Attch 2_PWS - Grounds Maintenance - 22 April 2024.pdf

GROUNDS MAINTENANCE

PERFORMANCE WORK STATEMENT (PWS)

4 April 2024

Prepared by

MALMSTROM A.F.B.

TABLE OF CONTENTS

1 DESCRIPTION OF SERVICES

1.1 Maintain Improved Grounds

1.1.1 SPRING CLEANUP

1.1.2 Mow

1.1.3 Roadways

1.1.4 Edge

1.1.5 Trim

1.1.6 Irrigation

1.1.7 Remove Debris/Police Grounds

1.1.8 Leaf Removal

1.1.9 Lawn Conditioning

1.1.10 Weed/Pest Control

1.1.11 Lawn Renovation

1.1.12 Sod and Seed

1.1.13 Prune Shrub, Hedges and other Plants

1.2 Maintain Semi-Improved Grounds

1.2.1 Mow

1.2.2 Trim

1.2.3 Perimeter Fence Line

1.2.4 Weapons Storage Area

1.2.5 WEAPONS STORAGE AREA SECURITY DELAYS

1.3 Maintain Bird Area Strike Hazard (BASH)

1.3.1 Mow

1.3.2 Airfield Light Fixtures

1.3.3 Airfield Coordination

1.4 Maintain Un-Improved Grounds

1.4.1 Fire Hazard Grass Control

1.5 Maintain Vegetative Beds, Inert Beds, Rock Beds and Related Areas

1.6 Maintain Surface Drainage Ditches

1.7 Perform Snow/Ice Removal

1.8 Special Requirements

1.8.1 Trees

1.8.2 Emergency and Special Events Services

1.8.3 Xeriscaping and Urban Forest Services

1.8.4 Special Cuts

1.8.5 Planting Trees, Shrubs, and Vegetative Beds

2 Service Summary

2.1 Quality Control

2.2 Quality Assurance

2.3 Performance Assessment

2.3.1 Periodic Validations

2.4 Periodic Progress Meetings

3 Government Furnished Property and Services

3.1 Facilities

3.1.1 Building 370 Interior Space

3.1.2 Building 370 Exterior Space

3.1.3 Facility Manager

3.2 Utilities

3.3 Materials

3.4 Security, Fire and Medical Services

3.5 Telephone

3.6 Solid Waste Collection and Disposal

4 General Information

4.1 Mission

4.2 Damages To Government Buildings, Equipment or Vegetation

4.3 Environmental Requirements

4.3.1 Hazardous Materials

4.3.2 Spill controls

4.3.3 Pesticides

4.3.4 Hazardous Materials Inventory

4.3.5 Hazardous Materials Management

4.3.6 Final Report

4.4 Permits, Licenses and Certifications

4.5 Hours Of Operation

4.6 Recognized Holidays

4.6.1 Base Closures

4.7 Security Requirements

4.7.1 Anti-Terrorism (AT) Awareness Training

4.7.2 FORCE PROTECTION CONDITION (FPCON)

4.8 Performance Of Service During Crisis or Heightened Security

4.9 Special Qualifications

4.10 Interfaces

4.10.1 Transition Plan

4.11 Contracting Officer and Contracting Officer Representative (Quality Assurance Personnel)

4.12 Work Clearance Requests

4.13 Safety Requirements and Reports

4.14 Schedules

4.14.1 Schedule Changes

5 Appendices

1 DESCRIPTION OF SERVICES

The Contractor shall provide non-personal services, to include all personnel, equipment, tools, supervision, and other items and services necessary to ensure that grounds maintenance is performed at Malmstrom Air Force Base (AFB) in a manner that will promote the growth of healthy grass, trees, shrubs, and plants and present a clean, neat, and professional appearance.

Areas maps and workloads depicting the service described in this PWS are identified in the Appendices. The Contractor’s performance will be based on the Contracting Officer’s Representative (COR), and Contracting Officer’s (CO) evaluation of the results required by the Service Summary (SS) and not the method of performance. The evaluation of results will be based on COR surveillance, tenant satisfaction, and customer complaints. Final results of the evaluations will be the determining factor for the success or failure of this contract. The Contractor shall comply with applicable federal, regional, state, and local laws and commercial standards.

The growing season at Malmstrom AFB is 1 April through 31 October. All damage caused by the Contractor or its employees to government property and personal property (to include facilities, fences, equipment, trees, and shrubs, etc.) due to Contractor operations shall be repaired or replaced by the Contractor within 15 days after identification/notification at no additional cost to the Government. If a plant should die or become unhealthy due to damage, the Contractor will be responsible for replacing the damaged plant with a plant of same size and type. Plant replacement shall occur within 15 days after identification or notification.

All fence lines shall be trimmed to prevent vegetation growth in the fence, including removal of vegetation growing up the links of the fence. All areas shall be trimmed concurrent with mowing. Application of nonselective herbicides to control grass, weeds, and vegetation around obstacles to include fence lines, shall only be allowed with the COR approval. The contractor shall utilize equipment that will not cause rutting in the grounds area during mowing operations.

The contractor shall maintain all standards identified in this PWS during dry or rainy season.

1.1 MAINTAIN IMPROVED GROUNDS

Improved grounds are identified in Appendices A and B.

1.1.1 SPRING CLEANUP

The contractor shall clean along the grass side of the curbs and along the sidewalks for peeled up sod and gravel where snow removal equipment clears the streets and sidewalks.

1.1.2 MOW

The contractor shall mow all improved grounds to look well-manicured, with a neat and professional appearance always in accordance with Standards 1 and 2 identified below. The contractor shall be required to pick up debris, natural and manmade, prior to mowing any area.

