Atch_1_-_OWS_PWS.doc

PERFORMANCE WORK STATEMENT (PWS)

FOR

OIL/WATER SEPARATOR SERVICES

20 February 2019 McConnell AFB, Kansas Table of Contents

PERFORMANCE WORK STATEMENT

FOR

OIL WATER SEPARATOR SERVICES

1. DESCRIPTION OF SERVICES. The Contractor shall provide all personnel, equipment, tools, materials, supervision, permits, licenses, and any other items and/or services necessary to perform all operations involved in the maintenance of oil/water separators, to include sampling and analysis, waste pumping and disposal, surveillance, cleaning, keeping and providing required records, and emergency service. The Contractor shall clean all grease traps, sand traps, interior trench drains and pump septic/holding tanks located at McConnell AFB. The Contractor shall flush sanitary sewer line mains annually. The contractor shall dispose of all hazardous and non-hazardous waste to approved disposal/ recycling facilities. All work shall be performed in accordance with all federal, state, and local regulations and the terms and conditions of this Performance Work Statement (PWS). The contractor is encouraged and expected to use innovative approaches to effectively, and efficiently accomplish the requirements of this PWS in a timely manner in a way that fosters pride and ownership in the work performed.

1.1. OIL/WATER SEPARATORS.

1.1.1. Cleaning and Pumping. The Contractor shall remove all non-aqueous wastes from oil/water separators and sand traps and perform appropriate tests of the contents to determine if the materials are hazardous or non-hazardous waste at frequencies to ensure that the oil/water separators remain operational. The Contractor shall test and analyze the contents of each individual site in accordance with Appendix B herein, to determine if the materials are hazardous waste and provide test results to the 22 CES/CEOES within 15 calendar days of sampling. The Government will provide comments back to the contractor within seven calendar days of receipt. If sludge content is non-hazardous, the Government will direct the contractor to proceed with the cleaning operations in accordance with Para. 1.1.1.1. herein. If sludge is determined hazardous, the contractor will be directed to proceed with disposal in accordance with Para. 1.1.1.2. and 1.1.1.4. herein. A full pump-down and inspection is required for all separators. The contractor shall conduct a visual inspection of each oil water separator and provide a written report on the condition to the 22 CES/CEOES within three days of the inspection. The contractor shall take a photograph of the empty separator once cleaning has taken place prior to refilling and submit to 22 CES/CEOES.

1.1.1.1. Non-hazardous. The contractor shall pump, completely drain all waste from separators and inspect all separator parts for problems. Wash separator and fill with clear water as required for the unique configuration of the separator. Transport and dispose of all materials and liquid from oil/water separators to an approved off-base oil recovery and storage facility.

1.1.1.2. Hazardous. The contractor shall provide copies of all analytical results to 22 CES/CEIE. If test results reflect components exceeding regulatory limits, all hazardous waste (HW) will be disposed of in accordance with federal, state and local regulations, at a treatment, storage and disposal facility that is approved by the Environmental Protection Agency (EPA) and issued an EPA ID number. Before waste removal, analytical data must be provided to the 22 CES/CEIE for review and the issuance of a Waste Profile Sheet, if applicable. Hazardous waste shall be invoiced under Price List line item X001AI. The Contractor shall notify the Contracting Officer’s Representative (COR) when the volume of hazardous waste disposed equals approximately 75 percent of the total amount allotted to the contract according to the applicable Price List line item (X001AI). The notification will state (1) the estimated date when that point will be reached and (2) an estimate of additional funding, if any, needed to continue performance of applicable line item. Any amount above the applicable contract line item amount is subject to the availability of funds and Contracting Officer approval.

1.1.1.3. Manifests. If applicable, the contractor shall provide the 22 CES/CEIE, Environmental Element, copies of all completed manifests as specified by 40 CFR, part 261, 262 and 263.20 and disposal or recycling documentation within 30 days of the transport date.

1.1.1.4. Unacceptable Hazardous Waste. Before waste removal, the 22 CES/CEIE must review and sign the Uniform Hazardous Waste Manifest. Only designated Environmental Element personnel are authorized to sign these manifests. Designated individuals will be identified at the pre-performance conference. Waste removal from MAFB must be by a transporter who has an EPA ID Number. Certification of receipt of HW (signed by the hazardous waste disposal facility manager) must be returned to the individuals designated above within thirty days from the removal date.

1.1.2. Maintenance and Repair. The maintenance and repair of oil/water separators may consist of sealing devices, adjusting skimmers, replacing moveable parts, adjustment and repair of devices in accordance with manufacturer’s recommendations. Monitoring and adjustment of these systems shall be included under the monthly service fee. In the event a repair is needed, the contractor shall furnish a written cost estimate to the COR on any oil/water system repair, to include parts and installation. Parts purchased for repairs shall be of equal or greater quality to the parts being replaced. The contractor shall purchase parts at the lowest price obtainable after securing reasonable competition for such purchases. The contractor shall credit all available discounts and rebates to the Government. Used parts, or a credit invoice for such, shall be turned in to the COR.

