Attachment_1_-_PWS_22_May_2019.pdf

Performance Work Statement (PWS) Portable Latrine Service

22 May 2019

F. E. WARREN AFB, WY 82005

Table of Contents

1. DESCRIPTION OF SERVICES/GENERAL INFORMATION

1.1. Description of Services

1.2. Scope

1.3. Scheduling

1.4. Out-of-Schedule Servicing

1.5. Inaccessible Toilets

1.6. Transport and Disposal of Waste

1.7. Blown/Knocked Over Toilets

1.8. Vandalism and Personal Injury

1.9. Location of Portable Latrines

2. SERVICES SUMMARY

2.1. Periodic Progress Meetings

3. GOVERNMENT FURNISHED PROPERTY AND SERVICES

3.1. Emergency Services

3.2. Locks

4. GENERAL INFORMATION

4.1. Contract Manager

4.2. Contract Manager Experience

4.3. Contractor Employee Restrictions

4.4. Conflict of Interest

4.5. Federal Holidays

4.6. FEW Official Hours of Operation

4.7. Cooperation with Other Contractor Personnel

4.8. Contractor Vehicles

4.9. Safety

4.10. Fire Prevention and Safety Standards

4.11. Safety Data Sheet

4.12. Continuation of Essential DoD Contractor Services During Crisis

5. SECURITY REQUIREMENTS

5.1. For Official Use Only (FOUO)

5.2. Reporting Requirements

5.3. Key Control

5.4. Restricted/Controlled Access Areas

6. CONTRACTOR FULL-TIME EQUIVALENT REPORTING

APPENDICES

Appendix 1 - Security Control Center Phone Numbers Appendix 2 - Toilet Location in Relation to LF Appendix 3 - Mileage from FEW

PORTABLE LATRINES SERVICE

PERFORMANCE WORK STATEMENT

1. DESCRIPTION OF SERVICES/GENERAL INFORMATION

1.1. Description of Services. The Contractor shall provide all equipment, tools, materials, transportation, personnel, labor, supervision, and management necessary to perform Portable Latrines Leasing and Cleaning services at the 150 launch facilities (LF) assigned to F.

E. Warren Air Force Base (FEW), WY. Any references to FEW in this document include the 150 launch facilities (LF) assigned to F. E. Warren AFB.

1.2. Scope. The Contractor shall provide 150 portable latrines with a minimum 60 gallon capacity, set up of toilets on location and provide service to the toilets every 90 days. Portable latrines should be neutral color. Set up will include shimming/leveling to an acceptable standard for use. Services shall be completed at the site of each toilet during the hours of daylight, if possible. If the scheduled service day is a holiday, the Contractor shall service all units the workday prior to, or after the scheduled service day. Performance outside of daylight hours will be at no additional cost to the Government. Services shall consist of mileage, pumping the holding tanks, washing the units inside and outside, air freshener, hand soap/sanitizer, fresh water with deodorizer, anti-freeze for winter months and furnishing a minimum of six rolls of toilet paper for each toilet.

1.3. Scheduling. Upon contract award, the Contractor shall submit a written schedule to the Contracting Officer (CO), designating the day(s) of the week the Contractor will perform services, and include a plan of how the Contractor intends to perform services of all portable latrines.

1.4. Out-of-Schedule Servicing. The Contractor shall perform out-of-schedule servicing of portable latrines within 72 hours of notification by Contracting Officer Representative (COR).

1.5. Inaccessible Toilets. The Contractor shall attempt to service each toilet on the scheduled day. If the toilet is inaccessible due to weather or access road conditions, the Contractor will contact the COR within 24 hours or upon the next duty day. Personnel will not be sent to clear snow from around the toilet nor is a Contractor expected to clear snow from around the toilet.

The Government will not be responsible if a Contractor vehicle becomes stuck attempting to access impassible roads.