The contractor shall remove or mulch clippings when visible after mowing, within a 24-hour period.

1.1.2.1. Standard 1: Maintain grass height between 2 to 4 inches uniform in appearance, free of skips, gaps, rutting or scalping in irrigated areas.

1.1.2.2. Standard 2: Maintain vegetation height between 3 to 5 inches for non-irrigated areas.

These areas include the firing ranges, missile handling areas, and K-9 Exercise Area and others as identified in Appendices A and B.

1.1.3 ROADWAYS

Contractor shall mow 12 feet wide from edge of roadways identified in Appendix B. Roadways need to be cut to the improved, non-irrigated grounds standards of 3 to 5 inches.

1.1.4 EDGE

The contractor shall edge sidewalks, driveways, street edges, curbs, and other hard surfaced areas located within the improved grounds so that grass height matches surrounding area grasses.

Edging shall include removal of vegetation from expansion joints and cracks in sidewalks, curbs, and other hard surfaces. Grass, vegetation, and weeds shall be cut back no more than ½-inch from the surface edge, maintaining an even contour with the edged surface, uniform in appearance and free of scalping, rutting, and uneven or rough cutting.

1.1.5 TRIM

The contractor shall trim grass and weeds around trees, shrubs, buildings, fences, poles, fire hydrants, parking lots bumper blocks, boulders, barriers, and other fixed obstacles and temporary obstacles/objects on improved grounds. Trimming height shall match surrounding area grass height. All areas shall be trimmed concurrent with mowing. The contractor shall remove or mulch grass clippings when visible after trimming, within a 24-hour period.

1.1.5.1 TRIM DAMAGE

Damage to trees and shrubs from trimming shall be repaired by the contractor within a 24-hour period.

1.1.6 IRRIGATION

The contractor shall maintain, adjust, and repair existing lawn irrigation systems during the growing season.

1.1.6.1 OPERATION OF IRRIGATION SYSTEMS

The contractor shall irrigate improved grounds to maintain the health of the turf ensuring no pooling of water, excessive runoff, etc. This includes lawns, plants, flowers, landscaped areas, and all areas requiring manual watering (see Appendices A and B). Contractor shall position hoses, etc., for manual watering and then remove/store hoses, etc., between watering to ensure neat, clean appearance of areas. The Contractor is prohibited from connecting to any hydrant without prior permission. Contractor shall practice water conservation measures whenever possible and shall position all watering systems to avoid overspray onto pavements, sidewalks, roadways, etc. Watering shall be performed during nighttime hours. If daytime watering is necessary, Contractor shall notify the CO or COR of the reason for daytime watering, and the duration daytime watering will be in progress. Irrigation responsibilities also include setup, monitoring, adjusting, etc., of irrigation system computer, clocks/timers, controllers, pumps, etc.

Contractor shall be responsible to procure any training or associated materials to operate the existing EICON (TORO) water management systems at no cost to the government. Contractor shall be responsible for day-to-day operation of the base-wide automated irrigation system.

1.1.6.2 MAINTENANCE OF IRRIGATION SYSTEMS

The contractor shall maintain irrigation systems. Maintenance includes but is not limited to draining and charging systems, replacing damaged or broken control devices and sprinkler heads, and repair of ruptured pipes. Upon notification of an emergency, the contractor shall respond within one (1) hour to initiate emergency services to prevent damage to government property or waste of government assets (water). Maintain equipment and systems to be efficient and in good operational working order. Replacement of pumps, controllers, clocks/timers, or backflow prevention devices is not included in routine maintenance of irrigation systems, replacement will be on a case-by-case, reimbursable basis. The irrigation system to be maintained and related workload data is identified in Appendices A and B. The contractor will be responsible for all irrigation systems from April through October. The contractor’s responsibility for the irrigation plumbing system begins at the main supply valve and ends with the drain valve or last sprinkler head. The contractor is responsible for turning the main supply valve on and off, but not for the repair of the main supply valve. The contractor is responsible for testing the backflow preventers but not for repairs to backflow preventers. The government shall repair or replace defective water main supply valves. The government will provide a list as to the dates and finding of the last certifications completed on all backflow preventers no later than 15 days after contract award. The contractor will provide a certified backflow tester to perform backflow certification annually and repair any defects needed for the backflow to pass certification. The results of these tests will be turned into the COR after the certification of all systems is complete.

The winterization of all irrigation systems located in Appendix C (and future systems) shall be accomplished during the months of September and October. The COR will be given weekly status reports of all systems that have been winterized until total winterization is accomplished on all systems. All irrigation systems will be started up for the growing season and all systems fully operational by the end of May. The government may direct at any time that irrigation systems be turned off to conserve water. The contractor shall not apply any type of spray paint to curbs, sidewalks, or irrigation valve pit cover for any reason. Estimated workload for maintenance and materials of the irrigation systems is in Appendix A.

1.1.6.3 IRRIGATION REPAIRS

For irrigation repairs, the contractor shall provide all labor, materials, equipment, and supervision necessary to repair damaged irrigation systems. The 341st Civil Engineer Squadron (CES) will provide a contracting officer representative (COR) to verify accomplishment of repairs. A site visit may be arranged by contacting the COR for detailed locations of required repairs. The irrigation systems will be repaired in accordance with standard industry practices.

Rotary sprinklers shall be those manufactured by Hunter or equal and spray-heads shall be Irritrol HS series or equal. Valve boxes shall be constructed of plastic or fiberglass with proper Irrigation Valve markings on covers. No asphalt or concrete shall be cut without permission from the COR. Any property damaged during repairs shall be repaired to the satisfaction of the COR prior to acceptance.