The contractor shall furnish a written cost estimate to the COR on any repair not exceeding $2,500.00, to include labor, material and delivery costs. The COR shall be the review and approval authority for purchases not exceeding $2,500.00. If repair costs are expected to exceed $2,500.00, the contractor must obtain two quotes for the same item. Once quotes are obtained, the contractor must furnish the two quotes for contract files. The contractor shall also provide a justification for the purchase of any item that does not represent the lowest price quoted. Upon written approval of the CO, the contractor shall execute the repairs and ensure that the repair is completed in accordance with commercial standards. The contractor shall furnish all repair parts. The contractor shall own all parts until they are installed on Government-owned systems. Upon installation and satisfactory inspection of operation, the Government will then reimburse the contractor at actual invoice cost for all parts and labor used in accordance with the price list line item; (X001AJ) for parts, and (X001AK) for labor. The contractor shall provide copies of any warranty on parts installed to the COR.

1.1.3. Sampling, Analysis and Checks. The contractor shall ensure testing and analysis is conducted in accordance with all federal, state, and local laws to ensure compliance is maintained at all times.

1.1.3.1. The contractor shall be responsible to be aware of any changes to the regulatory requirements. In the event the regulatory change requires an additional effort by the contractor, the contractor shall propose a modification reflecting the implementation the changes along with a cost estimate supported by cost and pricing information. The contractor shall be responsible to remediate, at no additional cost to the Government, any deficiency noted by a regulatory agency, caused by the contractor failing to perform.

1.1.3.2. The contractor will recommend innovative approaches and methods to improve the efficiency of the oil/water separator service requirements, and recommend testing and analysis to be conducted in accordance with changes to all federal, state, and local laws.

1.1.3.3. The contractor shall conduct testing and analysis to maintain compliance with all regulatory requirements. The contractor shall, at a minimum conduct testing in accordance with Appendix B of this PWS.

1.1.4. Oil Removal. Oil shall be removed from the oil/water separators as needed or requested by 22 CES. The oil must be removed leaving no more than a two-inch layer of oil remaining.

1.1.5. Sand trap. Contractor shall pump, remove and clean the coalescer (if there is a coalescer), and remove all sand, dirt, sludge, and other debris from the oil/water separator and sand trap and its service lines making it clean and free of debris. All surfaces of separator, sand trap and service lines shall be thoroughly cleaned of all materials before reactivating the unit. Separators shall be reactivated with clean water filled to the static water level before contractor reopens the influent line.

1.1.6. Coalescer. The Government will monitor the coalescers and advise the contractor that the coalescer(s) require cleaning. The coalescers may need to be cleaned after heavy rains or oil spills. The coalescers can be easily removed and reinserted through the access manhole in the oil/water separator top. The contractor shall respond within 24 hours excluding weekends unless an emergency order is issued under Para. 1.7.

1.1.7. Ramp South Lagoon. If the sampling and analysis of the water in Ramp South Lagoon are within acceptable limits, water may be discharged downstream through the storm sewer. Surface effluents and bottom sludge may not be discharged downstream and must be removed and disposed in accordance with paragraph 1.1.1.1 herein. If the sampling and analysis of the water in Ramp South Lagoon is not within acceptable limits, then the contaminated water, surface effluents, and sludge must be removed and disposed in accordance with paragraph 1.1.1.2 and 1.1.1.4.

1.2. GREASE TRAPS. Contractor shall remove all waste, grease and residues from trap, pit walls and all associated equipment within the pit per City of Wichita Ordinance 42-487. Residual or recharge water must be higher than the lower inlets and the contractor shall ensure that the inlet/outlet pipes have unrestricted flow.

1.2.1. Grease Trap Waste Disposal. All waste generated from the grease traps shall be properly disposed of at an approved facility. All waste from the interceptors must be tracked by a manifest confirming pumping, hauling, and disposal of waste. The manifest shall contain required information per City of Wichita Ordinance 42-487. The facility receiving the waste shall submit one copy of the manifest to the following addresses:

(1) Pretreatment Administrator

(2) 22 CES/CEIE

Wichita Water and Sewer Department

Attn: Water Quality Manager

2305 E. 57th Street South

57830 Pittsburg Street, Suite 120

Wichita, KS 67216

McConnell AFB KS, 67221-3617

1.3. SEPTIC/HOLDING TANKS. Contractor shall properly empty all septic tank and holding tanks, close tanks and dispose of contents at an approved off-base dump facility. Pumping will be performed at the request of authorized personnel. A list of authorized personnel shall be provided to the contractor at the pre-performance contract. The Contractor shall respond within 24-hours after notification to pump tanks.

1.4. SEWER LINE FLUSHING.

1.4.1. The sanitary sewer lines of McConnell AFB proper and McConnell AFB Military Family Housing shall be flushed once a year between 1 April and 30 June. During flushing, manhole covers shall be removed and appropriate warning signs shall be set up. Flushing will be performed at every manhole. All manholes shall be thoroughly cleaned of any sludge, grease, build-up or debris that may be present by whatever means necessary. Any waste collected shall be manifested, transported, processed and disposed of in accordance with all regulatory requirements that apply. The contractor shall report any deficiency discovered requiring additional maintenance or repair to the COR.

