FY09 PROTECTIVE COATINGS SOW

FA4625-09-R-0001 ATTACHMENT 2

STATEMENT OF WORK

Protective Coating

Whiteman Air Force Base, Missouri

Approved

Contracting Officer

12 March 2009

SECTION C

STATEMENT OF WORK

PROTECTIVE COATINGS

TABLE OF CONTENTS

SECTION TITLE PAGE

C-6 Applicable Publications and Forms 27 - 28

TECHNICAL EXHIBITS

1. Workload Estimates 29 - 30

2. Maps and Area Layouts upon award 31

3. Reports 32

4. a. Government Furnished Facilities 33

c. Government Furnished Materials 35

5. Quality Standards 32 - 36

SECTION C-1

GENERAL INFORMATION

1.1. Scope of Work. The Contractor shall provide all personnel, equipment, vehicle, rental equipment, tools, materials, supervision, and other items and services necessary to perform “Protective/Decorative Coating” services as defined in this performance work statement (PWS), at Whiteman AFB. The Contractor shall provide all paint and like materials in their bid price along with submittals based upon the work load estimates. Contractor shall install wall coverings provided by the Government. The Contractor shall perform to the standards in this contract. The estimated quantities of work are listed in Technical Exhibit 1, Workload Estimates.

1.1.1. Work Requirements. Work within the scope of this contract includes the following:

a. Maintenance Management including work estimating

b. Quality Control

c. Maintain Records

d. Provide Materials

e. Prep and Paint Facilities Exteriors

f. Prep and Paint Facilities Interiors

g. Remove Paint from Streets and Parking Lots

h. Street & Parking Pavements Markings, with Traffic Paint (i.e. stop bars, crosswalks, arrows, lane dividers, parking lines, taxi lines and associated airfield fixture markings etc.)

i. Prep and Paint Miscellaneous Structures and Equipment (such as fire hydrants, pipes, sign posts, sign backs, sign frames, trailers, fences, gates, smoke stacks, and hanger doors.)

j. Pressure Washing to include cleaning and sealing.

k. Prep and paint swimming pools, pool aprons, including adjoining structures (interior & exterior)

l. Flight Line Entry Control Points and Associated Markings

m. Flight Line Red Lines for restricted areas and around each aircraft position/parking slot as required.

n. Maintain all airfield markings, except annual airfield markings. This includes taxi lines, hold lines, hammer heads, runway markings, blast fences and any required areas along with connecting or replacing those markings damaged or modified by ramp maintenance.

o. All WSA pavement markings to include the convoy route for weapons from the WSA to the aircraft docks.

p. All roofs, roof penetrations and roof mounted equipment and any other exterior equipment in support of a facility. Examples include: dormitory roofs, manhole covers, pod mounted transformers, posts, fire hydrants, sign frames, utility system valves, air condition units, cooling towers, stacks or antenna poles.

q. Prohibited operations: At no time will a Contractor clean or prep a surface with a flame.

r. Wall Covering installation and repair

s. Sheet Rock Finishing

t. Grinding of pavement surfaces for traffic marking removal

u. Fuel storage tanks

v. Other Government owned real property as directed

w. Exterior utility fixtures, street markings, sign posts in Base Military Family Housing

1.1.2. Work Not Included in This Contract.

a. Interior and Exterior Painting and Wall Covering in Military Family Housing Units

b. Painting of Water Towers.

c. Painting vehicles.

d. Annual Airfield Markings and any rubber removal

e. Painting done by other Contractors or Whiteman AFB personnel.

f. Removal of lead based paint.

g. Floor coatings

1.2. CONTRACTOR PERSONNEL

1.2.1. Contract Manager. The Contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate or alternates, who shall act for the Contractor when the manager is absent, shall be designated in writing to the contracting officer.

1.2.1.1 The contract manager or alternate shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract.

1.2.1.2 The contract manager or alternate shall be available during normal duty hours within 30 minutes to meet on the installation with Government personnel (designated by the contracting officer) to discuss problem areas. Contractor shall have cellular phone access and business phone.

1.2.1.3. The contract manager and alternate(s) must be able to read, write, speak and understand English. Furthermore, contract personnel must be able to obtain a secret security clearance at the expense of the Government.

1.2.2. Contractor Employees. The Contractor shall not employ persons for work on this contract if such employee is identified to the Contractor by the contracting officer or security forces as a potential threat to the health, safety, security, general well-being, or operational mission of the installation and its population.