1.1.6.4 IRRIGATION IDENTIFICATION

The Contractor shall identify irrigation lines by flagging or chalk methods in support of the base digging permit process. Contractor shall act as the point of contact for all dig permits concerning base irrigation. Contractor shall perform marking within five working days of request.

1.1.6.5 WINTERIZATION OF IRRIGATION SYSTEMS

At the end of the growing season of each year, all the irrigation systems shall be winterized by closing off the primary irrigation control valve and utilizing compressed air to remove all water from the irrigation system. Winterization shall be coordinated with COR to ensure backflow preventers are also winterized or removed. The Contractor shall tag the irrigation system shut off valve with the following information: “system winterized,” the date, and performed by. Repairs to irrigation equipment must be accomplished prior to winterization.

1.1.7 REMOVE DEBRIS/POLICE GROUNDS

The contractor shall perform general litter patrol in areas of improved grounds identified in Appendices A and B. Remove and dispose of natural debris, (tree limbs, dry brush, rodent habitats, dead animals, etc.), and man-made debris. Police areas to maintain a neat and professional appearance. The contractor shall coordinate with the appropriate authorities to accomplish debris and policing of grounds in restricted areas requiring clearance or escort. Work under this requirement will be completed upon receipt of a work request by the Government which can be issued orally or in writing. Oral requests will be followed up in writing within 3 workdays.

1.1.7.1 DEAD ANIMALS

All dead animals are to be collected for disposal. Prior to disposing, report number and type (bird, dog, cat, unrecognizable, etc.) to the COR, who will forward report to Pest Management and Natural Resources. Contractor shall contact pest management and public health within 10 business days after contract award to get instructions on the protocols for handling dead animals (e.g., PPE and local disease protections).

1.1.8 LEAF REMOVAL

The contractor shall remove leaves in areas of improved grounds to maintain a neat and professional appearance. Leaf removal must be completed within 15 days upon issue of the work order by the CO or COR. Leaves must be disposed of in accordance with the base solid waste management plan procedures. These procedures can be accessed by contacting the base refuse COR, Mr. Albert Moczygemba, at albert.moczygemba@us.af.mil. Work under this requirement will be completed upon receipt of a work request by the Government which can be issued orally or in writing. Oral requests will be followed up in writing within 3 workdays.

1.1.9 LAWN CONDITIONING

mailto:albert.moczygemba@us.af.mil

1.1.9.1 FERTILIZATION

The contractor shall have a pH adjustment and fertilizer application program. The contractor shall perform a laboratory test of the soil in improved grounds and apply fertilizer and lime using procedures appropriate for the soil conditions found, type of grass, and season. Apply fertilizer and other soil amendments to bring soil condition to that suitable for the vegetation being treated.

Only improved areas that are irrigated will be fertilized. Work under this requirement will be completed within 30 days upon receipt of a work request by the Government which can be issued orally or in writing. Oral requests will be followed up in writing within 3 workdays.

1.1.9.2 AERATION

The contractor shall aerate lawns on improved grounds once every other year during the month that is best suited for the grounds and type of grass. Aeration shall be performed with a core aerator to remove soil plugs at a minimum of 4 inches deep and 2 to 3 inches apart. Plugs will be left on the lawn to disintegrate.

1.1.10 WEED/PEST CONTROL

The contractor shall provide all management, licenses, laboratory testing, tools, supplies, equipment, transportation, and labor to develop and implement an Integrated Pest Management (IPM) plan to limit pest and weed control to noxious or invasive species. The plan shall ensure the health and general well-being of installation personnel. The following types of pests are common on this installation and their abatement should be specifically addressed in the IPM plan: Canada Thistle (Cirsium arvense), Leafy Spurge (Euphorbia esula), Dalmatian Toadflax (Linaria dalmatica), Field Bindweed (Convolvulus arvensis), Spotted Knapweed (Centaurea maculosa), and Hoary Cress (Cardaria draba) are Montana State-listed noxious weeds on Malmstrom. Also, dandelions, clover, long stemmed weeds, and broad leaf grasses are found in improved and semi-improved grounds. Dandelions require specific attention. Lastly, Chinch bugs are present on occasion in improved grounds. These pests are not beneficial and should be controlled with spot treatments to control growth. See Malmstrom Air Force Base Weed Mapping for area identification of the common noxious and invasive species.

The Contractor shall use only approved pesticides as stated in DoD Instruction 4150.07, DoD Pest Management Program, Section 4 and AFMAN 32-1053, Integrated Pest Management Program, para 6.3. All pesticides and herbicides are defined in DoD and Air Force documents.

The Contractor shall comply with current federal, state, local, DoD, and Air Force regulations, plans, and policies. The contractor shall comply with all applicable parts of 29 Code of Federal Regulations (CFR) 1910, Labor, Occupational Safety and Health Standards, 29 CFR 1925, Labor, Safety and Health Standards for Federal 7 Service Contracts, 40 CFR 150-189, Protection of Environment, Pesticide Program, and 49 CFR 171, Transportation, General Information, Regulations, and Definitions. The Contractor shall ensure that all workers have current state certification for the pest control services being performed.

Control weeds in improved grounds through execution of the IPM plan appropriate for the area.

Work under this requirement will be completed within 30 days upon receipt of a work request by the Government which can be issued orally or in writing. Oral requests will be followed up in writing within 3 workdays. Civil Engineer Installation Management Flight must approve all herbicides prior to use. All herbicides and pesticides used must be on the installation-approved inventory list and applied by certified personnel.