1.4.2. The contractor will submit a schedule for sewer line flushing to the 22 CES/CEOES at least 7 days prior to commencing work as well as distribute a notice to Military Family housing residents that indicates when flushing will be accomplished in their neighborhoods. See Appendix C, sample letter.

1.5. INTERIOR TRENCH DRAIN OUTLETS. Contractor shall pump, clean and remove all sand, dirt, sludge, and other debris from interior trench drain outlets and their service lines making them clean and free of debris. Contractor shall clean interior trench drain outlets annually when associated oil water separator is cleaned.

1.6. RECORD KEEPING. The contractor shall maintain a log of any and all work performed to include quality control measures and any maintenance checklists kept by contractor. All records and checklists shall be submitted to 22 CES/CEOES no later than 10 calendar days after inspection or maintenance is complete. This information shall also be kept by the contractor and made available upon request by 22 CES/CEIE or any federal, state or city environmental agency. Please refer to sample checklists in Appendix C for a sample format.

1.7. EMERGENCY SERVICE CALLS. Normally, all work will be conducted within the normal hours of operation as set out in PWS para. 4.1. herein; however, unexpected emergency services may be required in the event of natural disasters or other unscheduled repairs to pipes or other infrastructure involving oil/water separators, grease traps, and septic tanks. Emergency service shall be responded to within 4 hours of an emergency service request. Emergency service shall include the tasks defined in this Performance Work Statement. Emergency service shall be requested when (1) oil/water separator service lines are clogged, (2) there is a potential for the base to violate the City of Wichita waste water standards established in Wichita City Ordinance #41-786, the Industrial Wastewater Pretreatment permit #2182, National Pollution Discharge Elimination Systems permit, or the Storm Water permit, (3) sewage septic/holding tanks are at risk of overflowing, and/or (4) otherwise deemed necessary by 22 CES/CEOES.

1.8. CONFINED SPACE ENTRY. The contractor shall implement and maintain a confined space program IAW OSHA Standard 29 CFR 1910.146.

2. SERVICE DELIVERY SUMMARY.

Oil Water Separators, Sand traps, Grease Traps, Interior Trench Drains:

Clean, test and maintain according to PWS. Photograph empty, clean tanks and properly dispose of non-hazardous/hazardous materials.

Septic/Holding Tanks:

Tanks are emptied and disposed of according to PWS. Timely response to notification to pump tanks.

Sewer Line Flushing:

Timely flushing of sewer lines. Proper and timely notification to government and housing residents of sewer line flush in specific areas.

Emergency Service Calls.

Emergency service requests shall be responded to within 4 hours of an emergency service request and all work completed as specified.

2.1. QUALITY CONTROL. The contractor shall employ his commercial quality control program/procedures to identify, prevent and ensure non-recurrence of defective services. Through implementation of the contractor’s quality control program/procedures, the Government shall receive quality services meeting the requirements of this contract. All quality control records shall be kept and made available to the government throughout the contract performance period and for the period, after contract completion until final settlement of any claims under this contract.

2.2. QUALITY ASSURANCE. The government will periodically evaluate the contractor’s performance by appointing a representative(s) to monitor performance to ensure services are received. The government representative will evaluate the contractor’s performance through metrics, periodic inspection and customer complaints. The government may inspect each task as completed or increase the number of quality control inspections if deemed appropriate because of repeated failures discovered during quality control inspections or because of repeated customer complaints. Likewise, the government may decrease the number of quality control inspections if performance dictates. The government will also receive and investigate complaints from customers located on the installation.

2.2.1. Contracting Officer (CO) and Contracting Officer’s Representative (COR). The CO will appoint a primary and alternate representative to serve as the contractor’s principal point of contract for routine performance of the contract. The identity, title and authority of this representative will be provided in writing to the contractor at the pre-performance conference. The COR shall inspect and evaluate the contractor’s performance to ensure services are performed in accordance with requirements set forth in this contract. The COR will use the contractor’s work schedule or a modified version thereof, to record surveillance results. The surveillance documentation will then become attached to the record of the contractor’s performance. When a performance threshold has been exceeded or contractor’s performance has not been accomplished, the COR will immediately contact the CO.

2.2.2. COR Monthly Report. The COR shall initiate a monthly report summarizing the contractor’s performance for the previous month and recommending a rating of the contractor’s performance. The contractor shall have the opportunity to review and comment on the COR’s recommendation. The CO will finalize the report resolving any differences between the COR and the contractor.

2.2.3. Periodic Progress Meetings. The CO, Functional Commander, COR, other

Government personnel as appropriate and the contractor shall periodically meet to discuss the contractor’s performance. The following issues shall be discussed; opportunities to improve the contract, any modifications required of the contract, unsatisfactory inspections and valid customer complaints against each performance objective observed and steps taken by the contractor to prevent occurrences in the future. The contractor shall provide a summation of unsatisfactory inspections and customer complaints and provide insight into any identified trends. The minutes of these meetings will be reduced to writing, signed by the CO and any other signatures as deemed appropriate, distributed to the functional area and the contractor. Should the contractor not concur with the minutes, the contractor will provide a written notification to the Contracting Office identifying areas of non-concurrence for resolution.