1.2.2.1. Contractor personnel shall present a neat appearance and be easily recognized as Contractor employees. This shall be accomplished by wearing distinctive clothing bearing the name of the company and the words “Protective Coating” on shirts in summer or jackets in winter, or by wearing appropriate badges which contain the Contractor’s name, employee’s name, employee’s photograph, and the words “Protective Coating”. Identification shall be available prior to employment and shall be worn or attached to the outer garment at all times. All personnel shall portray a professional image at all times. Clothing and shoes shall be worn in accordance with AFOSH and OSHA standards. The Contractor will ensure their personnel use proper protection/safety equipment to perform work IAW all AFOSH and OSHA standards. Contractor employees shall not remove any part of their clothing, such as shirts, shoes, etc., while in performance of the contract. Management shall be dressed in proper attire for their duties. Wearing of any military uniform, or parts thereof, is prohibited under this contract.

1.2.2.2. The Contractor shall ensure that Contractor employees operating vehicles have a valid state driver’s license and be flight line qualified IAW local policy, as required, before allowing the employee to operate a Contractor-owned vehicle on Whiteman AFB. Flight Line training takes approximately 2 hours. It is a computer based training and includes a drive around of the flight line and testing. Flight line qualification training may be scheduled by contacting the Government Inspector. Vehicle operators in this area must past this test prior to receiving their Flight Line Driving Permit.

1.2.2.3. The Contractor shall not employ any person who is an employee of the US Government if employing that person would create a conflict of interest. Additionally, the Contractor shall not employ any person who is an employee of the Department of the Air Force, either military or civilian, unless such person seeks and receives approval according to DOD 5500.7-R, Joint Ethics Regulation (JER). The Contractor shall not employ any person who is an employee of the Department of the Air Force if such employment would be contrary to the policies in AFI 64-106, Air Force Industrial Labor Regulations Activities.

1.2.2.4. The Contractor is cautioned that off-duty active military personnel hired under this contract may be subject to permanent change of station, change in duty hours, or deployment. Military Reservists and National Guard members may be subject to recall to active duty. The abrupt absence of these personnel could adversely affect the Contractor’s ability to perform, however, their absence at any time shall not constitute an excuse for non-performance under this contract.

1.2.2.5. The management and control of Contractor employees in the performance of this contract shall be the responsibility of the Contractor; however, the Contractor shall comply with the contract requirements and Whiteman AFB regulations concerning conduct of employees.

1.3. Security Requirements. For work scheduled to be performed in a secure or classified area, the Contractor will be required to maintain at least 1 crew (two people) with current security clearance and restricted area badge. For work in the WSA areas, an escort will be provided by the requesting agency, at no cost to the Contractor. Contractor shall notify the Government Inspector at least three (3) days in advance of such work. Some areas under certain conditions will require escorts even with Restricted Area Badges.

1.3.1. The Contractor shall ensure each employee obtains a Base Identification Pass and, if required, Restricted Area Badge, Vehicle Registration, and Vehicle Pass. Restricted Area Badges will be issued by the Government and all costs for processing will be absorbed by the same. All employees shall have the Identification Card in their possession at all times while on base. Restricted Area Badges will not be issued until Contractor employees have obtained secret clearances, National Agency Check (NAC). The NAC will be processed by the Government at no charge to the Contractor. The on-site contract manager will be responsible for obtaining this requirement to enable them to escort their personnel.

1.3.2. Entry to Whiteman AFB. Whiteman AFB is a closed base pursuant to Section 21, Internal Security Act of 1950, 50 USC 797, and, as such, only those persons granted permission may enter. It is, however, required that control be exercised over Contractor personnel while working on base. To maintain this control, 10 days prior to start of work, the Contractor shall submit a by-name list of employees, on company letterhead, to the Civil Engineering QAE. An updated list shall be provided upon change of employees. The list shall include employee names, social security number, and security clearance levels. This information will be guarded under the provisions of the Privacy Act of 1974. While submission of social security numbers is voluntary, not providing them will result in Contractor personnel being denied access to the base. The Contractor will also submit a list of vehicle descriptions and serial numbers for the vehicles brought into the restricted / controlled areas.

1.3.3. Contractor personnel shall not carry and/or transport firearms or dangerous weaponry on the installation.

1.3.4. Contractor personnel shall not enter facilities/areas designated and posted as either Restricted or Controlled Areas without specific authorization of the Installation Commander or designee. Restricted or Controlled Areas may be entered by Contractor personnel if escorted by authorized Government representative.

1.3.5. In the event that service is to be provided in a controlled area (50 USC 797), and it is determined a free zone must be established instead of using escorts, the Contractor personnel shall adhere to free zone procedures as identified by a letter signed by the installation commander or designee.

1.3.6. Contractor personnel are subject to all regulations dealing with unauthorized installation entry, orders not to reenter (barment), and installation entry point checks.

1.3.7. Contractor personnel shall comply with both the Installation Traffic Code and the State of Missouri (RSMO) traffic codes. Contractor personnel are also subject to Air Force driving suspensions, revocations, and installation private vehicle registration requirements.