1.1.11 LAWN RENOVATION

The contractor shall renovate lawns in improved grounds as identified by the CO or COR.

Renovate deteriorated lawn area to match surrounding areas. This requirement is for renovations for reasons beyond the contractor’s control. If lawns are damaged because the contractor did something or failed to do something that is required under the contract, then the contractor is responsible for the renovation at no additional cost to the government. Work under this requirement will be completed within 30 days upon receipt of a work request by the Government which can be issued orally or in writing. Oral requests will be followed up in writing within 3 workdays.

1.1.12 SOD AND SEED

Sod/seed repair shall be accomplished in accordance with industry standards, with sufficient removal and disposal of any contaminated soil that may prevent growth. The contractor shall ensure sufficient watering of newly sodded/seeded areas until the area is established. Work under this requirement will be completed within 30 days upon receipt of a work request by the Government which can be issued orally or in writing. Oral requests will be followed up in writing within 3 workdays.

1.1.13 PRUNE SHRUB, HEDGES AND OTHER PLANTS

The contractor shall prune/trim shrubs and other plants to maintain their natural growth characteristics to enhance the beauty and health of the plant. Hedges shall be maintained to their natural mature height and shape. Shrubs, plants, hedges, and ground cover/vines shall be pruned/trimmed 3 inches away from buildings, fences, curbing, sidewalks, and other fixed obstacles. All ground cover and plants shall be kept within the bed borders. All plants around landscape and ground lights shall be pruned/trimmed to allow light usage for its intended purpose. Shrubs and hedges located on street corners, curb easements, etc. shall be pruned/trimmed to keep from obstructing view of oncoming traffic. Areas beneath shrubs and hedges shall be kept free (clean) of all grass, weeds, vegetation, and debris. Volunteer tree growth seedlings shall be removed at no additional cost to the government.

1.2 MAINTAIN SEMI-IMPROVED GROUNDS

Semi-improved grounds are identified in Appendices A and B.

1.2.1 MOW

The contractor shall maintain grass height between 7 inches and 14 inches in all semi-improved grounds areas. Cutting of grass on airfield grounds shall be accomplished only after Airfield Management has approved scheduled times. Maintain a uniform appearance in all areas. Where possible, maintain adjacent areas at or near the same grass heights.

1.2.2 TRIM

The contractor shall trim grass and weeds around trees, shrubs, buildings, fences, poles, fire hydrants, parking lot bumper blocks, boulders, and other fixed obstacles and temporary obstacles/objects on semi-improved grounds. Perform as required to protect infrastructure, or ensure safety (e.g. prevent infiltration of grates, equipment, etc.). Trimming height shall match surrounding area grass height. All areas shall be trimmed concurrent with mowing. The contractor shall mulch or remove clippings when visible after trimming, within a 24-hour period.

1.2.3 PERIMETER FENCE LINE

Contractor shall mow 6 feet wide from edge of perimeter fence identified in Appendix B.

1.2.4 WEAPONS STORAGE AREA

Contractor shall coordinate with 341st Missile Maintenance Squadron, Munitions Flight to accomplish mowing and trimming. Vegetation that must be retained for erosion control and shall not exceed 8 inches (20.3 cm) in height. Areas are identified in Appendix B. See paragraph

1.1.10 for pest control requirements.

1.2.5 WEAPONS STORAGE AREA SECURITY DELAYS

Should the Contracting Officer determine that the Contractor incurred a work stoppage or could not begin work as scheduled, and that the stoppage or delay was caused by the Government, the Contractor will be paid for delays, after 30 minutes, which result in verifiable lost progress. Such costs shall include crew, labor, and equipment time lost during normal work hours and shall not include evenings, Saturdays, Sundays, or Federal Holidays. If actual Government Delays are incurred, they shall be paid by the Crew-Hour in increments of 15 minutes.

1.3 MAINTAIN BIRD AREA STRIKE HAZARD (BASH)

BASH are identified in Appendices A and B.

1.3.1 MOW

Grass, weeds, and vegetation shall be maintained between 7 inches to 14 inches. The grass shall not be shorter than 7 inches in height to prevent dust and debris on the airfield and never be more than 14 inches in height to prevent bird habitation. The contractor shall begin mowing operations at the active runway paved surface and move away from active runway to the outermost area.

This causes insects and animals to move toward the inside of the field and away from the runway. The contractor shall be responsible for insuring that all foreign objects and debris produced by grounds maintenance is cleared off all taxiways, and aircraft parking aprons before leaving the work area.

1.3.2 AIRFIELD LIGHT FIXTURES

The contractor shall cut a 10-foot-wide path between 4 inches and 6 inches in height around the perimeter of the airfield pavement to include trimming around runway and taxiway lights and other fixed obstacles and temporary obstacles/objects in accordance with improved grounds standards. This service also includes the requirement grass, vegetation and weeds shall not extend over the edge of concrete, pads, taxiways, runways, and paved or asphalt areas.

1.3.3 AIRFIELD COORDINATION

The contractor shall coordinate all activities on the airfield by contacting Airfield Management.

Work can be accomplished only after Airfield Management has approved scheduled times.

1.4 MAINTAIN UN-IMPROVED GROUNDS

Un-improved grounds are identified in Appendices A and B. Work under this requirement will be completed within 15 days upon receipt of a work request by the Government which can be issued orally or in writing. Oral requests will be followed up in writing within 3 workdays.