2.3. GOVERNMENT REMEDIES. The contracting officer shall follow the requirements of FAR clause 52.212-4, Contract Terms and Conditions--Commercial Items, for contractor’s requirements correct nonconforming services.

3. GOVERNMENT FURNISHED PROPERTY AND SERVICES. The Contractor will be provided reasonable amounts of utilities, such as electricity and water in performance of this contract. The Contractor shall be responsible for ensuring lights, water faucets, and valves are turned off after use. The government will provide police and fire protection and emergency medical services. Reimbursement to the Government for expenses incurred by the contractor, or any of the contractor’s employees, for police, fire protection and emergency medical services is the responsibility of the contractor.

3.1. DAMAGE TO GOVERNMENT PROPERTY. The contractor shall repair or replace any damaged government property (trees, shrubs, flowerbeds, buildings, equipment, communication, cables, signs, signposts, utilities, etc.) caused by the contractor. Contractor is responsible for repair of any deep ruts caused by vehicles.

4. GENERAL INFORMATION.

4.1. HOURS OF OPERATION. Normal Hours of Operation for this contract are between the hours of 0700 and 1600 hours. The contractor shall perform the services required under this contract during this time excluding Saturdays, Sundays, and Federal Holidays. The contractor shall notify the COR and 22 CES/CEOES 24 hours in advance of performing any work, unless otherwise requested by 22 CES/CEOES. The contractor shall not start any pumping unless it can be reasonably expected that the operations will be completed by 1600 hours of that same day, unless requested by 22 CES/CEOES. This schedule shall not apply to emergency services under para. 1.7. herein.

22 CES/CEOES shall notify the McConnell Emergency Communications Center (MECC) at (316)759-3976 or 759-3978 when services are provided outside of the stated hours (0700-1600) or in response to an emergency request by 22 CES/CEOES.

4.2. MILITARY EXERCISES. When a military exercise is in force, the contractor shall not be held liable for non-accomplishment of the routine workload if that non-accomplishment was caused by the military exercise.

4.3. HOLIDAYS. The contractor shall not be required to provide services New Year’s Day, Martin Luther King’s Birthday, President’s Day, Memorial Day, Independence Day (July 4th), Labor Day, Columbus Day, Veteran’s day, Thanksgiving Day and Christmas Day. Holidays occurring on Saturday will be observed the preceding Friday. Those occurring on Sunday will be observed the following Monday. This shall not apply to emergency services detailed under para. 1.7. herein.

4.4.

SECURITY REQUIREMENTS. The contractor shall comply with all requirements and procedures IAW FAR 5352.242-9000, Contractor Access to Air Force Installations included herein. All contractor employees shall carry contractor photo identification at all times. Contractor employees shall comply with any base security measures implemented at all times, to include, but not limited to, vehicle and goods searches and identification checks during times of increased security.

4.4.1. Contractor/Employee Base Pass and Identification, Special Clearances and Vehicle Entry. Strict security and personnel access control is enforced at MAFB. All employees desiring access must be identity proofed and vetted. All Contractors and sub-contractors must pass a Criminal History Report Inquiry [CHRI] through National Crime Information Center [NCIC] , National Law Enforcement Telecommunication System [NLETS], state and local law enforcement databases. All documentation shall be submitted at the pre-performance conference.

4.4.1.2 The primary contractor will ensure all employees possess proper credentials allowing them to work in the United States. The use of E-Verify is mandatory IAW E.O 12989. Identification required for identity proofing is as follows but not limited to:

a. United States Passport

b. Permanent Registration Card/Alien Registration Receipt Card [Fm I-551]

c. Foreign Passport with a temporary [I-551] stamp or temporary [Fm I-551] printed notation on machine readable immigrant visa

d. Employment authorization document that contains a photograph [Fm I-766]

e. Current /Valid REAL ID compliant Driver’s License

f. Identification card issued by federal, State or Local Government

g. Social Security Card

h. I-9

4.4.1.3 Employees will be identity proofed and vetted each time a pass/credential is issued. Security Forces may conduct random screenings at any time; if, disqualifying information as prescribed in DoD, Air Force, or local directives is found, employees may denied access. The CA will be notified of the denial. Due to mandates of 5 USC 552a (b) (3) as related to Privacy Act 1974 as amended the information can only be discussed with the employee and will not be expressed outside of law enforcement. Employees requesting to contest denial of installation access, or requesting a waiver/exception to policy must submit a written rebuttal /request to the Commander, 22 SFS/CC, through 22 SFS/S3 , Attention: Supervisor, 22SFS/S3P, 53300 Topeka St., Suite 119 McConnell AFB KS 67221-3816

4.4.1.4 Foreign passports with a current arrival-departure record (Form I-94) bearing the same name as the passport and containing an endorsement of the alien’s nonimmigrant status, if it authorizes the alien to work for the employer. In the case of a nonimmigrant alien authorized to work for a specific employer incident to status, a foreign passport with Form I-94 or Form I-94A bearing the same name as the passport and containing an endorsement of the alien’s nonimmigrant status, as long as the endorsement has not yet expired and the proposed employment is not in conflict with any restrictions or limitations identified on the form.

The contractor shall not be entitled to any compensation for delays or expenses associated with complying with the provision of this clause. Furthermore, nothing in this clause shall excuse the contractor from proceeding with the contract as required.