1.6. Transport and Disposal of Waste. The Contractor shall comply with all federal, state, and local laws, regulations, and ordinances while transporting waste for disposal. The Contractor shall dispose of all waste at an off- base permitted site.

1.7. Blown/Knocked Over Toilets. The Contractor shall secure toilets to the ground to prevent tipping, in the manner they deem necessary (exception: latrines cannot be staked into the ground). If tipping occurs, the COR will contact the Contractor to set the toilet upright. Services on the tipped unit should be within 72 hours of notification by COR. The Contractor shall thoroughly clean any spillage resulting from blown/knocked over toilets. The Contractor shall provide any necessary personal protective clothing and equipment for Contractor personnel. The Contractor shall not dig deeper than 2” to clean any spilled chemicals. Replacement/cleanup of knocked over latrines due to Government negligence will be invoiced on line item X003 per request. If a spill occurs please contact the 90th Civil Engineer Squadron, Environmental Office, at 307-773-4356 with the details of the spill and an estimate of spill volume. The Contractor shall transport and dispose of all waste in accordance with federal, state and local laws and regulations. The Contractor shall develop written procedures for hazardous material spill clean-up and prevention according to EPA regulations. A copy of this plan shall be submitted to the COR or CO 10 days prior to the contract start date. 90 CES/CEIE Environmental Protection Section 01 57 19.05 32 provides additional guidance on environmental requirements.

1.8. Vandalism and Personal Injury. The Contractor shall report, in writing, acts of vandalism, theft, or apparent willful act of damage of toilets to the FEW Security Forces, CO, and COR. The Contractor shall cooperate with Government personnel and provide a written statement of facts for the Security Forces, when requested. The Government will not be liable for damage associated with unauthorized use/vandalism or damage caused by weather or other natural events. The vendor is responsible for any cost incurred due to normal wear and tear of the unit.

1.9. Location of Portable Latrines. Portable toilets must be placed outside the LF on Air Force property, no closer than 10 feet to the fence (unless approved by the COR or CO) and not to extend beyond 25 feet from the fence per Appendix 2. Toilet may not interfere with gate operation or hinder vehicles entering the site or driving around the perimeter fence.

Situate toilet so toilet door faces the camera located on light pole to the maximum extent possible (see Appendix 2).

2. SERVICES SUMMARY

The Contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success. Procedures as set forth in the Federal Acquisition Regulation (FAR) 52.212-4 (a), Contract Terms and Conditions - Commercial Items, Inspection/Acceptance, will be used to remedy all deficiencies.

Performance Objective PWS Para

Performance Threshold

SS-1 - Ensure pumping all holding tanks, washing the units inside and outside, replenishing air freshener, hand soap/sanitizer, fresh water with deodorizer, anti-freeze during winter months and furnishing a minimum of six rolls of toilet paper for each toilet on a quarterly basis.

Check for any spillage, movement (secured properly), or needed maintenance or repair.

1., inclusive No more than 5 valid defects per quarter

2.1. Periodic Progress Meetings. The CO, COR, COR Supervisor, other Government personnel as appropriate, and the Contractor shall convene (in person, video, and/or telephone conference, etc) as needed to discuss the Contractor’s performance. The following issues shall be discussed: opportunities to improve the contract; any modifications required of the contract;

unsatisfactory complaints and trends against performance objective observed; and positive performance and steps taken by the Contractor to prevent unsatisfactory occurrences in the future. The Contractor shall provide a summation of customer complaints and provide insight into any identified trends.

Written minutes of these meetings will be signed by the CO and any other signatures as deemed appropriate, distributed to the functional area representatives and the Contractor.

Should the Contractor not concur with the minutes, the Contractor shall provide a written notification to the Contracting Office identifying areas of non-concurrence for resolution.

3. GOVERNMENT FURNISHED PROPERTY AND SERVICES

3.1. Emergency Services. There are no emergency medical services. Therefore, the Contractor shall call 911 in case of medical emergencies.

