QA_Grounds Maintenance_16 May 2024.xlsx
XLSX spreadsheet 17 KB Posted
- Attached to
- Grounds Maintenance - Malmstrom AFB Federal contract opportunity
- Solicitation number
- FA4626-24-Q-0028
About this file
This document contains the questions and answers related to a solicitation for Grounds Maintenance services at Malmstrom Air Force Base (AFB) in Montana. The solicitation number is FA4626-24-Q-0028, and the contract will be for a 5-month interim period with the potential for a longer-term 5-year contract in the future.
The key details include: the contract requires providing all personnel, equipment, tools, supervision, and other items and services necessary for grounds maintenance to promote healthy grass, trees, shrubs, and plants and present a clean, neat, and professional appearance. Pricing is monthly for various line items such as mowing, weed control, tree pruning, and debris removal. Quotes are due on Monday, May 20, 2024 at 2:00 PM MST. Awardee must be fully mobilized by June 30th. The government will fund the awarded contract in accordance with the solicitation. Any qualified contractor may bid on the future 5-year solicitation, and the interim awardee can remain mobilized until the new award is made.
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Other files for this federal contract opportunity
| File | Type | Posted |
|---|---|---|
| Attch 1_Bid Schedule_15 May 2024.xlsx | XLSX spreadsheet | |
| Amendment 003..pdf | ||
| Amendment 002.pdf | ||
| COMBO_30 April 2024.pdf | ||
| QA_30 April 2024.xlsx | XLSX spreadsheet | |
| Amendment 001.pdf | ||
| Attch 2_PWS - Grounds Maintenance - 22 April 2024.pdf | ||
| Attch 1_Bid Schedule.xlsx | XLSX spreadsheet | |
| Attch 4_Past Performance Questionnaire.pdf | ||
| Attch 2_PWS - Grounds Maintenance - April 2024..pdf | ||
| COMBO_19 April 2024.pdf | ||
| Attch 5_QASP_24.04.19.pdf | ||
| Attch 3_Installation Perimeter Access Control.pdf |
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Text version
Sheet1
| GROUNDS MAINTENANCE: FA4626-24-Q-0028 | ||
| Questions and Answers | ||
| Question # | Question | Answer |
| 1 | The COMBO states to submit 3 past performance references; should this be submitted all on one single Attachment 4, or submit bid with three separate copies of Attachment 4? | All past performance references should be consolidated into a single .pdf attachment consisting of 3 pages to fulfill the instructions as prescribed in the solicitation. |
| 2 | In the Bid Schedule, CLIN 0012 to Maintain Semi-Improved Grounds is listed as "1x/week", is it intended to mean all Semi Improved activities are to be priced to be completed on a weekly basis? | Amendment 003 removes frequency language in bid schedule. This is a performance based contract; wherein, the contractor is responsible for determining frequency to maintain the measurements within the PWS. |
| 3 | Is tree pruning required? | Tree pruning will occur as needed under CLIN 0023 for Emergency Spot Pruning. |
| 4 | When and where are remove debris/police grounds required? | Per 1.1.7 in the PWS and the Bid Schedule, "work to remove debris/police grounds will occur for improved grounds as identified in Appendices A and B and be completed up to 4 times upon receipt of a work request by the Government". |
| 5 | What are the hours the contractor will be able to use to work? | Hours of operation are listed in the PWS. |
| 6 | Documents state quotes due Thursday, 20 May, however 20 May is a Monday; when are quotes due? | Quotes are due Monday, 20 May 2024 at 2:00 PM MST. |
| 7 | How many irrigation systems are there on base and are there corresponding maps for irrigation systems? | There are 74 systems on base; most maps are not completely accurate due to construction over the years. |
| 8 | Is there a current list of systems or areas actively needing activation/testing, and/or needing repairs? | There is not currently a list of this nature; the standard for what needs to be addressed still needs to be decided. |
| 9 | Will the contractor be reimbursed for materials and labor for repairing the irrigation systems as/if needed? | For work outside of normal wear and tear, yes. |
| 10 | At the site visit, we noticed the base had been nicely mowed, but not trimmed. Will the base be in compliance when the new contractor takes over? | No, the state of the grounds will be similar how it was observed during the site visit. |
| 11 | 1.1.9.2 in the PWS states lawn aerating every other year, is that required for this contract? | Aerating is not a part of this contract. |
| 12 | Is weed spraying required in improved only or improved, non-irrigated? | Weed spraying is required in both improved areas that are irrigated and non-irrigated. |
| 13 | Where is fertilizing required? | Fertilizing is required in improved areas only. |
| 14 | When and where are lawn renovations required? | Lawn renovations are required as needed. Listed in PWS. |
| 15 | For developing bids, which CLINs are required to be priced? | Offerors are to price all CLINs in the bid schedule that are not reserved or informational. |
| 16 | In the PWS it describes the care of trees, but the Bid Schedule only details Emergency Spot Pruning and Emergency Tree and Stump Removal; do we need to do routine work on trees? | No, the contractor will only be pruning and removing trees for safety or infrastructure damage. |