4.4.1.5 The application for a pass/credential if driving must be accompanied by a valid REAL ID compliant driver’s license, state vehicle registration and proof of insurance. Further, the vehicles and equipment may be escorted during exercise operations and may be rendered immobile when not in operation by the removal of ignition keys or by other readily reversible means. Contractor vehicles are subject to search prior to entering and exiting the base and while on the base. Furthermore, Contract personnel are subject to random personal and vehicle searches. If contract personnel refuse to be searched, they will be denied entry to the base. Denial of entry to personnel who refuse to be searched, or detention of personnel found to be in possession of contraband, may result in loss of base driving privileges, debarment from the base, or other administrative action.

4.4.2. Base Access Credentials. . The Contractor shall submit a request to the Contracting Officer/Administrator containing all mandatory information on each employee as indicated in sub-paragraph 3a. et seq. below to 22 SFS/S-3PV via encrypted e-mail on each employee or sub-contract employee requiring access to the base. The information submitted will be reviewed and signed by personnel authorized to submit and sign as sponsors. Contractors who are not U.S. citizens must also submit an INS Form I-9 accompanied with all original supporting documents. A formatted Contractor/Vendor Access Request/Authorization Template (CVARAT) will be provided upon request for ease of information submission. We highly recommend you utilize the CVARAT. For the protection of the personal information, Pass and Registration officials provides this secure website for contractors to use, https://safe.amrdec.army.mil/safe/Welcome.aspx. This website will allow you to create an encrypted email that can be forwarded to the Government sponsor. The following information must be submitted with each request for access

(sub-paragraphs a.-v)

a. Complete name as it appears on identification (last, first, middle initial)

b. Complete address; (Street, Apt number, City, state, Zip)

c. Social Security Number

d. Date of Birth

e. Driver’s license or identification number & issuing authority

f. Company or vendor name

g. Company address, phone number

h. Base job phone number

i. Are you a sub-contractor or vendor?

j. Prime contractor’s name (if our a sub-contractor)

k. Prime contract number

l. Sponsoring Unit

m. Authorized Point of Contact [CA/COR] rank, name and duty phone

n. Contract for or type of service

o. Location of work

p. Start and end dates

q. Days and times access is required

r. E-Verify case number (If this employee is working under Federal contract, IAW Executive Order 12989, 11 June 2008, employment eligibility has been electronically verified in E-Verify.)

s. Is the employee a U.S. citizen? [If no, provide INS form I-9 and or all supporting documents. Names must match on all IDs and form provided ]t. Is the individual going to be designated to sponsor passes?

u. Does the individual require access to the Industrial Maintenance Complex [IMC, inside the fence line] ?

v. does the individual require Mission essential base access? [Must be listed in the 22 ARW Mission Assurance Plan]

4.4.2.1 The Government sponsor will verify the information and forward the required employee information via encrypted email to the Issuance Office, 22SFS.S5P@us.af.mil. Incomplete information will result in requests not being processed and will be returned to the CA. Processing the requests will take from three to five business days. Upon completion of processing, the Government sponsor will be notified by the issuing official via confirmation email with instructions for the employee(s) to proceed to the Contracting Identification Office. Approved individuals will report to the Contractor I.D. Office at the CVI. Hours of operation for credential issuing are 0700-1545, M-F. This must be accomplished within 45 days of approval, and a government-issued photo ID is required. The request must be resubmitted for approval if the credential is not issued within 45 days. The applicant will be issued a Defense Biometric Identification System Access Credential (DAC) for the duration of the contract period, not to exceed one year. DACs will be renewed annually after a current criminal history check has been conducted. In the event of loss or the credential is stolen the employee must report this to the Contract Administrator. The Contract Administrator will notify the Contractor I.D. office, (316) 759-1781 during duty hours, or the 22d Security Forces Base Defense Operations Center, (316) 759-3976/3978 during non-duty hours. A new request and a Lost Badge letter must be submitted for a replacement credential by the Contract Administrator.

4.4.2.2 Contractors working longer than 30 days will be required to submit a credential request. Temporary employees can be issued passes in five day increments not to exceed 30 days. The CA and contractor should consider which is in the best interest of contract completion which request is submitted. Credentials and/or passes will not be issued to personnel who are waiting for the processing. All personnel issued DACs must display their credential(s) on the front of their outermost garment, on the upper torso, while working on MAFB. The ID allows movement for the issued employee to and from work sites only. Use by any persons other than the issued employee is strictly prohibited is punishable under multiple federal, state and local laws. The ID does not authorize entry/access to restricted areas. Contractors/vendors who need access into a restricted area must be escorted IAW AFI 31-101, Integrated Defense.

4.4.2.3 Credentials and associated access cards are property of the U.S. Government .The contractor and the CA are jointly responsible for ensuring that all credentials and other forms issued by MAFB are returned after completion of the contract or should an employee no longer work for the contactor/subcontractor. Failure to return all credentials may result in installation debarment and or final payment. Items may be returned in person at either office or by mail to 22 SFS/S3P, 53403 Kansas St, McConnell, AFB, KS 67221-3716 ATTN: Pass & Registration.