The contractor shall maintain grass and vegetation control in un-improved grounds to prevent woody encroachment and for security reasons. The contractor shall mow un-improved grounds to a height not to exceed 14 inches.

1.4.1 FIRE HAZARD GRASS CONTROL

See the fire hazard map in Appendix B for mowing area. Work under this requirement will be completed within 15 workdays upon receipt of a work request by the Government which can be issued orally or in writing. Oral requests will be followed up in writing within 3 workdays. When a work request is issued the contractor shall mow area to a height of 7 to 14 inches.

1.5 MAINTAIN VEGETATIVE BEDS, INERT BEDS, ROCK BEDS AND RELATED AREAS

The contractor shall maintain vegetative beds, inert beds, and related areas as identified in Appendices A and B to present a neat and professional appearance. Maintenance activities may include but are not limited to fertilizing, watering, weeding, mulching, and repairing or replacing of damaged plants and shrubs. When replacing plants, shrubs, and performing repairs, conform to good Xeriscaping practices for the area. Also includes brick retaining wall (See Appendix B).

Service areas will include Memorials, parade grounds, playgrounds, and high‐visitor/high‐ use DV areas.

1.6 MAINTAIN SURFACE DRAINAGE DITCHES

The contractor shall maintain surface drainage ditches to be free of shrubs, trees, silt, and trash to prevent erosion and ensure continuous flow of water. Contractor shall not mow areas where cattails are present. Drainage ditches to be maintained are identified in Appendix B.

1.7 PERFORM SNOW/ICE REMOVAL

[RESERVED]

1.8 SPECIAL REQUIREMENTS

1.8.1 TREES

The contractor shall prune or trim all trees as necessary. The contractor shall be responsible for identifying all trees that require pruning or trimming. Pruning or trimming shall be accomplished in accordance with the American National Standards Institute (ANSI) A300, Tree Care Standards, Part 1. Pruning shall be required to lift, remove, and/or cutback branches that conflict with normal traffic or safety. In addition, the contractor shall prune or trim trees that pose public safety hazards. Minimum safety clearances are: 14 feet over streets, 12 feet over driveways, 8 feet over walk areas, 4 feet over buildings, and 1 foot from buildings. Trees that pose threats to structures or buildings shall be removed. Topping and de-horning are not permitted. Trimming or pruning of trees that touch or hang over energized utility poles or power lines is the responsibility of the contractor. Minimum clearance from primary lines (over 600 volts) shall be 8 feet. Minimum clearance from secondary lines (under 600 volts, i.e. electric service drops, telephone, and cable TV) shall be 4 feet. Contractor shall be responsible for removing all debris generated from trimming or pruning operations. Dead Trees that pose potential safety hazards are to be immediately removed, once verified by COR. Trees that do not pose a safety hazard should normally be cleared on a 3–5-year cycle. Work under this requirement must be completed within five (5) workdays from receipt of a work request by the Government which can be issued orally or in writing. Oral requests will be followed up in writing within 3 workdays.

1.8.1.1 TREE CARE

The contractor shall brace, cable, guy (to keep tree vertical), and deep water all damaged trees after identification. The contractor shall remove all guy wires, cables, straps, and stakes when the trees remain vertical (normally, after one growing season). The contractor shall adjust wires, cables, and straps as required, to prevent girdling.

1.8.1.2 TREE STANDARDS

The contractor shall perform all tree work in accordance with contract specifications and the following tree care standards, latest edition, unless otherwise directed by the CO.

• ANSI A300 – Tree Care Standards

• ANSI A300 (Clause 5) – Pruning

• ANSI A300 (Clause 7) – Supplemental Support Systems

• ANSI Z60.1 – American Standards for Nursery Stock

• ANSI Z133 – Safety Standards for Arboricultural Operations

1.8.1.3 EMERGENCY SPOT PRUNING/TRIMMING

The contractor shall complete an emergency spot pruning/trimming within one (1) workday upon receipt of a work request by the Government which can be issued orally or in writing.

Oral requests will be followed up in writing within 3 workdays. Typically, emergency spot pruning/trimming includes removal of dead and/or broken limbs or removal of limbs for required clearances.

1.8.1.4 TREE AND STUMP REMOVAL

The contractor shall perform stump and perimeter roots removal by completely removing, by cutting and grinding all growth to a minimum of 8 inches below grade. Stumps shall be ground within one (1) workday of the work order. Stump-grinding debris shall be removed the same day grinding is performed. The Contractor shall backfill with topsoil, and lay sod to match the existing ground grade and the type of grass. The Contractor shall maintain the patch area IWA with manufacturer’s recommendation until the grass has become established.

Trees identified for removal shall be considered within the following categories, Large, Medium, Small and Sapling, as based on their diameter. The diameter of the tree shall be determined by measuring 4.5 feet above the ground. Trees with multiple trunks shall be measured as follows:

All trunk diameters shall be measured. The largest trunk diameter shall be recorded. Each remaining trunk diameter shall be halved. All values will then be added together to obtain the final tree diameter.

- Large Trees: Diameter 36” and above, remove within 10 workdays upon the receipt of a work request by the Government which can be issued orally or in writing. Oral requests will be followed up in writing within 3 workdays.

- Medium Trees: Diameter 24” to less than 36”, remove within 10 workdays upon the receipt of a work request by the Government which can be issued orally or in writing. Oral requests will be followed up in writing within 3 workdays.

- Small Trees: Diameter 3” to less than 24”, remove within 5 workdays receipt of a work request by the Government which can be issued orally or in writing. Oral requests will be followed up in writing within 3 workdays.