3.2. Locks. The Government may provide padlocks or combination locks and issue keys or combinations to the Contractor as required.

4. GENERAL INFORMATION

4.1. Contract Manager. Upon contract award, the Contractor shall designate a primary, and at least one alternate Contract Manager (CM), who will be responsible for performance of services. The Contractor shall submit the names and telephone numbers of the primary and alternate(s) CM, in writing, to the CO. The Contract Manager or alternate(s) shall have full authority to act for the Contractor on all matters relating to daily operation of this contract.

The CM may be a Contractor employee providing services in accordance with the contract.

4.2. Contract Manager Experience. The primary and alternate CM must have experience performing services described in this Performance Work Statement (PWS).

4.3. Contractor Employee Restrictions. The Contractor shall not employ persons for work on this contract if such employee is identified to the Contractor by the CO as a potential threat to the health, safety, security, general well-being or operational mission of the installation and its population. In addition, Contractor employees shall have a valid driver license that meets the REAL ID Act requirements.

4.4. Conflict of Interest. The Contractor shall not employ any individual who is an employee of the United States Government if the employment of that individual would create a conflict of interest, nor shall the Contractor employ any person who is an employee of the Department of the Air Force, either military or civilian, unless such person seeks and receives approval of the employment in accordance with Department of Defense Directive (DoDD) 5500.07, Standards of Conduct. In addition, the Contractor shall not employ any person who is an employee of the Department of the Air Force if such employment would be contrary to the policies contained in AFI 64-106, Contractor Labor Relations Activities.

4.5. Federal Holidays. FEW recognizes the following federal holidays. The Contractor is not required to perform services on the following federal holidays.

• New Year’s Day - 1 January

• Martin Luther King Day - 3rd Monday in January

• Washington’s Birthday - 3rd Monday in February

• Memorial Day - last Monday in May

• Independence Day - 4 July

• Labor Day - 1st Monday in September

• Columbus Day - 2nd Monday in October

• Veteran’s Day - 11 November

• Thanksgiving Day - 4th Thursday in November

• Christmas Day - 25 December

4.6. FEW Official Hours of Operation. The official hours for FEW are from 7:30 a.m. to 4:30 p.m., Monday-Friday, excluding federal holidays. COR’s are usually available during these times. However, Missile Alert Facilities are manned 24 hours a day, 7 days a week, with no exceptions.

4.7. Cooperation with Other Contractor Personnel. The Government may award other contracts for additional work. The Contractor shall fully cooperate with other Contractors and Government employees and fit its own work to such other work as may be directed by the CO.

The Contractor shall not interfere with the performance of work by any other Contractor or Government employee.

4.8. Contractor Vehicles. All Contractor vehicles shall be properly registered, meet all local, state, and federal safety and emissions requirements. Each Contractor vehicle shall have the Contractor’s logo neatly exhibited on each side of the cab and the name of the Contractor’s business. Vehicles shall be in satisfactory mechanical condition and present a neat and clean appearance. Any vehicle(s) not so maintained may be ordered removed at the sole discretion of the CO until satisfactory repairs are made.

4.9. Safety. The Contractor shall comply with all applicable laws and safety regulations.

Compliance with OSHA and other applicable laws and regulations for the protection of Contractor employees is exclusively the obligation of the Contractor. The Government will assume no liability or responsibility for the Contractor’s compliance or non-compliance with such responsibilities. The Contractor shall provide all personal protective clothing and equipment for Contractor employees.

4.10. Fire Prevention and Safety Standards. Contractor employees shall comply with the Occupational Safety and Health Act (OSHA) and Air Force Occupational Safety and Health (AFOSH) Program IAW AFMAN 91-203, Air Force Occupational Safety, Fire, and Health Standards.

4.11. Safety Data Sheet. Upon contract award, the Contractor shall submit a Safety Data Sheet (SDS) to the CO and COR for all chemicals used in servicing the portable toilets.