4.4.3 Antiterrorism Awareness. Contractors should be familiar with and in compliance with all local security procedures that govern their access to the base or installation. Contractors should anticipate they may have to accommodate random schedules, access and/or search requirements and changes in the local threat level. During heightened Force Protection conditions (FPCON) contractor personnel may be directed to enter the installation through designated access points and only at specified times so that they can be identified and searched. The FPCONs are as follows:

ALPHA, Expect Random Vehicle Checks And Increased Crime Prevention Efforts.

BRAVO: Expect To See Closer Inspection Of Vehicles And Deliveries, ID Checks, And A

Greater Presence Of Guards On McConnell AFB.

CHARLIE: Expect Rigorous Efforts To Inspect Vehicles And Facilities; You may be required to evacuate McConnell AFB, Or you will not be allowed on-base without escort.

DELTA: If On-Base, follow Security Forces instructions. You may be directed to evacuate or seek shelter. If Off-Base, you may be denied access until the incident has been taken care of.

Additional security measures will delay and interrupt normal routines.

4.4.3.1 In general, contractors providing goods and services during elevated FPCONs, or in areas with mission critical personnel, equipment, and facilities should anticipate additional security and AT requirements. All contractor employees shall be offered AT Awareness training through the requesting unit’s Antiterrorism Officer (ATO) or Antiterrorism Program Manager (ATPM) as stipulated below:

4.4.3.2 Initial Training. Each contractor employee must receive a localized Antiterrorism Awareness briefing and will be issued the AT level I information pamphlet at time of credential issue. Additionally, the CA will be provided with the Contractor/Vendor Security requirements Handbook digitally as well as approved AT Level 1 information [pamphlets] and general presentations will be provided by the government.

4.4.3.3 Documentation and tracking of training will be accomplished by the CA. Documentation will be available to 22 SFS/S5XM (Mission Assurance) for inspection upon request. It is important that all training be recorded in a method easily accessible, transportable and inclusive of the information briefed.

4.5 OPERATIONS SECURITY (OPSEC).

OPSEC is an analytic process that identifies, and mitigates indicators of U.S. intentions, capabilities, operations, and activities. In compliance with DoD Operations Security Program Directive (DoD Directive 5205.02 and DoDM 5205.02-M), DoD OPSEC requirements; OPSEC measures shall be employed to deny indicators to adversaries that reveal critical, or classified information about DoD missions and functions. At a minimum, within 90 days of employment, then annually thereafter, personnel working under this contract shall receive recurring DoD ADLS Cyber Awareness Challenge v4.0. To augment provided training, at initial employment and annually thereafter, the company shall provide a briefing, oral or written summarizing contract specific OPSEC awareness information.

In the event it is necessary to create, handle and/or maintain critical information (refer to Appendix F, 22 ARW Critical Information List) for MAFB, contracted personnel must meet the requirements and responsibilities established in the Operations Security Instruction, AFI 10-701 and the 22 ARW OPSEC Plan. AFI 10-701 specifically states, “OPSEC is everyone's responsibility.” Ideally, the AF uses OPSEC measures to protect its critical information. Failure to properly implement OPSEC measures can result in serious injury or death to personnel; damage to weapons systems, equipment, and facilities; loss of sensitive technologies; and mission degradation or failure. OPSEC must be fully integrated into the execution of all Air Force operations and supporting activities, therefore all contractors will:

4.5.1. Protect MAFB critical and/or sensitive information from disclosure by following the “need to know” principle.

4.5.2. Not publicly post, publish or share work-related information that potentially contains any critical or sensitive information. Contractors are encouraged to solicit the advice of the Wing OPSEC Program Manager with any questions they may have regarding the use of MAFB’s sensitive/critical information.

4.5.3. Not share MAFB sensitive/critical information in articles, electronic mail (e-mail), web site postings, web log (blog) postings, internet message board discussions or other forms of dissemination or documentation.

4.5.4. Encrypt all e-mail messages containing critical information, OPSEC indicators and other sensitive information when possible. Encryption serves as one measure to protect critical or sensitive information transmitted over unclassified networks.

4.5.5. Not publicly disseminate, or publish photographs of MAFB or USAF property without prior approval from the Wing OPSEC Program Manager.

4.5.6. Not publicly reference, disseminate or publish MAFB’s information that may have already been compromised. This provides further unnecessary exposure of the compromised information and may serve as validation.

4.5.7. Actively encourage fellow contractors to protect MAFB’s critical and/or sensitive information.

4.5.8. Return to either the Project Manager or Q&A Representative (22 CONS) for destruction (burn, shred, etc.) any/all critical and/or sensitive unclassified information no longer needed to prevent the inadvertent disclosure and/or reconstruction of this material. Electronic documents should also be deleted and wiped clean from all computer systems used during the contractual work.

4.5.9. Implement protective measures as ordered by MAFB’s commander, director, OPSEC PM or an individual in an equivalent position.

4.5.10. Know who the installation’s OPSEC PM is and contact them with questions, concerns or recommendations for OPSEC related topics.

4.5.11. Report attempts by unauthorized personnel to solicit critical and/or sensitive information to the OPSEC PM or installation Security Forces immediately. Contract personnel who have been involved in or have knowledge of a possible incident will report all facts immediately.

