us.af.mil NLT 10:00am, 01 October 2025. Answers will be posted after the Government shutdown due to furloughs affecting the responses (Amendment 1). The Contracting Officer will provide clarification(s) through amendment(s) to the solicitation following receipt of any questions. Any questions received after this time may or may not be answered. Submission of questions prior to the site visit are encouraged.

4) All vehicles are subject to search and should have on their person a valid driver's license, vehicle registration, and current proof of insurance. Offerors should allow sufficient time.

General Notices

1) Conditions Affecting the Work. Bidders should visit the site and take such other steps as may be reasonably necessary to ascertain the nature and location of the work, and the general and local conditions which can affect the work or the cost thereof. Failure to do so will not relieve bidders from responsibility for estimating properly the difficulty or cost of successfully performing the work. The Government will assume no responsibility for any understanding or representations concerning conditions made by any of its officers or agents prior to the execution of the contract, unless included in the Invitation for Bids, the specifications, or related documents.

2) Bidder’s Qualifications. A determination of contractor responsibility will be made prior to award. In accordance with FAR 9.104-1 - General Standards, before a bid is considered for award, the bidder may be requested by the Government to submit a statement regarding their previous experience in performing comparable work, their business and technical organization, financial resources, the plant available to be used in performing the work and/or other information necessary to make the determination of contractor responsibility.

3) The following Architectural and Engineering Joint Partners, and any associated partners or subcontractors that worked with the A&E firms in the development of the drawings, specifications, or Statement of Work for this solicitation, are not authorized to participate in this solicitation, assist offerors in the solicitation, or submit a proposal in response to this solicitation:

LEO A. DALY/BTA a Joint Venture 8600 Indian Hills Dr Omaha, NE 68114-4039 United States

UEI: ENKHAS8EWFF1

Cage Code: 83B46

Modification or Withdrawal of bids Prior to bid opening, in accordance with federal acquisition regulation part 14.303 (b) modification or withdrawal of bids, "a bid may be withdrawn in person by a bidder or its authorized representative if, before the exact time set for opening of bids, the identity of the person requesting withdrawal is established and that person signs a receipt for the bid."

The following steps will be required by the Grissom ARB Contracting Office:

1) Contractor must present a letter verifying they are a representative of the company.

2) Contractor must show valid, government issued picture ID.

3. Grissom ARB Contracting Office will have the representative sign a receipt for bid.