1.3.8. In the event of wing exercises or real world commitments, Contractors may be required to exit the restricted area without prior notice. Everything will be done to notify the Contractor of upcoming events that may interfere with the Contractor’s progress to assist in scheduling, and if possible, a 72-hour notice will be provided. There may be times, however, that this is not possible. Contractors may be restricted from the work area for up to a 30-day cumulative period per year with no claim to the Government due to exercise and or real world contingencies.

1.4. Flightline Driving and Operations

1.4.1. The Contractor shall ensure all Contractor employees required to operate vehicles on the flightline have a valid state driver’s license and receive flightline driving certification in accordance with the current edition of the Bomb Wing Flightline Driving Instruction before allowing the employee to operate a Contractor-owned vehicle on the Whiteman AFB airfield. Required training items and documentation are contained in the aforementioned instruction. Refer to 1.3 and 1.3.1.

1.4.2. Any non-Government Contractor vehicle requiring access to the airfield must obtain a Flightline POV pass from Airfield Management in accordance with the flightline driving instruction and the installation security instruction.

1.4.3. Drivers must comply with the provisions of the flightline driving instruction and only operate vehicles in approved areas and in conjunction with official contracted duties. Contractor vehicle operators who violate driving instruction requirements can be banned from operating a vehicle on the airfield. Replacement driver(s) will be the Contractor’s responsibility.

1.4.4. The Contractor shall follow driving and security instructions concerning entry requirements and procedures for airfield areas. Also, the Contractor must notify the Airfield Manager at Base Operations, Building No. 35, prior to beginning daily operations, if in the airfield area. All painting of airfield surfaces must be prior coordinated with the Airfield Manager.

1.4.5. The Contractor shall maintain radio contact with Base Operations at all times when working on the airfield and transfer contact to the Air Traffic Control Tower when working in an airfield controlled movement area or radio controlled area defined in the flight line driving instruction. Base Operations, Building No. 35 and 509 CES customer service, building 709 will furnish portable radios to the Contractor on a hand-receipt basis. Contractor shall return the radios in the same condition received. Payment for repair of damaged radios or replacement of lost radios shall be the responsibility of the Contractor. Such repair/replacement shall be approved by the Government. Contractor personnel will only use the base operations and tower nets to communicate with base operations or the tower and not use it for personal communication. The Contractor shall comply with all radio-transmitted advisories and directions issued by Base Operations.

1.5. Base Access. Occasionally it is necessary to require either early release of Whiteman AFB personnel, their late reporting, or even total base closure when weather conditions make normal travel unsafe. When weather conditions cause one of the above situations, Contractor personnel will be denied access to the base, unless they have been notified that their contract service has been determined essential. Denied access in these situations will result in no additional costs to the Government.

For your convenience, Whiteman AFB closing and late reporting information is broadcast on the following radio and television stations: WDAF (610 AM), KMBZ (980 AM), KSIS (1050 AM), KDKD (1280 AM / 95.3 FM), KOKO (1450 AM), KDRO (1490 AM), KLRQ (96.1 FM), KPRS (103.3 FM), KBEQ (104.0 FM), KMBC (TV CHANNEL 9).

1.6. Quality Control. The Contractor shall provide a Quality Control Plan to the contracting officer for acceptance not later than the pre-performance conference. The contracting officer will notify the Contractor of acceptance or required modifications to the plan before the contract start date. The Contractor shall make all appropriate modifications and obtain acceptance of the plan by the contracting officer before the contract start date. The plan shall include, as a minimum: (1) a description of the methods to be used for identifying and preventing defects in the quality of service performed, and (2) a description of the records to be kept to document corrective or preventive actions taken.

1.7. Quality Assurance. The Government will evaluate the Contractor’s performance under this contract. Any action taken by the contracting officer as a result of surveillance will be according to the terms of this contract.

1.7.1 Progress Meetings. The contracting officer may require the contract manager to meet with the contracting officer, contract administrator, Government Inspector, and other Government personnel as deemed necessary. The Contractor may request a meeting with the contracting officer when he or she believes such a meeting is necessary. Written minutes of any such meetings shall be recorded in the contract and signed by the contract manager and the contracting officer or contract administrator. If the Contractor does not concur with any portion of the minutes, such non-concurrence shall be provided in writing to the contracting officer within 10 days following receipt of the minutes.

1.8. PHYSICAL SECURITY. The Contractor shall be responsible for safeguarding all property (Government and Contractor) provided for Contractor use. At the end of each work period, all Government (and Contractor) facilities, equipment and materials shall be secured.

1.8.1 Key Control. The Contractor shall establish and implement methods of making sure all keys issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. The Contractor shall not duplicate any keys issued by the Government. The Contractor will maintain a key issue control log that will be kept current. Any keys issued to a Contractor employee must be returned upon request or termination of the contracted personnel.

1.8.1.1. The Contractor shall immediately report to the Government Inspector or contracting officer any occurrences of lost or duplicated keys.