4.5.12. Contact the Wing OPSEC Program Manager (22 ARW/XPD, Bldg 1) at (316) 759-3662 or (316) 759-5078 for additional OPSEC guidance and training as needed.

4.6. PERFORMANCE OF SERVICES DURING CRISES DECLARED BY THE PRESIDENT OR SECRETARY OF DEFENSE. In accordance with DFARS 237.76, Continuation of Essential Contractor Services, the 22d Air Refueling Wing Commander determined that services performed under this contract are not mission essential. Therefore, the contractor is not required to perform during crises declared by the President or Secretary of Defense, contingencies, emergencies, and periods of increased force protection. In the event a crisis is declared, the Contracting Officer will notify the contractor to stop performance of work until the crisis has ended.

4.7. ENVIRONMENTAL COMPLIANCE. The contractor shall comply with all federal, state, local and installation environmental laws, rules and plans. McConnell AFB is a federal installation. However, for environment laws, McConnell AFB meets the strictest requirements in effect. Therefore, the contractor shall also meet the strictest requirement in effect, federal, state or local.

4.8. ENVIRONMENTAL MANAGEMENT SYSTEM (EMS). Executive Order (EO) 13423 (Strengthening Federal Environmental, Energy, and Transportation Management) directs federal agencies and contractors working for federal agencies to set goals in the areas of energy efficiency, acquisition, renewable energy, toxic reductions, recycling, sustainable buildings, electronics stewardship and water conservation. A key element of McConnell’s EMS is base-wide awareness of the Wing’s Environmental Commitment Strategy. To that end, the contractor shall educate its employees to be aware of the Wing’s EMS. General awareness-level EMS education material shall be provided at the pre-performance conference for the contractor to review and file with the COR. This documentation is required for EMS audits and program reviews. This contract has been reviewed and does not meet the requirements for additional training at this time. All inquiries should be directed to the 22 ARW EMS Coordinator through the CO or COR.

4.9. HAZARDOUS WASTE. Any product requiring an SDS data entry, (i.e. batteries, fluorescent and compact fluorescent bulbs) shall be disposed of as directed by 22 CES/CEIE.

4.10. HAZARDOUS MATERIALS. The contractor must submit to the COR the information and supporting documentation (including current manufacturer’s MSDSs/SDSs) necessary to obtain HAZMAT usage authorization. The COR shall coordinate with the 22 CES/CEIE Hazardous Material Program Manager to obtain approval of all hazardous materials that are brought on-site by the contractor. In the event the 22 CES/CEIE Hazardous Material Program Manager does not approve a hazardous material for use, the COR may provide the contractor a list of suitable substitutes; however, the contractor shall retain responsibility for finding an acceptable substitute. The contractor shall take appropriate actions to comply with waste minimization and pollution prevention practices and policies.

4.11. HAZARDOUS MATERIALS INVENTORY. The contractor shall maintain an up-to-date hazardous material inventory and a complete copy of all approved MSDSs/SDSs for all materials used on the job site. The contractor shall send a report to the COR, detailing the quantity of each hazardous material used during the preceding month, by the 6th business day of each month. The COR will submit that data to 22 CES/CEIE, EESOH-MIS Support Office, Bldg. 1096.

4.12. GREEN PROCUREMENT. Section 6002 of the Resource Conservation and Recovery Act of 1976 (RCRA) and Executive Order 13423, Strengthening Federal Environmental, Energy, and Transportation Management and Executive Order 13514, Federal Leadership in Environmental, Energy, and Economic Performance, requires the use of sustainable environmental practices, including acquisition of products containing recycled and recovered materials identified in the Environmental Protection Agency's (EPA’s) Comprehensive Procurement Guidelines. The contractor shall use the recycled or recovered products listed on the EPA website http://www.epa.gov/epawaste/conserve/tools/cpg/index.htm or its successor unless they cannot be procured within a reasonable period of time; at reasonable prices; or the product(s) do not meet technical or performance standards. EPA Guidelines, such as Energy Star Appliances, are the minimum requirement. The contractor is encouraged to use other materials and products not listed but commonly used in industry. The contractor shall maintain records and submit an annual report to the Contracting Officer along with the annual certification required by FAR 52.223-9 Certification and Estimate of Percentage of Recovered Material Content for EPA Designated Items upon completion of the basic year and each option year. The base maintains an Energy Star Portfolio Manager rating for various facilities, which is available to the contractor.

4.12.1. In accordance with 22 ARW/CC Mandatory Recycling Program, the contractor is required to recycle or reclaim 50% of the discarded materials. Written documentation shall be submitted detailing the quantity (volume or weight) of material removed from the site and delivered to a recycle center, reclaimed for use off site, re-used onsite, delivered to a landfill, transfer station or hazardous dump site. In the event less than 50% of the debris is able to be recycled, reclaimed, or reused the contractor shall submit acceptable written documentation to the government detailing why the 50% minimum goal was not achieved.

4.13. NOTIFICATION OF ENVIRONMENTAL SPILLS. In the event that the contractor spills or releases any hazardous or non-hazardous material but regulated substance into the environment, the contractor shall immediately report the incident to the Fire Department, Contracting Officer and COR. The contractor shall be liable for the costs of cleanup and remediation of any spills or the release of such substance into the environment.