- Saplings: Not Required

1.8.1.5 EMERGENCY TREE AND STUMP REMOVAL.

The contractor shall perform emergency tree and stump removal upon the receipt of a work request by the Government which can be issued orally or in writing. Oral requests will be followed up in writing within 3 workdays. The following timeframe shall apply for emergency tree and stump removal by the contractor:

- Large Trees: Remove within 2 workdays.

- Medium Trees: Remove within 2 workdays.

- Small Trees: Remove within 1 workingday.

1.8.2 EMERGENCY AND SPECIAL EVENTS SERVICES

Upon notification of an emergency, the contract manager shall respond within one (1) hour to meet with the CO and government evaluator and initiate emergency services. Upon receiving direction by the contracting officer, contractor personnel shall begin emergency work within two hours. Oral work orders for emergency services to minimize damages or mitigate hazardous conditions will be confirmed with written work orders.

1.8.3 XERISCAPING AND URBAN FOREST SERVICES.

[RESERVED]

1.8.4 SPECIAL CUTS.

[RESERVED]

1.8.5 PLANTING TREES, SHRUBS, AND VEGETATIVE BEDS.

[RESERVED]

2 SERVICE SUMMARY

The contract service requirements are summarized in performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimally acceptable levels of service required for each requirement. The Services Summary (SS) and the contractor’s Quality Control Plan provide information on contract requirements, the expected level of contractor performance and the expected method of government validation and confirmation of services provided. These thresholds are critical to mission success. Procedures as set forth in the FAR 52.212-4 (a), Contract Terms and Conditions - Commercial Items, Inspection/Acceptance, will be used to remedy all deficiencies. During the first initial 30 days of the contract, two additional errors on each work shall be allowed in an effort to identify normal phase-in problems.

SS Performance Objective PWS Para

Performance Threshold

Remedy

Method of Assessment

1 Maintain Improved Grounds

1.1 inclusive

No more than 5 valid defects per month

Re-performance within 8 hours of notification*

Periodic Validation

2 Maintain Semi-Improved Grounds

1.2 inclusive

No more than 5 valid defects per month

Re-performance within 8 hours of notification*

Periodic Validation

3 Maintain Un-improved Grounds

1.4 inclusive

No more than 5 defects per month

Re-performance within 1 day of notification or a mutually acceptable timeframe to the CO or COR and contractor*

Periodic Validation

4 Maintain Vegetative Beds, Inert Beds and Related Areas

1.5 No more than 3

valid defects per month

Re-performance within 4 hours of notification*

Periodic Validation

5 Remove Debris/Police Grounds

1.1.7 inclusive

No more than 2 valid defects per each delivery order

Re-performance within 4 hours of notification*

Periodic Validation

6 Trees 1.8.1, inclusive

No more than 2 valid defects per each delivery order

Re-performance within 4 hours of notification*

Periodic Validation

7 Quality Control Contractor’s Quality Control Plan (incorporated into contract after award)

2.1. No more than 3

valid defects per month

Contractor shall complete a written Corrective Action Report.

Periodic Validation

* All timeframes are based on normal duty hours

2.1 QUALITY CONTROL

The contractor shall provide a written description of the quality control system to include identification of the commercial practices and procedures to be used, such as those found in the most recent versions of the Professional Grounds Management Society (PGMS), Tree Care Industry Association, American Society of Landscape Architects, the American National Standards Institute (ANSI), and local Extension Offices of the Federal Cooperative Extension Service. Include the inspection system requirements of FAR 52.246-4 in this document. The contractor shall develop and implement procedures to identify, prevent, and ensure non-performance and continual repeat of defective service does not occur. A written Quality Control Plan shall be submitted to the contracting officer for review and feedback. The plan shall be submitted no later than the pre-performance conference. The plan shall specifically address the contractor’s strategy to provide quality workmanship, continual process improvement and for correcting deficiencies as required. A Quality Control Inspector (QCI) shall be provided by the contractor to ensure the quality control of all tasks outlined in the Performance Work Statement are accomplished. The QCI shall meet at a minimum, with the COR once a week unless otherwise notified by the COR to discuss week’s business/discrepancies, current week schedule and any other contract related requirements.

2.2 QUALITY ASSURANCE

The government shall inspect and evaluate the contractor’s performance to ensure services are received in accordance with requirements set forth in this contract. The CO or COR shall inspect by validating actual work performance, physically checking an attribute of the completed task, checking a management information report, investigating customer complaints, conferring with facility managers, or otherwise inspecting the task or its results to determine whether performance meets the standards contained in this PWS. The CO or COR will use the contractor’s work schedule or modified version thereof, to record validation results. Results of the validation then become the official Air Force record of the Contractor’s performance. When a performance threshold has not been met or contractor performance has not been accomplished, the COR will initiate and provide the Contracting Officer a Contract Discrepancy Report (CDR) DD Form 2772 for issuance to the contractor. The contractor shall respond to the CDR IAW instructions provided and return it to the Contracting Officer within 10 calendar days of receipt.

2.3 PERFORMANCE ASSESSMENT

2.3.1 PERIODIC VALIDATIONS

This method requires the COR to employ a “spot check” style of evaluation based on the contractor’s schedule. Periodic validations will be conducted on a scheduled basis (daily, weekly, monthly, quarterly, semi-annually, or annually) and may be adjusted, based on quality trends.

Any unsatisfactory inspection (defect) result shall be recorded, and the Contractor shall re-perform the service after notification by the CO or COR.

Failing to meet the performance threshold as outlined in the SS for any of these performance objectives in any one-month period shall result in a warning or letter of concern from the CO.