1.8.1.2. In the event keys, other than master keys, are lost or duplicated, the Contractor may be required, upon written direction of the contracting officer, to rekey or replace the affected lock or locks without cost to the Government. The Government may, however, at its option, replace the affected lock or locks or perform rekeying and deduct the cost of such from the monthly payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the Contractor.

1.8.1.3 The Contractor shall prohibit the use of keys, issued by the Government, by any persons other than the Contractor’s employees and the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in performance of contract work requirements in those areas.

1.9. HOURS OF OPERATION:

1.9.1 Normal Hours of Operation. The Contractor shall perform the services required under this contract between the following hours: 0700 through 1630 hours, Monday through Friday. The Contractor may work on weekends or other non-duty days, at no additional cost to the Government, after notifying the Government Inspector. The Contractor may be required to work non-duty hours as directed in writing by the Contracting Officer or Government Inspector. Flex-time or summer hours are at the discretion of the Contractor and QAE, however, one supervisor must be available during normal business hours.

1.9.1.1. Holidays The following Federal legal holidays are observed by this base.

NOTE: Any of the above holidays falling on a Saturday will be observed on the preceding Friday. Holidays falling on a Sunday will be observed on the following Monday.

1.10. CONSERVATION OF UTILITIES: The Contractor shall make sure employees practice utilities conservation. The Contractor shall be responsible for operating under conditions that prevent the waste of utilities to include:

1.10.1. Lights shall be used only in areas where work is actually being performed.

1.10.2 Employees shall not adjust mechanical equipment controls for heating, ventilation, and air conditioning systems. Employee will, however, help protect and avoid any overspray, fumes or vapors from entering ventilation, heating or air conditioning systems in any facility.

1.10.3. Water faucets or valves shall be turned off when not in use.

1.11. Publications, Forms, and Records. The Contractor shall be responsible for creating, maintaining, and disposing of only those Government required records that are specifically cited in this PWS or required by the provisions of a mandatory directive listed in section C-6, Applicable Publications and Forms. If requested by the Government, the Contractor shall provide the original record, or a reproducible copy of any such record within 5 working days of receipt of the request.

1.12. Lost and Found Property. It is the responsibility of the Contractor to ensure that all items of personal or monetary value found by his/her employees are turned into the 509th Security Forces Squadron.

1.13. Coordination With Other Contractors. The Contractor will coordinate his/her work with the work of other Contractors and Civil Engineer shops to ensure no interference will delay performance. The Contractor will also coordinate with any appropriate personnel on projects, to minimize any disturbances due to current operations.

1.14. Hazardous Waste/Refuse Disposal. Contractor shall manage, handle, transport, and dispose of any and all hazardous materials and scrap waste at their own expense. Contractor shall provide for their own refuse disposal. The Government accepts no liability for the disposal of the Contractors hazardous waste or refuse. This pertains to this contract and or any other delivery orders issued to this contract.

SECTION C-2

DEFINITIONS

2.1. GENERAL DEFINITIONS:

2.1.1. Facility. A facility is an integral structure such as a building and all of its attachments. Included with the building are all of its components that belong to the structure unless otherwise specified hereinafter. Areas where fencing is used as a wall, fencing will be considered a part of the facility.

2.1.2. Quality Assurance. A planned systematic pattern of all actions necessary to provide confidence that adequate technical requirements are established, products and services conform to established technical requirements, and satisfactory performance is achieved. For purposes of this manual, quality assurance refers to actions by the Government.

2.1.3. Quality Control. Those actions taken by a Contractor to control the production outputs to ensure they conform to the contract requirements.

2.2. TECHNICAL DEFINITIONS:

2.2.1. Airfield. FLIGHTLINE, including areas within the outer perimeter of airfield aprons and taxiways where the primary activity is aircraft operation.

2.2.2. Government Inspector. A functionally qualified person who inspects the progress of work and certifies completion on behalf of the contracting officer.

2.2.3. Contingency Operations. Events causing unanticipated increases or decreases in the level of service required.

2.2.4 RESERVED

2.2.5. Exterior Insulation Finish System (EIFS). Synthetic plaster material in a variety of textures, similar in appearance to stucco.

2.2.6. Exterior Surfaces. Those surfaces to include wood, all metal surfaces, block, stucco, exterior insulation finish system (EIFS, ie Drivit Finestone, Pleco, etc.), special siding, masonry, concrete, asphalt, and glass exposed to the elements of nature.

2.2.6.1. Fencing. Fencing not used as a wall requiring paint shall be painted as directed and paid as exterior paint.

2.2.7. Flightline. Generally the outer perimeter of airfield aprons and taxiways where privately owned vehicles are not permitted.

2.2.8. Interior Surfaces. Those surfaces to include plaster, gypsum wall board, wood, metal, block, suspended ceiling tiles, grid work, and glass not exposed to the elements of nature.