4.14. REQUIRED INFORMATION. The following information shall be submitted to the Contracting Officer and 22 CES/CEOES 10 days prior to contract start date. The contractor shall verify that any waste treatment or processing facilities or disposal areas to be used is properly equipped and authorized to process the waste being disposed. The contractor shall provide the name, address and EPA identification number of each transporter and burner owner/operator along with copies of the EPA/Kansas Department of Health and Environment license/certification of any waste treatment or processing facilities or disposal areas.

4.15. CONTRACTOR SUBMITTED SCHEDULE. Contractor shall submit an approximate schedule of all projected dates the required services will be performed at the beginning of each contract performance period. The contractor is required to notify 22CES/CEOES and the Contracting Officer of all changes and updates to this proposed schedule.

4.16. RECORDS MANAGEMENT AND DISPOSITION. In the event the contractor, creates, handles and maintains records for the Air Force, either electronic or paper, the contractor shall meet the requirements established in AFRIMS Records Disposition Schedule (RDS), AFI 33-322, Records Management Program, AFI 33-364, Records Disposition Procedures and Responsibilities, and AFM 33-363, Management of Records. Full text versions of these publications are available for free download at: http://www.e-publishing.af.mil/pubs/majcom.asp?org=AF. In order to meet the requirement established IAW the above mentioned regulations please contact the Base Records Management Office (22 CS/SCOK, Bldg 739) at 759-2097 for guidance and training. The contractor shall turn over records and any software and technical documentation (at contract end) to allow Government access through the life-cycle of those records).

4.17. CONTRACTOR FULL-TIME EQUIVALENT REPORTING REQUIREMENTS. The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract via a secure data collection site. The contractor is required to completely fill in all required data fields at http://www.ecmra.mil.

Reporting inputs will be for the labor executed during the period of performance for each Government fiscal year (FY), which runs 1 October through 30 September. While inputs may be reported any time during the FY, all data shall be reported no later than 31 October of each calendar year. Contractors may direct questions to the CMRA help desk.

5. APPENDICES.

A. Estimated Workload Data

B. Testing & Analysis

C. Checklists/Forms

D. List of Federal Regulations (Not all inclusive) E. Maps and/or Site Plans

APPENDIX A

ESTIMATED WORKLOAD DATA

Oil Water Separators

(Estimated Frequency)

Sampling and Analysis and Checks (for hazardous waste determination) Quarterly Sampling and Testing

Annual Determine Flash Point, Oil and Grease Levels, Surfactant Levels

Check Oil, Water, Sludge and Explosive Levels

Check for debris

Sampling and Analysis of Effluent

Oil Removal

Cleaning

Annual

Pump out Separator/Sand trap

Clean Coalescer

Note: One emergency pumping, cleaning, sampling and testing, sampling and analysis and checks, clean Coalescer, and sampling and analysis of effluent estimated per year.

MCCONNELL AIR FORCE BASE

OIL AND WATER SEPARATOR AND SAND TRAP INVENTORY

HOLDING

EFFLUENT

UNIT

TANK OIL

NO.

LOCATION

DISCHARGE

SIZE

CAPACITY

OW1.* Bldg 424 - inside sanitary 600 gal n/a

OW2. Bldg 426 - 50’ West sanitary 650 gal

OW3. Bldg 692 - 1' north

550 gal

OW4. Bldg 692 - 150' south

OW5. Bldg 710 - 5' west

OW6. Bldg 714 - west

600 gal

OW7. POL tank 6 - 6’ west

1000 gal

OW8. Bldg 952 - 5’west

2600 gal

OW9. Bldg 969 - 25’SE storm 5000 gal

OW10. Bldg 969 - 100’ east

1000 gal

OW11.* Bldg 970 - west

700 gal n/a

OW12. Bldg 1124 sanitary 4000 gal

OW13. Bldg 1166 - 20' west

3000 gal

OW14. Bldg 1169 - 15' north

2000 gal

OW15.* Bldg 1176 - 50' east

9500 gal 9000 gal

OW16. Bldg 1200 - 10’ SE

650 gal

OW17. Bldg 1220 - 200’SE

2000 gal

OW18.* Ramp south (Lagoon) storm 175,600 gal

OW19. Bldg 1270

114 gal

OW20. Bldg 1270

585 gal

Sand trap Inventory

ST1. Base car wash North side Bldg 426, goes to separator #2 ST2. Base car wash North side Bldg 426, goes to separator #2 ST3. Vehicle Wash Rack Bldg 692, 100’ south, services separator #3

ST4. Gov Vehicle Wash Rack Bldg 710, 5’ south, services separator #5

Interior Trench Drain Outlets TD1. Bldg. 424, goes separator #1

TD2. Bldg. 692, goes to separator #3

TD3. Bldg. 710, goes to separator #5

TD4. Bldg. 710, goes to sanitary sewer

TD5. Bldg. 714, goes to separator #6

TD6. Bldg. 952, goes to separator #8

TD7. Bldg. 1200, goes to separator #16

Notes:

1.…