Failing to meet the performance threshold as outlined in the SS of these performance objectives in any combination for any two, or more consecutive or non-consecutive months during a contract period shall constitute an immediate Progress Meeting with the Multi-functional Team.

All remedies shall be in accordance with the FAR 52.212-4 (a), Contract Terms and Conditions - Commercial Items, Inspection/Acceptance.

2.4 PERIODIC PROGRESS MEETINGS

The CO, Functional Commander, COR, other government personnel as appropriate, and the Contractor shall periodically meet to discuss the Contractor’s performance. The following issues shall be discussed, opportunities to improve the contract, any modifications required of the contract, unsatisfactory inspections and trends against each performance objective observed, positive performance and steps taken by the Contractor to prevent unsatisfactory occurrences in the future. The Contractor shall provide a summation of unsatisfactory inspections and customer complaints and provide insight into any identified trends.

The minutes of these meetings will be signed by the CO and any other signatures as deemed appropriate and distributed to the functional area and the contractor. Should the contractor not concur with the minutes, the contractor shall provide a written notification to the CO identifying areas of non-concurrence for resolution.

3 GOVERNMENT FURNISHED PROPERTY AND SERVICES

3.1 FACILITIES

The Government will provide the facilities identified below for contractor use in support of the requirements of this contract. The facilities are provided “as is.” Obtain CO approval in advance of making any changes to the facilities. Such changes will be at no cost to the Government unless otherwise approved by the CO. The contractor shall ensure facilities are maintained in a neat, clean, and professional manner. The CO reserves the right to reallocate and relocate assigned facilities during the term of the Contract. Upon completion or termination of this Contract, or upon such reallocations or relocations, return facilities to the government in the same condition as received, fair wear and tear and approved modifications.

3.1.1 BUILDING 370 INTERIOR SPACE

Approximately 1,571 square feet of equipment storage space/work area are provided. In addition, common areas totaling 279 square feet, which will be shared with the custodial contractor, are provided. Contractor shall share responsibility for cleaning common areas. The floor space is provided in Building 370.

3.1.2 BUILDING 370 EXTERIOR SPACE

Approximately 19,000 square feet of exterior space are provided on the rear/flight line side of Building 370. Contractor shall ensure proper housekeeping of exterior equipment area. Areas shall be clean, free of trash, debris, and other obstacles that present an aesthetic problem or create a safety hazard. Any petroleum product spills must be cleaned immediately, reference section. 4.3.2.

3.1.3 FACILITY MANAGER

The contractor shall appoint a facility manager within 10 calendar days after contract start. All employees who work in areas where industrial materials or activities are exposed to storm water fall under the conditions of our multi-sector general permit for storm water discharges associated with industrial activity. This requires all assigned Industrial Facility Supervisors to assign at least one POC and at least one alternate POC to:

• Serve as the Qualified Inspector for the industrial facility.

• Implement shop-specific Storm Water Pollution Prevention Plan (SWPPP) activities, Best Management Practices (BMP)s, corrective actions. etc.

• Acquire appropriate training from the SWPPP Administrator and attend annual refresher training.

• Perform quarterly routine facility inspections and storm event inspections when notified by SWPPP administrator.

• Ensure timely recordkeeping and reporting of all industrial activities and inspections.

• Provide all documented inspections to SWPPP administrator within 72 hours of notification.

• Participate in the SWPPP Team.

Shop supervisors will maintain program continuity by notifying the SWPPP Administrator at least 30 days before any personnel changes.

3.2 UTILITIES

The Government will furnish electricity, water, and sewage as necessary for accomplishment of work in accordance with this contract. All facilities do not receive the same utility services. The Contractor shall not change or modify any utility system or component; or connect any Contractor property, equipment or system without prior CO review and approval. The contractor shall practice energy conservation in the Government provided facilities.

3.3 MATERIALS

None.

3.4 SECURITY, FIRE AND MEDICAL SERVICES

The Government will provide police and fire protection. In the event of a medical emergency, no base ambulance service for transporting an injured employee to a local hospital is available.

The Government will provide first response emergency medical treatment for contractor personnel through the Malmstrom AFB Fire Department. Emergency medical transportation and treatment beyond the capabilities of the first responders will be provided by off base, non-government, emergency medical providers. Costs associated with those services shall be the responsibility of the contractor or individual employee.

3.5 TELEPHONE

The Government will provide one telephone line in the Government provided facility for contractor use in making local commercial calls and on base calls in support of contract requirements. Long distance calls and toll calls are not authorized on government phones.

3.6 SOLID WASTE COLLECTION AND DISPOSAL

The Contractor shall adhere to all base level recycling programs. There is no area for the contractor to leave yard/tree waste on base. The contractor will be responsible for removing any yard/tree waste from the base.

4 GENERAL INFORMATION

4.1 MISSION

The overall Civil Engineer mission at Malmstrom AFB is to plan, maintain, operate, and protect the infrastructure, facilities, and environment for assigned airmen, families, and civilian employees.

4.2 DAMAGES TO GOVERNMENT BUILDINGS, EQUIPMENT OR VEGETATION

Damages to Government buildings, equipment, or vegetation are addressed in clause 52.237-2 – “Protection of Government Buildings, Equipment, and Vegetation.”

4.3 ENVIRONMENTAL REQUIREMENTS

In addition to all applicable Federal, State, and local environmental codes and regulations, the following specific guidance is provided:

4.3.1 HAZARDOUS MATERIALS

The CO shall approve all hazardous materials brought on-site by the contractor prior to use. The contractor shall obtain approval using the application requirements of the AF Form 3952, which can be requested through the COR. Once the process is implemented and contractor is trained, the contractor may submit the AF Form 3952 electronically. The CO has the right to prohibit the use of hazardous materials it deems to be especially hazardous to human health and environment.