2.2.9. Job Order. Document issued to Contractor authorizing accomplishment of specified work.

2.2.10. Linear Measurement. Any system of measurement for measuring length. Involving measurement in one dimension only; pertaining to length.

2.2.11. Military Family Housing. Those areas that are used solely for the housing of military personnel assigned to Whiteman AFB MO.

2.2.12. Normal Duty Hours. Hours between 0700 and 1630 during which normal workday operations are conducted.

2.2.13. Non-Architectural Surfaces. Includes above ground fuel lines, real property installed equipment such as air conditioning units, hydrants, chain link fences, bridges, towers (other than water towers), traffic signals and sign posts, hand rails, street light poles, street markings (i.e. cross walks and lane markings) and swimming pools, etc.

2.2.14. Paint. Includes emulsions, enamels, paints, stains, epoxy, varnishes, sealers, cement-emulsion fillers, and other coatings whether used as prime, intermediate or finish coats.

2.2.15. Painting. The application of paint by whatever means necessary.

2.2.16. Pavement Marking. Those surfaces to include airfield and base street center line marking, street arrows, crosswalk identification, handicapped parking spaces and curb painting including parking lots, reserved parking spaces and striping of parking lots.

2.2.17. Physical Condition. The physical appearance of structure or equipment item which considers cracks, chips, dents, abrasions, rust, corrosion, and general appearance and cleanliness.

2.2.18. Protective Coating. Application of paint, stains, texturing, acoustical spraying of interior surfaces and varnish as a means of protecting and preserving surface areas.

2.2.19. Repair Painting. Any combination of the Base Civil Engineer (BCE) and Contractor effort involving BCE maintenance/repair of a facility or portion of with Contractor performance in any or all areas specified within this contract.

2.2.20. Restricted and Controlled Area. Those areas designated by the commander that require control of personnel for security reasons and/or equipment for protection of personnel and property.

2.2.21. Routine Work. Work that shall be completed within thirty (30) days after receipt of job order.

2.2.22. Satellite Accumulation Point. Centralized location to store hazardous waste.

2.2.23. Self Help. Painting done by the using organization. Inspector can at anytime change a job order to Self-Help prior to formal issuance of the job order to the Contractor without any cost to the Government.

2.2.24. Sheet Rock Finishing. Sheet rock finishing shall follow a minimum of four steps:

2.2.25. Special Events. Base activities requiring additional attention to painted areas.

2.2.26. Surface Preparation. The technique(s) and materials required to prepare a given surface, whether interior or exterior, to receive paint or wallpaper. Techniques include but are not limited to cleaning, sanding, brushing, nail pops, sealing, caulking, glazing, scraping; also repair tape, bed and texture of gypsum board surfaces, and sizing finished surfaces for wallpaper. Surface preparation is an included part of all bid items.

2.2.27. Textured Ceiling. A ceiling where textured material has been applied using compressed air and associated equipment.

2.2.28. Trim. Including, but not limited to, baseboard, doors and windows, casings, cap mold, chair rails, hand rails and cove mold.

2.2.29. Urgent Work. Work that shall be completed within five (5) workdays after receipt of job order.

2.2.30. Vinyl Wall Covering. A wall covering material of various textures and designs.

2.2.31. Wall Covering. Decorative paper or other material such as vinyl, cork, fabric, etc. used to cover a given interior surface.

ABBREVIATIONS

SECTION C-3

GOVERNMENT-FURNISHED PROPERTY AND SERVICES

3. GENERAL INFORMATION: The Government will provide limited provisions for this contract. Contractor shall provide all services as explained in 1.1.

3.1. Government-Furnished Material: Government will provide all commercial wall coverings and a one-time material issue IAW 3.1.3.

3.1.1. Government-Furnished Facilities. None

3.1.2 Government-Furnished Equipment. None

3.1.2. GOVERNMENT-FURNISHED MATERIALS. The Government will provide the Contractor wall coverings required under this contract, at no cost to the Contractor. All wall coverings shall be installed by a competent expert in the wall covering installation field regardless of type and size. If Contractor does not have an expert on staff then they shall subcontract that service. The Contractor shall provide all sizing and adhesives associated with the removal and installation.

3.1.3. GOVERNMENT-FURNISHED MATERIAL ONE TIME ISSUE. The Government will on a one-time basis provide the Contractor with paint material that is left over from the previous Contract. The Contractor shall remove this material within one week of the start date of the contract. Contractor shall furnish all transportation and man-power to do so.

SECTION C-4

CONTRACTOR-FURNISHED ITEMS AND SERVICES

4.1. GENERAL INFORMATION. Except for those items or services specifically stated in section C-3 as Government furnished, the Contractor shall furnish everything needed to perform this contract according to all its terms. The Contractor materials shall meet or exceed the standards of the Professional Decorators Contractors of America (PDCA) standards and compliance and the Painters Master Index (PMI) standards and compliance for protective coatings materials. Selections of material shall be from the highest range of coatings available.