| 17 | Is hand watering required? | No hand watering is required for this requirement. |
| 18 | Can you please confirm the acreage and locations that are required to be hand-watered? | See the response to Question 17. |
| 19 | Is the contractor expected to get all the irrigation systems up and running on this contract? | The Government recognizes the improbability of the awardee being able to get all irrigation systems up and running due to the short contract turnaround. However, the system for the larger visibility areas will need to be stood up. |
| 20 | Do all the backflow preventers need to be tested by the awarded contractor this year? | No, only those for activated systems. |
| 21 | The Period of Performance is set quite close to the projected award date; will there be a post award conference before work starts? | Yes, there will be a post award conference; however, it may be after contract period of performance starts. |
| 22 | Is anti-terrorism training required? | Yes, anti-terrorism training is required for this contract. The awardee will coordinate training through the contract's COR. |
| 23 | What is the quantity of backflow preventers? | There are 75 backflow preventers. |
| 24 | What badges/security requirements are required for access to WSA? | Two access badges will be issued, one for the installation and one for the WSA; the access for the WSA will require an additional background check. |
| 25 | What is the contractor responsible for in the no-man zone between the fences in the WSA? | In the no-man zone between the fences at the WSA the contractor will spray and kill all vegetation. |
| 26 | At the site visit, we observed some winter damage to the grass at the Air Museum; how would this be addressed in accordance with the PWS? | Sod replacement is a part of CLIN 0010, Lawn Renovation. It will be utilized on a as needed/approved basis. |
| 27 | Where can I find the map denoting improved/semi-improved/unimproved grounds? | The map denoting improved/semi-improved/unimproved grounds is attached to the posting on SAM.gov |
| 28 | Are there clear boundaries dictating what areas the contractor will be responsible for? | The boundaries of contractor responsibilities are denoted on the provided maps |
| 29 | Who will have access to the storage area where the contractor will store their equipment? | Only the contractor will have access to the storage area for their equipment |
| 30 | Who is responsible for maintaining the stock levels of the equipment in the building where the contractor will be operating out of? | The Government maintains the stock for backflow parts/rebuild kits including irrigation parts for snowplow damage as well as construction damage |
| 31 | June 1st is a tight window to start any contract. How much allowable time will the contractor be allotted to hire, gain base access for staff and mobilize? | With the short window, the Government requests that the awardee mobilize as soon as possible. The contractor must be fully mobilized by 30 June. |
| 32 | If start date is delayed past June 1st, does government still intend to fund 5 full months? | Contract will be fully funded at awarded in accordance with the solicitation. |
| 33 | CLIN 0016AB Fire Hazard. How many acres is this? Does the government intend to fund this CLIN? | This CLIN is on the bid schedule and will be funded. Please reference the fire hazard map that was added to the PWS via Amendment 003 for acreage. |
| 34 | When and how does the government intend to solicit a permanent 5-year contract? | A solicitation for the new contract will be publicized via SAM.gov. As the acquisition planning phase is still ongoing, specific details regarding the requirement's milestones are not available. |
| 35 | Please confirm this monthly pricing, not a per acre price. | There are specified units of measure in the bid schedule for each CLIN. CLINs 0002, 0004, 0011, 0012, 0017, and 0018 are priced monthly. Please see the bid schedule for additional details. |
| 36 | Some CLINs require an extreme amount of expense for staff and equipment, some of which has limited availability. Is the Government anticipating fully funding all the CLINs listed for the 5-month interim? | Please see the response to Question 32. |
| 37 | Will awardee of interim contract be allowed to bid on new solicitation once it is out? Does the interim awardee have to demobilize and remove all equipment from base prior to new solicitation or can they remain on premises until new award is made? | Any qualified contractor is permitted to bid on Government solicitations. The awardee of this contract is permitted to remain mobilized during the contract's period of performance. |
| 38 | When and how does the Government intend to solicit a permanent 5-year contract? | A solicitation for the new contract will be publicized via SAM.gov. As the acquisition planning phase is still ongoing, specific details regarding the requirement's milestones are not available. |
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Sheet2
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| topr may 4th 3 pm |
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