In the event the CO does not approve a hazardous material for use, the CO may provide the contractor a list of suitable substitutes; however, the contractor shall retain responsibility for finding an acceptable substitute. The contractor shall take appropriate actions to comply with waste minimization and pollution prevention practices and policies.

4.3.2 SPILL CONTROLS

The contractor shall always maintain spill control material on hand sufficient to contain a worse case spill, both volume and hazard level.

The contractor shall comply with MAFB Spill Prevention Control and Countermeasure Plan as directed by 40 CFR 112 and the 341 MW/CC.

- Contractor shall notify, 341 CES, within 15 days of first day that any drum or tank, greater than 55-gallons is on-site as both drum(s) and tank(s) are required to be recorded in the APIMS STAR database.

- 55-gallons drum(s) of hydrocarbon (oils) based liquids (both new and waste) shall have secondary containment.

- Any tank(s) greater than 55-gallons shall have secondary containment.

- The drum(s) is required to have monthly inspections conducted by the contractor and recorded in the STAR database. Form to be supplied CES.

- The tank(s) is required to have monthly and annual inspections conducted by the contractor and recorded in the STAR database. Form to be supplied CES.

- Contractors who don’t have DOD access shall need to provide the completed forms (email or hardcopy) to CES by the 21st of each month (or the next Monday if the 21st falls on a weekend) for timely entry of the inspection into the STAR database.

4.3.3 PESTICIDES

All pesticides must be approved prior to use by the Command Entomologist if not on base approved list (Submit list with intended uses via the CO). The contractor shall provide an inventory of hazardous materials with the applicable Material Safety Data Sheet (MSDS) that will be used to perform the required services. In addition, use reasonable care to avoid releasing hazardous material or hazardous waste, which may cause environmental damage to government structures, public land, water, or other natural resources. If the Contractor’s failure to use reasonable care causes damage to any of this property, the Contractor shall replace or repair the damage at no expense to the Government as the CO directs. If the Contractor fails or refuses to make such repair or replacement, the Contractor shall be liable for the cost, which may be deducted from the contract price.

4.3.3.1 SPECIAL REQUIREMENTS AT THE CDC

The contractor shall not operate pesticide/herbicide spraying equipment or spray pesticides or herbicides around the Child Development Center (CDC) during hours of operation or while children are present. Pesticides/Herbicides must be dry before hours of operation.

4.3.3.2 PESTICIDE STORAGE AND MIXING

Perform pesticide storage and mixing operations off base.

4.3.3.3 MONTHLY REPORTS

The Contractor shall submit a report to the CO within 10 working days following each month listing all pesticide applications made. Include pesticide name, use concentration, amount applied, date, and detailed location of use. A DD Form 1532 will be provided on request to the COR to facilitate record keeping.

The Contractor is subject to inspection by DOD certified applicators/inspectors as well as State Department of Agriculture Pesticides Division or equivalent agency.

4.3.4 HAZARDOUS MATERIALS INVENTORY

The contractor shall maintain an up-to-date hazardous material inventory with copies of MSDS(s) for all materials used on the job site. The contractor shall maintain a complete copy of all approved MSDS and AF Form 3952s.

4.3.5 HAZARDOUS MATERIALS MANAGEMENT

The contractor shall remove all hazardous materials by the end of each workday. Contractor shall not conduct process treatments (e.g. paint thinner solvent recycling) on base.

4.3.6 FINAL REPORT

The contractor shall submit a final inventory, not later than ten working days following termination/completion of this contract, of all hazardous materials used since the last hazardous usage report to the CO or COR. The final inventory will list all hazardous materials used, total amount of each used, and a description of the disposition of any remaining hazardous material.

4.4 PERMITS, LICENSES AND CERTIFICATIONS

Unless otherwise specified in this contract, obtain necessary permits, licenses, and certifications;

give all required notices; and comply with applicable Federal, State, County, and local laws, codes, and regulations in performance of the requirements of this contract. Maintain records of such requirements and make the documentation available to the Government for review. All pesticide application will be made by State or Host Nation certified applicator as prescribed in DoDI 4150.07, DoD, Pest Management Program, December 26, 2019.

4.5 HOURS OF OPERATION

Perform grounds maintenance services during normal duty hours which are 7:30 a.m. to 4:30 p.m., Mondays through Fridays, excluding federal holidays, unless otherwise required in the contract or approved by the CO. There may be situations that require the contractor to work at times other than normal working hours. When the contractor’s work schedule conflicts with an Air Force mission requirement, advise the CO, and reschedule the work to minimize disruption.

When workload requires, the contractor may work in addition to the normal duty hours in order to perform to the standards outlined in this PWS.

4.6 RECOGNIZED HOLIDAYS

The contractor is not required to provide service on federal holidays, except in emergency situations; the holidays are:

• New Year’s Day - 1 January

• Martin Luther King Day - 3rd Monday in January

• Washington’s Birthday - 3rd Monday in February

• Memorial Day - last Monday in May

• Juneteenth - 19 June

• Independence Day - 4 July

• Labor Day - 1st Monday in September

• Columbus Day - 2nd Monday in October

• Veteran’s Day - 11 November

• Thanksgiving Day - 4th Thursday in November

• Christmas Day - 25 December

If these holidays fall on Saturday, the preceding Friday will be observed. If these holidays fall on Sunday, the following Monday will be observed.