4.2. Vehicles. The Contractor shall provide and maintain Contractor-owned or leased vehicles to meet the requirements of this contract. Any Contractor vehicles used in the performance of this contract shall have the name of the Contractor and the words "Protective Coating" neatly and prominently exhibited on both sides of the vehicle. The Contractor shall operate vehicles to comply with base traffic regulations and MO State Statues. Vehicle mounted communications equipment shall conform to all applicable Federal procedures and avoid conflict with existing frequencies. The vehicle shall be in satisfactory mechanical condition and present a neat and clean appearance.

4.2.1. Contractor Owned Vehicles: The Contractor shall provide all parts, fuels, lubricants, oil and grease for Contractor owned vehicles.

4.2.2. All vehicles used in the performance of this contract shall be in operable condition and meet the local, state, and federal safety requirements. Equipment such as pick-up trucks which have catalytic converters shall not be operated on improved or semi-improved grounds which are covered with dry vegetation. Vehicles found to be unsafe or unable to function as designed shall be removed from the installation and replaced at Contractor expense. Vehicular repairs shall not be done on base. The contracting officer may inspect Contractor’s vehicles at any time and direct the removal of any unsafe or non-functional vehicle from the installation.

4.3. Quality of Materials and Parts Required Submittals: Materials and parts purchased shall be of the highest quality which will adequately and economically serve the purpose for which they are required. The items supplied shall be standard products of manufacturers regularly engaged in the production of such materials and parts. Submittals of selected coating products shall accompany the bid response package for evaluation. Material submittals shall include manufacturers name and brand, specifications, MSDS, and information pertinent to the product for all categories’ listed in the workload estimates. Paints and coating materials shall meet or exceed the PMI standards.

FA4625-09-R-0001 ATTACHMENT 2

SECTION C-5

SPECIFIC TASKS

5. GENERAL. The Contractor shall provide all labor, vehicles, equipment, tools, materials, supervision and services to provide protective/decorative coatings, wall coverings, striping for base facilities, streets, and airfield striping at or assigned to Whiteman AFB.

5.1. Maintenance Management. The Contractor shall provide management of contract requirements as described below.

5.1.1. Work Requirements. The Contractor’s project manager or designated alternate shall be the central point of contact for receiving all requests for work and for providing the status of any work requirements. All requests for work will be passed to the Contractor by the inspector as a written job order. The Contractor shall: Maintain current data/status on all job orders; Inspect surfaces to be painted or covered to determine condition and paint/cover material quantities needed; Schedule resources to accomplish all requirements. Contractor shall schedule work with building occupants with coordination with the inspector. Prior to project approval, Contractor shall measure and provide an estimate to the inspector for approval of each delivery order. The Government Inspector will verify quantities and price and sign approval for each delivery order prior to the Contractor engaging in the work. Discrepancies shall be brought to the attention of the Contracting Officer if resolution cannot be agreed upon. Contractor shall estimate work in compliance with the PDCA measuring guide.

5.1.2. Job Order System. Job orders will be issued by 509 CES/CEO (Production Control). Each job order shall indicate type of job order (emergency, urgent or routine), date and time of request, contract number, description of work, facility number, and date of completion to the inspector. The job order will include the location, telephone point of contact and a general description of the work required.

5.1.3. Estimating Work Orders. Contractor shall measure the square footage, linear footage, and/or quantity of work to be performed. The Contractor shall develop a price sheet by CLIN number to submit for approval by the inspector by CLIN numbers and totals. The Government Inspector will annotate the approval prior to the Contractor engaging in the work. If a disagreement exists, the matter will be referred to the Contracting Officer for resolution. The Contractor is given 48 hours to respond to an estimate unless the delivery order is deemed mission essential or critical to the mission by the Government Inspector.

5.1.3.1. The Contractor shall maintain a serially numbered Job Order Log and individual job orders to control work. Job orders shall be serially numbered separately. The Contractor's job order system shall be organized, computerized, and provide up to date status at all times.

5.1.3.2. The Job Order Log shall indicate the following information: job order number, estimated and actual start date, facility number, brief description of work, units of work, estimated and actual completion date. The Job Order Log shall be made available to the contracting officer or Government Inspector during the life of the contract. The Job Order computerized log shall be completed and ready for use prior to the pre-construction meeting.

5.1.4. Work Accomplishment. The contractor shall notify the building custodian prior to start of work.

5.1.5. Completed Work. After completion, the Contractor shall annotate each job order with the bid units (square feet, linear feet, ea., etc.,) completed, time and date work was completed, and the specific color or material applied. Work orders for completed work shall be turned over to the Government Inspector within one workday after completion of the job. The date of completion shall be indicated on the returned work order. Final payment will be made for work completed and accepted by the Government Inspector, not from work on the original estimate.