4.12. Continuation of Essential DoD Contractor Services During Crisis. This requirement has been determined not to be essential and does not require continued support during a crisis as defined in DoD Instruction (DoDI) 1100.22, Policy and Procedures for Determining Workforce Mix.

5. SECURITY REQUIREMENTS.

5.1. For Official Use Only (FOUO). The Contractor shall comply with DoDD 5400.07, DoD

Freedom of Information Act (FOIA) Program, Chapter 4, requirements. This directive sets policy and procedures for the disclosure of records to the public and for marking, handling, transmitting, and safeguarding for official use only (FOUO) material. FOUO or FOIA material discovered by the Contractor or Contractor employees shall not be retained by the Contractor and surrendered immediately to an appropriate Government authority.

5.2. Reporting Requirements. Contractor employees shall immediately report to an appropriate Government authority any information or circumstances of which they are aware that may pose a threat to the security of Department of Defense personnel, Contractor personnel, resources, and classified or unclassified defense information.

5.3. Key Control. The Government will provide padlocks keys for each latrine. If the Contractor is issued Government keys, the Contractor shall establish and implement methods of ensuring all keys issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. The Contractor shall not duplicate any keys issued by the Government.

A. The Contractor shall immediately report any occurrences of lost or duplicated keys to the COR and 90 SFG.

B. In the event keys, other than master keys, are lost or duplicated, the Contractor may be required, upon written direction of the CO, to re-key or replace the affected lock or locks without cost to the Government.

5.4. Restricted/Controlled Access Areas. Contractor personnel shall avoid restricted and controlled areas unless work is to be accomplished in those locations and the necessary coordination has been made. Strict security and personnel access control is maintained in these areas. The area within the fence adjacent to the toilets are restricted/ controlled areas and entry is prohibited and not expected. Contractor must contact (see Appendix 1) the appropriate Security Control Center upon arrival to service toilets.

6. CONTRACTOR FULL-TIME EQUIVALENT REPORTING

The Contractor shall report ALL Contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract via a secure data collection site. The Contractor is required to completely fill in all required data fields at http://www.ecmra.mil.

Reporting inputs will be for the labor executed during the period of performance for each Government fiscal year (FY), which runs 1 October through 30 September. While inputs may be reported any time during the FY, all data shall be reported no later than 31 October of each calendar year. Contractors may direct questions to the CMRA help desk.

Uses and Safeguarding of Information: Information from the secure web site is considered to be proprietary in nature when the contract number and Contractor identity are associated with the direct labor hours and direct labor dollars. At no time will any data be released to the public with the Contractor name and contract number associated with the data.

User Manuals: Data for Air Force service requirements must be input at the Air Force CMRA link. However, user manuals for Government personnel and Contractors are available at the Army CMRA link at http://www.ecmra.mil.

http://www.ecmra.mil./ http://www.ecmra.mil/

APPENDICES

Appendix 1 Security Control Center Phone Numbers Appendix 2 Toilet Location in Relation to LF Appendix 3 Mileages and Travel Time

Appendix 1 - Security Control Center Phone Numbers

MAF Phone Number Associated LFs

Alpha 307-773-2656 A-2 thru 11

Bravo 307-773-2086 B-2 thru 11

Charlie 307-773-2845 C-2 thru 11

Delta 307-773-3255 D-2 thru 11

Echo 307-773-2637 E-2 thru 11

Foxtrot 307-773-3655 F-2 thru 11

Golf 307-773-2147 G-2 thru 11

Hotel 307-773-3219 H-2 thru 11

India 307-773-3236 I-2 thru 11

Juliet 307-773-2727 J-2 thru 11

Kilo 307-773-3395 K-2 thru 11

Lima 307-773-2395 L-2 thru 11

Mike 307-773-3859 M-2 thru 11

November 307-773-2379 N-2 thru 11

Oscar 307-773-2244 O-2 thru 11

Appendix 2 - Toilet Location in Relation to LF

Appendix 3 - Mileage from FEW