22R1006 Q and A Amendment 3.pdf

FA462522R1006, Airfield Grounds Maintenance Q&A

Round One

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Q1. Will the awardee contractor be allowed to have bulk fuel tanks w/approved containments staged on base during the course of this contract, in the GPF parking lot area for re-fueling contractor equipment and vehicles?

A1. Yes. The size and location would need to be agreed upon with the Government and contractor. The storage tanks will need to be commercial grade and approved by the base fire department, environmental, and safety offices. The COR can assist in the coordination of the approval site and type of tank.

Q2. Will the contractor be able to store fuel on Base for our operations?

A2. See A1

Q3. Please provide clarification at the parking lot area will the contractor have an electrical hook up available for use during this contract?

A3. No electrical hook up is available.

Q4. At the parking lot will the contractor be allowed to place a port-a-potty on site for employee use?

A4. Yes, at the expense of the contractor. .

Q5. Will the awarded contractor be allowed to place a shed/Conex on site at the parking lot area for storage of preventive maintenance supplies of the equipment?

A5. Yes, at the expense of the contractor.

Q6. Page 9 section 3.1 Will the contractor be allowed to place a portable type office trailer at this parking area?

A6. Yes, at the expense of the contractor.

Q7. The contract states that the government will provide a Laydown area.

a. Is there water nearby the laydown area?

b. Is there electricity nearby the laydown area?

c. Is the contractor able to have fencing around the laydown area?

d. Is the laydown area close to the Airfield?

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A7.

a. No

b. No

c. No

d. It is close but not on the airfield.

Q8. Page 4 section 2.1.6 Airfield Drivers. Training must be completed prior to operating vehicles or mowers on the airfield.

All employees working on airfield grounds shall be required to have an AF Form 483, Certificate of Competency (airfield driver’s license), with them at all times. Vehicles must have a valid POV pass issued by Airfield Management prior to operating on the airfield.

Please provide clarification on who is to the provide the training and issuance of the AF Form 483 for allowance of operating mowers and vehicles on the flightline?

A8. The Airfield Driving Certification training is provided by Airfield Operations and coordinated by the COR through their squadron vehicle NCO.

Q9. Page 5 section2.2.1.1 Some areas retain water and must be kept within the height ranges stated herein to minimize uncontrolled growth during wet weather. Any rutting that occurs as the result of mowing shall be the responsibility of the Contractor to repair to include leveling, backfilling, and seeding

Please provide prospective bidders quantity of areas and the size of areas that a contractor may need to be aware of in performing this requirement?

A9: 10~15 total acres may retain water at various times throughout the year. Most areas are less than one acre in size. Size and location are dependent on the amount of rainfall during the season. Regardless of the amount of water retained and for any duration, the areas are expected to be maintained per the PWS.

Q10. Page 6 section 2.2.3.1 What is the total linear footage of the Perimeter fence line and any other interior fence lines within the contractors areas of requirement?

A10. The contractor would be responsible for maintaining approximately 35,500 linear feet of perimeter fence.

Q11. Page 7 section 2.3 The Contractor shall maintain surface drainage ditches systems and their banks and beds free of all debris, cattails, limbs, trees, scrub brush, trash, and seedlings throughout the entire ditch (beds and banks) to prevent erosion and ensure continuous flow of water.

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This section is stating to prevent erosion of ditch beds and banks by eliminating debris if all the items stated above. The concern is if there is not a well-established stand of grasses in the beds and on the bank’s erosion will not be preventable. As long as any free laying debris is removal from within the ditches boundaries continuous flow will become achievable and comply with the required standards.

Please provide clarification if all ditch banks and beds have an establish stand of grass throughout all the ditches requiring this maintenance standard?

Please provide clarification that the existing ditches do not have erosion issue presently prior to award of this contract?

During the Site visit if possible to show areas of ditches with bank incline’s, that are requiring the use of Boom Mower as you have stated/suggested in the Solicitation?

A11. Most ditches have a stand of grass in them but there are some that do not. There are drainage ditches that are deep with steep banks that will need to be kept clear of scrub brush and weeds. The areas were pointed out during the site visit.

Q12. Page 7 section 2.4 All work under this section shall be executed via a verbal or written request (email) by the CO or

COR.

This statement could possibly cause an unnecessary dilemma, work can become executed vis verbally. To avoid any dispute issuance to back up the official ordered request by paperwork by email or fax should be follow up and executed by the requesting party.

Please provide clarification as how a verbal request will be followed up officially for properly maintaining work load records for special requirement tasking?

A12. Yes, any verbal request for special requirements will be followed up with an email or modification to the contract.