5.1.6. The Contractor shall cooperate without additional expense to the Government in reassigning work for the convenience of the Government.

5.1.7. RESERVED

5.1.8. All interior finishes and coverings shall be specified by the Base Interior Designer.

5.2. Interior/Exterior Paint Historical Record. The Contractor shall prepare and maintain historical digital interior/exterior paint records. These records shall contain at a minimum all facility numbers, color schemes, date facility was last painted, type of paint, and cost. Contractor shall turn these records over to the government via spreadsheet on the anniversary of the contract year.

5.3. Exterior Facilities Maintenance.

5.3.1. Work Area Inspection. The Contractor shall inspect all work assigned to check for surface repair, surface preparation, caulking and glazing putty requirements. When the Contractor receives a job order request for work, which requires surface repair, or surface preparation considered beyond the scope of the contract, the Contractor shall return the work request to the Government Inspector with the rationale for deferment, within three (3) days.

5.3.2. Work Area Preparation. The work areas, including equipment or any items not requiring application of protective coating, shall be protected by the Contractor to ensure that no damage occurs. All existing building surfaces, utilities, equipment, fixtures, furnishings, landscaping, sprinkler irrigation systems and adjacent vegetation shall be protected by the Contractor from damage during the work under this contract, and any damage to work under this contract shall be promptly repaired by the Contractor at his/her own expense.

5.3.2.1. Moving of equipment, furniture, furnishings, and similar items. Existing items of Government-owned furniture and appliances in the building areas to be painted or coated shall be temporarily relocated by the Contractor prior to beginning work in each room to provide access to surfaces to be painted, and shall be replaced in their original locations and condition upon completion of the contract work in each room. The Contractor shall be responsible for any loss or damage to the equipment, furniture, and other items during handling and storage. Clothing and other personal articles in closets and cabinets to be painted will be removed by others. Signs, hardware, hardware accessories, plates, lighting fixtures, shades, draperies and drapery rods, venetian blinds, pictures, fire extinguishers and similar items in place prior to painting shall be removed and replaced upon completion of each space by the Contractor, or shall be otherwise protected by the Contractor during the painting operation. The Contractor shall remove and replace upon completion of each space all items on or against surfaces to be painted or which will interfere with painting operations, except that items of equipment or equipment with rigid piping connections need not be removed.

5.3.2.2. Removal of Security Screens / Security Bars, Window Screens and Storm Windows. The Contractor shall remove and replace all security screens, security bars, window screens, and storm windows, only after coordination with 509 Security Forces personnel.

5.3.3. Surface Repair, Preparation and Application. The Contractor shall accomplish surface repair, preparation and application to the extent provided for in Technical Exhibit 5.

5.3.4. Spray Painting Plan. Protective coating shall be applied by the Contractor to meet the quality standard requirements of Technical Exhibit 5. The Contractor shall submit a Spray Painting Plan, with his/her Quality Control plan. Plans shall address the following procedures: method of spray painting, measures to protect Government property, measures to protect personal property (i.e. privately owned vehicles), and protection of personnel during spray painting operations, sequence of spray painting operations and site cleanup. Contracting Officer’s acceptance is required prior to implementing the plan. It is also the Contractor’s responsibility to prevent any and all paint, either sprayed or otherwise applied to structures, from damaging privately owned vehicles. The contractor will be held liable for any damage to Government or private property. This is of critical concern to personnel on Whiteman AFB. The Contractor will use all means necessary to avoid this by placement of cones, barricades or signs for notification.

5.3.5. Work Area Clean Up. All customer work areas shall be cleaned by the Contractor after completion of work. Furniture, equipment, and all other items, if moved by the Contractor shall be returned to their original positions. Flammable materials shall be placed in closed metal containers and removed to the approved storage area at the end of each day. Upon completion of the work, staging, scaffolding and containers shall be removed from the site. Paint spots, oil, and stains shall be removed. All interior and exterior windows and glass doors shall be cleaned of all paint, regardless if paint was existing upon start of work. Remove paint from all glass, mirrors, hardware, and light fixtures at the completion of each job order, regardless if paint was existing or new. During in-progress work, the Contractor shall remove all loose paint, sand, and other waste from work site, and leave work site clean at the end of each work day. Clean up of work area shall include segregation and proper disposal of all debris and removal of any excess, unused material from the site. Brushes or rollers used for the application of latex or water based products can be cleaned in the utility sink located within the shop area. Enamel or any oil based products shall be cleaned by using thinner or mineral spirits containerized in cans. When these solvents used to clean paint become no longer usable, the waste shall be emptied into the hazardous waste container (55 gallon drum) located at the satellite accumulation area for the shop.

5.3.6. The Contractor shall secure the work area site at the end of each work shift if government personnel are not present.

5.3.7. Surfaces/Items Not to be Painted. Surfaces/items which are not required to be painted are: receptacles, light switch covers, fire sprinkler heads, fire and smoke detectors, resilient floor tile, air conditioning condensing fins or other surfaces/items as may be designated by the Government Inspector. These items shall be properly covered and protected, by the Contractor.

5.3.8. Non-Architectural Surfaces. Surface preparation and application of protective coating to surfaces mentioned in C-2, paragraph 2.2.6., shall be done in such a manner as to not cover up pre-formed markings, i.e., miscellaneous structures and equipment such as generators, air conditioners, towers (other than water towers), pad mounted transformers, wood fence/screen, and tanks, air conditioning units (window, roof or pod mounted), guide posts, fire hydrants, pit/tank lids and any other objects. Prepare surfaces and paint in accordance with manufacturer’s instructions.

5.4. Interior Facilities Maintenance. Surface preparation shall include, but not be limited to repair of all holes in dry wall or plaster including all necessary wood blocking, tape and bed, dry wall, removal of wall covering or wallpaper.

5.5. Repair/Install Wall Coverings and Vinyl Base Materials. The Contractor is responsible for repairing wall coverings or wallpaper, of various textures and designs. Installation of wall coverings shall be accomplished by an expert in the field even if it causes subcontracting.

5.6. Remove Paint From Asphalt and Concrete Surfaces. Remove paint by grinding, shot blasting, or high pressure washing. Safety requirements required by OSHA shall be followed. At no time will a flame be used to remove or prepare an interior or exterior surface for painting. Contractor shall posses the means to remove paint or coatings from asphalt or concrete by grinding, water blasting, or shot blasting to a 100% removal rate. If areas are to be recoated a 75% removal rate is sufficient. If Contractor is operating on installation streets the Contractor is required to coordinate with the applicable agencies concerning traffic closures and or blockage. The Contractor is responsible for safe traffic control by means of barricade, construction cones or signage. Contractor shall not close avenues of traffic without prior consent of the Inspector before coordination with the appropriate agencies such as but not limited to Fire Dept., Security Forces, and Wing Safety.

5.7. Street Markings. The painting of vehicle parking areas and street markings shall be applied as directed on each job order. Included in this requirement is the application of lines, letters, or symbols with proper color of traffic paint in accordance with the manufacturer's printed instructions. Only industry standard traffic paint will be applied on streets. Included in this requirement is surface preparation not to include rubber removal. Contractor shall abrade, grind, or remove existing markings prior to reapplication if determined by the inspector. Contractor shall furnish means to completely remove markings (5.6) if deemed appropriate by the inspector due to excessive build up and will be paid the grinding/removal CLIN. Contractor shall be responsible for traffic control and shall not rely on Security Forces involvement in doing so. Contractor shall not close or block streets without consent and coordination (written or email) with the proper agencies such as but not limited to Fire Dept., Security Forces, Wing Safety (if applicable) Government Inspector.

5.7.1. Airfield Markings Airfield marking specifications will be provided through the concurrence of Base Airfield Operations. Contractor shall posses the means to apply glass beading for airfield painting.

5.8. Painting of Base Pools. The Contractor shall be responsible to paint base pools. Work will include prep work to include pressure washing, scraping, and wire brushing. Work shall also include interior and exterior of bath houses, equipment, and deck painting.

5.9. Lead Base Paint. The Contractor will be responsible for identifying suspected lead base paint areas to the Government Inspector.

5.10. Pressure Power Washing. The Contractor shall submit a Pressure Washing Plan, if pressure washing is required. The plan shall address: methods for pressure washing, measures to protect Government property protection of personnel during pressure washing operation, sequence of operations and site cleanup. Contractor Officer’s acceptance is required prior to implementing the plan. Pressure washing on exterior surfaces shall include Tri Sodium Phosphate (TSP) when paint is chalking from ageing or as directed by the inspector. Contractor shall furnish pressure power washing from 0 – 5000 psi capability.

5.11. Material Handling And Storage:

5.11.1. The Contractor shall handle and dispose of all waste, refuse, hazardous waste off the confines of Whiteman AFB and in accordance with Federal, State and local laws.

SECTION C-6

APPLICABLE PUBLICATIONS AND FORMS

6.1. Publications and forms that apply to the PWS are listed below. The publications and forms have been coded as mandatory or advisory. The Contractor is obligated to follow those publications and use those forms coded as mandatory to the extent specified in other sections of this PWS. The Contractor shall be guided by those publications or use those forms coded advisory to the extent necessary to accomplish requirements in this PWS. All publications and forms listed shall be provided by the Government on an as needed basis. Contractor shall download most forms or publications from the Internet.

Advisory (A)