Q13. Page 4 section 2.4.4 Topping and de-horning are not permitted. Trimming or pruning of trees that touch or hang over energized utility poles or power lines is the responsibility of the Contractor. Minimum clearance from primary lines (over 600 volts) shall be eight feet. Minimum clearance from secondary lines (under 600 volts, i.e. electric service drops, telephone, and cable TV) shall be four feet.

The clearance requirement of primary energized power line over 600 volts normally requires a trained and licensed technician to perform this required task, and specialized equipment.

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Please provide clarification as to if this primary line clearance of over 600 volts requires a trained and license technician?

Please provide clarification that the contractor will need the have specialized equipment?

A13. There are no primary power lines (600 volts) above ground included within the area to be maintained by the contractor on this PWS.

Q14. Page 9 section 3.2 Solid Waste Collection and Disposal. The Contractor shall use existing bulk containers to dispose of trash or solid waste generated from accomplishment of services detailed in this PWS. The Contractor shall adhere to all base level recycling programs. All tree trimmings, stumps, branches, and leaves will be taken off WAFB for disposal.

Our concern is, will any debris collected during a mowing/drainage ditch operation, man-made or natural debris will it adhere to this section as the governments will provide the disposal service.

<><> Any debris collected during a tree trimming, tree removal, and stump removal procedures the contractor is to provide disposal to an off-base location. <><>

Please provide clarification as to in collection of trash and solid waste debris disposal, in performance of mowing and drainage ditch requirements to this contract, that the Government will provide a bulk container/dumpster?

A14. The Government will not provide a dumpster for this contract and all debris created by the contractor in performance of this contract will be disposed of at an off base location at the expense of the contractor.

Q15. In reviewing the Bid Schedule sheets it shows for the mowing and drainage ditch requirements bid/prices are to be inserted and calculated at; 12 units, quantity 12, Cost$/Unit, Monthly Cost. So, are we to assume you are requesting our bid/proposal total as inserting it as a per 1 a single-mow cycle with 2-mowing cycle per month? (Example in Colum = Cost$/Unit @ $1,000.00 per cycle/event = Monthly cost $2,000.00 thus showing an annual total of $12,000.00 for the 6 months) So we assume that mowing and drainage portion of funding to this contract is being paid/allocated monthly in Six months and not in 12 months.

Please provide clarification on the question/concern listed above as to your intent on how the contractor is to insert the unit costing and annual totals in CLINs 0001, 1001, 2001, 3001, 4001?

A15. The Price Schedule document has been corrected to reflect a seven-month billing cycle correlating to the seven months of the mowing season (1 April – 31 October). Vendors should price seven months of maintaining approximately 1,744.77 acres of semi-improved grounds and approximately 14,750 linear feet of surface drainage ditches to meet the standards as called out in the Performance Work Statement (PWS).

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Q16. What is the estimated start date of the contract?

A16. The contractor shall begin performance on 1 April 2022. The mowing season is 1 April – 31 October (seven months). The Government has elected to have month options prior to the beginning (March) and after the end (November) of the mowing season to account for unusual growth. The Government shall give the contractor at least 30 days’ notice if exercising those options. Pricing for the monthly options would be the same as pricing for the contract year (1 April – 31 March). REF: Combo document, page 1, paragraph 4. At this time, the Government intends to award the contract on or around 4 March 2022.

Q17. Who is the incumbent contractor and what is their annual price?

A17. The previous contractor was Acuity Exemplar Joint Venture, FA462521C0005. Initial award value $1,177,955.00.

Q18. Was there a previous incumbent? If there was a former incumbent, what is the award number?

A18. See A17.

Q19. Will the new contract be allowed to stage equipment on Base prior to the start of the contract?

A19. Staging would be appropriate after receiving the fully signed awarded contract.

Q20. Page 9 section 2.3.1.5 Emergency and Special Events Services. Upon notification of an emergency, the contract manager shall respond within one hour to meet with the CO and Government evaluator and initiate emergency services. Upon receiving direction by the CO, Contractor personnel shall begin emergency work within two hours. Oral task assignments for emergency services to minimize damages or mitigate hazardous conditions will be confirmed in writing via email.

Three concerns with this section number (1); this section numerical is out of sequence, it is below section 2.4.8.1 this 2.4 section is only referencing tree work requirements, section 2.3 is related to maintain surface drainage ditch requirements. Number (2) What is Emergency service requests to be assigned to mowing, drainage ditches, or tree work. Number (3) any oral task assignment should be followed up with a written or email document for official documentations and recording purposes. The only reference of emergency service request is mention is in tree work type service.

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Please provide clarification on section 2.3.1.5 what workload requirement emergency service is for or to be assigned to?

Please provide clarification that any oral request should be followed up with an official document via word document or email?

A20. The number was out of sequence. This paragraph has been renumbered to 2.4.8.2. and is only related to tree removal. The “special event” is the emergency tree removal. A correction to the PWS has been posted.

END QUESTIONS